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HomeMy WebLinkAboutMinutes_Regular_10/14/2021MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL OCTOBER 14, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser Present were: Council Member Bruce Prince, Council Member Laurie Brandon, Vice -Mayor Kyle Stone, Mayor Frank D'Ambra, and Council Member Molly Young. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Molly Young - An invocation was offered by Council Member Molly Young, followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice -Mayor Stone made a motion to approve the agenda; Council Member Brandon seconded the motion. Carried unanimously 5-0. PRESENTATION Presentation of Check to Firefighter/Paramedic James Stack from Community Fundraising Efforts - Presented by Firefighter/Paramedic Jason Fawcett Tequesta Firefighters/Paramedics Jason Fawcett and Dave McGovern offered an update on the fundraising efforts for fellow firefighter James Stack. Several checks were given to Firefighter Stack totaling over $25,000. Mr. Stack profusely thanked all in attendance, and Pastor Paul offered a blessing over him. 2. POSTPONED: Annual Update by Waste Management - Jeff Sabin and Duane Robinson 3. Presentation and Action on Submittal of Letter of Endorsement Request for Loxa- Lucie Preservation Initiative Mrs. Geraldine Dube presented a visual slide show which emphasized the importance of saving the Loxa-Lucie headwaters with a land acquisition program. The goal of the program was to restore, connect and create an ecological corridor to protect animals, plants and waters. Council asked if the purchased land would be given to the State and it was confirmed that it would. There was a consensus from Council to move forward with the letter. 4. Proclamation Recognizing Florida City Government Week, October 18-24, 2021 and Encouraging all Citizens to Support the Celebration and Corresponding Activities The proclamation was not read into the record as no one was present to receive it. CONSENT AGENDA 5. MINUTES: August 30, 2021 Workshop; September 8, 2021 Special Council Meeting; September 9, 2021 Regular Council Meeting; and September 16, 2021 Special Council Meeting MOTION: Council Member Young made a motion to approve the Consent Agenda with item number 13 pulled per Council Member Youngs request to move to a workshop; Council Member Brandon seconded the motion. Carried unanimously 5-0. 6. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Life Scan Renewal Addendum B Agreement -Fire Department, See Exhibit A of the Agreement, (The Life Scan Renewal Addendum B Agreement is on file in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). 2. Miklos AC, Inc. Proposal 10358-Water Treatment Plant, $5,895.00, (The Miklos Air, Inc. Proposal is on file in the Water Treatment Plant for review. Please contact Nate Litteral at 561-768-0493 to view the file. 3. Palm Beach Gardens Fire Rescue Hold Harmless Agreement -Fire Department, $N/A, (The Palm Beach Gardens Fire Rescue Hold Harmless Agreement is on file in the Fire Department for review. Please contact Tessa McKay at 561-768-0559 to view the file). 7. Approval of the State and Local Task Force Agreement between the Tequesta Police Department and the Drug Enforcement Agency 8. SE 04-21 - Special event permit application for the annual Fall Festival by the First Baptist Church of Tequesta to take place on its premises located at 423 Tequesta Drive on October 21, 2021 from 6:00 p.m. - 9:00 p.m. for 500 attendees. No alcohol will be served. 9. SE 05-21 SE 05-21 - This is a Special Event permit application for an annual Brewery Anniversary Party event by the applicant, Tequesta Brewery, to take place at 287 S US Highway 1, Tequesta Village Square shopping center, on Saturday, October 16, 2021 from 3:00 p.m. - 11:00 p.m. for 500 attendees over the course of the event. The applicant will comply with all CDC COVID guidelines. 10. Approve 2022 Municipal Election Vote Processing Equipment Use and Elections Services Agreement with the Palm Beach County Supervisor of Elections for the March 8, 2022 Municipal Election 11. Authorize Piggyback Contract and Purchase Order with Odyssey Manufacturing Company for Purchase of Bulk 12.5% Sodium Hypochlorite MOTION: Authorize piggyback contract with Odyssey Manufacturing Company for the purchase of 12.5% sodium hypochlorite and an associated purchase order for $63,000 for Fiscal Year 22. 12. Authorize Renewal of Purchase Agreement and Purchase Order with Odyssey Manufacturing Company for Purchase of 50% Sodium Hydroxide MOTION: Authorize Addendum No. 2 for the renewal of the purchase agreement with Odyssey Manufacturing Company for the purchase of 50% liquid sodium hydroxide and an associated purchase order for $65,000 for Fiscal Year 22. 13. RESOLUTION 45-21 OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE ESTABLISHMENT OF A TEQUESTA FIRE RESCUE MASTER FEE SCHEDULE AS IDENTIFIED IN THE ATTACHED "EXHIBIT A" AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 14. RESOLUTION 51-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE FISCAL YEAR 202112022 SPECIAL LAW ENFORCEMENT FUND #605 BUDGET BY APPROPRIATING FUND BALANCE IN THE AMOUNT OF $24,345.00 TO FUND THE PURCHASE OF ITEMS LISTED IN "EXHIBIT A". 15. Approval to Allow JTAA (Jupiter Tequesta Athletic Association) to: 1. Hold the 45 Annual Holiday Parade on Sunday, December 12, 2021 starting at 11:00am; 2. Utilize a portion of Old Dixie Highway in Tequesta; and 3. Village of Tequesta to provide the necessary Police coverage for the event. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Thomas Bradford of 44 Chestnut Trail spoke of the driveway aprons off of Seabrook Road at the Recreation Center. He stated the sitting water was deep and recommended scarfing the adjacent swales. Mr. Blaine Burgess of 19029 SE Robert Drive addressed Council about his concerns regarding climate change. He urged the Village to get on board with reducing the carbon footprint. His organization, Citizens Climate Lobby, encouraged cities to pass resolutions that would help government pass the Energy Innovation and Carbon Dividend Act. This Act would put a price on carbon and drive down pollution. Deputy Clerk Mary Ann Grieser read a comment into the record from Linda Smithe, a citizen residing at 17976 Via Rio. Her comment included a plea to Council to pass a resolution to support the Energy Innovation and Carbon Dividend Act of 2021 (HR 2307) and reduce use of single use plastics. Vice Mayor Stone mentioned the idea of creating a round about at the intersection of Country Club Drive and the entrance near Turtle Creek. Manager Allen would try to facilitate a meeting with Martin County. COMMUNICATIONS FROM COUNCIL Vice Mayor Stone mentioned the idea of creating a round about near the intersection of Country Club Drive and the Turtle Creek Entryway. Manager Allen would try to facilitate a meeting between Martin County and the Village for more discussion on the idea. STANDING REPORTS Village Attorney Attorney Davis did not have a report. Village Manager Manager Allen announced the Parks Master Plan survey would be accessible to residents at many of our upcoming events. Additionally, the pickle ball courts were now open with tennis courts delayed another week or two. A generous donor contributed labor, materials and equipment for a new gym at the public safety building. Manager Allen thanked staff for all of their hard work. 16. Manager's Report through September Police Department Chief Medina offered Council an update on the past month's achievements, which included: traffic education enforcement, Jupiter and (Palm Beach County Sheriffs Office) PBSO meetings, a capsized vessel, trainings, gym opening, upcoming Coffee with a Cop, and delayed signage on Jupiter Narrows waterway. Council Member Prince asked about reducing speed in the Country Club. Chief Medina stated there had been speed studies performed in the past, and the numbers were never as high as residents thought. Additionally, signage could help if there was none to show the speed limit. Fire Department Fire Chief Trube updated Council on recent meetings, the US Highway One Bridge replacement, safety drills, Mayor D'Ambra completed three (3) shift accompaniments, star awards, and upcoming Firefest, Parks and Rec Halloween Event, hurricane season, covid rates dropping, and preemption devices on fire rescue vehicles. UTILITIES Utility Director Matt Hammond gave an update on the recently completed Beach Road water main phase one, Jupiter Cove concentrate main, training, Gallery Square North work service line disruption, bioswale on Beacon, Riverside, and Fairview East and West. He assured Council that the Community Center aprons would be improved. REGULAR AGENDA OLD BUSINESS 17. ORDINANCE NO. 14-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION, ARTICLE V. ELECTIONS, SECTIONS 2-232, TO REVISE THE COMPOSITION OF THE VILLAGE'S CANVASSING BOARD, AT THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS; FURTHER AMENDING THIS ARTICLE TO DELETE OBSOLETE TEXT, PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. ADMINISTRATION SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 14-21 into the record. Mayor D'Ambra III opened the hearing for public comments; there being none the hearing was closed. Mayor D'Ambra III opened the hearing for Council comments; there were no comments, therefore the hearing was closed. 18. ORDINANCE NO. 15-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 66. SUBDIVISIONS. ARTICLE VI. IMPROVEMENTS. SECTION 66-366. SIDEWALKS AND CROSSWALKS. AND AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 2. SITE PLAN REVIEW. SECTION 78-331. REQUIRED; DEVELOPMENT STANDARDS; REQUIRED FACILITIES AND INFRASTRUCTURE. TO PROVIDE FOR REDUCTIONS TO MINIMUM SIDEWALK WIDTH IN CERTAIN CIRCUMSTANCES, WHILE MAINTAINING CONFORMANCE WITH APPLICABLE ACCESSIBILITY CODE REQUIREMENTS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUB -SECTION OF CHAPTER 66. SUBDIVISIONS. AND CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Village Attorney Davis read Ordinance 15-21 into the record. Mayor D'Ambra III opened the hearing for public comments; there being none the hearing was closed. Mayor D'Ambra III opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve on first reading; Council Member Young seconded the motion. Carried unanimously 5-0. 19. Approve Temporarily Increasing the Number of Authorized Positions in the Fire Department by One Firefighter/Medic Position Manager Allen reminded Council of the previous discussion on this item during the last Workshop Meeting. He noted the starting salary would be $48,195 plus 15% medic pay upon the successful completion of the paramedic check -off. MOTION: Council Member Brandon made a motion Staff recommends approval to temporarily increase the number of authorized positions in the Fire Department. Council Member Young seconded the motion. Carried unanimously 5-0. NEW BUSINESS 20. SPM 04-21: Application modification to install an south building elevation. Tequesta, Florida 33469. rom TURNBERRY BEACH ROAD LLC. for a site plan approximately 811 square foot glass tile mosaic on the The subject property is located at 1500 Beach Road, Mayor D'Ambra announced SPM-04-21 was Quasi -Judicial in nature. Attorney Davis placed four individuals under oath. Council had not had any ex-parte discussions with anyone regarding the matter. Ms. Nilsa Zacarias, Community Development Director gave a brief background on the application and introduced Emily O Mahany of 2GHO. Ms. Mahany described the mosaic's color, material and size compilation. Council Member Young did not believe the application met the criteria in the Village code. MOTION: Vice -Mayor Stone made a motion to approve SPM 04-21; Council Member Prince seconded the motion. Carried 4-1 (opposed: Council Member Young). 21. Approval of the Purchase of Four New Dodge Durangos from Alan Jay Automotive for the Police Department Police Chief Medina stated the delivery was undetermined and could take 20-23 weeks or longer. The vehicles would be outfitted with equipment after delivery. MOTION: Vice -Mayor Stone made a motion approve of the purchase of four new Dodge Durangos; Council Member Brandon seconded the motion. Carried unanimously 5-0. 22. ORDINANCE NO. 16-21, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE'S CODE OF ORDINANCES AT CHAPTER 70. TAXATION. ARTICLE I. IN GENERAL. TO CREATE AN ENTIRELY NEW SECTION 70-1. ENTITLED "ADDITIONAL HOMESTEAD EXEMPTION FOR PERSONS SIXTY-FIVE YEARS AND OLDER" TO AUTHORIZE AN ADDITIONAL HOMESTEAD TAX EXEMPTION FOR QUALIFYING SENIOR CITIZENS WHOSE HOUSEHOLD INCOME DOES NOT EXCEED A CERTAIN AMOUNT, PROVIDING THAT THE VILLAGE CLERK SHALL DELIVER A COPY OF THIS ORDINANCE TO THE COUNTY BY THE REQUIRED DATE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 70. TAXATION. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Ms. Beth Dellinger thanked Council for their support of the ordinance. MOTION: Council Member Prince made a motion Staff recommends approval of ordinance on first reading. Council Member Brandon seconded the motion. Carried unanimously 5-0. 23. Approve Work Authorization KH U22.01 — Water Main Replacement Program — Country Club Drive (North) - Professional Engineering Services — Kimley Horn & Associates Utility Director Matt Hammond offered information on the next three items which included: engineering services and work authorizations and for the water replacement program on Country Club Drive. Each were included in the fiscal year 2021-2022 budget. MOTION: Council Member Brandon made a motion Approve Work Authorization KH U22.01 with Kimley Horn & Associates in the amount of $157,525; Council Member Young seconded the motion. Carried unanimously 5-0. 24. Approve Work Authorization CM U22.01 — WTP Process Efficiency and Control Improvements -Final Design & Permitting — Chen Moore & Associates MOTION: Council Member Brandon made a motion Approve Work Authorization CM U22.01 with Chen Moore & Associates in the amount of $241,000. Council Member Prince seconded the motion. Carried unanimously 5-0. 25. Approve Work Authorization KH-U22.02 - Concentrate Disposal Relocation for FDOT Jupiter Federal Highway Bridge Replacement - Professional Engineering Services - Kimley-Horn MOTION: Council Member Brandon made a motion Approve Work Authorization KH- U22.02 with Kimley-Horn & Associates in the amount of $61,275.00. Council Member Prince seconded the motion. Carried unanimously 5-0. 26. Approve Interlocal Agreement for Code Enforcement Services between the Village of Tequesta and the Town of Jupiter Inlet Colony Manager Allen explained there would be a part time employee hired by the Village to provide code enforcement services to Jupiter Inlet Colony. MOTION: Vice -Mayor Stone made a motion to approve the agreement for code enforcement services; seconded the motion. Carried unanimously 1-0. 27. Discussion and Action on Rescheduling the November 11, 2021 Regular Council Meeting due to it Falling on Veteran's Day a National Holiday Council decided to hold the next Regular Council Meeting on November 15, 2021. ANY OTHER MATTERS Council Member Prince commented on the poor cell phone reception in areas of the Village. Council Member Young asked about the savings amount from not renewing the Paradise Park lease. Manager Allen estimated the savings to be approximately $40,000. Vice Mayor Stone had attended a meeting of the Economic Development Board and reported to Council the group had been discussing an east/west train system. He asked for Council's backing in not supporting the endeavor. 28. Meeting Task Assignments ADJOURNMENT The meeting was adjourned at 7:48 PM MOTION: Council Member Brandon made a motion to adjourn the meeting; Council Member Prince seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.