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Agreement_General_11/15/2021_Kimley Horn
Village 345 Tequesta Drive Tequesta, FL 33469 of Tequesta 4 ry •fA S s �cH coup Tequesta Public Works Department Memorandum 561-768-0700 www.tequesta.org To: Jeremy Allen, Village Manager From: Douglas M. Chambers, Director Public Works Subject: Kimley Horn and Associates Grant Preparation Date: October 19, 2021 The following agenda references an agreement between the Village of Tequesta and Kimley Horn and Associates for grant preparations and writing services for Village of Tequesta roadway and stormwater upgrades in the County Club Community. The U.S. Department of Housing and Urban Development created a funding program to help assist areas impacted by disasters. The funding program is the community development block grant and administered by the Florida Department of Economic Opportunity. The funding will be used to better protect Florida from future disasters through mitigation projects. The Village is seeking $14,4999,000 in funding under the community development block grant, mitigation general infrastructure program to offset the costs of stormwater mitigation and road improvements in the County Club Community. The goal is to provide relief to the residents in this area from flooding due to heavy rain and natural disasters. The cost for grant writing services is $15,000.00 and available in Fiscal Year 2021 in the Public Works Engineering Account 001-210-531.302. Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen Douglas Chambers Director Department of Public Works VILLAGE OF TEQUESTA ENGINEERING SERVICES WORK AUTHORIZATION Grant Preparation and Writing Services for Wilage Roadway and Stormwater Upgrades This Work Authorization authorizes Kimley-Hom and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Client" or "Village") and Kimley-Hom and Associates, Inc. ("Kimley- Hom" or "Consultant"), dated September 10, 2020 ("Agreement"). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. PROJECT UNDERSTANDING The U.S. Department of Housing and Urban Development (HUD) created a funding program to help assist areas impacted by presidentially declared disasters in 2016 and 2017. That funding program is the Community Development Block Grant - Mitigation (CDBG-MIT) administered by the Florida Department of Economic Opportunity. The funding will be used to better protect Florida from future disasters through mitigation projects. The Client has requested Kimley-Horn to assist in the preparation and writing of a grant under the Rebuild Florida CDBG-MIT General Infrastructure Program. It is understood that grant applications are time -sensitive and that adequate time is required for grant preparation and writing. The amount of time necessary to complete the grant application is dependent on the particular grant and will be discussed and agreed upon between the Client and Consultant prior to authorization to proceed. SCOPE The Consultant will assist in the scheduling of meetings (all meetings are to be held virtually), the development of timelines, project narrative, project budget, and the development of the grant application. Under this task, the Consultant will prepare for and facilitate a kick-off meeting with Village Staff to review application requirements and details. During this meeting the following will be covered: Consultant will provide the Client with a list of necessary materials that may be in the possession of the Client or another consultant of the Client. Consultant will review with the Client the timeliness of the receipt of materials requested. It is understood that if materials are required, and not provided by the Client in a timely manner, the Consultant may not be able to complete and submit the grant to the relevant agency, or organization by the application deadline. Consultant will review the application timelines which may include, but not limited to, any question and answer periods, application submittal deadline, application review and evaluation period, award date, and project completion date. Task 2: Grant Preparation and Writing Consultant will perform the following services under this task: • Provide consultation, planning, and strategizing with the Client throughout the process. • Understand the compliance guidelines provided for the grant and advise the Client. • Prepare and ask questions, as necessary and/or applicable, for clarity during available question and answer periods with grantor. • Develop timelines and the strategy for the timely submission of the application. • Collaborate with appropriate stakeholders to obtain signatures, data, forms, and other relevant information. Locate, identify, research, collect, and analyze data as set forth in the grant application guidelines. • Provide research and research assistance, as necessary. • Develop language for both the grant application narrative and data including, if necessary, charts, tables, photographs, and diagrams to illustrate the data, as appropriate. • Prepare a project budget. • Prepare supplemental documents to support the application. • Prepare grant application with all required documents. Consultant will review the draft application with Client and make necessary revisions prior to submitting the grant application. The Client is responsible for publishing any public notices in a timely manner as requested by funding agencies (in both English and Spanish, Creole or other language, if and as required by the grant). Task 3: Grant Application Submittal Evaluation and Monitoring The Consultant will rely upon the appropriate Client representative as the responsible party for signing documents in an expeditious manner in order to meet application deadlines. Consultant or Client will submit the grant application to the required agency and/or organization in the method required under the grant. Consultant will monitor the evaluation process of the agency or organization and apprise the Client of status of award notifications. ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. Additional services Kimley-Hom can provide include, but are not limited to, the following: • Grant administration • In -person meetings INFORMATION AND SERVICES PROVIDED BY THE VILLAGE Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the Client or the Client's consultants or representatives. The Client shall provide all information requested by Kimley-Horn in a timely manner, including but not limited to the following: Materials as requested by Consultant to support the grant application (i.e. maps, data, reports, studies, and other similar record), if available. • The City's up to date FEIN #, DUNS #, and other similar information, as appropriate. Responsibilities of Client In addition to other responsibilities set out in this Agreement, the Client shall: • Provide requested materials in a timely fashion as requested by the Consultant, including signing and/or submitting the application, which may be required to be done electronically. SCHEDULE Kimley-Horn will provide our services as expeditiously as practicable on a mutually agreed upon schedule. COMPENSATION Kimley-Horn will complete the above scope of services on a Lump Sum fee basis of $15,000. Accepted by: Village of Tequesta JerA�Ky Allen, Village Manager Kimley-H sociates, Inc. Richard V. Busche, P.E. Senior Vice President Date: Mav 27, 2021 yam. THE VILLAGE OF _ 6� .. Stormwater Mitigation and Road Improvements r r, ,r ma's �V h t r r `•i )_' o '- _.. ,` r r e'er •."�.. � A • �. � i St9r at-m-it i g at �,o � r d: react l rn p vie r e'hts --------------------------------------------------------------------------------------------------------------------- ProjectDescription................................................................................................................................................... 3 ProjectPurpose.................................................................................................................................................... 3 Risks that will be mitigated by completion of this project.................................................................................. 5 Use of natural infrastructure in the project......................................................................................................... 6 Method to determine project funding requirements.......................................................................................... 6 Describe how work will be done and the team who will do it............................................................................ 6 Anticipatedoutcomes.......................................................................................................................................... 6 How will the project be maintained after it is completed................................................................................... 6 Meetingthe National Objective........................................................................................................................... 7 CommunityValue..................................................................................................................................................... 9 Undernormal circumstances............................................................................................................................... 9 Intimes of natural disasters................................................................................................................................ 9 CommunityLifelines............................................................................................................................................ 9 Safetyand Security.......................................................................................................................................... 9 Food, Water, and Shelter............................................................................................................................... 10 Healthand Medical........................................................................................................................................ 10 Transportation............................................................................................................................................... 10 Enhancing Regional and/or Multi -jurisdictional Community Resilience........................................................... 10 RegionalInvestments..................................................................................................................................... 10 Photos.................................................................................................................................................................... 12 CapacityPlan.......................................................................................................................................................... 22 PublicNotice.......................................................................................................................................................... 24 Webpage............................................................................................................................................................ 27 Comments.......................................................................................................................................................... 28 ImplementationPlan............................................................................................................................................. 29 Budget.................................................................................................................................................................... 30 Support.................................................................................................................................................................. 32 pg. 2 i Stor� water"Miti vat),on, grtdadnp=bverbnts Project Purpose The Village of Tequesta is seeking $14,499,000 in funding under the Community Development Block Grant — Mitigation General Infrastructure Program to offset the costs of stormwoter mitigation and road improvements. The Village of Tequesta has a population of under 6,200 as of 2020. Tequesta was founded in the 1950's and is an incorporated municipality in Palm Beach County. The Village of Tequesta is located east of Interstate 95 and its approximate two square miles of land is bordered and bisected by numerous water bodies, including the Atlantic Ocean, the Intracoastal Waterway, the Jupiter Inlet, and the Loxahatchee River. Tequesta is bordered to the north by the Martin County Line. The location of this mitigation project is on an inland peninsula surrounded by the Loxahatchee River's Northwest and North Forks. Tequesta The proposed improvements will include 70,000 linear feet (LF) of concrete valley gutter combined with 12,000 LF of 19-inch exfiltration pipe (French Drain system), and 31,000 LF of new drainage Swale in residential neighborhood north of Tequesta Drive. This high -impact project will serve a neighborhood that has little to no pg. 3 or wai ter:I� lffigajibn a' " . load Imp over antsSli existing curbs or drainage retention (i.e., swale). The community is highly pedestrian in nature and currently lacks sidewalks. Funding from this project will provide 34,650 LF of a new 5-foot-wide concrete sidewalk to accompany the updated drainage system solution, allowing residents and visitors to avoid traversing standing water. This will further aid in providing safer paths to schools for school -aged children. Being located in South Florida, the 7- FlterbyFloodFactcr: Village is subject to frequent and heavy rain events during the _ y ❑'`' �sr hbnimal�lY summer months. The average Maca( seE annual rainfall in Tequesta is 62.0 ;!"'" '• Minw(2) Q Scyr-c(7-8) inches, well -above the national Mo&racc(34) © uveme(7.10) average of 38.1 inches. 4 sea a, went, patterns change, flood risks will increase. - ' ,.- Tequesta '`` Approximately 667 properties are — �+ _••�- already at risk in Tequesta, and - .7-..Fs.'3� . •. -`'�" - _ � r�� within 30 f., ..�.. _ . years, about 1,322 will be - r at risk. The Village needs to be proactive in taking the steps necessary to protect our residents, Project Area visitors, businesses, and homes .. L_ li2h from the risks associated with Figure 1 Tequesta mood Factors Mop flooding. The Flood Factor associated with properties is an indicator of the comprehensive flood risk of that property. The range is from 1 (minimal) to 10 (extreme) with the higher Flood Factor for a property indicating the likelihood of flooding. Flooding is too much of a burden on the wastewater system and the network of pipes in the drainage system. The sewers fill with too much water and it overflows out of existing under -sized manholes and drains and runs - off directly into the Loxahatchee River. It potentially carries harmful contaminants such as soil, animal waste, salt, pesticides, sewage, and oil which can potentially impact drinking water wells and water quality. This neighborhood is bound on the south by Tequesta Drive. Tequesta Drive is one of the few east -west crossings of the Loxahatchee River. According to the Florida Department of Transportation, the vehicular Average Annual Daily Trips on Tequesta Drive is 12,600. Flooding that occurs in this area has a significant impact on those using Tequesta Drive. The proposed improvements will allow stormwater to be mitigated and reduce the amount of flooding that happens on Tequesta Drive, lessening the impact on road traffic on Tequesta Drive. With almost 30% of its population over the age of 65, emergency response and in particular medical response is a critical lifeline in Tequesta. Delays in first responder access to the neighborhood can be a matter of life or death. It is imperative to our Village leadership that the flooding situation be mitigated so that we can rest assured that our citizens will have the fastest care necessary to guard against loss of life. pg. 4 1 i :ta �t/Iiti�t,vtrdact l:n�bverrcts The Village has the full support of both the Tequesta Police Department and Tequesta Fire Department for the proposed improvements envisioned under this grant. Our Fire Chief has provided us with a letter of support for this project. In his letter, he characterizes the neighborhood as being problematic for emergency trucks to respond to calls. "When responding to an emergency, we are forced to navigate uneven roads, depressions, elevated manholes and residents walking in the frequently flooded streets; this also creates an obstacle to patient care in the ambulance." —James Trube, Fire Chief Chief Gus Medina from our Police Department echoes similar comments. He states that 'he poor infrastructure piaces our residents in additional harms way. When on emergency arises, our residents rely on our quick response time. Every second counts when lives depend on use; therefore, it is a necessity to be able to respond safely and quickly to any and all emergencies. " The Village of Tequesta Comprehensive Plan cites several Goals, Objectives, and Policies (GOPs) that relate to the protection of life and property through stormwater and other infrastructure improvements. The proposed stormwater, road, and sidewalks improvements will be consistent with the Village's Comprehensive Plan. Utilities Element — Stormwater Goal: 1.0.0 - Economical, sustainable, efficient, and effective networks of storm water drainage facilities and services. Utilities Element — Stormwater Obiective: 1.2.0 - Village stormwater drainage regulations, incorporated within the appropriate Village land development regulations, shall provide for protection, and where possible, enhancement of natural drainage features and ensure that future development utilizes storm water management systems to protect the functions of recharge areas and natural drainage features. Coastal Management Element Policy 6.3.2 - The Village shall seek funding for studies and infrastructure improvements to implement engineering solutions that reduce flood risk in the coastal zone. ,his project will help eliminate risks of future disasters, preserve topography and soils, protect against recurring looding, provide safe routes for its residents and emergency services, and preserve and protect the unique resources of the Loxahotchee River and its ecosystem by reducing both discharge volume and harmful nutrients (i.e., pollutants) in stormwater runoff. Risks that will be mitigated by completion of this project The risks that will be mitigated by the completion of this stormwater and road improvements project include the potential devastating loss of life and property as a result of flooding. The main spine road provides an important north -south linkage in the Village and flooding in this area makes travel unpassable. P9. 5 1 There are currently no sidewalks in the neighborhood, leaving pedestrians in a situation that is unfavorable after any rain events. This project will provide mitigation for residents walking to school, public transit, and exercise by providing a safer environment for them to walk. Another risk that will be mitigated through the completion of this project include the protection of the Loxahatchee River from stormwater runoff leading to the impairment of the waterway. By including stormwater infrastructure, the runoff will not flow directly into these important waterways that surround our community which would lead to their degradation. Use of natural infrastructure in the project The proposed improvements will include 70,000 linear feet (LF) of concrete valley gutter combined with 12,000 LF of 19-inch exfiltration pipe (French Drain system) and 31,000 LF of new drainage swale. The gravel of the French drain provides a porous surface for water to seep through. Pipes will be installed below to provide an outlet for water to travel through and exit into a drainage ditch. The swales will be concealed with vegetation. Similar to a French drain, the swale is more natural infrastructure. Both will be used in this proposed project. Method to determine project funding requirements The Village Staff, together with our engineering consultant, utilized an existing database of recent construction projects to estimate the budget. The database contained unit pricing for horizontal and vertical construction elements. Describe how work will be done and the team who will do it The Village has a very small staff that does not have the capacity to perform the magnitude of the work that will be necessary under this project. As such, we will be retaining consultants and contractors to assist in facilitating the completion of the project. We are accustomed to managing a consulting team for projects similar to this and anticipate that it will be easily facilitated within the allotted 4-year construction timeframe permitted under this grant. Anticipated outcomes It is anticipated that these improvements will help to provide resiliency to the residents and visitors in this portion of the Village of Tequesta by improving flood control, making a safer pedestrian environment by moving stormwater into drainage facilities and also providing sidewalks, and fixing roads that have been damaged due to standing water from heavy rain events that have left water with nowhere to go due to the lack of stormwater infrastructure. It is further expected that law enforcement, fire protection services, ambulatory and health care, as well as utility workers will more quickly be able to access the neighborhood following a heavy rain event. How will the project be maintained after it is completed Maintenance of the road and stormwater infrastructure that will be installed through this project will be performed as part of the Village's routine capital improvement project maintenance and the operation and maintenance will be funded through the Village's General Fund and Storm Water Fund. pg. 6 orrnwater.. M itigatibn An,d Ric d r nbt6vernen, Meeting the National Objective The proposed project does not meet the U.S. Department of Housing and Urban Development (HUD) National Objective of LMI beneficiaries exceeding 50%; however, this project does instead meet the National Objective of Urgent Need. Measurable and verifiable reductions in the risk of loss of life and property from future disasters and community development benefits. In meeting the HUD National Objective of Urgent Need, this project will provide measurable and verifiable reductions in the risk of loss of life and property from future disasters by making the neighborhood more resilient to flooding and flood damage. Over the past 18 months, the Village has experienced more frequent and stronger weather events that have arisen due to the effects of climate change. With our proximity to the coast, we know that these types wet weather incidents are going to continue to increase. The Village is committed to making these improvements to that our residents and visitors can be safe during and following a rain event. We will be able to measure this progress by tracking the number of repetitive loss properties in the neighborhood. Petition for Milling & Paving to Village Council (May 2021) "We request safe and functional roads in our neighborhood. [Tequesta's] roads have been deteriorating for decades. They are riddled with pockets, depressions, cracks, rivets, missing tarmac, crumbling edges, uneven manhole covers, and inefficient drainage. The effects are water retention, inadequate storm water flow, and hazardous conditions for bikers, skaters, walkers, runners, etc. in our community. First responders transporting patients with jostling and bouncing may have increase precious transport time. We request that milling and paving be addressed within this year, 2021." -Residents of Village of Tequesta (98 signatures) Plan to fund long-term operation and maintenance of the project and summarize how this will be done. The plan to fund the long-term operation and maintenance of this project will be through the Village's Storm Water and General Fund. This will be done through our annual budgeting process. The regular upkeep of this infrastructure will be added to our infrastructure maintenance schedule so that we protect the investment the public is making in this project. pg. 7 Storvater4n/litigat�.on endaad 1tnbvernents s r.: Consistency with other mitigation activities in the area of benefit Tequesta, along with 38 other Palm Beach County municipalities, participates in the Palm Beach County Local Mitigation Strategy (LMS) Planning effort. The (Palm Beach County) Local Mitigation Strategy (LMS) is a unified, coordinated effort among County and municipal governments to reduce the county's vulnerability to the impacts of identified natural and man-made hazards. Among its primary missions, the Strategy serves as a basis for comprehensive mitigation planning, project identification and prioritization, and provides assistance to project sponsors in securing and allocating available federal, state, local, and other disaster mitigation assistance funds. ' Among an extensive list of areas of concern in Palm Beach County, the LMS cites the loss of life, loss of property, community sustainability, health/medical needs, sheltering, adverse impacts to natural resources, damage to public infrastructure (e.g., roads, water systems, sewer systems, stormwater systems) recurring damage, and repetitive flood loss to properties, all of which apply to this proposed project. Several factors contribute to Palm Beach County's flooding: rainfall intensity and duration, surface conditions, topography, and poor natural drainage. The amount of impervious surface due to intense development has also caused areas that once were not prone to flooding to now become flooded during and after a wet -weather event. The proposed project will aid in providing mitigation for flooding in this heavily populated area of the Village. z Palm Beach County Local Mitigation Strategy 2020 pg. 8 o z �. ,R S•o l r s s Stryw at M'Ltty� Under normal circumstances Under normal circumstances, the improvements made through this grant funding will provide for a safer neighborhood in Tequesta. The installation of stormwater infrastructure will help to reduce the amount of standing water and flooding that stems from regular heavy rain events. The improvements will further allow for the increased safe movement of both vehicles and pedestrians through the provision of sidewalks and road resurfacing. In times of natural disasters In times of natural disasters, the proposed improvements will help to protect the community from the threat of loss of life and property due to heavy flooding and standing water. The inability for emergency vehicles (fire protection, law enforcement, and ambulatory services) to access the neighborhood due to the flooding that occurs from a natural disaster such as a hurricane or tropical storm leads to the possibility of loss of life. Community Lifelines Community lifelines represent the most critical functions that need to be operational during and following a disaster to serve the residents of Tequesta. The Stormwater Mitigation and Road Improvements project will address the following community lifelines: Safety and Security • Law Enforcement - Open roadways and access is a key element for law enforcement in performing their fundamental duty of safeguarding life and property. Responding quickly to emergencies supports efforts to reduce crime, enforce laws, and support the community during and after emergency events. This is a critical community lifeline that is compromised when roadways are impassable. • Firefighting Resources — Firefighting efforts are compromised when there is a major rain event in Tequesta. Streets become impassable due to standing water. The proposed stormwater mitigation and road improvements will improve this situation • Flood Control — Flood control is the fundamental objective for this stormwater improvement as existing flooding issues create a number of risks and hazards in the community and these have been enumerated in this funding application. • Protective Actions — Flooded roads and associated risks and hazards may disproportionately impact disadvantaged populations, the homeless, those needing acute medical care, and those experiencing an emergency or life -threatening situation. Flood control is key element in providing critical services quickly pg. 9 To and efficiently. Additionally, the installation of sidewalks in this neighborhood will provide a safe environment for pedestrians. Food, Water, and Shelter • Housing (e.g., homes, shelters) — Access to residences will be improved through the completion of this project. Currently, following a heavy rainfall, many of the homes in this neighborhood are inundated with water and there is standing water along streets, driveways, and yards. Providing stormwater mitigation will allow the water to drain more quickly and allow residents to safely stay in their homes. Health and Medical • Home Care — The provision of home health care is compromised when the streets are flooded as care workers cannot get to and from patients safely. This could result in life -threatening situations. • Emergency Medical Services — Open roadways allow emergency/EMS vehicles to get urgent medical attention quickly to those in need. Nothing can be more critical especially during a severe weather event. This lifeline also applies to emergency evacuations or medical services required during life -threatening events. Transportation • Roads — One of the cornerstones of this project is open, reliable, and quality roadway infrastructure. With a fully designed stormwater system, the Village's roadway network will not experience the level of flooding currently being experienced. A reliable transportation system affords a number of opportunities for the community and benefits residents, businesses, visitors, and all the functions of government to provide essential services. • Bridges — Bridges are critical link in provision of an open, reliable, and quality roadway infrastructure and the relevance of this community lifeline is consistent with the information provided for roads. Enhancing Regional and/or Multi -jurisdictional Community Resilience Stabilization of lifelines is a key. Support from all stakeholder is necessary for success. This important stormwater mitigation and roadway project is supported by the Village of Tequesta Police Department and Village of Tequesta Fire Department. Regional Investments . Tequesta routinely suffers from flooding due to our proximity to the Loxahatchee River and our daily heavy rain events during the rainy season. Additionally, because of climate change we are experiencing stronger, more frequent hurricanes and tropical storms. These have the tendency to cause us significant flooding as our current infrastructure does not support the movement of stormwater well. Additionally, because of the amount pg. 10 1 s , Storjmwater".-Mitigation and nad l n over er[ts of standing water, our roads are in various stages of disrepair. Water sits in the streets, compromising the integrity of the pavement. This is leading to elevated manholes and a wide variety of other problems the vehicles encounter. By improving our roads, we will be supporting the Tequesta Drive is heavily traveled and is one of the one east -west roads across the North Fork of the Loxahatchee River. pg. 11 Tequesta Photo 1 - Village of Tequesta Drainage (1-Hour Rain Event) pg. 12 Ater"Mit.9ation And Road lm -fbvements F je a ssgli�" A _ tor,mWate' (.Mitigatio* n And load-'lmprdve fs 3 " for v titer; ft/I�itig't�on end load imptbverin, I c ,.BtogmwatO. Mitigatio -- 10 d lmpfbvern.en,ts Photo 5 - Village of Tequesto Drainage (1-Hour Rain Event) pg. 16 i to*mv at Ktig,ati©n end .Rvad rn 'e rtts Photo 6 -Village of Tequesta Drainage (1-Hour Rain Event) pg. 17 �StoQWat6 Mit fq a! ibm 'hts m Gl- .3 " or wat&:l�/I�it[Oli �n And- ad ��nnp - veriner ts- Photo 8 - Village of Tequesta Drainage (1-Hour Rain Event) pg. 19 ft/litigatior d 1mp=bverents Photo 9 - Village of Tequesto Drainage (1-Hour Rain Event) pg. 20 water ft/litigat��rtdad lm`p�bvers c ' �ssEf. may.' � _•.. _, ,� g u f� i Tequesta The goal of the Village of Tequesta Stormwater Mitigation and Road Improvements project is to provide relief to the Village from flooding due to heavy rain events and natural disasters. The Project Team will consist of the following personnel: • Project Manager - The Project Manager will oversee the construction of improvements and adherence to the terms of the contract and grant agreement. The Project Manager will be the primary point of contact with the CDBG-Mitigation Team at the Florida Department of Economic Opportunity. • Engineer of Record - The Village will hire an engineer to design the site improvements • Environmental Consultants - Consultants will be retained to conduct the National Environmental Policy Act environmental review required as a part of the grant award. • Contractor - The Village will hire the contractor to perform the improvements. The Contractor will hire suppliers and subcontractors to provide the construction materials, equipment, additional expertise and labor necessary to complete the project. The Village's Project Manager will oversee the performance of the contractor. • Construction Manager - The design consulting team will provide Construction Services for this project. The Construction Manager will assist the Village's Project Manager by reviewing submittals, responding to contractor requests for information, evaluating contractor progress, reviewing claims, providing design adjustments as needed, advising the Village on accepting work products and reviewing project adherence to the grant agreement. The Construction Manager will report to the Village's Project Manager. • Construction Inspector - The design consulting team will provide Construction Services for this project. The Engineering Inspector will be responsible for observing and documenting the progress of construction and adherence to the construction contract and schedule. Staff in the Engineering Inspector position typically have at least ten or more years of construction experience. • Additional Village Support - The Village will assign additional Village Staff/consultants to assist the Project Manager in the implementation of this project as needed. The Public Works Department will assign various budget, permitting, engineering, administrative, department management and accounting support to other Village Staff as needed to complete the project as timely and efficiently as possible. The Contractor will be hired based on the lowest responsible bid, using the Village's standard public bidding process. Staff from the Village's Procurement Officer will administer the bidding process, which consists of public advertisement, pre -bid meeting, posting and answering questions from prospective bidders, review of bids, assignment of points to minority, women owned and disadvantaged businesses as well as local businesses, requesting Village Council approval to award the contract and contract execution. The Village's bids are posted on-line and are viewable by anyone at no expense. The Project Manager works very closely with Village Staff during this process. • Grant Administrator - The Village will retain a Grant Administrator to be responsible for the financial and administrative services required for the grant award. This will include project development, implementation, and monitoring. The Grant Administrator will be responsible for the financial reporting, and invoicing for the appropriate amount of payments/reimbursable expenses. The Grant Administrator pg. 22 f Stormwtbr.:I�/l�itigation,Anid oad' i n ib�er on,s' 2 will be required to ensure compliance with the CDBG-MIT General Infrastructure Program grant standards, policies, and procedures and the effective and efficient stewardship of resources. The Village has experience with successful completion of grant -funded projects and will oversee and administer this project. The Village will comply with the grant requirements, including the Davis Bacon Act. The Village does not plan to hire new staff for this project and will rely on consultants and contractors to assist in the implementation of this project. pg. 23 Tequesta Public Notice of Grant Application for the REBUILD FLORIDA CDBG-MITIGATION GENERAL INFRASTRUCTURE PROGRAM for the Village of Tequesta, Florida WEBSITE PUBLIC NOTICE I% The Village of Tequesta, Florida anticipates applying for Rebuild Florida General Infrastructure Program funding provided by the U.S. Department of Housing and Urban Development (HUD) to support long-term mitigation efforts by assisting the State of Florida and its local governments in minimizing or eliminating the risks and reducing losses from future disasters. This program is being administered by the Florida Department of Economic Opportunity (DEO) through the Community Development Block Grant — Mitigation General Infrastructure Program (CDBG-MIT GIP). The total allocation for the CDBG-MIT GIP Round II funding is $175,000,000 with a minimum funding request of $2,000,000 per application. No local match is required to apply for the funding. The Village of Tequesta, Florida anticipates submitting 1 application for a total of $14,500,000 in funding through the CDBG-MIT GIP Round II. The projects are as follows: 1. Roadway and Stormwater Upgrades In accordance with guidance provided by HUD, the public input requirement for this program includes the option to post information about the proposed funding projects on a public website with a 14-day public comment period. Please forward any comments or questions to Doug Chambers through the Village Clerk, Lori McWilliams, 561-768-0443, Imcwilliams@tequesta.org. Comments must be submitted by 09/06/2021. NOTE: A copy of this post and any public comments received will be provided to DEO as part of the funding application. pg. 24 orv titer Mitigat�.op and f oa4 1nip Ne'ments Aviso Publico de Solicitud de Subvenci6n para el PROGRAMA DE INFRAESTRUCTURA GENERAL DE RECONSTRUCCION DE FLORIDA MITIGACION- CDBG para el Village of Tequesta, FLORIDA AVISO PUBLICO DEL SITIO WEB The Village of Tequesta, Florida preve solicitar fondos para el Programa de Infraestructura General de Reconstrucci6n de Florida proporcionados por el Departamento de Vivienda y Desarrollo Urbano (HUD) de los EE.UU. Para apoyar los esfuerzos de mitigaci6n a largo plazo al ayudar al Estado de Florida y sus gobiernos locales a minimizar o eliminar los riesgos y reducir perdidas por futuros desastres. El programa esta siendo adminsitrado por el Departamento de Oportunidades Econ6micas de Florida (DEO) a traves de la Subvenci6n en Bloque para el Desarrollo Comunitario — Programa de Infraestructura General de Mitigaci6n (CDBG-MIT GIP). La asignaci6n total para el financiamiento de la Ronda II de CDBG — MIT GIP es de $175,000,000 con una solicitud de financiamiento minima de $2,000,000 por solicitud. No se requiere que la entidad local iguale la cantidad de los fondos para solicitud. The Village of Tequesta, Florida preve presentar 1 (uno) solicitudes por un total de $14,500,000 en fondos a traves de la Ronda II de CDBG-MIT GIP. Los proyectos son los siguientes: 1. Roadway and Stormwater Upgrades De acuerdo con la orientaci6n proporcionada por HUD, el requisito de participaci6n publica para este programa incluye la opci6n de publicar informaci6n sobre los proyectos de financiamiento propuestos en un sitio web publico con un periodo de 14 dias de comentarios publicos. Envie cualquier comentario o preguntas a Doug Chambers through the Village Clerk, Lori McWilliams, 561-768-0443, 'mcwilliams@teguesta.org . Los comentarios deben enviarse antes del 09/06/2021. NOTA: Se proporcionara una copia de esta publicaci6n y cualquier comentario publico recibido al DEO como parte de la solicitud de financiamiento. pg. 25 i Stc mvv atera M,itigati©t reef aad I ip =bvernert �..;. Avi Piblik sou Aplikasyon Sibvansyon you REBATI FLORIDA CDBG-ALEJMAN PWOGRAM ENFRASTRIKTI JENERAL Pou Village of Tequesta, Florid AVI PIBLIK SIT ENTENET The Village of Tequesta ,Florid prevwa aplike you finansman nan Enfrastrikti Jeneral Pwogram Rebati Florid la ke Depatman Lojman ak Devlopman Iben Etazini (HUD) bay you sipbte efb alejman alontem, yo bay Eta Florid ak gouvenman lokal li yo ed you minimize oswa elimine risk yo ak diminye pet ki ka soti nan dezas a lavni. Se Depatman Opotinite Ekonomik Eta Florid (DEO) ki administre pwogram sa a atrave Sibvansyon Devlopman Kominote you chak Blok - Alejman Pwogram Enfrastrikti Jeneral (CDBG-MIT GIP). Alokasyon total you finansman CDBG-MIT GIP Round II a se $175,000,000 avek you demann finansman minimom de $2,000,000 you chak aplikasyon. Pa gen okenn kondisyon ki demande gouvenman lokal la you match vale yo bezwen an avan yo aplike you finansman an. The Village of Tequesta, Florid prevwa you soumet 1 (youn) aplikasyon you you total de $14,500,000 nan finansman atrave CDBG-MIT GIP Round II a. Men Pwoje yo: 1. Roadway and Stormwater Upgrades An akb avek konsey HUD bay, kondisyon opinyon piblik la you pwogram sa a gen ladanl opsyon you afiche enfomasyon sou pwoje finansman yo pwopoze yo sou you sit entenet piblik ak you peryod de 14jou you komante piblik. Tanpri voye nenpot komante oswa kesyon bay Doug Chambers through the Village Clerk, Lori McWilliams, 561-768-0443, Imcwilliams@teguesta.org. Komante yo dwe soumet avan 09/06/2021. REMAK: Yon kopi pos sa a ak nenpot komante piblik nou resevwa pral jwenn DEO kom you pati nan aplikasyon finansman an. pg. 26 s tor v titer ftllitigati n, And React lrnOeN6rnents Webpage ® 1p t. —. owe R o —na H-nea Lwwra — . i - _-....—. . + ,.m Pcppeapen Ia uw REBUILD FLOfUDP CDBG-MRIGPTION GENEML INFMSTRULTURE PROGRPM br W®9TE OVBIpIC IgPCE Tao WR l a Tepw[a. FlorMa maRpates apanry for Reeuiltl florga Gemal 1.11.1 u[[ua Program Iwtl,ry prlwbM pv [tie v T. Dewramem of NW ung and v,Nn OerNepmen[ INUDI10 supprn lory [wn egar[s W x ¢ of N and rt rcal gwemn,end in m vang a elvmnx,rya,ne rnx aM reMnry asses Srom lu[urx msxters. Taus program is pem8 admnnmeretl py Grant - Mmgapw Gend-Y IMasRrvaure Program ICDBGMrt GIPI The adN alrcatgn fp qe m0G IP Raaatl II m,a.lg n sgTs pop.wp w rp„mry mRpeat a sz.oaa.am per aodlaapn_Np I«al.ada,a,eRe.etl tip w. pr me a�m„gmn Tae v0 aTepuna.IP W»l1n PzuUm.111apptl[a[an Ma[oat aTIa.TOpppOnM1a,WN tarWga me CDBG-Mrt GIP Rdmp II Ta,e prae¢z are az IOIMras. a¢ptlan[e »ta Rwpan[e WprltlM W HVD. tM wd,[ �ryua ,epunemena for can program inUutle to post nle.malun aeWa arse p[ppoutl IunEng erolev on a Wd�< wMvae wM a aatlay WpN[ [anmena wnaa Pkase IrwarU »y [anmems a, yuesUons ro UPug CaamLen [Meup, Ne vlldge Oak, La ams / 561-TegOra3 1 CwarenU m s[ De up,au[[M ay 09/06/E033'INOR is pos anp yWolrt commems ,tteerep mp wp,w�tle0 to UEO as wn of tae lu„mry appa[xmnef ,0 TypeM aDWllh 0 a x a Ng.27 r � 1 S iti t : y Comments The Village of Tequesta confirms that no comments were received during the 14-day Public Notice period for this grant request. The Public Notices were published in English, Spanish, and Haitian Creole. pg. 28 General Infrastructure Program rlementation Plan meline Primary Contact: Date: Milestones and Tasks ofTequesta Chambers October 1, 2022 Activity Start Project Start (Milestone 1) Task 10/l/2022 Task r 10/16/2022 Task r 3/25/2023 Task 4/19/2023 Tasks r 5/4/2023 Task 6/3/2023 Construction SD% Complete (Milestone 2) Task 10/1/2023 Task r 11/30/2023 Task 3 r 4/18/2024 Task 6/17/2024 Construction 100% Complete (Milestone 3) Task 1 4/18/2024 Task 4/18/2024 Task 7/27/2024 Task 9/25/2024 Close Out (Milestone 4) Task 1 5/13/2025 Task 2 r 7/12/2025 Task 3 r 8/11/2025 End 11/15/2022 3/25/2023 5/9/2023 6/18/2023 6/3/2023 10/l/2023 12/30/2023 4/18/2024 8/16/2024 2/2/2025 5/18/2024 7/27/2024 11/24/2024 5/13/2025 7/12/2025 r 8/11/2025 9/10/2025 Days Years Start Date: 8/23/2021 End Date: 9/6/2021 Duration 45 160 45 60 30 120 90 140 120 200 30 100 80 180 60 30 30 1045 2.9 Label Environmental Review Engineering Design Phase I: 60% Plans Engineering Design Phase II: 90% Plans Contractor Procurement & Bid Assessment Engineering Design Phase II: 100% Plans Utility Coordination Construction Phase I: Utility Relocation and Mitigation Construction Phase II: Drainage Infrastructure Construction Phase II: Sidewalk & Driveway Restoration Construction Phase III: Roadway Construction Phase I: Utility Relocation and Mitigation Construction Phase II: Drainage Infrastructure Construction Phase II: Sidewalk & Driveway Restoration Construction Phase III: Roadway Inspections Project Closeout Maintenance and Monitoring Pg. 29 i a d pwaeras FL CDBG Mitigation General Infrastructure Program Project Budget Project Village of Tequesta Roadway Primary Doug Chambers Official Village of Tequesta Name: and Drainage Improvements Contact Name (772) 597-8294 Applicant and Phone Entity Number Name: Project Budget Justifications Description CDBG-MIT Amount Other non Source of Total Funds CDBG-MIT Funds' (CDBG-MIT Funds and Other) Design/Planning $1,329,984 $1,329,984 Total planning, design, and engineering costs.12% of Construction Cost. Drawings/Blueprints $1,024,088 $1,024,088 Architectural and engineering drawings and plans. Surveys $199,498 $199,498 Aerial survey and topographic mapping. Geotechnical Testing $106,399 $106,399 Soil and subsurface testing. Environmental Review $75,000 $75,000 NEPA Review Permitting $50,000 $50,000 Construction and roadway permit fee allowance. South Florida Water District permit. Construction $11,083,200 $11,083,2W Total construction costs, see below for detail. Maintenance of Traffic $923,600 $923,600 8% of construction costs. Equipment, cones, barrels, flaggers, and temporary signage. 8% of construction costs. Temporary construction Mobilization $738,880 $738,880 entrance, fencing, construction vehicle parking and equipment storage. Bonding/Insurance $184,720 $184,720 2% of construction cost. Debris Removal / Demolition $200,000 $200,000 Clearing and grubbing Site Preparation $139,500 $139,600 Grading/Excavation Drainage Infrastructure $2,068,000 $2,068,000 Approximately 12,000 LF. infiltration system, 55 inlets, and 11 Outfall valves Valley Gutter $1,610,000 $1,610,000 70,000 LF New (for Drainage) Water Main $80,000 $80,000 Approximately 160 service adjustments pg. 30 i tOr-M a' ter` M'itigati.on and pact lrn r 'vernents Wastewater $130,000 $130,000 Approximately 160 lateral adjustments Manatee Gate System $135,000 $135,000 Approximately 11 new access gates Roadway Restoration $1,663,500 $1,663,500 Roadway milling and resurfacing, new asphalt. Approximately 6.6 miles of 2-lane roadway Signing & Pavement $120,000 $120,000 Restore or replace signing, new roadway pavement Markings markings. Sidewalk Installation & Driveway $2,350,000 $2,350,000 19,250 LF 5' Concrete sidewalk and driveway restoratic Reconstruction Landscaping $740,000 $740,000 Sod installation and restoration Inspections $886,656 $886,656 8% of construction costs. Equipment, cones, barrel: flaggers, and temporary signage. Grant program administration: file management, Administration $1,073,987 $1,073,987 reimbursements requests, etc. (8% oftotal project cost) Totals: $14,498,827 $14,498,827 Percentage Amounts: 100% 100% pg. 31 y .. to v ater::l�/litigat�on rid sad Im bver�ents� , The Village of Tequesta has received letters of support of this project by the Village of Tequesta Department of Fire -Rescue Services and the Village of Tequesta Police Department. The Village has also sent requests for support to Florida State Senator Bobby Powell and Florida State Representative John Snyder. Village of Tequesta Department of Fire -Rescue Services o+ r 357 Tequesta Drive �?561-768-0500 Tequesta, FL 33469 *At www.tequesta.org ��s ars°o James Trube, Fire Chief July 20.2021 Attention: Office of Long Term Resiliency Florida Department of Economic Opportunin 107 Fast Madison Street Caldwell Building. MSC 400 Tallahassee. FL 32399-2100 RE: Village of Tequesta CDBG-MIT GIP Grant Application ro Whom It Mav Concern: On behalf of the Village of Tequesta Fire Department. please accept this letter of support for the Community Development Block Grant -Mitigation General Infrastructure Program (CDBG-MIT GIP) pant being requested by The Village of Tequesta. The Fire Department provides emergency operation services to our residents. including those in the Tequesta County Club. The Village of Tequesta's Country Club Community has roads that are continually Flooded, uneven and rough. This forces vehicles to slow down wh le navigating this area. including our own emergency response vehicles. When responding to an emergency, we are forced to navigate uneven roads, depressions. elevated manholes, and residents walking in the frequently flooded streets: this also creates an obstacle to patient care in the ambulance. We are often forced to slow down or stop the vehicle to perform advanced life support procedures. Furthermore. due to the lack of sidewalks, residents walk on streets that are poorly suited to pedestrian traffic. Not only are there trip hazards due to the elevated manholes and uneven road surface, there is also the risk of a pedestrian being hit by a motor vehicle. Sadly, we have responded to emergency calls in which a vehicle hit a pedestrian. When an emergency arises, our residents rely on our quick response time. Evers second counts when lives depend on tm therefore. it is a necessity to be able to respond safely and quickly to any and all emergencies. Accordingly. the Public Works and Utilities Departments can count on the Fire Department's support for any improvements that can be made to supporting the health and "elfare ofthe greater community of which we serve. We would respectfully request yam full consideration of the application provided by the Village of Tequesta under this grant program. Please feel free to reach out to me directly with any additional questions you may have. My number is 561-768-WX Regards. James rube C of Fire Tequesta Fire Department Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen pg. 32 avatr`I�ll�itigat�ort!nad ln-bveren:ts 8� - - a ♦ .' r r. Village of Tequesta Police Department 357 Tequesta Drive I 561-768-0500 Tequesta, FL 33469 1 m www.tequesta.org Police Chief Gus Medina July I5,2021 Attention: Office of Long -Term Resiliency Florida Department of Economic Opportunity 107 East Madison Street Caldwell Building, MSC 400 Tallahassee, FL 32399-2100 RE: Village of Tequesta CDBG-MIT GIP Grant Application To Whom It Mav Concern: On behalf of the Village of Tequesta Police Department, please accept this letter of support for the Community Development Block Gram -Mitigation General Infrastructure Program (CDBG-MIT GIP) grant being requested by The Village of Tequesta The Police Department provides emergency operation services into surrounding communities to our residents and beyond our boundaries. These services are organized by the Village of Tequesta's Public Safety Departments. The Village of Tequesta's Country Club Community has roads that are continually flooded, uneven and hazardous to drive or walk. Additionally, there are no sidewalks. When responding to an emergency. we are forced to navigate uneven roads. depressions. elevated manholes, residents walking in the streets that are often flooded into the right of way and sometimes into resident's properties. The poor infrastructure places an additional burden on our Officers responding to all 911 emergencies. In some circumstances. it places our residents in additional harm's way. When an emergency arises, our residents rely on our quick response time. Every second counts when lives depend on us: therefore. it is a necessity to be able to respond safely and quickly to any and all emergencies. Accordingly, the Public Works and Utilities Departments can count on the Police Departments support for any improvements that can be made to supporting the health and welfare of the greater community of which we serve. We would respectfully request your full consideration of the application provided by the Village of Tequesta under this giant program Please feel free to reach out to me directly with any additional questions you may have. My number is 561-768-0505. Regards, Chief of Police Tequesta Police Department Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Laurie Brandon Council Member Bruce Prince Council Member Molly Young Village Manager Jeremy Allen pg. 33 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwiliiams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."