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Home My WebLink AboutDocumentation_Regular_Tab 03_11/15/2021Agenda Item #3. Regular Council STAFF MEMO Meeting: Regular Council - Nov 15 2021 Staff Contact: Jeremy Allen, Village Manager Department: Manager 11 Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Al Certified Backflow Protection Estimate 23182-Public Works, $2,766.99. 2. Al Certified Backflow Protection Estimate 23322-Public Works, $1,400.00. 3. Al Certified Backflow Protection Estimate 23323-Public Works, $1,500.00. 4. AbleDocs, Inc. Quote 9282021-Public Works, $795.00. 5. ISCO Industries, Inc. Quotation and Credit Application -Utilities, $11 ,388.48. 6. Kimley-Horn Grant Preparation Work Authorization -Public Works, $15,000-00. 7. Kimley-Horn Road Assessment Work Authorization - Public Works, $18,750-00. 8. Life Scan Addendum B Renewal Agreement -Fire Department, $N/A. 9. Municode State Law Reference Review and Hyperlinking Agreement -Village Clerk, $3,300-00. 10. TAW Periodic Maintenance Agreement -Public Works, $2,860.00. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Al Certified Backflow Protection Estimate 23182-Public Works, $2,766.99. 2. Al Certified Backflow Protection Estimate 23322-Public Works, $1,400.00. 3. Al Certified Backflow Protection Estimate 23323-Public Works, $1,500.00. 4. AbleDocs, Inc. Quote 9282021-Public Works, $795.00. 5. ISCO Industries, Inc. Quotation and Credit Application -Utilities, $11,388.48. 6. Kimley-Horn Grant Preparation Work Authorization -Public Works, $15,000.00. 7. Kimley-Horn Road Assessment Work Authorization -Public Works, $18,750.00. 8. Life Scan Addendum B Renewal Agreement -Fire Department, $N/A. 9. Municode State Law Reference Review and Hyperlinking Agreement -Village Clerk, $3,300.00. 10. TAW Periodic Maintenance Agreement -Public Works, $2,860.00. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443. Page 21 of 433 Agenda Item #3. Thi agenda item is respectfully submitted for your review and approval. Al Certified Backflow Protection Estimate 23182-Public Works Al Certified Backflow Protection Proposal 23322-Public Works Al Certified Backflow Protection Proposal 23323-Public Works AbleDocs Quote 9282021-Public Works ISCO Industries, Inc. Quotation and Credit Application Agreement -Utilities Kimley Horn Grant Prepration Work Authorization - Public Works Kimley Horn Road Assessment Work Authorizaton - Public Works Life Scan Addendum B Renewal Agreement -Fire Dept Municode State Law Reference Review and Hyperlinking Agreement -Village Clerk TAW Periodic Maintenance Agreement -Public Works Page 22 of 433 Agenda Item #3. V'111age of T r 345 Tequesta Drive Tequesta, FL 33469 To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Date: Irrigation Backflow Repairs Subject: October 18, 2021 561-768-0700 www.tequesta.org The following agenda items references a Proposal from Al Certified Plumbing. The Contractor requires a Village authorized signature on their proposals. The Contractor repaired 8 irrigation backflows in the Village right of way. These specific backflows failed inspection and require repairs. The total cost of the proposal is $2,766.99. Funding for this project is budgeted and available in account 001-210-546.309. Thank you. Douglas Chambers Director Department of Public Works Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Page 23 of 433 Agenda Item #3. 1319 Central Terrace Lake Worth, FL 33460 (561) 586-9020 W.P.B (561) 547-4298 FAX Aicbp@Certifiedbackflowpro.com Bill To: Village of Tequesta 136 Bridge Rd. Tequesta, FL 33469 Estimate Date Estimate # 7/23/2021 23182 Project Location Right of way Backflows 345 Tequesta Drive Tequesta, FL 33469 Doug 561-768-0482-Jmccorkle@tequesta.org dchambers@tequesta.org THE TEST REPORTS WILL BE SENT TO THE CITY AS SOON AS WE RECEIVE YOUR PAYMENT. THANK YOU! ITEM QTY DESCRIPTION COST TOTAL DOUG E-MAILED A REQUEST FOR AN ESTIMATE TO REPAIR 10 FAILED DEVICES Backflow Repair 1 Backflow Labor to Repair Wilkins 720A PVB #336428 - 1 112" 240.00 240.00 Backflow Parts Complete Check Valve and Air Inlet Rubber Kit - 151.71 151.71 Backflow Repair 1 Backflow Labor to Repair Wilkins 720APVB #234058 - 2" 240.00 240.00 Backflow Parts Complete Check Valve and Air Inlet Rubber Kit 151.71 151.71 Backflow Repair 1 Backflow Labor to Repair Wilkins 720A PVB #573699 - 1" 240.00 240.00 Backflow Parts Complete Check Valve and Air Inlet Rubber Kit 69.15 69.15 Backflow Repair 1 Backflow Labor to Repair Wilkins 720A PVB #330550 - 1" 240.00 240.00 Backflow Parts Complete Check Valve and Air Inlet Rubber Kit 69.15 69.15 Backflow Repair 1 Backflow Labor to Repair watts PVB #559462 - 3/4" 240.00 240.00 Backflow Parts Complete Rubber Parts Kit - IF DEVICE MODEL IS A 800M4 24.80 24.80 Backflow Repair 1 Backflow Labor to Repair Wilkins 720A PVB #332324 - 2" 240.00 240.00 ACKNOWLEDGEMENT OF A 3 %Surcharge will be applied to all TOTAL � PAYMENT: SERVICE ANDcredit card payments. Phone # Fax # ACCEPTANCE SIGNATURE 561-586-9020 561-547-4298 PRINT NAME & TITLE Thank you, for your business. Page 1 Page 24 of 433 Agenda Item #3. 1319 Central Terrace Lake worth, FL 33460 (561) 586-9020 W.P.B (5 61) 547-4298 FAX Alcbp@Certifiedbackflowpro.com Bill To: Village of Tequesta 136 Bridge Rd. Tequesta, FL 33469 Estimate Date Estimate # 7/23/2021 23182 Project Location Right of way Backflows 345 Tequesta Drive Tequesta, FL 33469 Doug 561-768-0482-Jmccorkle@tequesta.org dehambers@tequesta.org THE TEST REPORTS WILL BE SENT TO THE CITY AS SOON AS WE RECEIVE YOUR PAYMENT., THANK YOU! ITEM QTY DESCRIPTION COST TOTAL Backflow Pans Complete Check Valve and Air Inlet Rubber Kit 151.71 151.71 Backflow Repair 1 Backflow Labor to Repair Febco PVB #AB3718 - l" 240.00 240.00 Backflow Parts Rubber Parts Kit - IF DEVICE MODEL IS 765 48.07 48.07 Backflow Repair 1 Backflow Labor to Repair Watts RP #333161 - 2" 240.00 240.00 Backflow Parts Complete Rubber Parts Kit - IF DEVICE MODEL IS A 909 M 1 180.69 180.69 THERE IS NO CHARGE FOR PARTS NOT USED ACKNOWLEDGEMENT OF A 3 %Surcharge will be applied to all TOTAL $2,766.99 SERVICE AND PAYMENT: credit card payments. I, the undersigned, being owner or authorized agent, acknowledge that this estimate is preliminary and subject to change. I authorize A 1 Certified Backflow Protection, Inc. to commence described work at the above project location. I understand that additional labor or materials may be necessary. I am fully aware that payment is due upon receipt of services. In the event of non-payment, I agree to pay all collection costs and attorney fees necessary to recover fees for services provided. I understand that if services cannot be provided through no fault of Al Certified Backflow Protection, Inc. a reasonable fee will be charged for time and material. Phone # Fax # 561-586-9020 561-547-4298 Digitally signed by Jeremy Allen Jeremy Allen Date: 2021.071714:42:24 ACCEPTANCE SIGNATURE 44-06- PRINT NAME & TITLE Jeremy Allen, Village Manager Thank you, for your business. Page 2 Page 25 of 433 Agenda Item #3. PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 26 of 433 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at www.w3.org/TR/WCAG/." Page 27 of 433 Agenda Item #3. Village of Tequesta 345 Tequesta Drive TequestaFIL 33469 To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works 561-768-0700 www.tequesta.org Date.- Irrigation Backflow Replacement US1 and County Line Road Subject: October 181 2021 The following agenda items references a Proposal from Al Certified Plumbing. The Contractor requires a Village authorized signature on their proposals. The Contractor obtained a permit from the Building Department and replaced a defective irrigation backflow on US1 and County Line Road. The total cost of the proposal is $1,400.00 Funding for this project is budgeted and available in account 001-210-546-309. Thank you. Douglas Chambers Director Department of Public Works Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Page 28 of 433 Agenda Item #3. 1319 Central Terrace Lake Worth, FL 33460 (561) 586-9020 WRB (561) 547-4298 FAX AIebp@Certifiedbackflowpro.com BILLING ADDRESS Village of Tequesta 136 Bridge Rd. Tequesta, FL 33469 PROPOSAL DATE PROPOSAL# 8/23/202 l 23322 PROJECT LOCATION Right of Way Backflows 345 Tequesta Drive Tequesta, FL 33469 Doug 561-768-0482-Jmccorkle@tequesta.org dchambers@tequesta.org ITEM OTY DESCRIPTION COST TOTAL Backflow Replace... 1 Replace the existing unrepairable 3/4" WATTS 80OM4 PVB 15200.00 1,200.00 serial #023859 with a New Lead Free WATTS 804M4 PVB (Labor and Materials) - Located in bushes near Mobil Permit/Recording ... I Permit/Recording Fees (if a permit is needed) Estimated cost 200.00 200.00 50% deposit is required prior to applying for the permit or ordering materials. Quote THIS QUOTE IS GOOD FOR 30 DAYS ACKNOWLEDGEMENT OF A 3 % Surcharge will be applied to all credit TOTAL $ 1400.00 SERVICES AND PAYMENT: card payments . y r IN 1, the undersigned, being owner or authorized agent, acknowledge that this estimate is preliminary and subject to change. I authorize A I Certified Backflow Protection, Inc. to commence described work at the above project location. I understand that additional labor or materials may be necessary. I am fully aware that payment is due upon receipt of services. In the event of non-payment, I agree to pay all collection costs and attorney fees necessary to recover fees for services provided. I understand that if services cannot be provided through. no fault of A I Certified Backflow Protection, Inc. a reasonable fee will be charged for time and material. .Phone # Fax # ACCEPTANCE SIGNATURE 561-586-9020 561-547-4298 PRINT NAME &TITLE Jeremy Digitally signed by Jeremy Allen Allen Dale. -20-21 - U-8-24 7:32-04'00' 41 Jeremy Allen, Village Manager Tha4lky&W Page 29 of 433 Agenda Item #3. PUBLIC RECORDS. |naccordance with Sec. 229.O7OI,Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements ofChapter 119,Florida Statutes. A[ONTRACTOR who fails to provide the public records to the Village, or falls to make them available for inspection or copying, within e reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes,, and other penalties under Sec. 1I9.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal orBid are not disclosed except asauthorized bylaw for the duration ofthe Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion ofthe Agreement, CONTRACTOR shall transfer, atnocost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village 's custodian of public records, in a format that is compatible with the Village's information technology systems. .F CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STA_�ESA, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VI^LAG E, AT (561) 768~0440k 0 R AT Immilliams@teguesta-o OR AT 345 l[EQx]ES_A DRIVE, _EQ~yES-A" FLORIDA 33469~ Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal rnet en� review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector genera/ in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements,, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 30 of 433 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 (""ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World wide web Consortium CWK"), web Accessibility Initiative CUM'), available at www.w3.org/TR/WCAG/."" Page 31 of 433 Agenda Item #3. V'111age of T r 345 Tequesta Drive Tequesta, FL 33469 To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Date: Irrigation Backflow Replacement Beach Road Subject: October 18, 2021 561-768-0700 www.tequesta.org The following agenda items references a Proposal from Al Certified Plumbing. The Contractor requires a Village authorized signature on their proposals. The Contractor obtained a permit through the Building Department and replaced a defective irrigation backflow device in the Village right of way on Beach Road. The total cost of the proposal is $1,500. Funding for this project is budgeted and available in account 001-210-546.309. Thank you. Douglas Chambers Director Department of Public Works Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Page 32 of 433 Agenda Item #3. 1319 Central Terrace Lake Worth, FL 33460 (561) 5 86-9020 W. P.B (56 l) 547-4298 FAX Al cbp@Ccrtifiedbackfiowpro.com BILLING ADDRESS Village of Tequesta 136 Bridge Rd. Tequesta, FL 33469 PROPOSAL DATE PROPOSAL# 8/23/2021 23323 PROJECT LOCATION Right of Way Backflows 345 Tequesta Drive Tequesta, FL 33469 Doug 561-768-0482-Jmccorkle@tequesta.org dchambers@tequesta.org ITEM QTY I DESCRIPTION COST TOTAL Backflow Replace... 1 Replace the existing unrepairable I " FEBCO 765 PVB serial 1,300.00 19300.00 #AB3718 with a New Lead Free WATTS 800M4 (Labor and Materials) - Located West wa11150 JIB Club Permit/Recording ... 1 Permit/Recording Fees (if a permit is needed) - Estimated cost 200.00 200.00 150% Deposit is required prior to applying for the permit or ordering materials. Quote THIS QUOTE IS GOOD FOR 30 DAYS ACKNOWLEDGEMENT OF A 3 % Surcharge will he applied to all credit TOTAL $19500.00 SERVICES AND PAYMENT. card payments, I, the undersigned, being owner or authorized agent, acknowledge that this estimate is preliminary and subject to change. I authorize Al Certified Backflow Protection, Inc. to commence described work at the above project location. I understand that additional labor or materials may be necessary. I am fully aware that payment is due upon receipt of services. In the event of non-payment, I agree to pay all collection costs and attorney fees necessary to recover fees for services provided. I understand that if services cannot be provided through no fault of Al Certified Backflow Protection, Inc. a reasonable fee will be charged for time and material. Phone # Fax # ACCEPTANCE SIGNATURE 561-586-9020 561-547-4248 PRINT NAME &TITLE Digitally signed by Jeremy Allen Jeremy Allen Date: 2021.08.2411:05:15-04'00' Jeremy Allen, Village Manager rh,aflkyo,tifo,^ yo,.w Page 33 of 433 Agenda Item #3. PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 34 of 433 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at www.w3.org/TR/WCAG/." Page 35 of 433 Agenda Item #3. 11 ) AbleDocs ---------- ---------- ------- ------------------ 09r2812oz1 Doug Chambers - The Village of Tequesta PDF Accessibility Remediation Services AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, L6H 6R1, Canada P: +1 (905) 318-6800 E: billing@abledocs.com QUOTE --- ---- -------- AbleDocs will provide Doug Chambers - The Village of Tequesta with complete document accessibility services to ensure usability and all applicable compliance under wCAG 2.1 AA, ISO-14289-1 and the Americans with Disabilities Act. Offering: - AbleDocs Inc, will perform accessibility optimizations to streamline reading orders and ensure all content is effectively conveyed for users of adaptive technologies. - Testing will be conducted to ensure compatibility with multiple adaptive technologies. - All form functionality, scripting, and document functions will be usable and compliant. - AbleDocs will provide all Alternative Text descriptions if/where required. - Accessibility services can also be provided in multiple languages if required. Notes: - Hours to complete this work is an estimate only based on selected services. - AbleDocs will provide a timely and cost effective solution without sacrifice to usability or compliance. - If fewer hours are required than estimated, AbleDocs will only charge for the hours needed to remediate the document. - All work will be completed and delivered in accordance with agreed upon deadlines. - All quoted pricing and projected delivery times are subject to change 30 days after providing quotation, UP-Fleet-Maintenance-Servic____ ------ ____ __ --------es- (legal approved).pdf (Fillable) 15.00 ------------------------------------------- __' _'." All invoices are due within 30 days and subject to penalty of 2% per month. NOTE: Prices are listed in USD. Jeremy AIIen Digitally signed by Jeremy Allen Date: 2021.09.28 10:01:50-04'00' Acceptance Signature Hour 1 $53-001 $795.00 Sub -Total $795.00 Total $795.00 Date Page 36 of 433 Agenda Item #3. PUBLIC RECORDS. |naccordance with Sec. ll9.O7O1,Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within e reasonable time in accordance with access and cost requirements ofChapter 229,Florida Statutes. A[ONTRACTOR who falls to provide the public records to the Village, or falls to make them available for inspection or copying, within a reasonable time may be subject to attorne«'s fees and costs pursuant to Sec I19.0701, Florida Statutes, and other penalties under Sec 119.20, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance ofthe work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally', upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreernen� the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119/ FLORIDA STATUTES.,L TO CONTRACTOR"S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT� PLEASE CONTACT THE VILLAGE CLERK,[ RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440L OR AT . OR AT 345 TEQUESTA DRIVE,, TEQUESTA/ FLORIDA 33469. Pursuant toArticle XUofthe Palm Beach County Charter, the Office ofthe Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power totake sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists ofthe Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 37 of 433 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative CUAII, available at www.w3.org/TR/W_CAG/.'/ Page 38 of 433 Agenda Item #3. V1*11age 345Tequemta Drive Tequmotm' FL 33469 of Tequesta 561'768-0700 "vww.tmqummta.onm To: JerennyAJ|en—VlUageMenager From: Matthew Hammond — Utilities Director Date: October l2,ZOZl Re: Recommendation ofAward Purchase of HDPE Pipe, Fittings & Accessories for Concentrate Disposal Relocation The Utilities Department has a need to relocate the concentrate disposal pipe and diffuser adjacent to the Jupiter Federal Highway (OSl) Bridge. Concentrate is a byproduct left behind when groundwater is pushed through reverse -osmosis membranes and is typically disposed of via surface water discharge or deep -injection well. The concentrate generated at the Village Water Treatment Plant (WTP) is disposed via a permitted discharge into the Loxahatchee River through the Florida Department of Environmental Protection (FDEP) which is the same method of disposal used by the Town of Jupiter and South Martin Regional Utility (Jupiter Island). The Florida Department ofTransportation (FOOT) is beginning construction ofJupiter Federal Highway Bridge replacement and has notified the Village that the current location of the concentrate disposal main within the FOOT U31 right-of-way will need to be moved to accommodate the new bridge. Note: The portion of the Village's concentrate disposal main located within FDOT rights -of -way was permitted through an FDOT Utility Permit which requires the relocation of utilities, at the utility providers cost, whenever required for District projects. Village staff and Kinn|ey'Horn & Associates have been coordinating with FDDT and FDEP for several years to identify a feasible and cost-efficient plan for the required relocation. The proposed relocation plan agreed to in concept by FDOT and FOEP involves temporarily moving the discharge point to the west side of the bridge until the bridge construction is complete when itwill bemoved back. This portion ofthe project invo|vesthetennporaryre|ocationofthediffuserusedtosafe|ydispose of the concentrate underwater. Due the long rneteha| lead times and tight project schedule to maintain the overall FDOTproject schedule, utility staff have determined the best course of action istoowner-purchase the materials needed prior tobidding out the project. Toachievethe lowest possible price for the Village, quotes and lead times were requested from four vendors. Three ofthe four vendors responded and the tabulation ofquotes isasfo||ovvs- Vice'MayorKv|eStone Mayor Frank D'Arnbna,III Council Member Laurie Brandon Village Manager Jeremy Allen Page 39 of 433 Agenda Item #3. Vendor Quotes Confirmed Material Lead Time ISCO Industries $11,388.48 Yes Fortiline Waterworks $111378.78 No Core &Main $15,022-65 No After evaluation of the submitted proposals, utilities staff recommends the purchase of the HDPE pipe, fittings & accessories for the temporary relocation of the concentrate disposal diffuser to ISCO Industries in the amount of $11,388.48. ISCO Industries were the only vendor to offer a lead time within the required timeframe and were within $9.70 of the lowest quote received. The Fiscal Year 22 Utilities Enterprise Fund budget includes $2SO,000 for the temporary relocation of the concentrate disposal diffuser. Page 40 of 433 Agenda Item #3. Bill To, 924237 P BRYAN FLETCHER - ISCO 926 BAXTER AVENUE LOUISVILLE, KY 40204 Ship To: WATER DISTRIBUTION & STORMWATE VILLAGE OF TEQUESTA TEQUESTA, FL 33469 Quotation Quote Number 09051216 Quote Date 10/11/21 Expiration Date 10/12/21 Page 1 of 1 Payment erms Gustomer Job/Project Name Written By CREDIT CARD VILLAGE OF TEQUESTA RICK GENTNER Freight erms Contac Sales Rep PREPAID AND ADD DTINOCO a@TEQUESTA.ORG FL EAST Ship Via i Iona n o Best Way VILLAGE OF TEQUESTA, FL-17.JF" DIPS DR11 # Qty UM Product Description Each Extended 1 200 FT 10121112 12" DR 11 DIPS PIPE HDPE GREEN STR 28.77 5,754.00 2 6 EA 40121112 12" DR 11 IPS 94 DEG ELBOW 3-SEG FAB HDPE EDR 13.5 219.76 1,318.56 3 2 EA 40121130 12" DR 11 IPS 22.5 DEG ELBOW 2-SEG FAB HDPE EDR 13.5 164.81 329.62 4 1 EA 50121160 12" X 10" DR11 DIPS CONCENTRIC REDUCER 178.57 178.57 5 1 EA 50101139 10" X 8" DR 11 DIPS CONCENTRIC REDUCER 148.83 148.83 6 1 EA 40081135 8" X 6" DR 11 DIPS CONCENTRIC REDUCER 113.31 113.31 7 20 FT 10061115 6" DR 11 DIPS PIPE HDPE GREEN STR 7.86 157.20 8 3 EA 50061119 6" DR 11 DIPS FLANGE ADAPTER HDPE 54.33 162.99 9 3 EA 53060719 6" DR 7 DIPS 316 SS BACKUP RING (CF8M) 238.80 716.40 10 1 EA 66063310 6" BLIND FLANGE DI C-110 85.00 85.00 11 1 EA 54121018 12" ALPHA - A- 13.30 RESTRAINT COUPLING 12.75 - 13.30 675.00 675.00 SS INSERT NOT REQUIRED WITH ALPHA COUPLING 12 1 EA 59021113 2" NYLON COMBO ARV D-025 1250.00 1,250.00 13 1 EA 54329999 101-N-H 121N X 21N NPT SINGLE SS STRAP SADDLE FOR DIPS HDPE 195.00 195.00 14 2 EA 59329999 T-712 21N SS BALL VALVE THREADED 110.00 220.00 15 1 EA 67999999 21N 304SS TEE THREADED 30.00 30.00 16 3 EA 67999999 21N X 61N 304SS NIPPLE 18.00 54.00 ISCQ Standard Terms and Conditions apply. Please Visit http://www.isco-pipe.com/terms-and-conditions.aspx Merchandise Total Tax(l) Freight(2) Quote Total 11,388.48 0.00 0.00 us $ 11,388.48 1 Sales tax will be charged based on the ship to address at the time of Digitally signed by Jeremy Allen Jeremy Allen pate: 2021.10.12 13:10:1 1-04'00' Accepted ted g. invoice if there is no tax certificate an file. Y- Printed Name: Jeremy Allen 2 Freight amount in this quote is an estimate only. Actual freight terms and charges will be determined at the time the order is placed. Date: 100 WITHERSPOON ST * LOUISVILLE, KY 40202 800-345-4726 Page 41 of 433 Agenda Item #3. low SC() i N o u s r R i e s ISCO INDUSTRIES, INC. 100 Witherspoon St. 2West Louisville, KY 40202 CREDIT APPLICATION AGREEMENT Internal Use Only Account No. Date Credit Limit Sales Rep TSM Please complete the following application and email to CREDTDEPT(&_ISC0-PIPE.00M. Thank you for your interest in ISCO INDUSTRIES, INC COMPANY NAME: Village of Tequesta BILLING ADDRESS: 345 Tequesta Drive CITY: Tequesta COUNTY: Palm Beach PHONE NUMBER: (561) 768-0700 ■ A1101 STATE: FL FAX NUMBER: ZIP: 34957 PHYSICAL ADDRESS: 345 Tequesta Drive CITY: Tequesta COUNTY: Palm Beach STATE: FL ZI P: 34957 DUN'S NUMBER: EMAIL ADDRESS: jmccorkle@tequesta.org BUSINESS TYPE: (Please Circle) Industrial XMunicipal Landfill Geothermal CORPORATION PARTNERSHIP PROPRIETORSHIP LLC FEDERAL ID NUMBER: INCORPORATION DATE: Wholesale Energy Highway YEARS IN BUSINESS: STATE: PARTNERSHIP (IF LLC, PLEASE LIST MANAGING PARTNERS) NAME 1 ADDRESS 1 SS# 1. 2. CORPORATION: PRESIDENT VICE-PRESIDENT HAVE YOU EVER FILED BANKRUPTCY? WHEN? ACCOUNTS PAYABLE CONTACT: Janet McCorkle PHONE/EMAIL jmccorkle@tequesta.org AMOUNT OF CREDIT REQUESTED: PURCHASE ORDER REQUIRED? DO YOU PREFER EMAILED INVOICES' YES NO E-MAIL. ADDRESS PAYMENT METHOD(CIRCLE ONE) ACH WIRE EFT PAPER CHECK TAX EXEMPT? Yes ** IF YES, PLEASE ATTACH A COPY OF YOUR TAX EXEMPTION CERTIFICATE Page 1 of 3 Revision 0 01 / 12/2017 Page 42 of 433 Agenda Item #3. 1. NAME _ CITY: PHONE: 2. NAME _ CITY: PHONE: 3. NAME_ CITY: PHONE: 4. NAME_ CITY: PHONE: CREDIT REFERENCES THREE OR MORE REFERENCES PREFERRED ADDRESS:` STATE: EMAIL: ADDRESS:_ STATE: EMAIL: ADDRESS: — STATE: EMAIL: ADDRESS: STATE: EMAIL: Page 2 of 3 ZIP: ZIP: ZIP: Revision 0 01/12/2017 Page 43 of 433 Agenda Item #3. Terms of Sale from ISCO Industries, Inc. To Applicant: Terms of sale are NET 30 DAYS from invoice date. Monthly DELINQUENCY CHARGE of 1.5% per month (18% Annual) will be levied on past due account balances, with a minimum finance charge of $10.00. Freight: FOB shipping point. Loss or damage claims must be filed with carrier within 10 days from date of invoice. No returns without identification by invoice number and prior written permission. Handling and restocking charges assessed on returned goods where applicable. Upon failure to promptly pay per the above listed "Terms of Sale", applicant agrees to pay all the costs of collection, included but not limited to attorney fees. The proper venue for litigation to enforce payment, if deemed necessary, will be Jefferson County, ICY. This credit application is the entire agreement between the parties and all sales to Purchaser from Seller shall be subject to this agreement and to the terms of Seller's invoices, order acknowledgments, statements and its other documents, and subject to the terms of no other form or document, including Purchaser's purchase order or similar document. All prior verbal or written agreements between the parties are hereby merged into this agreement, and in the event that there is any conflict between the terms of this agreement and the Seller's invoice, this agreement shall control. APPLICANT CERTIFIES that all of the information supplied on the first page of this application is true, correct, and accurate. Applicant agrees and fully understands all of the above "Terms of Sale" which apply to and are fully binding on all sales to Applicant. understand that the information furnished to you is for the purpose of requesting credit from your firm, that I am authorized, in my capacity, to bind my firm accordingly. I hereby authorize the banks, secured parties, trade references and others not listed above to release information regarding my accounts to ISCO Industries, Inc. Applicant warrants that this application and information is presented solely for business credit purposes only, and that a personal credit check may be run if this is a sole proprietorship, partnership, or if a personal guarantee is signed. Village of Tequesta J ere my A 1 e n 1fgitaIly signed by Jeremy Allen Date: 2021.10.1 Z 13:10:38-04'00' Name of Business Date Signature Jeremy Allen Printed Name Village Manager Title Page 3 of 3 01/12/2017 Page 44 of 433 Agenda Item #3. Matthew Hammond From: Bryan Fletcher < Bryan. Fletcher@ isco-pi pe.com > Sent: Tuesday, October 5, 2021 4:27 PM To: Matthew Hammond; David Tinoco Cc: Jonathan Blair Subject: RE: [EXTERNAL] RE: HDPE Pipe and Fittings Quote Request "`This Email was sent from an external source. Please be mindful of its content" Everything in stock except saddles and reducers, approx. 2 weeks on those. Bryan Fletcher Regional Sales Manager -Florida ISCO Industries 460 Fife Road, Mulberry, FL 33860 407-286-8258 cell/office 866-422-2142 corporate ISCo-Total Piping Solutions From: Matthew Hammond <mhammond@tequesta.org> Sent: Tuesday, October 5, 2021 3:56 PM To: Bryan Fletcher <Bryan.Fletcher@isco-pipe.com>; David Tinoco <dtinoco@tequesta.org] Cc: Jonathan Blair <Jonathan.Blair@isco-pipe.com> Subject: RE: [EXTERNAL] RE: HDPE Pipe and Fittings Quote Request SENT BY AN EXTERNAL SENDER Thanks Bryan. Can you confirm the lead times? Maithew Hammond, PE f Utilities Director 345 Tequesta Drive I Tequesta, Florida 33469 Phone:561.768.0459 Email: mhammond teguesta.org sou www.tequesta.or� From: Bryan Fletcher [mailto:Br an.Fletcher isco- i e.com] Sent: Tuesday, October 5, 2021 3:51 PM To: David Tinoco Edtinoco teguesta_.oM>; Matthew Hammond <mhammond2teguesta.org> Cc: Jonathan Blair <Jonathan.Blair@isco-pipe.com> Subject: RE: [EXTERNAL] RE: HDPE Pipe and Fittings Quote Request Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files. Page 45 of 433 Agenda Item #3. 'This Email was sent from snexternal source. Please bomindful ofits content" Here you go. Bryan Fletcher Regional Sales Manager -Florida |S[Q|ndusthes 4GOFife Road, Mulberry, FL338GO 407'286'8258ce|Voffice 866'422'2142corporate |5CO7ota| Piping Solutions From: David Tinoco Sent: Tuesday, October 5'2O2l3:47PM To: Bryan Fletcher ; Matthew Hammond < Cc: Jonathan Blair Subject: RE: [EXTERNADRE: HDPEPipe and Fittings Quote Request SENT BY AN EXTERNAL SENDER No quote was attached From: Bryan Fletcher Sent Tuesday, October 5'2OZ13:44PIVI To: Matthew Hammond Cc: David 7lnoco Jonathan Blair Subject: RE- [EXTERNAL] RE: HDPE Pipe and Fittings Quote Request Your attachments have been security checked by M|mecast Attachment Protection. Files where no threat ormalware was detected are Here is the quote sic | have also include our account application, just fill out vvhats necessary being a municipality. Bryan Fletcher Regional Sales Manager -Florida |S[O|ndusthes 4GOFife Road, Mulberry, FL3S86O 407'I86'8258ce|Koffice 866-422'2142corporate |S[Q-Total Piping Solutions From: Matthew Hammond Sent: Monday, October 4'2O215:Z9Px4 To: Bryan Fletcher 2 Agenda Item #3. Cc: David Tinoco Subject: Re: [EXTERNAL] RE: HDPE Pipe and Fittings Quote Request SENT BY AN EXTERNAL SENDER HiBryan. This pipe isfor concentrate disposal. ibelieve Samantha GraybU|reached out toyou recently about this project. Sent from myiPhone On Oct 4. 2021, at 5:07 PM, Bryan Fletcher <BrVan.Fletcher@_i_sco-pi_pe_..com> wrote: **This Email was sent from an external source. Please bemindful of its content" Is this force main, water or reclaim sir? Bryan Fletcher Regional Sales Manager -Florida |SCO|ndusthes 460Fife Road' Mulberry, FL338GO 407'286'8258ceU/office 866'422-2142ozrporate |S[O-Total Piping Solutions From: David Tinoco Sent: Monday, October 4`2QZ14:2GPM To: Bryan Fletcher Cc: Matthew Hammond Subject: FW: HDPE Pipe and Fittings Quote Request SENT BY AN EXTERNAL SENDER Good afternoon Bryan, Can you please provide quotes for the following list of items with lead times, the lead time will bevery important for this order. Please copy Matt Hammond on all emails with regards to this order. l2"DIPS SDRlIHDPE FT 200 UNIT QTl/ s Page 47 of 433 Agenda Item #3. 12" DIPS SDR 11 HDPE 90 DEG BEND EA 6 12" DIPS SDR 11 HDPE 22.5 DEG BEND EA 2 12" DIPS SDR 11 HDPE 12x6 REDUCER EA 1 6" DIPS SDR 11 HDPE FT 20 6" DIPS SDR 11 HDPE Flange Adapter EA 3 6" HDPE Blind Flange EA 1 6" SS Flange Backup Ring EA 3 12" Restrained Mechanical Coupling (HPDE to HDPE) w/ SS Inserts EA 1 1" AR I D-025 Air Valve EA 1 121" x 1" Tapping Saddle w/ SS Strap and Bevel/Spring Washers EA 1 1" SS Ball Valve FN PT x FN PT EA 2 1"° SS FN PT Tee EA 1 1"" x 6" SCH40 SS NPT Nipple EA 3 David Tinoco Superintendent Water Distribution & Stormwater Public Utilities Department Village of Tecluesta <i mageOO1.j pg} Tel: (561) 768-0484 Email: dtinoco@teguesta.org This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit htt ://www. mimecast.com This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http.,//www.mimecast.com This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http-Hwww.mimecast.com This email has been scanned for email related threats and delivered safely by Mimecast. For more information please visit http-//www.mimecast.com 4 Page 48 of 433 Agenda Item #3. Bid Proposal for TEQUESTA - HDPE PIPE AND FITTINGS QUOTE REQUEST 10/05/2021 - 11:29 PM Actual taxes may vary Page 1 of 2 Page 49 of 433 Agenda Item #3. EE ft" Bid Proposal for TEQUESTA - HDPE PIPE AND FITTINGS QUOTE REQUEST VILLAGE OF TEQUESTA UTILITIES Bid Date: 10/05/2021 Core & Main 2020792 Seq# Qty Part Number Description DUE To CURRENT SUPPLY CHAIN DISRUPTIONS, MATERIALS ARE SUBJECT TO PRICING AT TIME OF SHIPMENT. MATERIAL - - _ -- ---- -- - - ----- - AVAILABILITY AND TIMELINESS OF SHIPMENTS CANNOT BE GUARANTEED. THIS TERM SUPERSEDES ALL OTHER CONTRACTUAL PROVISIONS. Core & Main 1101W17thSt Riviera Beach, FL 33404 Phone: 561-848-4396 Fax: 561-845-7267 Units Price Ext Price 10 200 0940P1211B 12 DIPS DR11 HDPE PIPE BLU BLUE STRIPE FT 33.58 6,716.00 20 6 0940M121190 12" 4000 SDR11 DIPS MOLDED 90 EA 375.00 2/250.00 30 2 0940F121122 12 4000 SDR11 DIPS PE 22-1/2 EA 415.62 831.24 40 1 0940F 120611 R 12X6 4000 SDR11 DIPS PE RED EA 670.13 670.13 50 40 0940P0611B 6 DIPS DR11 60 3 0940MO611FA - _... ----- --- - - -- ---- - ---- - --- 6 4000 SDR11 DIPS PE FLG ADP EA 33.29 99.87 70 1 NS 6" SDR11 HDPE BLIND FLANGE EA 99.90 99.90 80 3 0940BUR06SS 6" SDR11 SS DIPS BACKING RING EA 200.82 602.46 90 2 0912MJAK11DIPS 12 SDR11 DIPS MJ ADAPTER W/KIT EA 254.10 508.20 W/SS IN S E RTS 110 1 21112S 112T 12 MJ L/P SLV C153 IMP EA 235.62 235.62 120 1 802DO25T ARI 2 IN D025T STAINLESS STEEL 3-15OPSI,THREADED,17.9" HEIGHT EA 2,392.69 2,392.69 140 1 NS 317-132008-000 12X11 P SADDLE EA 147.84 147.84 ------ ----------- ------ ----------------- -------- ..__.-...__-------.-- EPDXY W/304SS STRAPS W/SPRING WASHERS F/HDPE 12.75-13.20 OD 170 2 341OBVS 1 SS BALL VALVE EA 27.54 55.08 180 1 311OT10S 1X1 3165S TEE EA 8.62 8.62 190 3 311ON060S 1X6 316SS NIPPLE EA 9.40 28.20 210 LEAD TIME TB_D AT TIME U F D_ RD ER 220 HDPE PRICING VALID FOR 7 DAYS. Sub Total 15,422.65 Tax 0.00 Total 15,022.65 UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BY CUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LP RESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS, TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEAD TIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT To PRICE INCREASES AND/OR APPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYERS ACCEPTANCE OF SELLER'S TERMS AND CONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: https:/Zcoreandmain.com/TandCZ 10/05/2021 - 11:29 PM Actual taxes may vary Page 2 of 2 Page 50 of 433 Agenda Item #3111 QUOTE_ '15-ue-to- the continued cost -1 and supply challenges fn the PVC and HDPE markets, the pncfng of these ,products will be based solely on the availability at the time of shipment. Also, given the volatility in these , 'markets we will not be responsible for product availability, shipment delays, or changes in prices, as they FORTILINE AWATERWORKS care out of our control. Bid prices should be considered an estimate, these materials will only be priced at(4 ) , 't ime of shipment until the current supply chain challenges are resolved. These terms are in leu of our a Mt]RSCC] brand ,standard terms. We are confident that continued transparent communication will give you the information , 'you need to best conduct your business. We appreciate your partnership. 0 lea QUOTING BRANCH QUOTE NO 0 1 211266 FORTI LI NE M AM 1 [(6124378 10/ 07/ 21 1 13 6 L- BRIE RC DGD r, VOT HDPE L I hE 10721 TEQUESTA, FL 33469 . f• DESCRIPTION UNIT PRICE TOTAL PRICE '7rf 7iC 7C iC '7C 7k "' '7k 7C '7k' 7* * 7i 7'7C 7i 7i iC 7k 7C 7C iC *' 'C 'IC iC '7F '{S' '7C GI VE N THE CURRENT P RI 0 NG AND SUPPLY CHAI N CHALLENGES ALL WT ERI AL W L L BE PH CED AT T I h1E OF SHI MENT AND THE PH CES BEL ON ARE TO BE USED AS AN ESTI MATE FOR BI D PURPOSES ONLY 20 200 EA 12" DR11 DIPS OD HDPE BLUE STP 33.1300 6,626.00 30 6 EA 121" DR11 HDPE DI PS 90 371. 2600 2t227.56 40 2 EA 12" DR1.1 HDPE 22- 1l 2 DI PS 246. 5500 493.10 50 1 EA 12" X 6"" DR11 [DIPS RED 346. 9800 346. 98 60 20 FT 6" DR11 HDPE DI PS BLUE STRI PE 9.3400 186. 80 70 3 EA 6" DR11 HDPE DI PS F L G ADAPTER 31.3300 93.99 80 3 EA 60' DR11 150# DI P 316 SS BACKI NCB 100. 8000 302. 40 RI NG 90 1 EA 12"' ALPHA CPLG 12. 75- 13. 30 602. 5800 602. 58 ***NOINSERTS IRED **** 110 1 EA 1" ARV GA 920 M?j 320. 7800 320.78 120 1 EA 12X1 I P 202NS SDL 12. 00- 13. 20 126. 8500 126.85 W SPRI NG \HASHERS 140 1 EA 1" SS BALL VALVE THD 316 32.7300 32.73 150 1 EA 1'" SS TEE 316 9.8500 9.85 160 1 EA 1" X6" SS NIPPLE 316 9.1600 9.16 1 Subt of al : 11, 378. 78 Tax: .00 Bi d Tot al : 11, 378. 78 ALL STOCK DELIVERIES ARE S U BjEC`1' TO SHIFFING CHARGES All PVC and HDPE material is quoted for shipment within 7 days of quote/bid date. All other material is quoted for shipment within 30 days of quote/bid date. After 7 days for PVC and HDPE or 30 days for all other material, ALL uoted rites are stib'ect to review based on current market conditions. MCNEW Ent By J B1 10/ 07/ 21 7: 14: 30 Page 51 of 433 Agenda Item #3. PUBLIC RECORDS. |naccordance with Sec. ll9.O7O2,Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the ViUage's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements ofChapter 2l9,Florida Statutes. ACONTRA[TDR who fails to provide the public records to the Village, or falls to make them available for inspection or copying, within a reasonable time may be subject to ettorne»/s fees and costs pursuant to Sec. 119.070I, Florida Stotutes and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village 's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT?� PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE., AT (561) 768-0440� OR AT Imcwi1Iia-ms_@tequesta-o OR AT 345 TEQUESTA DR.VE,TEQUESTA FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists ofthe Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 52 of 433 Agenda Item #3. "The village of Tequesta strives to be an inclusive environment. As such, it is the village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("`ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the world Wide web Consortium ("WK"), web Accessibility Initiative CUM'), available at www.w3.org/TRZWCAG/.'/ Page 53 of 433 Agenda Item #3. Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Subject: Kimley Horn and Associates Grant Preparation Date: October 19, 2021 561-768-0700 www.tequesta.org The following agenda references an agreement between the Village of Tequesta and Kimley Horn and Associates for grant preparations and writing services for Village of Tequesta roadway and stormwater upgrades in the County Club Community. The U.S. Department of Housing and Urban Development created a funding program to help assist areas impacted by disasters. The funding program is the community development block grant and administered by the Florida Department of Economic Opportunity. The funding will be used to better protect Florida from future disasters through mitigation projects. The Village is seeking $14,4999,000 in funding under the community development block grant, mitigation general infrastructure program to offset the costs of stormwater mitigation and road improvements in the County Club Community. The goal is to provide relief to the residents in this area from flooding due to heavy rain and natural disasters. The cost for grant writing services is $15,000.00 and available in Fiscal Year 2021 in the Public Works Engineering Account 001-210-531.302. Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Page 54 of 433 Agenda Item #3. Douglas Chambers Director Department of Public Works Page 55 of 433 Agenda Item #3. VILLAGE OF TEQU ESTA ENGINEERING SERVICES WORK AUTHORIZATION Grant Preparation and Writing Services for Wilame Roadway and Stonnwater Upgrades This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta {"Client„ or "Village"} and Kimley-Horn and Associates, Inc. ("Kimley- Horn" or "Consultant"), dated September 10, 2020 ("Agreement"}. All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The U.S. Department of Housing and Urban Development (HUD) created a funding program to help assist areas impacted by presidentially declared disasters in 2016 and 2017. That funding program is the Community Development Block Grant - Mitigation (CDBG-MIT) administered by the Florida Department of Economic Opportunity. The funding will be used to better protect Florida from future disasters through mitigation projects. The Client has requested Kimley--Horn to assist in the preparation and writing of a grant under the Rebuild Florida CDBG-MIT General Infrastructure Program. It is understood that grant applications are time -sensitive and that adequate time is required for grant preparation and writing. The amount of time necessary to complete the grant application is dependent on the particular grant and will be discussed and agreed upon between the Client and Consultant prior to authorization to proceed. �161•1a# The Consultant will assist in the scheduling of meetings (all meetings are to be held virtually), the development of timelines, project narrative, project budget, and the development of the grant application. Under this task, the Consultant will prepare for and facilitate a kick-off meeting with Village Staff to review application requirements and details. During this meeting the following will be covered: Consultant will provide the Client with a list of necessary materials that may be *in the possession of the Client or another consultant of the Client. Consultant will review with the Client the timeliness of the receipt of materials requested. It is understood that if materials are required, and not provided by the Client in a timely manner, the Consultant may not be able to complete and submit the grant to the relevant agency, or organization by the application deadline. Consultant will review the application timelines which may include, but not limited to, any question and answer periods, application submittal deadline, application review and evaluation period, award date, and project completion date. Page 56 of 433 Agenda Item #3. Task 2: Grant Preparation and Writing Consultant will perform the following services under this task: • Provide consultation, planning, and strategizing with the Client throughout the process. ■ Understand the compliance guidelines provided for the grant and advise the Client. ■ Prepare and ask questions, as necessary and/or applicable, for clarity during available question and answer periods with grantor. • Develop timelines and the strategy for the timely submission of the application. • Collaborate with appropriate stakeholders to obtain signatures, data, forms, and other relevant information. • Locate, identify, research, collect, and analyze data as set forth in the grant application guidelines. • Provide research and research assistance, as necessary. ■ Develop language for both the grant application narrative and data including, if necessary, charts, tables, photographs, and diagrams to illustrate the data, as appropriate. ■ Prepare a project budget. • Prepare supplemental documents to support the application. • Prepare grant application with all required documents. Consultant will review the draft application with Client and make necessary revisions prior to submitting the grant application. The Client is responsible for publishing any public notices in a timely manner as requested by funding agencies (in both English and Spanish, Creole or other language, if and as required by the grant). Task 3: Grant Application Submittal, Evaluation, and Monitoring The Consultant will rely upon the appropriate Client representative as the responsible party for signing documents in an expeditious manner in order to meet application deadlines. Consultant or Client will submit the grant application to the required agency and/or organization in the method required under the grant. Consultant will monitor the evaluation process of the agency or organization and apprise the Client of status of award notifications. ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. Additional services Kimley-Horn can provide include, but are not limited to, the following: ■ Grant administration • In -person meetings INFORMATION AND SERVICES PROVIDED BY THE VILLAGE Kimley-Ham shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client's consultants or representatives. The Client shall provide all information requested by Kimley-Horn in a timely manner, including but not limited to the following: • Materials as requested by Consultant to support the grant application (I.e. maps, data, reports, studies, and other similar record), if available. Page 57 of 433 Agenda Item #3. a The City's up to date FEIN #, DUNS #, and other similar information, as appropriate. Responsibilities of Client In addition to other responsibilities set out in this Agreement, the Client shall: Provide requested materials In a timely fashion as requested by the Consultant, including signing and/or submitting the application, which may be required to be done electronically. SCHEDULE Kimley-Horn will provide our services as expeditiously as practicable on a mutually agreed upon schedule. COMPENSATION Kimley-Horn will complete the above scope of services on a Lump Sum fee basis of $15,000. Accepted by: Village of Tequesta Jer,6t6y Allen, Village Manager D�a4. 3 7 Kimley-H a-nd-Associa.tes, I Richard V_ Busch, P.E. Senior Vice President Date: May 27, 2021 Page 58 of 433 `kR � y ir- , Y�i f_` 4{/, 1, ,y •qN.,' \ . ,R, .{ r. �Y as_!f• _tIY-1^ _ ,; -.Lt . 11 dr r_ ' • E 0 F" 7, Pn) 4 - _ -, t �:, 4�s. , '' ��a � Y �'', ,�* � � yyR i , w° '� ■17 mod Stormwater Mitigation and Road Improvements 1 r. jf r y■ � Ji �^ �i r ,pip' ,Fi - . • ' � . ! • . a Y . • + 14. Ol 'A. _ - - _ r, .`• -`[�r T• q �.'I R.� r, rt + r '�i- R+ A 4, 1��, �+ ' y�e.I� ` , • -. ¢err,- J.w _ '•'r _ SK1 _ 1. 1�` .. r �- ` _ -t1 •'i _ pL 4 • i a� , Ag r °4+.t .. -� 'h p% r ti (j+-•n) � � � " � r FP d x �v W _.i •. TSa .!' f -. Y !.W ,i f *' L Ya Y f ; w^rI r as JL r �. ° ,� _ •• - ra• + ,.+. ° '�^' .-R, _1• ' 4 jam, f+ ' Y , -,.•� _. t •.. � '�' ,-• r to _ ar- If 1_ yt; • q,*, rr i► _ •N4♦, _ yr f414„ R9F •'S e�:* y r - j r " I • f �' •}, }'!,• 4r _• `` r • � 1R ' a • - � t �. q Y# , s� �, ' r- r 44 �'`„ r r �`F.. +� 1Ffh P- • ' n Ar IN , �Rr rsq 4 . • c • t -.� '. r' '•. • • . "� ,Yarn . ,� r �� , wJ �a. . I _ - � a '- 3F � IN _ _ • a ,. , _ �:, r " 16 . ' ,� ;•iY. �' � -1: � ... •Y �.��•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � � �x-- . . . -... ., le ,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW stc.,,. vuaterr•: �� 1 at 0/on n d��,a d� m� e rr e a t s i • contents --------------------------------------------------------------------------------------------------------------------- ProjectDescription................................................................................................................................................... 3 ProjectPurpose.................................................................................................................................................... 3 Risks that will be mitigated by completion of this project.................................................................................. 5 Use of natural infrastructure in the project......................................................................................................... 6 Method to determine project funding requirements.......................................................................................... 6 Describe how work will be done and the team who will do it............................................................................ 6 Anticipatedoutcomes.......................................................................................................................................... 6 How will the project be maintained after it is compete................................................................................... Meetingthe National Objective........................................................................................................................... 7 CommunityValue ..................................................................................................................................................... 9 Undernormal circumstances............................................................................................................................... 9 Intimes of natural disasters................................................................................................................................ 9 CommunityLifelines ............................................................................................................................................ 9 Safetyand Security.......................................................................................................................................... 9 Food, Water, and Shelter............................................................................................................................... 10 Healthand Medical........................................................................................................................................ 10 Transportation............................................................................................................................................... 10 Enhancing Regional and/or Multi -jurisdictional Community Resilience........................................................... 10 RegionalInvestments..................................................................................................................................... 10 Photos.................................................................................................................................................................... 12 CapacityPlan.......................................................................................................................................................... 22 PublicNotice.......................................................................................................................................................... 24 Comments.......................................................................................................................................................... 28 ImplementationPlan............................................................................................................................................. 29 Budget.................................................................................................................................................................... 30 Support.................................................................................................................................................................. 32 pg. 2 Page 60 of 433 ' ,� :•iY. �% � -1: � ... •Y emu. ltyr•,.,", ,�+ �. � .�- ;�' t,.�, .r � _ems, '� ` - � `, � � i 'fir .. �'�`l ��_'�. ; �• .` .. n � � .� • . �y8nd,Vermts� iQ vater1t�on�dm cif It - . '? lk t �, �:C•� IS .fir*.n.+"f1f &4 CJF VAN t all �► 04All, At t r t *t � � ��► '�� k �" fry �•"I j • ' �, � �,• -fir �� t �► .},��,` ' '- y,•� �., � .�,� �,• � 0-4% � fir+►. �� i AP M IT ,� ,*Jk I * rVol 4 PROJECT 4W LOCATION 4r A, rep .ial I A r Rrif• •fi FIRE OW DEPARTMENT.VTU L . - ,°4'` i'&a 1 _ ,I _I:__ad ,ram. ,-.� � � { a fto � M ( � 0 limp '444, + -- ilia _ �+ 7► = '+tom'-•�- /,y. i.,�• �'��, r.y ** �� "'i �i. r i ;� �'#� y - "V }•„ yi'nc '�l �,' " L�'.. -4 faa `a�+�' •�� .' , + IA/= Jam' t �../�' . {�• 1w« ..y yt ,' '- ■ t ' . `-� l � { � • J►�` - �f�YT`__R i ri�� / �'� -�. � •� �, "�7i - R � � A ... ■ sa �'� { � 1.�� ?.a 44 Al cv ,•, w" 7' fie+ . R e 14 y'_*" l�� r,"�5_ ��•`�• y r ti RYA '_1Y �' �>� 7 f'Il� ice` - -,f i,�7' � rY �-� � .�'� -i _ � f •�e� f � � �'y' ��, tom' � � : It tormwaC&' SFmitigat o 1 n O- Im'proYe!•1 i'eI i s w i.111, a ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . ��•. . -... ., l, _ _ _ •� ,� . . . qW stc. water. -: �� 1 ab,onAn d��,a d� m`e rr e a t s44 existing curbs or drainage retention (i.e., swale). The community is highly pedestrian in nature and currently lacks sidewalks. Funding from this project will provide 34,650 LF of a new 5-foot-wide concrete sidewalk to accompany the updated drainage system solution, allowing residents and visitors to avoid traversing standing water. This will further aid in providing safer paths to schools for school -aged children. Being located in South Florida, the F i lip r t�y F Iood F.3c kof, Village is subject to frequent and heavy rain events during the _ summer months. The average �L �'4'''' annual rainfall in Tequesta is 62.0 Y P r inches well -above the national s% _�� =f , �. m rare � •�� ESL t'fTit} »� -.' - average of 38.1 inches. As sealaw ►eveis rise anaI weather patterns S�- change, flood risks will increase. '�w -+-=_ - i' F� Q� ---u Approximately 667 properties are , already at risk in Tequesta, and �, �� F�� r _ within 30 years, about 1,322 will beVMS j?l Q. _ F° at risk."' The Village needs to be �I proactive in taking the steps to protect our residents, Project Area necessary p visitors businesses and homes - I from the risks associated with Figure 1 Tequesta Flood Factors Map flooding. The Flood Factor associated with properties is an indicator of the comprehensive flood risk of that property. The range is from 1 (minimal) to 10 (extreme) with the higher Flood Factor for a property indicating the likelihood of flooding. Flooding is too much of a burden on the wastewater system and the network of pipes in the drainage system. The sewers fill with too much water and it overflows out of existing under -sized manholes and drains and runs - off directly into the Loxahatchee River. It potentially carries harmful contaminants such as soil, animal waste, salt, pesticides, sewage, and oil which can potentially impact drinking water wells and water quality. This neighborhood is bound on the south by Tequesta Drive. Tequesta Drive is one of the few east -west crossings of the Loxahatchee River. According to the Florida Department of Transportation, the vehicular Average Annual Daily Trips on Tequesta Drive is 12,600. Flooding that occurs in this area has a significant impact on those using Tequesta Drive. The proposed improvements will allow stormwater to be mitigated and reduce the amount of flooding that happens on Tequesta Drive, lessening the impact on road traffic on Tequesta Drive. With almost 30% of its population over the age of 65, emergency response and in particular medical response is a critical lifeline in Tequesta. Delays in first responder access to the neighborhood can be a matter of life or death. It is imperative to our Village leadership that the flooding situation be mitigated so that we can rest assured that our citizens will have the fastest care necessary to guard against loss of life. 1 www.floodfactor.com pg. 4 Page 62 of 433 rA• Mrm 6'- 'dn t s ovtod�_ 4, ,. ' ,-%t• s i - rq ,ice •• The Village Village has the full support of both the Tequesta Police Department and Tequesta Fire Department for the proposed improvements envisioned under this grant. Our Fire Chief has provided us with a letter of support for this project. In his letter, he characterizes the neighborhood as being problematic for emergency trucks to respond to calls. "When responding to an emergency, we are forced to navigate uneven roads, depressions, elevated manholes and residents walking in the frequently flooded streets; this also creates an obstacle to patient care in the ambulance." — lames Trube, Fire Chief Chief Gus Medina from our Police Department echoes similar comments. He states that "the poor infrastructure plac:e� uut rt�J dents in additiotiul hurm`s way. When an emerY+triLy arises, uur resideri s rely on our quick response time. Every second counts when lives depend on use; therefore, it is a necessity to be able to respond safely and quickly to any and all emergencies." The Village of Tequesta Comprehensive Plan cites several Goals, Objectives, and Policies (GOPs) that relate to the protection of life and property through stormwater and other infrastructure improvements. The proposed stormwater, road, and sidewalks improvements will be consistent with the Village's Comprehensive Plan. Utilities Element — Stormwater Goal: 1.0.0 -Economical, sustainable, efficient, and effective networks of stormwater drainage facilities and services. Utilities Element — Stormwater Objective: 1.2.0 - Village stormwater drainage regulations, incorporated within the appropriate Village land development regulations, shall provide for protection, and where possible, enhancement of natural drainage features and ensure that future development utilizes storm water management systems to protect the functions of recharge areas and natural drainage features. Coastal Management Element Policy 6.3.2 - The Village shall seek funding for studies and infrastructure improvements to implement engineering solutions that reduce flood risk in the coastal zone. This project will help eliminate risks of future disasters, preserve topography and soils, protect against recurring flooding, provide safe routes for its residents and emergency services, and preserve and protect the unique resources of the Loxahatchee River and its ecosystem by reducing both discharge volume and harmful nutrients (i.e., pollutants) in stormwater runoff. Risks that will be mitigated by completion of this project The risks that will be mitigated by the completion of this stormwater and road improvements project include the potential devastating loss of life and property as a result of flooding. The main spine road provides an important north -south linkage in the Village and flooding in this area makes travel unpassable. Page 63 of 433 ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . ��•. . -... .,0010 , _ _ _ •� ,� . . . qW stc. water. -: �� 1 ab,on n d��,a d� m� err e n t s'44 There are currently no sidewalks in the neighborhood, leaving pedestrians in a situation that is unfavorable after any rain events. This project will provide mitigation for residents walking to school, public transit, and exercise by providing a safer environment for them to walk. Another risk that will be mitigated through the completion of this project include the protection of the Loxahatchee River from stormwater runoff leading to the impairment of the waterway. By including stormwater infrastructure, the runoff will not flow directly into these important waterways that surround our community which would lead to their degradation. Use of natural infrastructure in the project The proposed improvements will include 70,000 linear feet (LF) of concrete valley gutter combined with 12,000 LF of 19-inch exfiltration pipe (French Drain system) and 31,000 LF of new drainage Swale. The gravel of the French drain provides a porous surface for water to seep through. Pipes will be installed below to provide an outlet for water to travel through and exit into a drainage ditch. The swales will be concealed with vegetation. Similar to a French drain, the Swale is more natural infrastructure. Both will be used in this proposed project. Method to determine project funding requirements The Village Staff, together with our engineering consultant, utilized an existing database of recent construction projects to estimate the budget. The database contained unit pricing for horizontal and vertical construction elements. Describe how work will be done and the team who will do it The Village has a very small staff that does not have the capacity to perform the magnitude of the work that will be necessary under this project. As such, we will be retaining consultants and contractors to assist in facilitating the completion of the project. We are accustomed to managing a consulting team for projects similar to this and anticipate that it will be easily facilitated within the allotted 4-year construction timeframe permitted under this gra nt. Anticipated outcomes It is anticipated that these improvements will help to provide resiliency to the residents and visitors in this portion of the Village of Tequesta by improving flood control, making a safer pedestrian environment by moving stormwater into drainage facilities and also providing sidewalks, and fixing roads that have been damaged due to standing water from heavy rain events that have left water with nowhere to go due to the lack of stormwater infrastructure. It is further expected that law enforcement, fire protection services, ambulatory and healthcare, as well as utility workers will more quickly be able to access the neighborhood following a heavy rain event. How will the project be maintained after it is completed Maintenance of the road and stormwater infrastructure that will be installed through this project will be performed as part of the Village's routine capital improvement project maintenance and the operation and maintenance will be funded through the Village's General Fund and Storm Water Fund. pg. 6 Page 64 of 433 ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � � �x-- . •��. . -... ., le ,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW stc.,,.vuaterr- �� 1 at 0/on n d��,a d� m� e rr e a t si • 74 Meeting the National Objectivc The proposed project does not meet the U.S. Department of Housing and Urban Development (HUD) National Objective of LMI beneficiaries exceeding 50%; however, this project does instead meet the National Objective of Urgent Need. Measurable and verifiable reductions in the risk of loss of life and property from future disasters and community development benefits. In meeting the HUD National Objective of Urgent Need, this project will provide measurable and verifiable reductions in the risk of loss of life and property from future disasters by making the neighborhood more resilient to flooding and flood damage. Over the past 18 months, the Village has experienced more frequent and stronger weather events that have arisen due to the effects of climate change. With our proximity to the coast, we know that these types wet weather incidents are going to continue to increase. The Village is committed to making these improvements to that our residents and visitors can be safe during and following a rain event. We will be able to measure this progress by tracking the number of repetitive loss properties in the neighborhood. Petition for Milling &Paving to Village Council (May 2021) "We request safe and functional roads in our neighborhood. [Tequesta"s] roads have been deteriorating for decades. They are riddled with pockets, depressions, cracks, rivets, missing tarmac, crumbling edges, uneven manhole covers, and inefficient drainage. The effects are water retention, inadequate storm water flow, and hazardous conditions for bikers, skaters, walkers, runners, etc. in our community. First responders transporting patients with jostling and bouncing may have increase precious transport time. We request that milling and paving be addressed within this year, 2021." -Residents of Village of Tequesta 1%1Z (98 signatures) Plan to fund long-term operation and maintenance of the project and summarize how this will be done. The plan to fund the long-term operation and maintenance of this project will be through the Village's Storm Water and General Fund. This will be done through our annual budgeting process. The regular upkeep of this infrastructure will be added to our infrastructure maintenance schedule so that we protect the investment the public is making in this project. pg. 7 Page 65 of 433 ' ,� ;•iY. �' � -1: � ... •Y �.��•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � � � �x-- . . . -... ., le ,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW to. water. -: �� 1 abWonAnd ��,ad"M� "err eats '44 i • �� r Wk r- Consistency with other mitigation activities in the area of benefit. Tequesta, along with 38 other Palm Beach County municipalities, participates in the Palm Beach County Local Mitigation Strategy (LMS) Planning effort. The [Palm Beach County] Local Mitigation Strategy (LMS) is a unified, coordinated effort among County and municipal governments to reduce the county's vulnerability to the impacts of identified natural and man-made hazards. Among its primary missions, the Strategy serves as a basis for comprehensive mitigation planning, project identification and prioritization, and provides assistance to project sponsors in securing and allocating available federal, state, local, and other disaster mitigation assStance funds.' Among an extensive list of areas of concern in Palm Beach County, the LMS cites the loss of life, loss of property, community sustainability, health/medical needs, sheltering, adverse impacts to natural resources, damage to public infrastructure (e.g., roads, water systems, sewer systems, stormwater systems) recurring damage, and repetitive flood loss to properties, all of which apply to this proposed project. Several factors contribute to Palm Beach County's flooding: rainfall intensity and duration, surface conditions, topography, and poor natural drainage. The amount of impervious surface due to intense development has also caused areas that once were not prone to flooding to now become flooded during and after a wet -weather event. The proposed project will aid in providing mitigation for flooding in this heavily populated area of the Village. 2 Palm Beach County Local Mitigation Strategy 2020 pg. 8 Page 66 of 433 ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � � �x-- . . . -... ., 10 ,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW to. vuaterr. �� 1 abWon ndRo,a d "err ents '44 i • �� r Wk Under normal circumstances Under normal circumstances, the improvements made through this grant funding will provide for a safer neighborhood in Tequesta. The installation of stormwater infrastructure will help to reduce the amount of standing water and flooding that stems from regular heavy rain events. The improvements will further allow for the increased safe movement of both vehicles and pedestrians through the provision of sidewalks and road resurfacing. In times of natural disasters In times of natural disasters, the proposed improvements will help to protect the community from the threat of loss of life and property due to heavy flooding and standing water. The inability for emergency vehicles (fire protection, law enforcement, and ambulatory services) to access the neighborhood due to the flooding that occurs from a natural disaster such as a hurricane or tropical storm leads to the possibility of loss of life. Community lifelines Community lifelines represent the most critical functions that need to be operational during and following a disaster to serve the residents of Tequesta. The Stormwater Mitigation and Road Improvements project will address the following community lifelines: Safety and Security Low Enforcement/Security • Law Enforcement - Open roadways and access is a key element for law enforcement in performing their fundamental duty of safeguarding life and property. Responding quickly to emergencies supports efforts to reduce crime, enforce laws, and support the community during and after emergency events. This is a critical community lifeline that is compromised when roadways are impassable. Fire Service • Firefighting Resources — Firefighting efforts are compromised when there is a major rain event in Tequesta. Streets become impassable due to standing water. The proposed stormwater mitigation and road improvements will improve this situation Community Safety • Flood Control — Flood control is the fundamental objective for this stormwater improvement as existing flooding issues create a number of risks and hazards in the community and these have been enumerated in this funding application. • Protective Actions — Flooded roads and associated risks and hazards may disproportionately impact disadvantaged populations, the homeless, those needing acute medical care, and those experiencing an emergency or life -threatening situation. Flood control is key element in providing critical services quickly pg. 9 Page 67 of 433 ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . ��•. . -... ., l, _ _ _ •� ,� . . . qW stc. water. -: �� 1 ab,onAn d��,a d� m� err e a t s44 and efficiently. Additionally, the installation of sidewalks in this neighborhood will provide a safe environment for pedestrians. Food, Water, and Shelter Shelter • Housing (e.g., homes, shelters) — Access to residences will be improved through the completion of this project. Currently, following a heavy rainfall, many of the homes in this neighborhood are inundated with water and there is standing water along streets, driveways, and yards. Providing stormwater mitigation will allow the water to drain more quickly and allow residents to safely stay in their homes. Health and Medical Medical Care • Home Care — The provision of home health care is compromised when the streets are flooded as care workers cannot get to and from patients safely. This could result in life -threatening situations. Patient Movement • Emergency Medical Services — Open roadways allow emergency/EMS vehicles to get urgent medical attention quickly to those in need. Nothing can be more critical especially during a severe weather event. This lifeline also applies to emergency evacuations or medical services required during life -threatening events. Transportation Highway, Roadway, and Motor Vehicle • Roads —One of the cornerstones of this project is open, reliable, and quality roadway infrastructure. With a fully designed stormwater system, the Village's roadway network will not experience the level of flooding currently being experienced. A reliable transportation system affords a number of opportunities for the community and benefits residents, businesses, visitors, and all the functions of government to provide essential services. • Bridges— Bridges are critical link in provision of an open, reliable, and quality roadway infrastructure and the relevance of this community lifeline is consistent with the information provided for roads. Enhancing Regional and/or Multi -jurisdictional Community Resilience Stabilization of lifelines is a key. Support from all stakeholder is necessary for success. This important stormwater mitigation and roadway project is supported by the Village of Tequesta Police Department and Village of Tequesta Fire Department. Regional Investments Tequesta routinely suffers from flooding due to our proximity to the Loxahatchee River and our daily heavy rain events during the rainy season. Additionally, because of climate change we are experiencing stronger, more frequent hurricanes and tropical storms. These have the tendency to cause us significant flooding as our current infrastructure does not support the movement of stormwater well. Additionally, because of the amount pg. 10 Page 68 of 433 I ,� :'iY , -/� ... •Y Ilk, �yr,y. ."• ,�+ �. _ .�- ;�, ..I.�, •r _ems, c qW Stormwat ers-: it1 at�.on �n-d ��,ad� mby.err . nts 44 i • of standing water, our roads are in various stages of disrepair. Water sits in the streets, compromising the integrity of the pavement. This is leading to elevated manholes and a wide variety of other problems the vehicles encounter. By improving our roads, we will be supporting the Tequesta Drive is heavily traveled and is one of the one east -west roads across the North Fork of the Loxahatchee River. t pg. 11 Page 69 of 433 4 '.� � .. 1 '. '•r � ,++" .'w ter: �: .�,�., _ .. r ' ,� :•iY, �% � -1: � ... •Y emu. >tyr•,.,"• ,�+ �. � .�- ;�• t,-�, �r ,� _ems, '� ` - � `, r r i 'fir .. �'�`l ��_'�- ; �• .` .. n � � .� � . qw � Storm vu at e rra. :� 1 tion 8nd ��,a d� � m �Ole e m..,.' m ts 16 ,tip:. 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'p•'��A�u'S� 4ry`� ♦ h4 c ,� _ t" ^ 'Ti 'I�'�l+t 't' ^4` `}' 2 `,� Ft '�`''1''�'+lr - t ,�! f3'' : w a • 'nr _ — '� 1 y - 9 - `M1�. V ILI '-�YB�v� �,h J;. +t � -�' - �' 1 v�k�'•" a ^I�s,,, 7 . 'SZ ' ^ `' C.3 . ,i _ .. •a mar "-r.,+'. c� �' �,�`x � ,. � j� R`^s.,.��, r�i31-'+' .� 1_ •. � .�.�+]_�. may,,.' ` A� -T�. 3r'� _ ,. r 4r - .�0. - . rid.• si .. ..... -. -.+" / Photo 4 - Village of Tequesta Drainage (1-Hour Rain Event) pg. 15 Page 73 of 433 � _ '.� � .. � Y '. •r � ,++" .'w ter: �: .�,�., .. r ' ,� :•iY - �% � -1: � ... •Y emu. l tyr•,.,"• ,�+ �. � .�- ;�• t,.�, �r � _ems, '� ` - � `, � 1 i 'fir .. �'�`l ��_•�- ; �• .` .. n � � .� � . qw tOle ovuaterr-. 1 t�.on nd ��,ad� �m � erri mts16 _ "46 9 ma � Y ■ r . # 1 •ff s47 • 1 .r ■ L7 •T 1 r c li• i' r i IT l w Mr AINNONNEESP 3 ,� tt • � �J1d <��i1. t. ° 1 T i e � • T i L • i r ° T ■ • 1 OF r r IF r �' r N 1, 0 IN + � , r � ■ Y Y�. m R- � ,.� 1. ® Yi s FI. �� j �� - _I 1 E." r A ° �• ,..7 � �ei � ..`• �1 ii�,, � T � � i '..� -. 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'•r � ,++" .'w ter: �: .�,�., .. r ' ,� :•iY. �% � -1: � ... •Y emu. >tyr•,.,"• •�+ �. � .�- ;�• t,.�, �r � _ems, '� ` - r `, � � i 'fir .. �'�`l ��_'�. ; �• .` .. n � � .� � . -yOle 8nd.Nermts� iQ vater1t�on�dm ■A1- y .AO - 73 �• ■ 1 e r % r- A �Ar = P 1 jb ° ° b � - L_ - - " - `T • L r b ,•- _ - '_.,.._ -' .- ti : -� �.,Y _ Ike ~' •R,.�.v-. , :, ,- : _ - - ,�• . °°''�� , ' - - _ _ _ � � • � r • °��'�� 11® air-: - . Ir L ' • •'.. - m - �� : y i J • �,��„ r • - �_� .• •r qla ' °� ` 7 ��,IR-= ;eT'v. m "� "-..,•-�! ••�� 19� IRS- �'°�°�w .. . �- - . - V. r �. _ • ". Y � Ar � ��' °fir �,. � - �� -. � !!' l. • x q i5 yyL 1� • • � .1 r ..:. �,- � _, e _ � '' • � � • 9 +:r r L ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . ��. . -... ., l, _ _ _ •� ,� . . . qW stc. water. -: �� 1 ab,onAn d��,a d� m`e rr e a t s44 The goal of the Village of Tequesta Stormwater Mitigation and Road Improvements project is to provide relief to the Village from flooding due to heavy rain events and natural disasters. The Project Team will consist of the following personnel: • Project Manager - The Project Manager will oversee the construction of improvements and adherence to the terms of the contract and grant agreement. The Project Manager will be the primary point of contact with the CDBG-Mitigation Team at the Florida Department of Economic Opportunity. • Engineer of Record - The Village will hire an engineer to design the site improvements • Environmental Consultants - Consultants will be retained to conduct the National Environmental Policy Act environmental review required as a part of the grant award. • Contractor - The Village will hire the contractor to perform the improvements. The Contractor will hire suppliers and subcontractors to provide the construction materials, equipment, additional expertise and labor necessary to complete the project. The Village's Project Manager will oversee the performance of the contractor. • Construction Manager - The design consulting team will provide Construction Services for this project. The Construction Manager will assist the Village's Project Manager by reviewing submittals, responding to contractor requests for information, evaluating contractor progress, reviewing claims, providing design adjustments as needed, advising the Village on accepting work products and reviewing project adherence to the grant agreement. The Construction Manager will report to the Village's Project Manager. • Construction Inspector - The design consulting team will provide Construction Services for this project. The Engineering Inspector will be responsible for observing and documenting the progress of construction and adherence to the construction contract and schedule. Staff in the Engineering Inspector position typically have at least ten or more years of construction experience. • Additional Village Support - The Village will assign additional Village Staff/consultants to assist the Project Manager in the implementation of this project as needed. The Public Works Department will assign various budget, permitting, engineering, administrative, department management and accounting support to other Village Staff as needed to complete the project as timely and efficiently as possible. The Contractor will be hired based on the lowest responsible bid, using the Village's standard public bidding process. Staff from the Village's Procurement Officer will administer the bidding process, which consists of public advertisement, pre -bid meeting, posting and answering questions from prospective bidders, review of bids, assignment of points to minority, women owned and disadvantaged businesses as well as local businesses, requesting Village Council approval to award the contract and contract execution. The Village's bids are posted on-line and are viewable by anyone at no expense. The Project Manager works very closely with Village Staff during this process. • Grant Administrator - The Village will retain a Grant Administrator to be responsible for the financial and administrative services required for the grant award. This will include project development, implementation, and monitoring. The Grant Administrator will be responsible for the financial reporting, and invoicing for the appropriate amount of payments/reimbursable expenses. The Grant Administrator pg. 22 Page 80 of 433 ' ,� ;•iY. �' � -1: � ... •Y �.��•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . ��•. . -... ., l,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW to. water. -: �� 1 abWon ndRo,ad"M "em"e n t s '44 i • �� r Wk will be required to ensure compliance with the CDBG-MIT General Infrastructure Program grant standards, policies, and procedures and the effective and efficient stewardship of resources. The Village has experience with successful completion of grant -funded projects and will oversee and administer this project. The Village will comply with the grant requirements, including the Davis Bacon Act. The Village does not plan to hire new staff for this project and will rely on consultants and contractors to assist in the implementation of this project. pg. 23 Page 81 of 433 ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � � �x-- . ��•. . -... ., le ,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW stc.,,.vuaterr-: �� 1 at 0/on n d��,a d� m� e rr e a t si • Public Notice of Grant Application for the REBUILD FLORIDA CDBG-MITIGATION GENERAL INFRASTRUCTURE PROGRAM for the Village of Tequesta, Florida WEBSITE PUBLIC NOTICE The Village of Tequesta, Florida anticipates applying for Rebuild Florida General Infrastructure Program funding provided by the U.S. Department of Housing and Urban Development (HUD) to support long-term mitigation efforts by assisting the State of Florida and its local governments in minimizing or eliminating the risks and reducing losses from future disasters. This program is being administered by the Florida Department of Economic Opportunity (DEO) through the Community Development Block Grant — Mitigation General Infrastructure Program (CDBG-MIT GIP). The total allocation for the CDBG-MIT GIP Round II funding is $175,000,000 with a minimum funding request of $2,000,000 per application. No local match is required to apply for the funding. The Village of Tequesta, Florida anticipates submitting 1 application for a total of $14,500,000 in funding through the CDBG-MIT GIP Round II. The projects are as follows: 1. Roadway and Stormwater Upgrades In accordance with guidance provided by HUD, the public input requirement for this program includes the option to post information about the proposed funding projects on a public website with a 14-day public comment period. Please forward any comments or questions to Doug Chambers through the Village Clerk, Lori McWilliams, 561-768-0443, Imcwilliams@teguesta.org. Comments must be submitted by 09/06/2021. NOTE: A copy of this post and any public comments received will be provided to DEO as part of the funding application. pg. 24 Page 82 of 433 ' ,� ;•iY. �' � -1: ... •Y �.��•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . ��•. . -... .,0010 , _ _ _ •� ,� . . . qW stc. water. •: �� 1 ab,on n d��,a d� m� err e n t s'44 Aviso Publico de Solicitud de Subvencion para el PROGRAMA DE INFRAESTRUCTURA GENERAL DE RECONSTRUCCION DE FLORIDA MITIGACION- CDBG para el Village of Tequesta, FLORIDA AVISO PUBLICO DEL SITIO WEB The Village of Tequesta, Florida preve solicitar fondos pars el Programa de Infraestructura General de Reconstruccion de Florida proporcionados por el Departamento de Vivienda y Desarrollo Urbano (HUD) de los EE.UU. Para apoyar los esfuerzos de mitigacion a largo plazo al ayudar al Estado de Florida y sus gobiernos locales a minimizer o eliminar los riesgos y reducir perdidas por futuros desastres. El programa esta siendo adminsitrado por el Departamento de Oportunidades Economicas de Florida (DEO) a traves de la Subvencion en Bloque pars el Desarrollo Comunitario — Programa de Infraestructura General de Mitigacion (CDBG-MIT GIP). La asignacion total pars el financiamiento de la Ronda II de CDBG — MIT GIP es de $175,000,000 con una solicitud de financiamiento minima de $2,000,000 por solicitud. No se requiere que la entidad local iguale la cantidad de los fondos pars solicitud. The Village of Tequesta, Florida preve presenter 1 (uno) solicitudes por un total de $14,500,000 en fondos a traves de la Ronda II de CDBG-MIT GIP. Los proyectos son los siguientes: 1. Roadway and Stormwater Upgrades De acuerdo con la orientacion proporcionada por HUD, el requisito de participacion publica pars este programa incluye la opcion de publicar informacion sobre los proyectos de financiamiento propuestos en un sitio web publico con un periodo de 14 dias de comentarios publicos. Envie cualquier comentario o preguntas a Doug Chambers through the Village Clerk, Lori McWilliams, 561-768-0443, Imcwilliams@teguesta.org Los comentarios deben enviarse antes del 09/06/2021. NOTA: Se proporcionara una copia de esta publication y cualquier comentario publico recibido al DEO Como parte de la solicitud de financiamiento. pg. 25 Page 83 of 433 ' ,� ;•iY. �' � -1: � ... •Y �.`�•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA-... ., 1, _ _ _ •� ,� . . . qW sc.water. - i� 1 ab,on--,And ��,adm `err ,nts 44 Avi Piblik sou Aplikasyon Sibvansyon you REBATI FLORIDA CDBG-ALEJMAN PWOGRAM ENFRASTRIKTI JENERAL Pou Village of Tequesta, Florid AVI PIBLIK SIT ENTENET The Village of Tequesta ,Florid prevwa aplike you finansman nan Enfrastrikti Jeneral Pwogram Rebati Florid la ke Depatman Lojman ak Devlopman Iben Etazini (HUD) bay you sip6te ef6 alejman alontem, yo bay Eta Florid ak gouvenman lokal li yo ed you minimize oswa elimine risk yo ak diminye pet ki ka soti nan dezas a lavni. Se Depatman Op6tinite Ekonomik Eta Florid (DEO) ki administre pwogram sa a atrave Sibvansyon Devlopman Kominote you chak B16k - Alejman Pwogram Enfrastrikti Jeneral (CDBG-MIT GIP). Alokasyon total you finansman CDBG-MIT GIP Round II a se $175,000,000 avek you demann finansman minim6m de $2,000,000 you chak aplikasyon. Pa gen okenn kondisyon ki demande gouvenman lokal la you match vale yo bezwen an avan yo aplike you finansman an. The Village of Tequesta, Florid prevwa you soumet 1 (youn) aplikasyon you you total de $14,500,000 nan finansman atrave CDBG-MIT GIP Round II a. Men Pwoje yo: 1. Roadway and Stormwater Upgrades An ak6 avek konsey HUD bay, kondisyon opinyon piblik la you pwogram sa a gen ladanl opsyon you afiche enf6masyon sou pwoje finansman yo pwopoze yo sou you sit entenet piblik ak you peryo'd de 14 jou you k6mante piblik. Tanpri voye nenp6t k6mante oswa kesyon bay Doug Chambers through the Village Clerk, Lori McWilliams, 561-768-0443, Imcwilliams@teguesta.org. K6mante yo dwe soumet avan 09/06/2021. REMAK: Yon kopi po's sa a ak nenp6t k6mante piblik nou resevwa pral jwenn DEO k6m you pati nan aplikasyon finansman an. LE pg. 26 Page 84 of 433 Ap •ve mr e Storate.'.at�oandRohts�rvm r, Mj t i 9 . n�... THE VILLAGE OF Departments Residents council Businesses I'd Like To.... w ( qe�A -(, 71T MHow can we Hp. 4, Independent Auditing Home > fJepartments > Clerk Public In#o- OfFicer Bids�RF�slQuates, Services RFP Rebuild Florida General Infrastructure Program Taquesta Park Tennis Rebuild Florida General Courts Renovations Rebuild Florida General REBUILD FLORIDA Infrastructure Program Infrastructure Rrogram Public Notice of Grant Application for the CDBG-MITIGATION GENERAL INFRASTRUCTURE PROGRAM Tequesta-Public-Notice--English-20210823 1 0 r, F.9 (I 0,_, T 1 / 1 — 1qD0% + a) *' 6LA-t. rk BYF Partly sunny x qW1 T-;] d," 9 34 AM P20 9111.121)21 0 rD f PM. C0;j TW 84T AQl 59 - qW] �)) 935 AM 91112021 P20 ' ,� ;•iY. �' � -1: ... •Y �.��•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � � �x-- . ��•. . -... ., le ,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW to. water. •: i� 1 at/on-.,AndRo,a d "err 'nts '44 i • �� r Wk 4-:9 Comments The Village of Tequesta confirms that no comments were received during the 14-day Public Notice period for this grant request. The Public Notices were published in English, Spanish, and Haitian Creole. pg. 28 Page 86 of 433 ' ,� ;•iY. �' � -1: � ... •Y �.��•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . � qW to- vuaterr-: ��t1 at 10 end Ro�ftd� �m emients16 .kMDlementI ffPlan General Inf rastructure Program Implementation Plan Timeline Entitv: Village of Tequesta Primary Contact: I Doug Chambers Date: ISaturclay, October 1, 2022 Milestones and Tasks Public Notice Dates: Start Date: 8/23/2021 End Date: 9/6/2021 Activity Start End Duration Label Project Start (Milestone 1) b=== Task 1 10/1/2022 11/15/2022 45 Environmental Review Task 2 10/16/2022 3/25/2023 160 Engineering Design Phase I: 60% Plans Task 3 3/25/2023 5/9/2023 45 Engineering Design Phase II: 90% Plans Task 4 4/19/2023 6/18/2023 60 Contractor Procurement & Bid Assessment Task 5 5/4/2023 6/3/2023 30 Engineering Design Phase II: 100% Plans Task 6 r 6/3/2023 PF 10/1 /2023 120 Utility Coordination Construction 50% Complete (Milestone 2) Task 1 10/1/2023 12/30/2023 90 Construction Phase I: Utility Relocation and Mitigation Task 2 1 1/30/2023 4/18/2024 140 Construction Phase II: Drainage Infrastructure Task 3 4/18/2024 PF 8/16/2024 120 Construction Phase II: Sidewalk & Driveway Restoration Task 4 r 6/17/2024 2/2/2025 200 Construction Phase III: Roadway Construction 100% Complete (Milestone 3) Task 1 4/18/2024 5/18/2024 30 Construction Phase I: Utility Relocation and Mitigation Task 2 4/18/2024 7/27/2024 100 Construction Phase II: Drainage Infrastructure Task 3 7/27/2024 1 1 /24/2024 80 Construction Phase II: Sidewalk & Driveway Restoration Task 4 9/25/2024 5/13/2025 180 Construction Phase III: Roadway Close Out (Milestone 4) Task 1 5/13/2025 7/12/2025 60 Inspections Task 2 7/12/2025 8/11/2025 30 Project Closeout Task 3 8/1 1 /2025 9/10/2025 30 Maintenance and Monitoring Days 1045 Years 2.9 pg. 29 Page 87 of 433 ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � � �x-- . ��•. . -... ., 10 ,. �, . , _ , ' .�. _ _ _ •� ,� . . . qW stc.,,. vuaterr-: �� 1 at 0/o�n n d��,a d� m� e rr e n t si • 9 FL CDBG Mitigation General Infrastructure Program Project Budget Project Village of Tequesta Roadway Primary Doug Chambers Official Village of Tequesta Name: and Drainage Improvements Contact Name (772) 597-8294 Applicant and Phone Entity Number: Name: Project Budget Justifications Description CDBG-MIT Amount Other non Source of Total Funds CDBG-MIT Funds* (CDBG-MIT Funds and Other) Design/Planning $1,32%984 $1,329,984 Total planning, design, and engineering costs. 12% of Construction Cost. Drawings/Blueprints $11024,088 $1,024,088 Architectural and engineering drawings and plans. Surveys $1997498 $199,498 Aerial survey and topographic mapping. Geotechnical Testing $106,399 $106,399 Soil and subsurface testing. Environmental $759000 $753000 NEPA Review Review Permitting $50,000 $50,000 Construction and roadway permit fee allowance. South Florida Water District permit. Construction $11,0831200 $11,083,200 Total construction costs, see below for detail. Maintenance of Traffic $9237600 $923,600 8% of construction costs. Equipment, cones, barrels, flaggers, and temporary signage. 8% of construction costs. Temporary construction Mobilization $738,880 $7383880 entrance, fencing, construction vehicle parking and equipment storage. Bonding/Insurance $184,720 $1843720 2% of construction cost. Debris Removal / Demolition $200,000 $200,000 Clearing and grubbing Site Preparation $139,500 $139,500 Grading/Excavation Drainage Infrastructure $2,068,000 $23068,000 Approximately 12,000 LF. infiltration system, 55 inlets, and 11 Outfall valves Valley Gutter $1,610,000 $13610,000 70,000 LF New (for Drainage) Water Main $80,000 $80,000 Approximately 160 service adjustments pg. 30 Page 88 of 433 ' ,� ;•iY. �' � -1: � ... •Y �.��•�.}�� 1Eyt'r'"• ,�+ �. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . ��. . -... ., l, _ _ _ •� ,� . . . qW stc. water. �� 1 ab,on n d��,a d� m"e rr e n t s'44 t ♦ �,41, Wastewater $130,000 $130,000 Approximately 160 lateral adjustments Manatee Gate System $135,000 $1353000 Approximately 11 new access gates Roadway Restoration $11663,500 $1,663,500 Roadway milling and resurfacing, new asphalt. Approximately 6.6 miles of 2-lane roadway Signing & Pavement $1207000 $120,000 Restore or replace signing, new roadway pavement Markings markings. Sidewalk Installation & Driveway $2,350,000 $2,350,000 19,250 LF 5' Concrete sidewalk and driveway restoratic Reconstruction Landscaping $740,000 $7403000 Sod installation and restoration Inspections $886,656 $886,656 8% of construction costs. Equipment, cones, barrel flaggers, and temporary signage. Grant program administration: file management, Administration $130733987 $1,073,987 reimbursements requests, etc. (8% of total project cost) Totals: $1434983827 $14,4983827 Percentage Amounts: 100% 100% pg. 31 Page 89 of 433 I ,� :'iY , -/� ... •Y �rr _ems, c qW stormw,a te'rr-:f' it1 at�.on �n-d � d� m , ement44, + r. --------------------------------------------------------------------------------------------------------------------- The Village of Tequesta has received letters of support of this project by the Village of Tequesta Department of Fire -Rescue Services and the Village of Tequesta Police Department. The Village has also sent requests for support to Florida State Senator Bobby Powell and Florida State Representative John Snyder. Village of Tequesta Department of Fire -Rescue Services ap rd 357 Tequesta Drive %nlz)p � 561-768-0500 Tequesta, FL 33469 j* Ot* www.tequesta.org A A �8 IRK ISC'• James Trube, Fire Chief July 20, 2021 Attention: Office of Long -Term Resiliency Florida Department of Economic Opportunity 107 East Madison Street Caldwell Building, MSC 400 Tallahassee, FL 32399-2100 RE: Village of Tequesta CDBG-MIT GIP Grant Application To Whom It May Concern: On behalf of the Village of Tequesta Fire Department, please accept this letter of support for the Community Development Block Grant -Mitigation General infrastructure Program (CDBG-MIT GIP) grant being requested by The Village of Tequesta. The Fire Department provides emergency operation services to our residents, including those in the Tequesta County Club. The Village of Tequesta's Country Club Community has roads that are continually flooded, uneven and rough. This forces vehicles to slow down while navigating this area, including our own emergency response vehicles. When responding to an emergency, we are forced to navigate uneven roads, depressions, elevated manholes, and residents walking in the frequently flooded streets; this also creates an obstacle to patient care in the ambulance. We are often forced to slow down or stop the vehicle to perform advanced life support procedures. Furthermore, due to the lack of sidewalks, residents walk on streets that are poorly suited to pedestrian traffic. Not only are there trip hazards due to the elevated manholes and uneven road surface, there is also the risk of a pedestrian being hit by a motor vehicle. Sadly, we have responded to emergency calls in which a vehicle hit a pedestrian. When an emergency arises, our residents rely on our quick response time. Every second counts when lives depend on us; therefore, it is a necessity to be able to respond safely and quickly to any and all emergencies. Accordingly, the Public Works and Utilities Departments can count on the Fire Department's support for any improvements that can be made to supporting the health and welfare of the greater community of which we serve. We would respectfully request your full consideration of the application provided by the Village of Tequesta under this grant program. Please feel free to reach out to me directly with any additional questions you may have. My number is 561-768-0550. Regards, James rube C • of Fire Tequesta Fire Department Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen pg. 32 Page 90 of 433 ' ,� :•iY. �' � -1: � ... •Y �r� _1Eyr'r'"• ,�+ .. � .�- ;�• t,.�, •r � _ems, '� c HE VILLA � � • � �x-- . � qW to. vuaterr ��t1 at 10 end Ro�ftd� �m emients."I. Village of Tequesta Police Department 357 Tequesta Drive Tequesta, FL 33469 , a® n Police Chief Gus Medina July 15, 2021 Attention: Office of Long -Term Resiliency Florida Department of Economic Opportunity 107 East Madison Street Caldwell Building, MSC 400 Tallahassee, FL 32399-2100 RE: Village of Tequesta CDBG-MIT GIP Grant Application To Whom It May Concern: 561-768-0600 www.tequesta.org On behalf of the Village of Tequesta Police Department, please accept this letter of support for the Community Development Block Grant -Mitigation General Infrastructure Program (CDBG-MIT GIP) grant being requested by The Village of Tequesta. The Police Department provides emergency operation services into surrounding communities to our residents and beyond our boundaries. These services are organized by the Village of Tequesta's Public Safety Departments. The Village of Tequesta's Country Club Community has roads that are continually flooded, uneven and hazardous to drive or walk. Additionally, there are no sidewalks. When responding to an emergency, we are forced to navigate uneven roads, depressions, elevated manholes, residents walking in the streets that are often flooded into the right of way and sometimes into resident's properties. The poor infrastructure places an additional burden on our Officers responding to all 911 emergencies. In some circumstances, it places our residents in additional harm's way. When an emergency arises, our residents rely on our quick response time. Every second counts when lives depend on us; therefore, it is a necessity to be able to respond safely and quickly to any and all emergencies. Accordingly, the Public Works and Utilities Departments can count on the Police Departments support for any improvements that can be made to supporting the health and welfare of the greater community of which we serve. We would respectfully request your full consideration of the application provided by the Village of Tequesta under this grant program. Please feel free to reach out to me directly with any additional questions you may have. My number is 561-768-0505. Regards, Chief of Police Tequesta Police Department Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen pg. 33 Page 91 of 433 Agenda Item #3. PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 92 of 433 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at www.w3.org/TR/WCAG/." Page 93 of 433 Agenda Item #3. Village 345 Tequesta Drive Tequesta, FL 33469 To: Jeremy Allen, Village Manager of Tequesta a F ri1 p 1" 1 O C�`'r . COUNTPF From: Doug Chambers, Public Works Director Date: October 27, 2021 Subject: Country Club Community Roadway Assessment 561-768-0700 www.tequesta.org This agenda items references conducting a geotechnical review of the roads in the County Club Community. The roads have major cracking, standing water and depressions throughout the community. Utilizing a current contract for engineering services, Kimley Horn and Associates will proceed with eighteen (18) pavement core samples at a depth of 4' below the road surface and five (5) standard boring tests at a depth of fifteen (15) below the road surface. The engineer will evaluate the core samples and provide the Village with a geotechnical report and recommendations. Based on the information gathered in the report the Village will be able to put together a scope of work for drainage and roadway improvements. The cost for these services is $18,750.00. Funding is budgeted and available in fiscal year 2022 in the roadway improvements account, 301-210-663.657. Doug Chambers Director Department of Public Works Vice -Mayor Kyle Stone Mayor Frank D'Ambra, ill Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Page 94 of 433 Agenda Item #3. VILLAGE OF TEQUESTA ENGINEERING SERVICES WORK AUTHORIZATION COUNTRY CLUB ARL=A ROADS ASSESSMENT This Work Authorization authorizes Kimley--Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley- Hom" or "Consultant"), dated September 10, 2020 ("Agreement"). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The Village has been experiencing major and minor road condition issues over the past several years within the residential roads of the Country Club area west of Tequesta Drive and south of Country Club Drive. The condition issues are asphalt cracking and varying levels of road settlement. The roads consist of; El Portal, Yacht Club Place, Palmetto Way, Fair Place, Fairview East and West, Pine Tree Place, Golfview Drive, River Drive, Club Place, Point Circle, Golf Place, Bunker Place, View Place, Fairway North, Fairway East and West, and North Place. This entire residential area had major construction that consisted of a new wastewater collection system, replacement of the existing water distribution system, some drainage and swale improvements and complete road re -construction. This construction commenced in two phases starting in late 1999 and ending in late 2001, approximately 21 years ago. The Consultant will perform a geotechnical analysis of the roadways noted above, performing coring's of the roadway to determine subsurface conditions and making recommendations for subgrade, base and asphalt improvements. SCOPE Kimley-Horn will perform the following services: 1. Provide a geotechnical review of the roadways within the Country Club in the areas noted above to include the following; • Perform eighteen (18) pavement cores to an approximate depth of 4ft below road surface. • Perform five (5) Standard Penetration Test borings to an approximate depth of 15ft below road surface. • Estimate the Limerock Bearing Ratio (LBR) of the existing road base material in the roadways using a dynamic cone penetrometer. • Provide photographs of work performed and existing road conditions. 2. Prepare a Geotechnical Report that summarizes the results and recommendations. Page 95 of 433 Agenda Item #3. ADDITIONAL SERVICES Any services not specifically provided for in the above scope, as well as any changes in the scope requested by the Village, will be considered additional services to this Work Authorization and will be performed based on subsequent Work Authorizations approved prior to performance of the additional services. INFORMATION AND SERVICES PROVIDED BY THE VILLAGE Kimley-Horn assumes that all information provided by the Village can be relied upon in the performance of professional services. The following information shall be provided to Kimley- Hom and/or the following services will be performed by the Village. • Access to the roadways • Village notifications to Country Club residents • Past Country Club area record drawing information if available • Any Village permit fee shall be waived or paid for by the Village SCHEDULE For Scope items 1 and 2, Kimley-Horn will complete the work set forth herein within 75 days after receipt of an executed Work Authorization and Purchase order, exclusive of delays beyond the control of the Consultant. COMPENSATION Kimley-Horn will perform the services described in the Scope of Services (Items 1 and 2 above) on a lump sum basis for the amount of Eighteen -Thousand and Seven Hundred and Fifty Dollars ($18,750.00). Accepted by: Village of Tequesta Jeremy Allen Digitally signed by Jeremy A!!en Date: 2021.10171338:28 -04'00* Jeremy Allen, Village Manager Date: 2 Kimley-Horn and Associates, Inc. Michael F. Schwartz, P.E.Sr. Vice President Date: Page 96 of 433 Agenda Item #3. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records.. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION of CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT ImcwiIliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article xII of the Palm Beach County Charter, the office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 97 of 433 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title 11 of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("W3C"), Web Accessibility Initiative"WAI"}, available at www.w3.org/TR/WCAG/`." Page 98 of 433 Agenda Item #3. V1*11age 345Tequeota Drive Tequmota' FL 334ee of Tequesta To: Jeremy Allen, Village Manager From: James Trube, Fire Chief Date: October 14, 2021 Re: Life Scan Addendum B Renewal Agreement 5e1'768'0700 vvww^tmque,ta.onm Please find attached Life Scan Addendum B Renewal Agreement, which will renew the agreement between TequestaFire Rescue and Life Scan for NFPA1O1-compliant firefighter physicals. Vice -Mayor Kyle Stone Mayor Frank [YArnbna,III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Agenda Item #3. EXHIBIT RI]NEWAL ADDENDUM This Renewal Addendum ("'AtItAwdum ") relates to that certain Agreemelit for Health Care Set -vices ("Ap-eemetil") dated ALIgLiSt 2 02? 1 by mid between L I I'c Sc jai 6 - Wellness Centers (Pi-oi4dei-"), and the Village of Tequestal'Tequesta Fire Departillel-11. Florida This AddendLini nILISt be signed by Company and returned to Provider on or before September 30th, 2021. Ira cons 1deration OftfiC 111LItUal promiscs and covenants herein cont'aincd, 'CIlld f`61' Othcr good and valuable consideratloi-i. the recelpt and SLI ffliciency ofwli ich arc hereby I ticknowledged, the parties hereto herby agree as fol lows: 1. The A&Ireernent shall be renewed for a t-%vo (2) year period starting Oil (T October 1. 2021 and continuing throu.11 September 30, 20.23. The Sm-,Ices and Fees Schedule on Exhibit A of the Agreement shall: V/a. REMAIN THE SAME AS T11E PRIOR YEAI�1- or b. Be deleted in their entirety and replaced with the new Services and Fees sct forth oil , Exb1bit A attached licl-cwIth and incorporated into the Agreenient by this reference. F.xceptasotherwise set forth inthis Renewal Addendum, the Agreement shall remain in full force and effect in accordance with its terms. IN WITNESS WIJEREOF, Hisiginingy below, acid intending to be legally b0l.ind thereby, the parties hereto lierebyzagirec to the foregoing, wli ich steal I take effect as of the first day of the Renewal term set forth in the title of this dOCL[ment. Provider-, LIFT SCAN WELLNESS CENTERS Company: VILLAGE OF TEQUES-I'A and T1_`QUF-,STA FIRE DEPAR-1-MEN-r JeremyDigitally signed by Jeremy Allen 13 Date. 2021.08.31 'Ac V'1'iage1632&-2&iO4'00' Page 100 of 433 Agenda Item #3. Village 345 Tequesta Drive Tequesta.,, FL 33469 Village Clerk's Office Memorandum TO: Manager Jeremy Allen FROM: Lori McWilliams, Village Clerk DATE: 10/7/2021 561-768-0700 www.tequesta.org SUBJECT: Municode — State Law Reference Review and Hyperlinking Council approved in the 2021/2022 budget State Law Reference Review and Hyperlinking. Purpose- To include State Law References (SLR) an/or hyperlinking to state statutes referenced within our Code of Ordinances as an important tool for ease of use (all in one place), clarity and transparency for internal and external users. Municode will review the entire Code, correct all outdated references and hyperlink current law. Change/Improvement from Current Operations: State laws are revised frequently and as a consequence the SLR within our Code can become outdated or inaccurate with the passage of time. The recent pesticide issue is a prime example. Hyperlinking SLR in both footnotes and Code content to the actual statute is an invaluable and efficient Code feature used by many local governments. Cost: $3300 Vendor: Municode Vice -Mayor Kyle Stone Mayor Frank D"Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Page 101 of 433 Agenda Item #3. March 31, 2021 mun co'de R0. Box 2235 Tall ahasse- e. F,L'32316 municode. com * 8.00.2,62.2633 Tequesta., Florida State Law Reference Review and H e rfi n ki n. Services Including State Law Reference (SLR) and/or hyperlinking to state statutes referenced within your Code of Ordinances are important tools that add clarity and transparency to your Code for both internal and external viewers. State laws are revised frequently and as a consequence the State Law References within your Code can become outdated or inaccurate with the passage :of time. Hyperlinking state law references In both footnotes and Code content to the actual statute on the state website is an additional valuable and efficient Code feature used by many of our government clients. Please note that if choosing OPTION B only, State Law Reference Hyperfinking we will not review the references, we will only link them as they are currently cited. OPTION A: Municode's State Law Reference Review' service is designed to ensure the accuracy of every existing SLR reference within your Code. The process includes reviewing each reference with current state law to ensure that the correct statute number is quoted and is still applicable to the Code language it references. All footnote revisions will be incorporated into the printed and online Code, however any internal references within the code text will require an ordinance to be revised. Municode will provide a report of those instances for your review to adopt via ordinance. Once the adopted ordinance is received Municode will update the internal reference with your next scheduled supplement at the current supplement rate. OPT1ON B: We also offer State Law Reference Hyperlinking, a service designed for the online HTML version of the Code. This process includes a review of the entire Code to identifying all state law references within the Code (footnotes and internal citations) and hyperlink the reference or footnote to the statute it pertains to on the state website. We also offer State Law Reference Hyperlinking on an ongoing basis. The annual cost for this service includes hyperlinking all state law references in newly enacted legislation to the applicable state statute. The ongoing service also includes an annual review of all existing state law reference hyperlinks throughout the Code to ensure the links are not broken. Our mission to strengthen democracy begins with our commitment to partnering with you to keep your Code as transparent and current as possible. To initiate State Law Reference Review andlor State Law Reference Hyperlinking services, please select Option A or Option B or both. OPTION A -:,State La-w Reference Review and Imp, Mat on (Fllyperfinking not Inctuded) State Law Reference editorial review and footnote updating $2250 Implementation of State Law Reference internal citations revisions will require an ordinance2 Supplement pages to be provided with your next scheduled supplement \QPTION 8: State Law Reference Hvverfinki -3 X.J.. State Law Reference Hyperlinking only, per hour (estimated at 10-15 hours) $75 Annual State Law Reference Hyperlinking to ensure links are not broken $3004 Please note that if choosing OPTION B only, State Law Reference Hyperlinking we will not review the references, we will only link them as they are currently cited AMEPTED BY: Printed Name- J U Signature: Title: a V i�i�iQ.l1L� (2.✓' Date: 1 Only to State�#Reference footnotes can be revised without an ordinance, internal state law references within the Code will require an ordinance to be revised. 2 Municode will provide a listing of any internal references that need to be updated so an ordinance can be adopted. Once Municode has received the ordinance current supplement rates will apply to implement the revisions. 3This editorial service does not include legal review by an attorney and no substantive changes will be made to the language contained within the Code. 4 Subscribing to this ongoing annual service requires that the initial State Law Reference Hyperlinking has already occurred. Page 102 of 433 Agenda Item #3. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-04401P OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 103 of 433 Agenda Item #3. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative CUM'), available at www.w3.org/TR/WCAG/." Page 104 of 433 Agenda Item #3. Village 345 Tequesta Drive Tequesta, FL 33469 of Tequesta 0 q cou P- - OF- Tequesta Public Works Department Memorandum To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Subject: Public Safety Standby Generator Annual Service Agreement Date: October 18, 2021 561-768-0700 www.tequesta.org The following agenda references an Annual Service Agreement with TAW Power Systems for the Public Safety Standby Generator. The Public Safety Building is equipped with a Kohler 300kw Standby Generator, Automatic Transfer Switch and associated fuel system. TAW Power Systems specializes in Electric Motors, Switchgear, Power Generation and Emergency Generators. TAW Power Systems is the only authorized distributor for Kohler Power Systems throughout the State of Florida. The Annual Service Agreement consists of 3-minor and 1-major preventative maintenance inspections. The Labor rates are established by TAW Power Systems and are the same rates throughout the State of Florida, Georgia and Alabama. The Annual Service Cost for Preventative Maintenance is $2,860.00. Funding for these services are budgeted and available in the Public Works Department Building Repair and Maintenance Account 001-210-546.303. Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Page 105 of 433 Agenda Item #3. TAWft%%W sor- 000e 0 -All I 17 PERIODIC MAINTENANCE AGREEMENT Engine and Generator Systems August 24, 2021 TEQUESTA PUBLIC SAFETY ("Customer"), of 357 TEQUESTA DRIVE, TEQUESTA, Florida, 33469 and TAW POWER SYSTEMS, INC., ("Contractor or TAW") of, 6312 78Ti, Street, Riverview Florida, 33578, in consideration of the promises made in this Agreement and intending to be legally bound, agree as follows: RECITALS Customer owns a generator system, together with associated equipment (herein "System"), for use by Customer in providing emergency and other sources of electrical power to a facility or facilities owned or operated by Customer. Contractor is engaged in the service and maintenance of systems like the System owned or operated by Customer and has been requested to provide maintenance and/or testing to the System pursuant to the terms and conditions of this Agreement (the "Services"). MAINTENANCE SERVICES 1. Contractor shall maintain and service the System, consisting of the equipment on Exhibit "A" attached to this Agreement and incorporated herein by reference (the "Equipment"), in accordance with schedule of Services described on Exhibit "A". Contractor shall provide scheduled preventive maintenance, with the schedule to be based on the specific needs of the Equipment as deter -dined by Contractor. In addition, Contractor may provide other remedial maintenance and/or testing at Customer's request, as and when needed. Service maintenance and/or testing may include, without limitation, lubrication, adjustments, testing, and replacement of parts and components deemed necessary by Contractor. Scheduled Maintenance shall include those items of service and/or testing described on Exhibit "A" attached hereto, to be performed by Contractor at the intervals specified hereon. Other maintenance and/or testing requested by Customer and not described on Exhibit "A" shall include those items of service requested by Customer and agreed upon by Contractor. EXCLUSIONS 1. Unless otherwise agreed by Contractor in writing, the service and maintenance perfonned pursuant to this Agreement shall not include any of the following: (a) Electrical work external to the Equipment (b) Furnishing of supplies or accessories. (c) Painting or refinishing the Equipment of Furnishing the material therefore. (d) Making specification changes to the Equipment, (e) Performing services connected with relocation of the Equipment. (f) Repairing damage resulting from, or furnishing parts required as a result of causes other than ordinary wear and tear including, without limitation: neglect; misuse, including faulty repair or maintenance by persons other than the Contractor; accidents; failure of electrical power, air conditioning, humidity control or events outside the reasonable control of Contractor, such as, but not limited to, Acts of God. (g) Adding, removing, servicing, or maintaining accessories, attachments, or other devices not furnished by Contractor, unless specifically scheduled on Exhibit "A" (h) Others: PARTS 3. Contractor shall furnish parts as necessary at Contractor's then current scheduled price or on an exchange basis, regardless of when installed and such parts shall be either new or equivalent to new in performance when used in the Equipment. CHARGES 4. (A) Charges for the periodic maintenance described on Exhibit "A" are described herein. (b) Charges for on -call, unscheduled service, or for Services otherwise requested by Customer, shall be at the rates then published and agreed upon by Contractor, in writing. PAYMENT OF CHARGES 5. Customer agrees to pay Contractor immediately upon completion for the scheduled maintenance described on Exhibit "A". Customer otherwise agrees to pay Contractor for all on -call, unscheduled or otherwise Customer requested maintenance charges immediately on completion unless otherwise agreed by Contractor in writing. If Contractor elects to accept payment from Customer other than on completion for the Services provided pursuant to this Agreement, Customer shall promptly comply with terms of payment granted by Contractor. Any payment due, shall entitle Contractor to seek, in addition to the principal amount owed, interest at eighteen percent (18%) per year or maximum rate allowable by Florida law. TERM 6. This Agreement shall be effective from the date of its execution by Contractor and Customer and shall remain in force unless terminated, in writing, by either party giving the other thirty (30) days written notice as provided herein. However, the giving of notice of termination shall not relieve or eliminate the obligations of the Contractor and/or Customer occurring before the termination date, unless otherwise agreed by the parties hereto in writing. WARRANTY; LIMITATION Page 106 of 433 Agenda Item #3. 7_ (a) Contractor warrants, that udder normal conditions cif' use, and operation, the Services, furnished pursuam to this Acrreement shall he free rrom defects in workmanship and that the parts fum ished pursuant to this Agreemcnt shall be free from defects in workmanship and material. (b) Contractor's obligation under this warranty is limited to the repair or replacement, at its option, of any part that, within ninety (90) days after installation and acceptance, is established by Contractor not to be in confortnity with the Equi.pinent. rnanul`acturer's publishod specilic:aticros, Contrrmor further warrants that its Scrvices rendered pursuant to this Agreement shall be free of defects in workmanship for ninety (90) days a ttcr performance of Servioes, but Contractor"s obligation Mall be limited to correction of die defective workinwiship. I-e) The lbregoi-ng warranty and condiIions :shall apply onlyr to any repaired gar replaced pro 11,Ct, Part, or c0rriPoni nt supplied bNy con tracIor, together 1,Vith the workmanship as provided herein. (d) TIUS WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDINO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE (e) Customer agrees that the sole remedies for the breach of any warranties contained in this Agreement are those expressly stated in this provision. Customer rurther agrees that in no t:vent shall Contraclor's liability to Customer for damages of any nature exemd the total ch}urges paid or payable For either (1) the total charges paid or payable for all Services during one (1 ) year under this Agreement if (lie liability arises from the provision of such Se"'ices; or (2) die purchase pricy of the pains if the liability results f rain the provision of such parts_ ACCESS TO EQUIPMENT; PERFORMANCE OF SERVICES, CUSTOMER OBLIGATIONS 8_ (a) Contractor's maintenance personnel shall have free access to the System and the Equipment for the purpose of providing maintenance service. N During the Seek ices provided pursuant to tI is- Aii_r�emerit as to the Sy tem, whether ati interruption in e l cciticaI sere' ices in r-an ce mp I at ed by C'us diner or Contr; dor or not. as a inaft r of aIlocating bee-"r c-n Cumomcr and C'ontmctor the risks associated with an inwmiption in electrical services andr'or taping the System off line., Customer agrees to use its hest efforts to h r11yr and completely secure all or any part of any facility in which the ystem is loc,-.ited, as the case may be, for any and all salet.y issues that an electrical service Interniption might give rise to, Including but not limited to, injury to building; occupants, ci.rstome7rs, invitees" or any third party, arzdFor property damage, or Nvock interruption, arising out of any* event of maintenance or testing performed by Contractor as to the System. Customer agrees with Contractor that securing of the prenlises in order for Contractor to perform its S-°rviccs is a material and critical element of this Agmemnt and. prior to the perforct'ramke or any maintenanec andior [-Ming Servico- under this Agreement, Customer will receive and execute} with Contractor a written Notification and Acknowledgement of Inspection and Wan-ing (}'Notification") related to the Services pRiv ided liereiti. The Noti tication shall iriclwle Contractor's estimate as to when i nterrupti on of -electrical wenflCV-S [nay occur during the performance of its obligations tinder this Agree lent. CLIstomer furth�cr agrees that Contractor shall have no liability to Customer or any third party for any estimate given in connection with potential interruptions in electrical services during the performance of Contractor's obligations herein, it being ;wwknowledged by Custoriner that Contractur's Services arc oftcri atLxted by oats of third p crtles ands"or compt)ncnts or clmenis f thca Systm that do not allow for more specific and accurate estimates as to when an cicetrical service intcn-uption may occur - DELAYS 9. Contractor shall not be liable for any delays in performance directly or indirectly resulting from acts of Customer, its agents, employees, or subcontractors, or causes bgond the reasona�r a cotntol of Contractor. ``Causes beyond the reasonable control orContr-actor" inc luclee but are clot limited to: (a) Am of God (b) Acts of a public enemy (c) .acts of the United States or the District of Columbia., or any State or Terri tory of the Cnited States, or any of the ir poIiticaI sub divis, i0n. (c) Flood (t) Epid nnics (g) Quarantine restrictions (h) Strikes, civil cornmotions, or revo lutions 0 1 Freight embam, os, (j) Unusually severe weather conditions (k) [default o f ContractoCs subcontraictors or suppliers (1) Normal wear and tear (m) Overloads (n) f mproper operafion andlor abuse of [lie Systems by C o stonier or other third parties (o) Accidents beyond the reasonable control or Contractor_ CONSEQUENTIAL DAMAGES 10. CUISTCyMER AGREES THAT CONTRACTOR SHALL. NOT ICE LIABLE. FOR ,ANY SPECIAL, INCIDENTAL, NTAL, OR CONSEQUENTIAL DAPYtAGES OR FOR THE LOSS OF PP.OFITS, REV ENT->1S, OR ANY OTHER LOSSES ,ARISING OUT OF ANY DEFAULT UNDER. THIS AGREEMENT, EVEN IF CONTRACTOR SHALL HAVE. BEEN ADVISED OF THE POSSIBILITY OF SUCH POTENTIAL LOSS CAR DAMAGE_ IDENI N I FIC ATION OF CONT%A CTOR 11. Customer agrees to defend, bold harmless, and indemnify Contractor, its officers, directors, employees and agents for any, and all losses., damages, and liabi l i ties, legal or non -legal, a.risiiig out of any in terruption in electrical. sere; ic.~es or as to a0v other itiei dent or event as m the sys terra Which is not caused by ncc willful. misconduct or gross ne-gligence. of Contractor. C usto rner irirther agrees with Contractor that this Agreement of indemnification s.11all include, widXout linfltation, any attar ney"s tees, casts or other legal or non --legal expenses of any description incurred by Contractor. TERAITNAT 014 1.11.. Contractorshall have the right to terminatc this Agra~rnent in the event any one of the following instances of default occurs and is not rcmedied %vt(hiti seven (7) days a.fler meeipt of a writt" notice rhereo f; (a) Fai lure of Customer to pay or make financial arrangements satisfactory to Contractor for the Services described herein: (b) Customer's failure to perforin or obsenre any of the terms and conditions under dais Agreement, Including, Without 11-mitation.. timely payment of and;* surns clue Contractor,, (c) Any asstgmnent of Customer's business or assets for the benefit of ere. ditors (d) The filing of petition in bankruptcy by, or kipinst Cusmiller, (c) The apput ntm.enI o f a receiver, trustee in bankruptcy, or Simi lair off. cr to lake charge of a I I or part of Customer` s pruperty; {0 others: MISCELLANEOUS I Page 107 of 433 Agenda Item #3. 13. In addition to the other tin-nis and conditimis oC this, Agreement, Customer and Contractor further agree that the shall also govern tills Agr mcnt; (a) Waiver. No waiver of any of the terms or conditions of this Agreement shall be binding or effective for wi-y purpose unless expressed in wniting and exccuted by the party giving the sarne. (b) Gov-crning Law- Constitution. This Agreement is being delivcred and perforined in the Stag" of Florida and shall be construed in accordance with. and governed by._ the laws of die State of Florida. Venue of any action plated to this Agreement shall be placed in the court.% of l)o1k or H it lsbomugh County, Florida, excluslvely. This Agreement, together with any other docu-menu ttxecuted in conjunction with or pursuant to this Agreement shall not be construed against either Customer or Contractor, regardless of which party dratted the Agreement' it being intended this Agreement is the product of informed negotiations between hoth parties widi full knowledge of the lrneatning of the terms and conditlons hereto. I c Enforcenic. at in connection with any action out o k this Agrecrncnt, or in anyway relating to the transactions contcmp lated hereby., the prevailing party in such action shall be entitled to recover from the non -prevailing party, all: court casts mid expenses of litigation, including attorne,*r's fees, court Costs, cosis ol" in-vvstlization, accOunting and other costs reasonably rekited to the litigation, including, but without limitation, all. attomey's lies and costs subsequent to cntry of any judgrncnt on khalf of the prevailing party, on appeal., in conncetion with any bankruptcy proceedings, or in any altemativc dispute re lotion procc diings. THE PARTIES TO THIS AGREEMENT HEREBY WAIVE, W l"IT O LIT EXCEPTION, ANY RIGHT TO JURY TRILL RELATED TO ANY ISSUE OR MATTER ARISING OUT OF OR IN CONNECITON WITH THIS AGREENIIENT. d a Successors and Assigns. All of the terms and conditions of this Agreement, and the rigouts and obligations of the parties hereunder, shall be binding upon and shall inure to the benefit of the r•es Elective heirs, personal representatives-, su-r-CeSISOVS aril assigns o the parties; hemto. (c) Entire Agreement. This Agrccment. any Agmements rcferen.ced herein and exhibits -attached hereto constitllrte the cvirc Agrcement and understanding of the parties with respect to the transactions contemplated hereby as an ex ltisive stawment, and incorporate and supersede all prior and Contemporaneous negodstiolts, agreemcynts and understandings related to the subject matter hereof- This Agreement, referenced Agreements. and exhibits may not be annendcd, terminated or othcrWise moditicd, except by a written instrument cxccutcd by all of the partics to be bound ther6y, (f) Notice. Subject to notice of change of addre-ss, in the manner provided in this, paragraph, any notice, request, instruction, or other docun ent to be given clnd-ur this , m-omen t by any party to any other party shall bu in writing, sighed by or on bohal r of the party giving not ice:, and Thal l bcL &-cmed to have been given on the earlier to occur of: l _ the date of ,actual ditlivery; or 2. five 5 da-vs a fter the €latc on which such notice; is mailed by Unitcd S Ua tcs flail, postage pre -paid to c-ach pzirr.%,r at thy: addressc:s listcd b0ow; or 3- the date of electronic facsimile transmission that is verified by the issuance of a successful thesimile transmission report at the facsimile to lepinane number thcreceiving party, Which is curm-nay on 111e with th4 wrid rug party, or the business day following. the Clay, on which stneh notice• is sent by any next day or overnight delivery senrice to each part- at the address listed below. lea All sei edu led 1 � al'�pc intnnelits canoe Ied by custonner wlien tech aiciarn arr i ves at si to Zvi I be subject to a emiceIJatioa fee_ A t lnree (3 ) hour nil i mum Service call charge will be chorgod to c us►torwr, If to the Customer: TE UESTA PUBLIC SAFETY ATTN: Doug Chambers 357 Tequesta Drive Tegrmesta.t Fl:, 33469 Phone 1-769-0483 or 561-945-1389 Email: edehainbeL'rsl��a:teeqvesta.arg If to tic Contractor: TAW Powcr Systems, Inc. A ttrt: John Lit. Louis 6�1F l .'2' 78th Strcet Rivenriew, FL. 33569 Phone: 466-�6"267 Fax: 813-217-8074 With copy° 10; Jams A. Turner III Tampa Armature Works, Inc. 6.312 7 811 Street R]VcT%r1CW1 FL- 33569 Neither part; ;hall hold Elie other in default hemonder without first criv i ng seven (7) days writt4n notice or default and specifying, the action required ik) cure the de -fault, Please print and sign moth areas of title contract including they Exhibit pages. CUSTOMER_ Jeremy m Allen Digitally signed key Jeremy Allen Signcd By -. � Date: 2021.09.16 10:19:28-04'00' Title. Jeremy AI ! e Cl Digitally signed by Jeremy Alien Print Name'.hate: 2021.09.16 10:19.52-04'00' Tate, t'ONTRACTO R TAW Po�vvr Systcros, Inc, By -Luis Robles . As its: &~ra nt R �sritativ Where Applicable and With Customer Written Permission. Contract grr`ice is based on normal business flours (8:1111 AM to 4:311 PM Monday through Friday) 3 Page 108 of 433 Agenda Item #3. PROPOSAL EXHIBIT A PERIODIC [MAINTENANCE PROPOSAL ENGINE -GENERATOR SYSTEMS QUARTERLY INSPECTION Proposal #PR-XXXXX-09092REN22 August 24, 2021. Upon acceptance of this proposal TAW will perform the services listed below, TAW will inspect during business hours at least 4 time each year while this agreement remains in effect. These inspections will include: Lube, oil and filter change (Once/year) Fuel filter change (Once/year) Check air cleaner (Once/year) Check coolant level Test anti -freeze and adjust Inspect belts condition Check engine heater operation Inspect air intakes and outlets Check transfer tank operation Drain exhaust line Inspect silencer Check battery charger operation and charging rate Check battery electrolyte levels and specific gravity Emergency system operation without load transfer *Emergency system operation with load transfer(lf allowed) "Confirm transfer switch and accessory operation Lube, oil arr Check alternator charge rate Fuel filter cl Confirm engine and generator gauge operation Check air c Confirm generator controller operation Check cool, Check unit output voltage and adjust as necessa Test anti-fr€ Check Fuel Tank Level Inspect belt Inspect fuel line and electrical connections Check engi Annual Fuel Analysis (Optional $175.00) Inspect air i Annual Oil Analysis (Optional $100.00) Check Iran: Annual Coolant Analysis (Optional $125.00) Drain exhat Annual Resistive Load Bank Test _ Hour (Option l4nspect sile Check Interstitial/leak alarm in double wall diesel uflh cbatt( (Optional $175.00 Once/Year) Check batt( Fuel Polishing (Optional $ Igal) Emergency Annual Gentracker Monitoring (Optional $600.00 *Emergenc- Frequency check/governor adjustment Frequency ** Where Applicable and With Customer Written Permission. Contract price is based on normal business hours 8:00 AM to 4:30 PM Monday throe h Frida Manufacturer 1 Serial 3 Each Mode! Location Major Sub -Total KW Number Minor(s) @ Kohlerf30OKW 30OREOZD 0729455 Tequesta $700,00 $140.00 :$1,120.00 4-hour load bank - - - - - $1,140.00 Gentracker - - - - - $600.00 Monitoring $0.00 $0.00 $0.00 SUB -TOTAL S2,860.00 Hour Loaa t anK I estln : u tonal 4 Hour Load Bank Testing O tional Sub -Total: $2,880.00 State Sales Tax: $ County Sales Tax: $ Total: $2,860.00 Sales Tax is due on all work unless a valid tax-exempt certificate is supplied. This proposal is open for acceptance for 30 days. Terms & Conditions: TAW Periodic Maintenance Agreement & Notification incorporated herein. Proposal Acceptance Customer Date TAW Power Systems, Inc. Date **CONTRACT IS NON -BINDING IF NOT SIGNED BY BOTH THE CUSTOMER AND THE CONTRACTOR`* Page 1094 o g f 433 Agenda Item #3. PUBLIC RECORDS. |naccordance with Sec. ll9.O7Ol,Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements ofChapter ll9,Florida Statutes. A[ONTRA[TOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to abLorne«'s fees and costs pursuant to Sec 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion ofthe Agreement ifthe CONTRACTOR does not transfer the records tothe Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stoned electronically must be provided to the VILLAGE, upon request from the Village 's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING _OTHIS AGREEMENT., PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768~0440L OR AT ImcwiIIia_m_s_@_teq_uesta.o OR AT 345 _EQUESTA DRIVE,, TEQUES_A/ FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities ofthe Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 110 of 433 Agenda Item #3. "The village of Tequesta strives to be an inclusive environment. As such, it is the village's policy to comply with the requirements of Title 11 of the American with Disabilities Act of 1990 ('"ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), 'Web Accessibility initiative CUM'), available at www.w3.orgZTRZW_CAG/.'.' Page 111 of 433