HomeMy WebLinkAboutDispositions Forms_99-21_11/5/2021_UtilitiesNO.PAGE
RECORDS DISPOSITION DOCUMENT
1 OF PAGES
1. AGENCY NAME and ADDRESS
2. AGENCY CONTACT (Name and Telephone
VILLAGE OF TEQUESTA
Number)
345 Tequesta Drive
Lori McWilliams, MPA, MMC, (561) 768-0443 or
Tequesta, FL 33469
Mary Ann Grieser, CMC, (561) 768-0445
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified
below (specify only one).
Oa. Shred at Department Level O c. Send to Storage until O e. Recycle
Disposition Date Met
b. Send to Storage for Shredding O d. Remove from Server f. Other
4. SUBMITTED BY (Department Head/Senior Staff Member Only):
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the
records h ve been fully justified, and that further retention is not required for any litigation pending or imminent.
Signature ._ Name and Title (Dept. Head/Senior Staff only) Date
5. LIST OF RECORD SERIES
a.
b.
C.
d.
e.
f.
g.
Schedule
Item
Title
Retention
Inclusive
Volume
Disposition
No.
No.
Dates
in
Action and
Cubic
Date
Feet
(Completed After
Authorizatio
GS-14
132
Utility Records: Investigation
5AY
1/1999
.01
1 /2004
d '
GS1-SL
97
Vendor Files
3FY
4/1999
.01
10/2002
11 ai
GS1-SL
417
Bond Financing Administrative Records
5FY
12/1997
.02
10/2003
1 J
GS1-SL
24
Employment Application and Selection
4AY
4/1996
.01
pj
Records
4/2000
-1)
GS1-SL
#216
Architectural/Building Plans: Commercial
10AY
9/2000
.03
9/2010
)) j
TOTAL CUBIC FEET THIS PAGE:
COOS
6. DISPOSAL AUTHORIZATION: Disposal for
7. DISPOSAL CERTIFICATE: The above listed records have been
the above listed records is authorized. Any
disposed of in the manner and on the date shown in column g.
letions or modifications are indicated.
uda 11 5-1,74
DJ
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Clerk's Office Signature Date
Signature Di ing of Records Name/Title Date
Routin
:
1. Originates with Department Senior Manager, then
1. Originates with Department Senior Manager, then
2. Village Clerk's Office authorizes disposition, and returns to
2. Village Clerk's Office authorizes disposition and/or storage
3. Originating department to dispose and document column g,
at the storage room and will contact Public Works to remove
then sends
records
4. Completed form to Village Clerk's Office for permanent
3. Clerk's Office will be responsible for final disposition of
archival
records at this point
Form Updated:9/21/21
OR
Continuation Page
a.
Schedule
No.
b.
Item
No.
C.
Title
d.
Retention
e.
Inclusive
Dates
f.
Volume
in
Cubic
Feet
g.
Disposition
Action and
Date
(Completed
After
_Authorization)
GS1-SL
167
Environmental Regulation Compliance
Records
5FY
10/1997
5/1992
.01
cck
f /�k
GS1-SL
167
Environmental Regulation Compliance
Records
5FY
10/1998
5/1993
.01
/ ),q
GS1-SL
167
Environmental Regulation Compliance
Records
5FY
10/2002
10/1996, 12/1996
.013
C�
I` wov
GS1-SL
167
Environmental Regulation Compliance
Records
5FY
10/2003
2/1998
.01
!� /
/
GS1-SL
167
Environmental Regulation Compliance
Records
5FY
10/2004
8/1998
.01
f1�!
TOTAL CUBIC FEET THIS PAGE:
-�53-
053
Janet and Kathleen,
Regarding #216, the retention period of these plans is: Retain for life of structure OR
10 anniversary years after issuance of certificate of occupancy or termination of contract
with professional engineer, registered architect, or licensed contractor, whichever is
later. It is important to be sure to determine "whichever is later." Does the commercial
structure still exist? If so, that would be longer than 10 years so we would be required
to maintain the files.
ARCHITECTURAL/BUILDING PLANS: COMMERCIAL Item #216
This record series consists of graphic and engineering records (blueprints, elevations,
specification plans, as-builts, etc.) that depict conceptual as well as precise measured
information for the planning and construction of, or additions to, commercial buildings,
including government facilities. This retention applies to the record copy held by the
local government permitting authority (often a building department) or filing office (such
as the county clerk). Other governmental departments may hold duplicates for their
reference use; for example, an agency that owns or rents a structure may hold copies
for operational use (see REAL PROPERTY RECORDS: PROPERTY ACQUIRED).
Refer to Chapter 553, Florida Statutes, Building Construction Standards, and Section
95.11(3)(c), Florida Statutes, Statute of Limitations regarding design, planning or
construction of an improvement to real property. NOTE: This item does not cover
permits for construction in floodplains; use NATIONAL FLOOD INSURANCE
PROGRAM RECORDS:
FLOODPLAIN CONSTRUCTION AUTHORIZATION RECORDS. See also
"ARCHITECTURAL/BUILDING PLANS: RESIDENTIAL," ARCHITECTURAL/BUILDING
PLANS: PRELIMINARY DRAWINGS, "ARCH ITECTURAL/BUILDING PLANS AND
PERMITS: ABANDONEDNVITHDRAWN" and "ENGINEERING RECORDS:
INFRASTRUCTURE."
RETENTION: Retain for life of structure OR 10 anniversary years after issuance of
certificate of occupancy or termination of contract with professional engineer, registered
architect, or licensed contractor, whichever is later.
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