HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 08O_8/22/2002rfjn IN
COUNCIL MEMO
DATE: 7/10/2002
TO:
MAYOR AND COUNCIL
CC:
VILLAGE MANAGER MICHAEL R. COUZZO, JR.
FROM:
MARY WOLCOTT
RE:
MEETING SCHEDULE
Please bring your calendars to the Council Meeting on Thursday's Meeting for the following
reasons:
1) to schedule two budget workshops between Monday, August 26 and Thursday, August 29.
2) for consideration of rescheduling the August Council Meeting to August 15.
MEW
0 7/10/2002 Confidential 1
a
AUTHORITY TO REPRESENT,
FEE AND COST AGREEMENT
PUBLIC AFFAIRS
C_ C) f-J S L) LT,A N T S
110 EAST COLLEGE AVENUE
TALL,-'11-iASSEE, FL 32301
POST OFFICE BOX 1347
TAL1AHASSEE, FL 32302
TELEPHONE (850) 893-0995
FAX (850) 561-1389
http:%hvww.paconsultants.com
E-MAIL: info@ pacnnsultants.coni
KEYNA C_`t7RY
JACK CORY
AGREEMENT made this 1st day of July, 2002, by and between PUBLIC AFFAIRS
CONSULTANTS, INC., a Florida corporation, hereinafter referred to as
"Consultant," and the VILLAGE OF TEQUESTA, hereinafter referred to as "Client."
In consideration of the mutual covenants hereafter set forth, the Client agrees to
retain the Consultant and the Consultant agrees to use his/her best efforts to
perform the following services mutually determined to be necessary to conduct a
public affairs program for the benefit of the Client: This public affairs program
includes but is not limited to representation before the Florida Legislature, its
Committees, and Staff. Subject to the terms and conditions hereinafter set forth,
the Consultant shall determine the specific elements of each category of services.
TERMS AND CONDITIONS
FEES: Fees for these services shall be $3,000.00 per month ("base fee"), payable
in advance, on or before the first day of each month (subject to increase by mutual
agreement). This agreement shall continue in full force and effect without the
right of cancellation for one (1) year from the date of this agreement. This
agreement shall automatically renew for successive one (1) year periods until
either party notifies the other, in writing, not less than ninety (90) days in advance
of their desire to cancel this agreement. The base fee payments are guaranteed
by Client for the initial one (1) year as is each subsequent year base fee that this
agreement is renewed.
EXPENSES: The Client shall reimburse the Consultant for all reasonable costs
incurred and all expenditures made on behalf of the Client, including, but not
limited to, travel and costs of entertainment in conjunction with representation
of the Client. Statements reflecting such expenditures will be rendered at such
intervals as the consultant shall deem appropriate and such statements for
expenditures shall be immediately due and payable. No part of the Consultant fee
for services shall include the expenses described herein. The Client shall not
request and the Consultant shall not provide any written statement of names of
people entertained.
BILLING PROCEDURES: The Consultant agrees to bill the Client monthly except
as otherwise described in this agreement. All statements are due and payable
upon receipt at the address of the Consultant at P.O. Box 1347, Tallahassee, FL
32302.
INDEMNIFICATION: The Client agrees to indemnify and hold harmless the
Consultant from and against any and all claims, costs, liabilities, legal fees, or
damages arising from the performance of its obligations under this agreement.
DEFAULT: In the event that the Client shall breach any of the provisions of this
agreement, specifically including, but not limited to those requiring the payment
of fees or the reimbursement of expenses, then in such event, Client agrees to pay
the interest charges provided by law, and in addition thereto, the Consultant's
reasonable attorney's fees, court costs, and expenses in connection with the
collection of monies due hereunder, whether or not suit is filed, and in event of
suit, then such reasonable fees shall include those of trial, appellate, and
supplementary proceedings. This agreement shall supersede all other
agreements.
This agreement has been executed and is to be performed in Leon County, Florida,
and the parties agree that Leon County, Florida, shall be the venue for any
litigation required hereunder, and further agree that the terms and conditions of
this agreement shall be construed in accordance with the laws of the State of
Florida.
I understand that my Consultant will use his/her best efforts to expedite the
solution to the above matters; however, he/she does not guarantee any result or
agree to undertake any representation involving any illegal acts of any type or
kind.
IN WITNESS WHEREOF, the parties have executed this agreement this
day of , 2002.
PUBLIC AFFAIRS CONSULTANTS, INC.
a Florida corporation
(Consultant) (Client)
By:_
Date:
Keyna Cory, President
WITNESSES:
W
M.
Date:
WITNESSES:
VILLAGE OF TEQUESTA
Post Office Box 3273 • 250 Tequesta Drive, Suite 300
Tequesta, Florida 33469-0273 (561) 575-6200
Fax: (561) 575-6203
NOTICE OF
REGULAR COUNCIL MEETING
THURSDAY, DULY 11, 2002
7:00 P.M.
TEQUESTA RECREATION CENTER
399 SEABROOK ROAD, TEQUESTA
The Village Council of the Village of Tequesta, Florida, will conduct a Village Council
Meeting on Thursday, July 11, 2002, commencing at 7:00 p.m. in the Tequesta
Recreation Center at 399 Seabrook Road, Tequesta, Florida.
For your information, an agenda of the items to be considered by the Council at the July
11, 2002 meeting will be available on Friday, July 5, 2002 at the Village Manager's
Office.
PLEASE TAKE NOTICE AND BE ADVISED: "If any person decides to appeal any
decision made by this Board with respect to any matter considered at this meeting, he/she
will need a record of the proceedings, and that, for such purpose, he/she may need to
ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence upon which the appeal is to be based."
Posted: July 3, 2002
cc: News Media
Mary Wolcott
Village Clerk
Recycled NN.r
n
VILLAGE OF TEQUESTA
Post Office Box 3273 • 250 Tequesta Drive, Suite 300
Tequesta, Florida 33469-0273 0 (561) 575-6200
Fax: (561) 575-6203 Amended 7/10/02
AGENDA
REGULAR VILLAGE COUNCIL MEETING
VILLAGE OF TEQUESTA
THURSDAY, JULY 11, 2002, 7:00 PM
399 SEABROOK ROAD
TEQUESTA, FLORIDA 33469
WELCOME!
For information regarding procedures for public participation at Village Council
meetings, please refer to the end of this agenda.
L CALL TO ORDER AND ROLL CALL
H. INVOCATION AND PLEDGE OF ALLEGIANCE
Councilmember Basil E. Dalack
III. APPROVAL OF AGENDA
IV. UNFINISHED BUSINESS
A. b b
individual residents that
eentr-ibute to the function and enhaneement of the Village tkough
Resolution No. 67-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, establishing during
December of each year an annual "Volunteer Recognition Day," with
an appropriate event, for the purpose of recognizing and thanking
every resident/volunteer on each of our Village committees/boards
who have, during the prior year, through dedicated service on these
committees/boards, contributed to the enhancement of Village
administration and operations for the benefit of all residents of
Tequesta.--Councilmember Edivard D. Resnik
B. Continued Council discussion regarding a conceptual plan for the future
Village Hall. —Village Manager Michael R. Couzzo, Jr.
V. CONSENT AGENDA
All items listed under Consent Agenda are considered to be routine and will be
enacted by one motion. There will be no separate discussion of these items unless
a Pillage Council Member so requests, in which event the item will be removed
from the Consent Agenda and considered in its normal sequence on the Agenda.
Recycled Paper
A. Village Council Regular Meeting Minutes of June 13, 2002.—Village
Clerk Mary Wolcott
B. Closed Door Session Meeting Minutes of June 13, 2002.—Village Clerk
A,fary Wolcott
C. Board of Adjustment Public Hearing Minutes of May 20, 2002.—Village
ClerkMary Wolcott
D. Special Master Code Enforcement Hearing Minutes of May 23, 2002.-
011age ClerkMcuy Wolcott
E. Resolution No. 53-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, awarding to Hill Kelly
Dodge, Pensacola, Florida, a purchase of a 2002 Dodge Durango 4x4 in
the amount of $29,415.00 from account No. 001-192-560-600, having a
FY 01/02 budget allocation of $34,200,00, and authorizing the Village
Manager to execute the purchase on behalf of the Village, and repealing
Resolution No. 11-01IO2.Fnance Director JoAnn Forsvthe
F. Resolution No. 54-01/02—A Resolution of the Village Council of the
/1 Village of Tequesta, Palm Beach County, Florida, supporting a Palm
Beach County Referendum regarding the underground installation of
electric transmission and distribution lines. Mayor Geraldine A. Genco
ol.
• • • i�• _
VI. DEVELOPMENT MATTERS
A. Consideration of waiving Comprehensive Plan amendment fees in relation
to annexation of Zaino's property. —Community Development Director
Jeffrey C. Newell
B. Consideration of approval of land development permit application for
Willow Glen Subdivision. —Community Development Director Jeffrey C.
Newell
VII. COMMUNICATIONS FROM CITIZENS
Non -agenda items for public comments are limited to three minutes, please.
Anyone wishing to speak is asked to complete a card with the Village Clerk., and
ki
when called, go to the podium and state his -,her name and address for the record
prior to addressing the Y'illage Council.
VIII. NEW BUSINESS
A. Resolution No.55-01/02--A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, setting the proposed ad
valorem millage rate for the Village of Tequesta for Fiscal Year
2002/2003 at a millage rate of $6.7305 per $1000.00 of assessed value,
and the computed rolled -back millage rate of $6.3994 per $1000.00 of
assessed value. --Finance Director JOAnn Forsythe
B. Adoption and announcement of the date, time and place of the first and
final budget hearings to consider the proposed millage rate and tentative
budgets Finance Director JoAnn Forsythe
1. First Public Hearing —September 12, 2002 (during Regular
Council Meeting); 7:00 p.m.; Tequesta Recreation Center, 399
Seabrook Road, Tequesta, Florida.
2. Final Public Hearing —September 26, 2002; 6:00 p.m.; Tequesta
Recreation Center, 399 Seabrook Road, Tequesta, Florida.
C. Resolution No. 56-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, approving a proposal
from David Brooks Enterprises, Palm Beach Gardens, Florida, for the
relocation of the electrical service to well #7; service to the fountain of
Village Green Park, and the demolition of the existing pump control
structure, in the amount of $70,324.00, with funds being appropriated
from Water Utilities, and authorizing the Village Manager to execute the
applicable contract on behalf of the Village. —Tillage Manager Michael
R. Couz o, Jr.
D. Resolution No. 57-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, approving of the
purchase and installation of audiovisual equipment for the Emergency
Operations Center of the Public Safety Facility at 357 Tequesta Drive, in
the amount of $53,520.00 from MCSI, Inc. of Ft. Lauderdale, Florida, per
Florida State Contract #880-00 1 -0 1 - 1, to be paid out of account 303-332
664.603, having a FY 2001/2002 budget allocation of $237,670.00, and
authorizing the Village Manager to execute the applicable documents on
behalf of the Village. moire Chief Jaynes Ill. Meinand
E. Resolution No. 53-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, approving the purchase
and installation of a phone and paging system, for the Public Safety
3
Facility at 357 Tequesta Drive, in the amount of $46,579.25 from
Advanced Communication Solutions, Inc., of Deerfield Beach, Florida, to
be paid out of account 303-332 664.603, having a FY 2001/2002 budget
allocation of $237,670.00, and authorizing the Village Manager to execute
the applicable documents on behalf of the Village. —Fire Chief James M.
NJeirz ind
F. Resolution No. 59-01/02--A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, approving of the
purchase and installation of Communications Center Equipment, for the
Public Safety Facility at 357 Tequesta Drive, in the amount of
$115,430.75 from Car -Comm, Inc., of Palm Beach Gardens, Florida, per
invoice 02-209459, to be paid out of account 303-332 664.603, having a
FY 2001/2002 budget allocation of $237,670.00, and authorizing the
Village Manager to execute the applicable documents on behalf of the
Village. —Police Chief Stephen .I. Allison
G. Resolution No. 60-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, awarding a contract to
Rood Landscape Co., Inc., of Tequesta, Florida, in the amount of
$116,987.66, for swale and landscape improvements on Country Club
Drive, having a FY 2001/2002 Capital Improvement Fund allocation of
$130,000.00 and authorizing the Village Manager to execute the
applicable contract on behalf of the Village. —Public Works Director Gary
Preston
1I. Resolution No. 61-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, declaring October 19,
2002 as a day of celebration and dedication of the new Public Safety
Facility, recognizing the contributions of the Police and Fire Departments,
and encouraging all residents to be present for the opening of this hallmark
facility at 10:00 a.m.—Yllage Manager!Llichael R. Couzzo, Jr.
I. Resolution No. 62-01/02--A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, establishing a Public
Safety Memorial Reserve, for the purpose of accumulating funds for the
design and construction of a Police and Fire Memorial to be located at the
new Public Safety Facility. —Village Manager Michael R. C.ouzzo, Jr.
ResolutionJ. 1 t
NTillage of Tequesta, Pa4m •
Affairs
s a0
001 990 599.902,Fund,-
4
Mafrager-to--execute- the -agreefnent on behalf of 4he—Village. loge
A kuwger l ga r n GeNzza, Jr.
A Resolution of the Village Council of the Village of Tequesta, Palm
Beach County, Florida, approving matching funding with the Loxahatchee
River Environmental Control District, in the amount of $5000,
appropriated from the FY 2001/2002 Contingency Fund, to secure the
services of Public Affairs Consultants, Tallahassee, Florida, for three
months, for representation before the Florida Legislature, and authorizing
the Village manager to execute a purchase order on behalf of the
Village.—Nllage Manager Michael R. Couzzo, Jr.
K. Resolution No. 64-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, approving and
implementing the findings and recommendations of the Compensation
Study for the Village of Tequesta, Senior Management and Department
Heads, prepared by Analytica/Human Resource Performance
Consultants —Tillage Manager Michael R Couzzo, Jr.
L. Resolution No. 65-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palm Beach County, Florida, appropriating
$145,693.71 from Fund Balance from Fiscal Year 2001/2002 into account
number 300-332-662.832, Capital Projects Fund, Architect and
Engineering -Bldg --Finance Director JoAnn Forsythe
M. Ordinance No. 575—First Reading —An Ordinance of the Village
Council of the Village of Tequesta, Palm Beach County, Florida,
amending Appendix B of the Village Code of Ordinances, Subdivision
Regulations, Ordinance No. 398, as amended, at Article I, Declaration of
Purpose, Jurisdiction and Definitions, Section 4, Definitions, so as to
delete the definition of lot split, creating a new definition for minor
subdivision, amending the definition of subdivision; amending Article II,
procedure for plat approval, Section I, General, Preapplication Procedure,
Sketch Plan, at Item (2) to provide for filing fees; amending Article IV,
General Requirements and Design Standards. Section 7, Lot
Requirements, to include a new item (7) requiring lots replatted within a
previously platted subdivision to be in conformity with other lots within
the subdivision; amending Article IV, General Requirements and Design
Standards, Section 9, Sites for Public Use, by deleting and repealing items
(2), (3), (4), (5), (6), (7), (8), and (9) relating to fair share fee; amending
Article VI, Variances, Severability, Penalty, Section 1, Hardships, so as to
provide for waivers; providing for severability; providing for repeal of
ordinances in conflict; providing for codification, providing an effective
date. --Community Development Director Je frey= C Neuell
N. Resolution No. 66-01/02—A Resolution of the Village Council of the
Village of Tequesta, Palau Beach County, Florida, Emergency
Wi
Management Preparedness and Assistance Competitive Grant award
of $50,000.00; certifying that monies will be used for Tequesta's
Emergency Operating Center communication equipment, and
meeting the requirements of Rule 9G-19.0002(24), Florida
Administrative Code.
O. Consideration of scheduling budget workshops and switching next
Council meeting from August 8 to August 15. Mayor Geraldine A.
Genco
IX. ANY OTHER MATTERS
X. ADJOURNMENT
PLEASE TAKE NOTICE AND BE ADVISED: If any person decides to appeal any
decision made by this Council with respect to any matter considered at this meeting or
hearing he/she will need a record of the proceedings, and that, for such purpose, he/she
.may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
PROCEDURES FOR PUBLIC PARTICIPATION
PUBLIC HEARINGS: Any citizen is entitled to be heard on an official agenda
item under the section entitled "Public Hearings," subject
to the three -minute limitation.
COMMUNICATIONS Any citizen is entitled to be heard concerning any matter
FROM CITIZENS: under the section entitled "Communications from
Citizens," subject to the three -minute limitation.
OTHER AGENDA Any citizen is entitled to be heard on any official agenda
ITEMS: item when the Village Council calls for public comments,
subject to the three -minute limitation.
Village Council Meetings are public business meetings and, as such, the Village Council
retains the right to limit discussion on any issue.
NOTE: Disabled persons who need an accommodation in order to participate in this
Village Council Meeting are requested to contact the Village Clerk's Office at 575-6244
at least three working days before this meeting. Hearing impaired persons please note
that wireless hearing system receivers are available by requesting the same from the
Village Clerk.
SCHEDULE OF MEETINGS*
(To be held in the Tequesta Recreation Center, 399 Seabrook Road,
0
Tequesta, unless otherwise noted)
Regular Village Council Meeting —Thursday, August 8, 2002
n
n
rJEO
Memorandum
To: Mayor and Village Council
CC: Village Manager
From: Village Clerk
Date: 7/2/02
Re: Recognition of individual residents that volunteer for the Village
At the Regular Village Council Meeting of May 16, 2002, Councilmember Resnik
proposed for discussion the implementation of methods of recognizing resident
volunteers, such as an annual volunteer recognition event or presenting
Resolutions/Proclamations. Please discuss and give direction as to what type of
'events/activities/awards/recognitions you want staff to carry out.
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JYA&
RESOLUTION NO. 67-01/02
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, ESTABLISHING DURING DECEMBER OF EACH
YEAR AN ANNUAL "VOLUNTEER RECOGNITION DAY,"
WITH APPROPRIATE EVENT, FOR THE PURPOSE OF
RECOGNIZING AND THANKING EVERY
RESIDENTNOLUNTEER ON EACH OF OUR VILLAGE
CONIMITTEES/BOARDS WHO HAVE, DURING THE PRIOR
YEAR, THROUGH DEDICATED SERVICE ON THESE
CONtNUI TEES/BOARDS, CONTRIBUTED TO THE
ENHANCEMENT OF VILLAGE ADMINISTRATION AND
OPERATIONS FOR THE BENEFIT OF ALL RESIDENTS OF
TEQUESTA.
NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
'FOLLOWS:
Section 1: The Village Manager is hereby directed to establish the date in
December 2002 and succeeding years to be designated "Volunteer Recognition Day"
and to prepare the appropriate formal Proclamation for reading during the November
1 Village Council Meeting.
Section 2: The Village Manager is hereby directed to plan and arrange for an
appropriate event 'to be held on "Volunteer Recognition Day" during which each
resident/volunteer will be recognized and receive the appreciation of the Village
Council, the Village Manager and Department Heads.
The foregoing Resolution was offered by Councilmember _
who moved its adoption. The motion was seconded by
Councilmember and upon being put to a vote, the vote was
as follows:
FOR ADOPTION AGAINST ADOPTION
The Mayor thereupon declared the Resolution duly passed and adopted this l I'b Day
of July, 2002.
Mayor Geraldine A. Genco
ATTEST:
Village Clerk Mary Wolcott
Village Council
Meeting Minutes
May .16, 2002
Page 13
-----------------------
Tequesta, Palm Beach County, Florida, approving an interlocal agreement between the
Village of Tequesta and Northern Palm Beach County Improvement District for the
funding of Cypress Drive improvements within Northern's Unit of Development No. 36;
and the Village proportionate share of the cost of the construction in the amount of
$231,028.36; and authorizing the Village Manager to execute the applicable proposal on
behalf of the Village.
Mayor Genco read Resolution 46-01/02 by caption only.
MOTION:
Councilmember von Frank moved approval of Resolution No. 45-01/02. Vice Mayor
Capretta seconded the motion. During discussion of the motion, the Village Manager
noted that Tom Jensen from Reese Macon & Associates, the consulting engineer, and
Tracy Robb, from Northern Palm Beach Improvement District, were present to answer
any questions, and thanked them for their assistance over the years. Ms. Robb
eool� indicated they were anxious to get started. Motion carried by unanimous 5-0 vote.
V H. ANY OTHER MATTERS
Councilmember Resnik made a recognition proposal to thank individual residents that
contribute to the function and enhancement of the Village through volunteer work.
Councilmember Resnik noted that police, fire rescue, and other staff members were
periodically recognized; however, one section was missed, which was the residents at large.
Councilmember Resnik proposed that the Village Council consider establishing and endorsing
the following methods of recognizing resident volunteers: Establish an annual volunteer
recognition event to recognize those residents who have volunteered for Village committees;
endorse recognition of other residents who have contributed to the Village as recommended
by Councilmembers during their regular council meetings, such as recent recognition by Vice
Mayor Capretta of Ed Ficker for his long-time service as golf pro and resident.
Councilmember Resnik commented that if the council agreed, he requested that the Village
Manager be authorized to implement these Village recognition proposals with an appropriate
plan of execution. Mayor Genco asked if Councilmember Resnik was proposing that to be
placed on the next agenda to come before the Council, in accordance with established
procedure. Councilmember Resnik so indicated, and the Council agreed.
Councilmember Resnik proposed that in the standard format for the agenda, agenda item III
be Councilmember Opening Remarks, for any comments by Councilmembers. Mayor Genco
stated she was opposed to that because there could be grandstanding and take a lot of time
and that could be done under Any Other Matters. Councilmember Resnik indicated the