HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 04E_8/22/2002TO: MiICHAEL R. COUZZO, VILLAGE M�1?tiTA{iER�, d
FROM— TOM JENSEN, :P.E., REESE NtACON & ASSOCIATES
SUBJECT: INTRA FUND TRANSFER PHASE 11
DATE: 8/ 19/02
As a follow-up to my August 0, 2002 memorandum (copy attached), Encon approved the
final balancing change order for Asphalt Consultants Inc. at their meeting last night per
the three (3) terms stipulated in my memorandum. They also included one additional
item, that is approved and payment be made subject to the Engineer of Record signing the
final balancing change order upon the acceptance of the Village for their portion of the
work.
As a part of the Village's acceptance for the final balancing change order, they will need
to approve an intra fiend transfer from the undesignated fund balance (eater Fund) to
appropriate the funds to handle the additional costs incurred within the Water System
Improvements. These additional costs were over runs in unit price items within the
contract, plus a few miscellaneous items that were performed outside of the contract unit
price items. A total of $172,000.00 will be required to be brought forward as outlined
below:
WATER MAIN IMPRO'VTMENTS PHASE II
• Contract amount:
($953,779.00)
• Actual cost:
$1,110,478,34
• Additional Engineering:
$9,5 74.00
• Miscellaneous Repairs:
$5,000.00
• Funds required:
$172,000.00
Note that the drainage improvements came in over the contract amount by $8,000.00 and
the Street Light portion of the project (Public Works) came in over by $19,500.00.
Please review and advise if _you should need any additional information.
Reese, Macon and Associates, Inc.
MEMORANDUM
Date: August 6, 2002
To: Michael Couzzo
From: Tom Jensen
Re: Tequesta CountbAlub Phase II
As you know, the District has been in negotiations with Asphalt Consultants for the closure of
the above referenced project. The negotiations relate to several aspects of the project, such as;
liquidated damages from the February 19" completion date, Engineering fees (overtime &
charges from February 19'h), additional time associated with quantity overruns, miscellaneous
delays and monies related to additional bond/insurance costs due to the quantity overruns. The
latest final balancing change order (No. 8), attached, was rejected by Asphalt Consultants.
In a meeting, this date, the District and Asphalt Consultants agreed to the following terms;
l . No liquidated damages will be charged to the Contractor.
2. The Contractor will be paid $6,000 by the District for additional bonds/insurance costs
incurred.
3. The Contractor will pay for half of the outstanding Engineering fees that RMA has
incurred since February 19`�, which will include the overtime charges incurred during the
project, this equates to $19,843.37. Note that the remaining Engineering balance will be
paid per the interlocal agreement, 51.75% by the District ($10,268.94) and 48.25% by the
Village ($9,574.43).
A change order will be prepared with the above conditions and presented to the District board at
their August 15" meeting. Please review and advise if you should require any additional
information.
tcj02 164/00-129.4
6415 Lake Worth Road • Suite 307 • Lake Worth, FL 33463-2907
Telephone (561) 433-3226 • Facsimile (561) 433-8011
RESOLUTION NO.76--01102
A RESOLUTION OF THE VILLAGE
COUNCILBEACH COUNTY,
OF THE
VILLAGE OF TEQUESTA,
FLORIDA, AUTHORIZING A EGTN TED FUNRAFUND D BALANCE
$172,000.00 FROM THE UNDS
FOR COMPLETION OF THEE PMAANAGER TO EXECUTE
AUTHORIZING TE 11 PROJECT AND
HE VILLA
THE APPLICABLE TRANSFER ON BEHALF OF THE
VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE
FLORIDA, o S
THE VILLAGE OF TEQUESTA, PALM BEA
FOLLOWS:
of an intrafund transfnrdibyferenc
hee asthis
f
Section I. Consideration a part of
summarized and attached hereto as Exhibit A a
Resolution is hereby approved and the Village Manager of the Village of Tequesta is
authorized to execute the same on behalf of the Village.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption. he motion athe voteseconded was by
as
Councilmember being to vote,
P
and upon g
follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this 22" d day
of August, A.D., 2002.
Geraldine A. Genco, Mayor
ATTEST:
Mary Wolcott, Village Clerk