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HomeMy WebLinkAboutAgreement_General_11/15/2021_Able DocsQAbleDocs 09/28/2021 Doug Chambers - The Village of Tequesta PDF Accessibility Remediation Services AbleDocs Inc. 2780 Coventry Road Oakville, Ontario, L6H 6R1, Canada P: +1 (905) 318-6800 E: billing@abledocs.com QUOTE AbleDocs will provide Doug Chambers - The Village of Tequesta with complete document accessibility services to ensure usability and all applicable compliance under WCAG 2.1 AA, ISO-14289-1 and the Americans with Disabilities Act. Offering: - AbleDocs Inc. will perform accessibility optimizations to streamline reading orders and ensure all content is effectively conveyed for users of adaptive technologies. - Testing will be conducted to ensure compatibility with multiple adaptive technologies. - All form functionality, scripting, and document functions will be usable and compliant. - AbleDocs will provide all Alternative Text descriptions if/where required. - Accessibility services can also be provided in multiple languages if required. Notes: Hours to complete this work is an estimate only based on selected services. AbleDocs will provide a timely and cost effective solution without sacrifice to usability or compliance. If fewer hours are required than estimated, AbleDocs will only charge for the hours needed to remediate the document. All work will be completed and delivered in accordance with agreed upon deadlines. All quoted pricing and projected delivery times are subject to change 30 days after providing quotation. RFP-fleet-Maintenance-Services- (legal approved).pdf (Fillable) 1 15.00 All invoices are due within 30 days and subject to penalty of 2% per month. NOTE: Prices are listed in USD. Jeremy Allen Digitally signed by Jeremy Allen Date: 2021.09.28 10:01:50-04'00' Acceptance Signature Hour 1 $53.001 $795.00 Sub -Total $795.00 u5 0% $0.00 Total $795.00 Date PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."