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HomeMy WebLinkAboutAgreement_Water Service_9/27/2021_Miklos AirVillage 345 Tequesta Drive Tequesta, FL 33469 of Tecluesta a` ♦�cN coue`' To: Jeremy Allen — Village Manager Through: Matthew Hammond — Utilities Director 561-768-0700 www.tequesta.org From: Nate Litteral — Water Plant Superintendent Date: September 27, 2021 Re: Installation of Ductless Mini -Split Heat Pump Recommendation of Award Water Treatment Staff identified a need to install a small supplemental mini -split ductless heat pump to prevent equipment failure due to excessive heat. Several HVAC contractors were contacted for quotes and Miklos Air, Inc. was the single contractor who provided a quote. The quote falls below the Villages minimum Purchase Order limit of $10,000.00. Miklos Air, Inc. $5,895.00 Quote meets all of the requested specifications for the Mini -Split Heat Pump Installation. Utilities Staff recommends awarding the project to Miklos Air, Inc. for $5,895.00 Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Bruce Prince Council Member Laurie Brandon Council Member Molly Young Village Manager Jeremy Allen 231 Jupiw St -set m lW#w Wd� 33458 i%i) 575.21,73 Fax: (561) i4". 446 To. We hereby submit specifications and estimates for: IN i a t 3 11 + r Ps C. "'�► .c 1e D iZA v, PROPOSAL Page No. of Pages JOB NAME / NO. LOCAMON PHONE DATE / J 1031E5,8 WE PROPOSE hereby to furnish material and labor - complete in accordance with these specifications, for the sum of: dollars ($ -" Payable as follows: All material is guaranteed to be as specified. All work to be completed In a workmanlike manner according to standard practices. Any alterations or deviation from above specifca- Signature Authorized tions involving extra cost will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes. accidents / ' NOTE: This proposal may be withdrawn J or delays beyond our control. Owner to carry fire. tornado, and other necessary insurance. by us if not accepted within days. Our workers are Hilly covered by Workmen's Compensation Insurance. ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature� 0 "`�" Date `�u1y` Signature Date PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."