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HomeMy WebLinkAboutAgreement_General_11/15/2021_MunicodeVillage 345 Tequesta Drive Tequesta, FL 33469 Village Clerk's Office Memorandum TO: Manager Jeremy Allen FROM: Lori McWilliams, Village Clerk DATE: 10/7/2021 561-768-0700 www.tequesta.org SUBJECT: Municode — State Law Reference Review and Hyperlinking Council approved in the 2021/2022 budget State Law Reference Review and Hyperlinking. Purpose: To include State Law References (SLR) an/or hyperlinking to state statutes referenced within our Code of Ordinances as an important tool for ease of use (all in one place), clarity and transparency for internal and external users. Municode will review the entire Code, correct all outdated references and hyperlink current law. Change/Improvement from Current Operations: State laws are revised frequently and as a consequence the SLR within our Code can become outdated or inaccurate with the passage of time. The recent pesticide issue is a prime example. Hyperlinking SLR in both footnotes and Code content to the actual statute is an invaluable and efficient Code feature used by many local governments. Cost: $3300 Vendor: Municode Vice -Mayor Kyle Stone Mayor Frank D'Ambra, III Council Member Bruce Prince Village Manager Jeremy Allen Council Member Laurie Brandon Council Member Molly Young March 31, 2021 municode 'X RG. Box 2235 -Tallahassee, FL. 62316 municode.com • 500.262.2633 Tetiuesta, Florida State Law Reference Review and Hyperlinking Services Including State Law Reference (SLR) and/or hyperlinking to state statutes referenced within your Code of Ordinances are important tools that add clarity and transparency to your Code for both internal and external viewers. State laws are revised frequently and as a consequence the State Law References within your Code can become outdated or inaccurate with the passage of time. Hyperlinking state law references in both footnotes and Code content to the actual statute on the state website is an additional valuable and efficient Code feature used by many of our government clients. Please note that if choosing OPTION B only, State Law Reference Hyperlinking we will not review the references, we will only link them as they are currently cited. OPTION A Municode's State Law Reference Review' service is designed to ensure the accuracy of every existing SLR reference within your Code. The process includes reviewing each reference with current state law to ensure that the correct statute number is quoted and is still applicable to the Code language it references. All footnote revisions will be incorporated into the printed and online Code, however any internal references within the code text will require an ordinance to be revised. Municode will provide a report of those instances for your review to adopt via ordinance. Once the adopted ordinance is received Municode will update the internal reference with your next scheduled supplement at the current supplement rate. OPTION B: We also offer State Law Reference Hvoerlinking, a service designed for the online HTML version of the Code. This process includes a review of the entire Code to identifying all state law references within the Code (footnotes and internal citations) and hyperlink the reference or footnote to the statute it pertains to on the state website. We also offer State Law Reference Hyperlinking on an ongoing basis. The annual cost for this service includes hyperlinking all state law references in newly enacted legislation to the applicable state statute. The ongoing service also includes an annual review of all existing state law reference hyperlinks throughout the Code to ensure the links are not broken. Our mission to strengthen democracy begins with our commitment to partnering with you to keep your Code as transparent and current as possible. To initiate State Law Reference Review and/or State Law Reference Hyperlinking services, please select Option A or Option B or both. . ~- �. VLC1lC ww f%wj-vjm;v Review ano im lementation (Hyperlinking not inched) State Law Reference editorial review and footnote updating $2250 Implementation of State Law Reference internal citations revisions will require an ordinance2 Supplement pages to be provided with your next scheduled supplement PTION B: State Law Reference erlinkiin s 71 State Law Reference Hyperlinking only, per hour (estimated at 10-15 hours) $75 Annual State Law Reference Hyperlinking to ensure links are not broken $3004 Please note that if choosing OPTION B only, State Law Reference Hyperlinking we will not review the references, we will only link them as they are currently cited ACCEPTED BY: Printed Name: Signature: Date: 1 O - 9 - 3-03 k ' Only to State`L w Reference footnotes can be revised without an ordinance, internal state law references within the Code will require an ordintince to be revised. 2 Municode will provide a listing of any internal references that need to be updated so an ordinance can be adopted. Once Municode has received the ordinance current supplement rates will apply to implement the revisions. 'This editorial service does not include legal review by an attorney and no substantive changes will be made to the language contained within the Code. 4 Subscribing to this ongoing annual service requires that the initial State Law Reference Hyperlinking has already occurred. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/`WCAG,."