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Home My WebLink AboutMinutes_Planning and Zoning_8/19/2021MINUTES PLANNING AND ZONING BOARD MEETING VILLAGE OF TEQUESTA, FL AUGUST 19, 2021 5:30 PM COUNCIL CHAMBERS (LIMITED SEATING) AND VIA YOUTUBE CALL TO ORDER AND ROLL CALL The meeting was called to order by Board Chair, Janet Strand at 5:41 p.m. A roll call was taken by Community Development Planner, Lance Lilly. Present were: Board Chair, Janet Strand, Vice Chair Steven Eagen, Board Members Elizabeth Schauer, Leslee Dasher, James Hackett, Theresa Maggio, and Sherry Ambrose. Also present were Village Attorney, Matthew Pritchett and Community Development Director, Nilsa Zacarias. 1. APPROVAL OF AGENDA MOTION: Member Dasher made a motion to approve the agenda. Member Maggio seconded the motion. Carried unanimously 5-0. 2. APPROVAL OF MINUTES MOTION: Member Dasher made a motion to approve the previous meeting minutes of May 10, 2021. Vice Chair Eagen seconded the motion. Carried unanimously 5-0. 3. AGENDA ITEMS REORGANIZATION OF THE BOARD PURSUANT TO SEC. 22-52 TEQUESTA CODE MOTION: Member Dasher made a motion to re-elect Janet Strand as the Board Chair. Member Schauer seconded the motion. Carried unanimously 5-0. MOTION: Member Dasher made a motion to re-elect Steven Eagen as the Vice Chair. Member Schauer seconded the motion. Carried unanimously 5-0. 4. SPM 02-21: Application from BARBAR/TO GERALD M DD JCL BISHOP OF DIOCESE OF PALM BEACH for a site plan modification to install a new 32 ft. high freestanding cross structure in the front yard. The subject property is located at 204 N. US Highway 1, Tequesta, FL 33469. Village Attorney, Matthew Pritchett announced the quasi-judicial nature of the item and swore in the Applicant, Joseph Atkinson. Attorney Pritchett disclosed that Board Member Schauer had a conflict of interest and would recuse herself by stepping out of the Village Council Chambers. The remainder of the Board members disclosed that there was no ex- parte communication. Member Hackett questioned why the special exception use application and the site plan modification application were not heard concurrently. Community Development Director Zacarias explained the Village's Code requires that the special exception use application be heard and approved by Council prior to the site plan modification being heard by the Planning and Zoning Board. MOTION: Member Dasher made a motion to approve SPM 02-21. Member Maggio seconded the motion. Carried unanimously 5-0. STAFF COMMENTS There were no staff comments. PUBLIC COMMENTS There were no public comments. BOARD COMMENTS Board Chair Strand welcomed new Members Hackett and Ambrose to the Planning and Zoning Board. ADJOURNMENT MOTION: Member Maggio made a motion to adjourn at 5:57 pm. Member Dasher seconded the motion. Carried unanimously 5-0. FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST N —FI T ME —MIDDLE NA.UE 11 NAME OF B p, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE MAILING �, �� THE BOARD, COUNCIL, CO SIGN, AUTHORITY O OMMITTEE ON W ICH I SERVE IS A UNIT OF: ►per ITY ❑COUNTY ❑OTHER LOCAL AGENCY AME OF POLLTIC,,ALS)JBDIVISION: DATE ON ON WHICH VOTE OCCURRED WHO MUST FILE FORM 813 ❑ ELECTIVE APPOINTIVE This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAs) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate' means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 rn�c Adopted by reference in Rule 34-7.010(1)(f), F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: You must disclose orally the nature of your conflict in the measure before participating. You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST ,p- ' A 20 %hereby disclose that on (a) easure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, _ inured to the special gain or loss of my relative, inured to the special gain or loss of by whom I am retained; or _ inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: I fe '-fiV177 �14 �� i71^ A If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. Da iled NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 86 - EFF. 11/2013 Adopted by reference in Rule 34-7.010(1)(f), F.A.C.