HomeMy WebLinkAboutDocumentation_Regular_Tab 25_10/14/2021Agenda Item #25.
Regular Council
STAFF MEMO
Meeting: Regular Council - Oct 14 2021
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
M M
Approve Work Authorization KH-U22.02 -Concentrate Disposal Relocation for FDOT Jupiter Federal
Highway Bridge Replacement -Professional Engineering Services - Kimley-Horn
The Utilities Department has a need to relocate the concentrate disposal pipe and diffuser adjacent to
the Jupiter Federal Highway (US1) Bridge. Concentrate is a byproduct left behind when groundwater
is pushed through reverse -osmosis membranes and is typically disposed of via surface water discharge
or deep -injection well. The concentrate generated at the Village Water Treatment Plant (WTP) is
disposed via a permitted discharge into the Loxahatchee River through the Florida Department of
Environmental Protection (FDEP) which is the same method of disposal used by the Town of Jupiter
and South Martin Regional Utility (Jupiter Island).
The Florida Department of Transportation (FDOT) is beginning construction of Jupiter Federal Highway
Bridge replacement and has notified the Village that the current location of the concentrate disposal
main within the FDOT US1 right-of-way will need to be moved to accommodate the new bridge. Note:
The portion of the Village's concentrate disposal main located within FDOT rights -of -way was permitted
through an FDOT Utility Permit which requires the relocation of utilities, at the utility providers cost,
whenever required for District projects.
Village staff and Kimley-Horn & Associates have been coordinating with FDOT and FDEP for several
years to identify a feasible and cost-efficient plan for the required relocation. The proposed relocation
plan agreed to in concept by FDOT and FDEP involves temporarily moving the discharge point to the
west side of the bridge until the bridge construction is complete when it will be moved back. The
temporary portion of the relocation is underway.
This work authorization is for design, permitting and bidding of the permanent relocation of the
concentrate disposal main and discharge point to the east side of the US1 right of way.
Staff recommends the professional engineering services for this project be completed by Kimley-Horn
& Associates, one of the Village's on -board engineering consultants. The proposed Work Authorization
KH-U22.02, in the amount of $61,275.00, includes the design, permitting and bidding services required
for the permanent relocation of the concentrate disposal main and discharge point. A subsequent work
authorization for construction -phase services will be submitted at a later date.
BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT:
$111)000 $111Y000 $61)275
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Agenda Item #25.
Additional Budgetary Information: Funding Source(s):
Water Enterprise Fund
Approve Work Authorization KH-U22.02 with Kimley-Horn &Associates in the amount of $61,275.00.
Proposed Work Authorization KH U22.02 - Kimley Horn.ada
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Agenda Item #25.
DATE:
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
VILLAGE RFQ. NO.: UTIL 06-20
WORK AUTHORIZATION NO.KH U22.02 FOR CONSULTING SERVICES
PROJECT No. G/L CODE: 401-411-663.632
KIMLEY-HORN PROJECT NO.:
PROJECT TITLE: Concentrate Disposal Main Relocation — Phase 2 (Permanent Location)
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020 between the Village of
Tequesta ("VILLAGE"), and Kimley-Horn ("CONSULTANT") hereafter referred to as the
Agreement.
I. PROJECT DESCRIPTION
The reverse osmosis (RO) process at the Village Water Treatment Plant (WTP) discharges
concentrate (reject fluid, a highly concentrated brine solution that the RO process generates) through
a dedicated 12-inch concentrate disposal main that originally discharged into the Jupiter Inlet on the
east side of the US-1 bridge. The Village maintains an Industrial Waste Permit with the Florida
Department of Environmental Protection (FDEP) that allows them to discharge into the Inlet at the
permitted location. The Florida Department of Transportation (FDOT) has previously determined
the US-1 bridge is beyond its designed life expectancy and requires replacement of the entire bridge.
Kimley-Horn worked with the FDOT and their design consultants to avoid potential conflicts with
the bridge replacement and develop a design for a temporary outfall relocation to the west side of
the bridge during the construction.
Phase 1 of this effort was previously approved and allowed for the design and permitting of the
outfall's temporary relocation on the west side of the US-1 bridge. Phase 2 will consist of design and
permitting for the permanent discharge location that will be completed at some point during the
bridge construction activities. The design will consist of approximately 1,300 LF of 12-inch HDPE
pipe which will be placed along the east side of US-1 and will discharge east of the new US-1 bridge
near the Jupiter Lighthouse Park. Kimley-Horn will provide Phase 2 services as outlined below.
WORK AUTHORIZATION NO. KH U22.02 1 of 5
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Agenda Item #25.
II. SCOPE OF SERVICES
The following is a description of the services to be provided under this Task Order.
TASK 1— DESIGN
1. Prepare a bathymetric survey of the proposed Phase 2 discharge location. Coordinate
bathymetric survey received with corridor record information from previous completed
efforts.
2. Meet with Village staff (and/or the bridge consultants) on -site to "walk the project" to gain
concurrence on the proposed 12-inch main location.
3. Prepare 90% design plans for the reject main relocation and associated discharge location at a
scale of 1" = 30' for the project to include the following;
• Title Sheet (1 sheet)
• General Notes (1 sheet)
• Reject Main Plan and Profile (4 sheets)
• Reject Main Connection/Diffuser Details (1 sheet)
• Standard and Construction Details (2 sheets)
4. Provide Village staff with 90% plans for review. Meet with staff to review comments.
5. Provide FDOT and bridge consultants with 90% plans for review. Meet with FDOT and
appropriate consultants.
6. Prepare Final design plans incorporating Village, FDOT and bridge consultant comments.
7. Prepare technical specifications for the project to be incorporated into the bidding documents,
along with Village supplied front end documents.
8. Prepare an opinion of probable construction cost at the 90% and Final design stages.
TASK 2 — PERMITTING
1. Prepare permit support documents and submit accordingly to the following regulatory
agencies;
• FDEP Minor Revision to a Wastewater Facility or Activity Permit
• Army Corps of Engineers (ACOE) Individual Permit
• Florida Department of Transportation (FDOT) Utility Permit
2. Attend a pre -application meeting with the FDEP, ACOE and FDOT.
3. Address up to two (2) RAI's from each of the agencies listed (FDEP, ACOE, and FDOT).
This will total six (6) RAPs for the project.
WORK AUTHORIZATION NO. KH U22.02 2 of 5
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Agenda Item #25.
TASK 3 — BIDDING
1. Provide bid assistance to the Village consisting of the following;
• Respond to Contractor questions and prepare addendums as necessary.
• Attend the bid opening at Village Hall.
• Evaluate the bids, investigate Contractor qualifications and provide a summary memo that
identifies the lowest responsive, responsible bidder.
III. DELIVERABLES
The Consultant shall provide the deliverables to the Village.
1. Project site survey.
2. 90% and Final design plans, paper copies and digital copies in PDF.
3. Engineers' opinion of probable construction cost with the 90% and Final design plans.
4. Copies of Permit Applications and any associated RAI.
5. Project Specifications.
6. Copies of Addendums.
7. Copies of correspondence related to the Project.
8. Summary memorandum identifying the lowest responsive, responsible bidder.
IV. SCHEDULE
Upon receipt of Notice -To -Proceed the CONSULTANT will complete the services identified in
Task 1, 2 and 3 of this Work Authorization within the schedule outlined in Table 1 on the next page
WORK AUTHORIZATION NO. KH U22.02 3 of 5
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Agenda Item #25.
Table 1
Schedule
Cumulative
Time to
Time to
Activit
Complete
Complete
Survey
30
45
90% Design/Specifications*
90
135
Permitting
120
255
Final Design/Bid Documents
30
285
Bidding Assistance
Commensurate
with Village
schedule.
* The schedule is based upon conducting a review meeting within 10 calendar days after the Village receives
the design submittal. All review comments shall be provided to Consultant within 10 calendar days after the
Village receives the submittal. An adjustment to the overall schedule will be required in the event the review
meeting takes longer to be conducted and/or obtaining comments takes longer to receive.
V. COMPENSATION AND PAYMENT
The CONSULTANT will perform Tasks 1, 2 and 3 as outlined in the scope of services on an hourly
basis with a not to exceed amount of $61,275.00 in accordance with the hourly rates established in
the Professional Engineering Services Agreement between the Village and Kimley-Horn. The
budget summary has been outlined in Table 2.
Table 2
Budget Summary
Description
Total
TASK 1 — DESIGN
$381585
TASK 2 - PERMITTING
$171750
TASK 3 — BIDDING
$51000
TOTAL
$61,275.00
VI. ASSUMPTIONS
Kimley-Horn assumes that all information provided by the Village can be relied upon in the
performance of professional services. The following information shall be required or is thought to
be available for Kimley-Horn's use for completion of the services represented in this Work
Authorization.
• Permanent reject main relocation information.
• Associated permit fees.
• Bidding of a project in a location newspaper/bid on-line service.
• The Village will be able to utilize the FDOT's Cultural Resource Assessment Survey
WORK AUTHORIZATION NO. KH U22.02 4 of 5
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Agenda Item #25.
(CRAS) for any permitting required with the Army Corp of Engineers (ALOE).
• Kimley-Horn will use FDOT bridge plans, either design plans or record drawings, as
opposed to performing soft digs and extended topographic survey.
• The permanent reject main relocation project will qualify for environmental resource self -
certification in the same manner as the temporary relocation project.
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our current hourly rates as requested by the Village in writing.
VII. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated September 10, 2020, by and
between the Village of Tequesta ("VILLAGE") and Kimley-Horn ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
KIMLEY-HORN & ASSOCIATES, INC.
By:
Michael F. Schwartz, Senior Vice President
Date:
By:
Samantha C. Graybill, Project Engineer
Date:
VILLAGE OF TEQUESTA
Date:
Mayor Frank D'Ambria, III
WORK AUTHORIZATION NO. KH U22.02
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