Loading...
HomeMy WebLinkAboutAgreement_General_11/15/2021_Holtz ConsultingVillage of Tequesta Village Clerk's Office Document Transmittal Form All documents approved by Council requiring signature(s) should be sent to the Village Clerk's Office priorto the meeting date. Please be sure to have the signature of the entity you are entering the agreement with already completed — prior to the Council Meeting and attach "sign here" tabs where signatures are required. DEPARTMENT AND STAFF CONTACT: Utilities - Matt Hammond VENDOR: Holtz Consulting COUNCIL APPROVAL DATE: 11/15/2021 ORDINANCE/RESOLUTION NUMBER: TITLE OF AGREEMENT: Work Authorization HCE U22.01 DOLLAR AMOUNT: $167,320 AGREEMENT TERM END DATE: NUMBER OF DOCUMENTS TO BE SIGNED: 1 SPECIAL INSTRUCTIONS FOR CLERKS'S OFFICE: VILLAGE OF TEQUESTA 1► 1 ► 1., 11 1► DATE: 10/1/2021 VILLAGE RFQ. NO.: WORK AUTHORIZATION HCE U22.01 FOR CONSULTING SERVICES PROJECT No. G/L CODE: 401-411-663.632 HOLTZ CONSULTING PROJECT NO.: PROJECT TITLE: Asbestos Cement Water Main Replacement Project Phase 3 This Work Authorization, when executed, shall be incorporated in and shall become an integral part of the Agreement for Professional Services dated September 10, 2020 between the Village of Tequesta ("VILLAGE"), and Holtz Consulting Engineers, Inc. ("CONSULTANT") hereafter referred to as the Agreement. The project will include engineering services for the design, permitting, bidding, and construction of approximately 14,000 feet of potable water main to replace the existing AC pipe along the streets listed below: • Dover Road • Dover Circle • Evergreen Ave • Beacon Street • Church Road • Franklin Road • Division Street • Daly Road • Leigh Road • Maple Ave • Elm Ave • Oak Ave • Cedar Ave • Seabrook Road from Tequesta Drive to Franklin Road • Venus Ave from Tequesta Drive to Division Street WORK AUTHORIZATION NO. HCE-U22.01 1 of 6 • Mars Ave • Saturn Ave • Fiesta Ave The existing AC pipe was installed in the 1950's and 1960's and has reached the end of its useful life. Replacing the AC pipe will reduce the risk of failure and increase the resiliency of the Village's potable water distribution system. Included in the design will be the replacement of water services from the new water mains to the existing water meters, new fire hydrants, and the grouting/abandonment of the existing AC pipe after the new water mains are placed into service. The following is a description of the services to be provided under this Work Authorization. TASK 1— SITE INVESTIGATION AND SURVEYING SERVICES Subtask 1.1 Utility Locates Under this subtask the CONSULTANT will provide utility locating services for key existing buried utilities along the watermain route. Locates will be performed utilizing ground penetrating radar to obtain depth, diameter, and material information for the existing buried utilities to identify potential design conflicts and aid in the protection of these existing facilities during construction. These underground utility markings will be captured by the surveyor under Subtask 1.2 and depicted on the survey and design drawings. Subtask 1.2 Topographic Survey Under this task, CONSULTANT will obtain a topographic survey from right-of-way to right-of-way along the water main routes listed in the project description. The survey will depict the horizontal location and vertical location of facilities and surface features and an AutoCAD version of the survey will be provided along with one (1) signed and sealed hard copy. The survey will also depict the markings provided by the underground locator in Subtask 1.1. TASK 2 — DESIGN SERVICES CONSULTANT will visit the project site and review existing record drawing information for utilities in the project limits and GIS information to determine the optimal route for the new water mains in consideration of the locations of existing utilities, landscaping, and water meters. CONSULTANT will coordinate a project kick-off meeting to discuss the proposed pipe alignment and other critical design aspects. CONSULTANT will summarize the decisions made in meeting minutes. CONSULTANT shall prepare construction drawings for the replacement of approximately fourteen thousand (14,000') linear feet of existing AC water main in the road rights -of -way, including connection to the existing water meters and installation of new fire hydrants. The existing AC pipes range in size from four (4") inch to ten (10") inch in diameter. Proposed water mains shall be minimum of six (6") inch in diameter and new main sizes will be determined by the VILLAGE based on hydraulic modeling performed by the VILLAGE or the VILLAGE's other subconsultants. All existing pipes to be replaced will be abandoned and grouted in place, if feasible. WORK AUTHORIZATION NO. HCE-U22.01 2 of 6 The water main improvements installed via open -cut methods will be shown in plan view only. Water mains to be installed via horizontal directional drill will be depicted in plan and profile views. Conflicts with existing utilities will be addressed on the plan views with conflict box callouts showing the proposed pipes and existing utilities identifying separation distances and elevations. CONSULTANT shall provide drawings at the 30%, 60%, 90% and 100% design milestones for VILLAGE review and comment and technical specifications for VILLAGE review and comment at the 30%, 60%, and 90% design milestones. Technical specifications will be based on the CSI 16 division format. The front-end contract documents provided by the VILLAGE will be incorporated into the Contract Documents by the CONSULTANT. CONSULTANT shall also prepare engineer's opinion of probable cost of construction at the 30%, 60%, 90% and 100% design milestones. A blank and completed bid form will be prepared and submitted to the VILLAGE for their insertion into the VILLAGE's front-end bidding and contract documents. Following the 30%, 60% and 90% submittal review by the VILLAGE, CONSULTANT shall meet with VILLAGE to discuss comments, and then prepare the documents incorporating VILLAGE'S comments for the next submittal. TASK 3 — PERMITTING SERVICES Subtask 3.1 Health Department Permit Application CONSULTANT shall prepare permit applications for construction of the project and submit to the following agencies: Palm Beach County Health Department (PBCHD) Permit fees will be paid by the VILLAGE. Subtask 3.2 Agency Coordination and RAI Response CONSULTANT will coordinate with the permitting agency (PBCHD) during the review process on a regular basis in an effort to keep the project on schedule and respond to their review comments. HCE will respond to Requests for Additional Information (RAI) during the permitting process. It is anticipated that no more than one (1) RAI will be issued. TASK 4 — SRF FUNDING ASSISTANCE Subtask 4.1 Prepare and Submit Request for Inclusion Packages CONSULTANT shall prepare and submit one Request for Inclusion (RFI) packages and supporting documentation to the FDEP. One "Requests for Inclusion on the Priority List for Drinking Water Facilities" (DEP Form 62-252.900(1)) and supporting documentation will be submitted to the Drinking Water SRF program. There will be one construction loan request for this project. WORK AUTHORIZATION NO. HCE-U22.01 3 of 6 Subtask 4.2 Prepare and Submit Water Facilities Plan CONSULTANT shall include this project in the Water Facilities Plan being prepared under a separate Work Authorization (HCE WA#2). Subtask 4.3 Loan Application and Agreement Package Assistance CONSULTANT shall assist the VILLAGE with the preparation, submission, and coordination of the loan application and loan agreement package for the SRF Drinking Water Facilities Loan Application (DEP Form 62-552.900(2). Subtask 4.4 Assistance with SRF Compliance Components of Construction Contract Documents CONSULTANT shall assist with SRF bid and construction contract documents for the project. This may include supplementary conditions and Davis -Bacon wage requirements to be included in the contract documents, and assistance to the VILLAGE in submitting bid documents to the DEP such as addenda, debarment certification, copy of advertisement, bid tabulation and recommendation of award, and certification from Appendix A, FDEP Supplementary Conditions, and Davis Bacon wage rates. III. DELIVERABLES Task 1 - Deliverables: 1. Information obtained from underground utility locating will be depicted on the survey deliverable provided under Subtask 1.3. 2. One (1) signed and sealed PDF copy of Topographic Survey will be provided. Task 2 - Deliverables 1. One (1) PDF copy of the 30% plans and specifications (TOC only) and 30% cost estimate. 2. One (1) PDF copy of the 60% plans and specifications and 60% cost estimate. 3. One (1) PDF copy of the 90% plans and specifications and 90% cost estimate. 4. One (1) signed and sealed PDF copy and one (1) signed and sealed hard copy of the final (100%) plans and specifications and final cost estimate. 5. Electronic copies of all meeting agendas and minutes. Task 3 - Deliverables 1. PDF copy of the fully executed permit application package_ 2. PDF copy of each permit received. WORK AUTHORIZATION NO. HCE-U22.01 4 of 6 Task 4 Deliverables: 1. Minutes distributed to all attendees of the kick-off meeting. 2. Written list of data needs to complete the SRF documentation. 3. PDF copy of each completed SRF Request for Inclusion (RFI) package and supporting documentation submitted to the FDEP. 4. One (1) hard copy and one (1) PDF copy of the completed Water Facilities Plan. 5. PDF copy of minutes from the public meeting. 6. PDF copy of all loan application and loan agreement items provided to the VILLAGE in assistance of submission to the FDEP. The VILLAGE will be required to submit the loan application and loan agreement to the FDEP. 7. PDF copy of all required SRF bid and construction contract documents required. IV. SCHEDULE Upon receipt of Notice -To -Proceed the CONSULTANT will complete the services identified in this Work Authorization within the schedule outlined in Table 1. Table 1 Schedule Cumulative Time Time to Complete to Complete Activity (Calendar Days) (Calendar Days) 1.1. Subsurface Utility Locating 21 days from NTP 21 days 1.2. Surveying Services 60 81 2. Design Services 30% Design Submittal 45 days from receipt of survey 126 60% Design Submittal 60 days from receipt of comments on 193 the 30% submittal 90% Design Submittal 60 days from receipt of comments on 260 60% submittal 100% Design Submittal 21 days from receipt of comments on 288 90% submittal 3. Permitting Applications submitted with 90% 260 plans 4. SRF Funding Assistance Request for Inclusion Submittal 30 days after kickoff meeting Loan Application Submittal 30 days after approval from FDEP * The schedule is based upon conducting a review meeting within 7 calendar days after the Village receives the design submittal. All review comments shall be provided to Consultant within 7 calendar days after the Village receives the submittal. An adjustment to the overall schedule will WORK AUTHORIZATION NO. HCE-U22.01 5 of 6 be required in the event the review meeting takes longer to be conducted and/or obtaining comments takes longer to receive. Schedule assumes permits will be issued within 60 days. The CONSULTANT will perform the tasks as outlined in the scope of services for Lump Sum Fee of $167,320 in accordance with our approved billing rates with an estimate of costs by task provided in Table 2. Monthly progress payments will be authorized based on percent complete as determined by CONSULTANT and approved by VILLAGE. Table 2 Budget Summary Description Total 1. Site Investigation and Surveying $64,235 2. Design Services $94,815 3. Permitting $1,630 4. SRF Funding Assistance $6,640 TOTAL $167,320 1. All permit fees will be paid by the VILLAGE. 2. The new water main sizes will be determined by the VILLAGE. No hydraulic modeling or fire -flow modeling is included in this proposal. UI 04TUMM, OWN The work authorized under this Work Authorization shall be performed under the terms and conditions described within the Professional Services Agreement dated September 10, 2020, by and between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT"). Compensation shall not exceed the hourly rates currently in effect under this Agreement. HOLTZ CONSULTING Print Name: Andrea Holtz Title: President VILLAGE OF TEQUESTA Date: 11—I La -a WORK AUTHORIZATION NO. HCE-U22.01 6 of 6