HomeMy WebLinkAboutDocumentation_Special Meeting_Tab 05G_8/22/2002RESOLUTION NO. 66-01/02
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, ACCEPTING THE TERMS AND
CONDITIONS OF THE STATE OF FLORIDA, EMERGENCY MANAGEMENT
PREPAREDNESS AND ASSISTANCE COMPETITIVE GRANT AWARD of
$50,000.00; CERTIFYING THAT MONIES WILL BE USED FOR TEQUESTA'S
EMERGENCY OPERATING CENTER COMMUNICATION EQUIPMENT, AND
MEETING THE REQUIREMENTS OF RULE 9G-19.0002(24), FLORIDA
ADMINSTRATIVE CODE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. That the Village of Tequesta, Palm Beach County,
Florida, does hereby accept the terms and conditions of the
State of Florida, Department of Community Affairs, Emergency
Management Preparedness and Assistance Competitive Grant award
in the amount of $50,000.00, in accordance with the activity
and expenditure plan approved by the Department of Community
Affairs, attached is the preliminary activity and expenditure
plan marked as Exhibit "A".
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
who moved its adoption.
Councilmember
and upon being put
The motion was seconded
to a vote, the vote was as follows.
FOR ADOPTION
AGAINST ADOPTION
by
A:1Accepting State EMPAC Grant 2001 02.doc
The Mayor thereupon declared the Resolution duly passed and
adopted this day of , A.D., 2002.
ATTEST
Village Clerk Mary Wolcott
n
Mayor Geraldine A. Genco
W
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
JEB BUSH STEVEN M. SEIBERT
Governor Secretary
June 27, 2002
CERTIFIED MAIL
RETURN RECEIPT REQUESTED
Mr. James M. Weinand
Fire Chief
Village of Tequesta
Post Office Box 3273
Tequesta, Florida 33463
TEQUESTA
FIRE RESCUE
JUN 2 8 2002
RE: Emergency Operating Center Communications Equipment
Dear Chief Weinand:
We are pleased to inform you that the above referenced competitive grant application
under the Emergency Management Preparedness and Assistance Competitive Grant Program for
Fiscal Year 2002-2003 has been approved for an award in the amount of $50,000.
Our office must receive notification upon receipt of this letter indicating acceptance
or rejection of this award. Acceptance of this award must be inclusive of all of the
following items:
1. A letter accepting or declining the award offer;
2. A fully completed proposal with all attachments as identified in
Rule 9G-19.002(24), Florida Administrative Code: and
3. An activities timeline, a list of deliverables and a revised budget,
for the approval of the Department.
(These documents will address, with particularity and appropriate
discussion, each task necessary to complete the project identified in the
application.)
Please send the aforementioned to the attention of Mrs. Debbie Wonsch, Manager,
Emergency Management Preparedness and Assistance Grants. In compliance with
2555 SHUMARD OAK BOULEVARD • TALLAHASSEE, FLORIDA 32399-2100
Phone: 850.488.8466/Suncom 278.8466 FAX: B50.921.0781/Suncom 291.0781
Internet address: http://www.dca.state.fl.us
CRITICAL STATE CONCERN FIELD OFFICE COMMUNITY PLANNING EMERGENCY MANAGEMENT HOUSING 3 COMMUNITY DEVELOPMENT
2796 Overseas Highway, Suite 212 2555 Shumard Oak Boulevard 2555 Shumard Oak Boulevard 2555 Shumard Oak Boulevard
Marathon, FL 33050-2227 Tallahassee, FL 32399-2100 Tallahassee, FL 32399.2100 Tallahassee, FL 32399-2100
(305)289-2402 (850)488-2356 (850)413-9969 (B50)488.7956
Grant Applicant
June 27, 2002
Page Two
Chapter 9G-19.010(2), Florida Administrative Code (F.A.C.), only the chief executive
officer or the appropriate governing body, if a local government, may accept this award.
Upon receipt of written acceptance of this offer and the other required items relating to
the award, we will complete and forward a contractual agreement for your execution along with the
name of the Division contract manager assigned to your project. The agreement will begin on July
1, 2002. Please be aware that costs incurred prior to the July 1, 2002 contractual agreement date
will not be reimbursed under this award. The contract termination date will be June 30, 2003.
Administrative rule references cited in this letter may be viewed on the Department's website at
www.dca.state.fl.us/cps/erants.htm. All award offers are contingent upon the availability of funds
pursuant to Legislative and Governor's Office of Policy and Budget actions and of final resolution
of the administrative appeals process.
Congratulations on your grant award; we look forward to working with you. If you have
any questions, please contact Mrs. Debbie Wonsch at (850) 413-9894.
Respectf ,
W. Craig Fugate, Director
Division of Emergency Management
WCF/pc
VILLAGE OF TEQUESTA
EMERGENCY MANAGEMENT
COMPETITIVE GRANT PROGRAM
GRANT
Proposed Project
1. Demonstration Local Emergency Management Need
2. Immediate Tangible Emergency Management Benefits
3. Consistency with State Comprehensive Emergency Management Plan
4. Description of Proposed Project
5. List of Deliverables
6. Projected Budget
7. Projected Time Line for Completion
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Demonstration Local Emergency Management Need
The Village of Tequesta is a municipality within Palm Beach County. It is governed and
operated by Charter, under the Council -Manager form of government. The Village Council
is the body responsible for governing the municipality and exercises all legislative powers
of the Village. The Council is ultimately responsible for Village Administration, exercising
its policies exclusively through the Village Manager.
Tequesta is a coastal, high -hazard community, which has repeatedly experienced
hurricanes, tropical storms and floods. It is most vulnerable to hurricane/tropical storm
damage due to its location —adjacent to the Intracoastal Waterway and Loxahatchee River.
Virtually the entire Village is located within the storm surge boundaries of a Category 5
hurricane.
The core of the community, including several critical facilities, is located within an
evacuation zone for Category 1 events. With the average elevation of 7-8 feet above sea
level, a major natural disaster event will flood major residential areas.
During the storm event of October 17, 1995, the Village suffered serious flooding which
resulted in a declaration of disaster. Many governmental lessons were learned during that
emergency, including the Village's need for a safe Emergency Operating Center.
Chaos, panic and devastation are typical results of major natural disasters.
Communication, traffic and delivery of basic municipal services are interrupted. The
Village must be prepared to lead the citizens through the days after the storm and have
the capacity to solve the difficult safety, health and rebuilding issues. The Village's most
valuable assets in meeting this goal are a strong emergency management plan and team,
and a reliable, functional Emergency Operating Center (EOC). If the Village's EOC can
withstand the event and emerges with little impact from the storm, the Village will have a
base of operations for all preparatory, in -storm and post -disaster activities.
Goals and Obiectives: The goal of this proposal is to provide the Village of
Tequesta with continuity of government before, during and after a storm event.
This project provides a critical level of readiness for the government to lead the
citizens through the days after the storm and have the capacity to solve the difficult
safety, health and rebuilding issues through use of the EOC. It allows the local
government the ability to lead and discharge its duties through the operational
center. The EOC will have access to all the data, equipment and resources
necessary to ensure the orderly recovery and rebuilding of the Village after the
emergency, The Village's administration, public works, police, utilities, engineering,
community development, finance and other departments will all be represented in
the EOC.
This project is specifically designed to enhance the Village's communications ability
within the EOC. Police, Fire, EMS, and 911 dispatchers will be in the new facility.
2
Building design will include appropriate computer wiring and hook-ups to ensure an
easy transition of all Village computer resources. The facility will be amateur radio
equipped. Back-up emergency communications is being provided, such as satellite
reception receivers and phones. The facility is also equipped with a telescoping
radio antenna to provide for sending and receiving of radio and communication
signals.
The Village's brand new EOC is an approximately 20,292 square foot self-
sustaining shelter and EOC within the Tequesta Public Safety Complex. The
building will contains a full service kitchen, restroomlbathing area and sleeping
quarters for all critical need employees. It includes a main operating center area,
computer and communications area, dispatch area and storage facilities. The
EOC is handicapped accessible with full generator backup power. It houses 8
personnel at the new EOC immediately prior to, during and up to 14 days after a
major catastrophic event. The building is currently designed to withstand a
Category 4 storm.
The proposed EOC is located on a 3.61-acre site .5 miles west of current Village
offices. During non -emergency times the facility is to be used to house fire and
police department operations, offices, equipment and storage.
Emergency personnel to be benefited: The Village of Tequesta, as a municipal
corporation and through its enactment of the mutual aid agreement, has
responsibilities under the State of Florida Emergency Management Plan as the first
line of authority in a "bottoms -up" approach in all phases of emergency
management, with emergency activities being resolved at the lowest possible level
of government" (CEMP p. 10). The role of the Village staff will be greatly benefited
by this project because it will mitigate against harm to the center of government
and it will allow Village staff to perform their emergency management roles. The
Department Heads and key emergency managers will be able to stay together
during the emergency event and make decisions that are more informed and based
upon better communications. Employees attempting to carry out the emergency
management functions can be assured of central decision -making that creates a
clear path of recovery efforts. The employees within the center will be better
prepared to respond to the emergency and assist with recovery efforts.
After an emergency the Village will have several competing functions, including
ensuring a supply of water, providing police and fire protection and clearing the
debris. Simultaneously, the Village will need to begin making decisions regarding
permits for repairs and rebuilding. The goal of this project is to try to prepare a
communications system to assist the Village for the complexity of issues that will
be raised after a storm. Every employee in the Village will be stretched to his or
her limits.
Jurisdictions surrounding the Village will also benefit from the EOC of the Village of
3
Tequesta. They can look to one location to gain information on the status and well
being of the Village. They can also have a central location to reach in the event
they find that they need assistance from the Village of Tequesta.
The emergency management priorities. -
A) The emergency management priorities to be addressed are under Project
Category #4: "Other projects that will further state and local emergency
management objectives which have been designated by the State of Florida
as priorities in the applicable Notice of Fund Availability".
B) Projects, which implement the community's Local Hazard Mitigation
Strategy. This project is currently un-ranked on the community's Local
Hazard Mitigation Strategy. But has been submitted for ranking during the
next ranking cycle.
C) Projects, which will improve emergency management capabilities in any of
the following fundamental areas of response or recovery. Citizen Warning,
Damage Assessment, Damage Analysis, Debris Management, Community
Neighborhood (Outreach), Hurricane Evacuation Sheltering.
This project will accomplish these goals by providing a safe, central
communications center to run the government functions of the Village. It will allow
r for continuity of government. The project will minimize administrative losses to the
government and will help to ensure the timely recovery from personal and property
damage to the general public. Continuity of government is the primary goal of this
project, By protecting the current operating and communication ability of the
Village, the project is in furtherance of the Village's commitment to ensure that it
has the capability to implement its emergency management plan. The project will
improve the emergency operations of the Village, an assigned lead and support
agency, thereby assuring that the necessary administrative support and equipment
will be available.
0
Immediate Tangible Emergency Management Benefits
This is a long-term project and its benefits are expected to last 20 years for the Village of
Tequesta. The project will greatly enhance the communications and the decision making
of the government of Tequesta in the event of an emergency. It will provide the
operational communication center the Village needs to maintain its administrative function.
The most direct benefit will be to the approximate 5,000 residents who will realize the
efforts of the functioning government. Within the sanctuary of the EOC, the staff
members will be able to address issues of health, safety and public welfare raised by the
emergency event. These employees will be better able to complete their emergency
response responsibilities, because they will be operating out of a facility specially
designed for this purpose. The facility will be structurally safe, in a non -flood area, and will
contain the necessary equipment and resources.
The emergency management benefits of the Village are both direct and indirect. It is the
most significant step that the Village can take to ensure continuity of government before,
during and after an emergency. It will keep all decision -makers in one safe and secure
location and will allow for their basic needs while they run the government. The tangible,
immediate benefits will be better communication within the Village departments and to the
outside world of both the needs and resources of the Village.
This project will permit the:
1. Communication of all of law enforcement and fire department planning, operations
and mutual aid from the EOC;
2. Street repair and public service from the EOC;
3. Utility operations and recovery efforts from the EOC;
4. Evacuations, road closures, flood, mitigation, etc.
5. Receipt and dissemination of information, data and directives pertaining to the
emergency;
5. Access to Village information, data, computer services and resources, and;
7. Collection and dissemination of information and intelligence related to the affected
disaster area to emergency managers and the public.
8. Will provide redundancy in all communication needs and provide for amateur radio
broadcasts.
Jurisdictions surrounding the Village will also benefit from the central communications of
the Village of Tequesta. They can look to one location to gain information on the status
and well being of the Village. They can also have a central location to reach in the event
they need assistance from the Village.
Purchase of communication equipment will be commenced upon award of the grant and
signing of the contract. It can be bid and purchased within 3 months. Maintenance costs,
from the time of installation to the end of its useful life will be included in the annual
61
,n budget of the Village.
Consistency with State Comprehensive Emergency Management Plan
State of Florida Comprehensive Emergency Management Plan, February 1996.
I.A. Purpose -The CEMP establishes a framework for an effective system of
comprehensive emergency management, the purpose of which is to:
1. Reduce the vulnerability of people and communities to loss of life, injury, or
damage and loss of property resulting from natural, technological or man-
made emergencies,
2. Prepare for prompt and efficient response and recovery activities to protect
lives and property affected by emergencies;
3. Respond to emergencies using all systems, plans and resources necessary
to preserve the health, safety and welfare of persons affected by the
emergency;
4. Assist in anticipation, recognition, appraisal, prevention and mitigation of
emergencies that may be caused or aggravated by inadequate planning for, and
regulation of, public and private facilities and land use. (P.1-2)
A communication center within the EOC serves all of the basic purposes of the
CEMP. It is intended to provide a central location for decision -making and for
dissemination of information. Through this facility, there will be a more timely
OFN and efficient response to the disaster —reducing harm to life and property.
I.A. Vulnerability Analysis -The CEMP recognizes that hurricanes and tropical storms are
a major threat to the state. Florida is the most vulnerable state in the nation to the
impacts of hurricanes and tropical storms. Storm surge is the greatest threat to life
and property, with other effects including high winds, tornadoes and inland flooding
associated with heavy rainfall that usually accompany those storms. (P.3-4)
A communication center within the EOC will allow the Village to provide
excellent protection against all of these threats.
ll. C. Planning Assumptions -The CEMP acknowledges that achieving and maintaining
effective citizen and community preparedness reduces the immediate demands on
response organizations. Local governments are expected to utilize available
resources fully before requesting outside assistance. Local emergency
management agencies will focus on lifesaving activities first and then will work
toward reestablishing order and control. (P. 7)
1. A disaster may occur with little or no warning...
2. Achieving and maintaining effective citizen and community preparedness
n reduces the immediate demands on response organizations.
3. Local governments will utilize available resources fully before requesting
state or federal assistance.
4. Initially, local emergency management agencies will focus on lifesaving
activities. Local government officials will work toward reestablishing order
and control in the disaster area.
A communication center within the EOC provides an environment, which
allows the local community to preplan their response to disasters. This
creates a higher level of preparedness for disasters that come with little or no
warning. It also enables the Village to spend its energy responding to the
emergency needs at hand and not organizing its resources.
Method of Operation:
A. General -The State of Florida recognizes a bottom -up approach on all phases of
emergency management, with emergency activities being resolved at the lowest
possible level of government. Thus, the resources of municipal, county, state
and federal government are utilized in this sequential order to ensure a rapid
and efficient response.
A communication center within the EOC is the Village's means by which to
accept full responsibility for its emergency responsibilities.
B. County/Municipal Response —Municipal units of government call upon their
county government or other municipalities in coordination with their county for
assistance during events in which their own capabilities are overwhelmed.
With an EOC, the Village will have one coordinated voice to speak to the County
and to other municipalities.
Continuity of Government:
Continuity of government is an essential function of emergency management and is
vital during an emergency/disaster situation. COG is defined as the preservation,
maintenance or reconstitution of the civil government's ability to carry out its
constitutional responsibilities.
Continuity of government is the essence of a communication center.
Emergency Support Functions:
Emergency Support Function #2-Communications:
A communication center within the EOC, the Village will have one
coordinated voice to speak to the County and to other municipalities. The
EOC also provides a means for dependable communications within the
Village.
Emergency Support Function #3-Public Works and Engineering:
A communication center within the EOC, the Village will have one
coordinated voice to speak to the County and to other municipalities.
Emergency Support Function #5-Information and Planning:
A communication center within the EOC allows for the ultimate planning and
information dissemination.
Emergency Support Function #9 9-Food and Water:
A communication center within the EOC, the Village will have a central
command post from which to coordinate sending water resources into the
field.
Comprehensive Emergency Management Plan (CEMP)-Recovery:
The state has developed an all hazards hazard mitigation plan, which examines the
state's vulnerability to all natural disasters, which may affect the state. The
following is a summary of the highest priority strategies included in the plan:
Protecting critical facilities such as power, communications, water, sewer,
transportation, health and police.
Protection of continuity of government protects these functions as clearly as
a hardened structure. The EOC communication center provides a command
post from which to ensure these critical functions continue to operate.
This_proiect is consistent with and furthers the following elements of the Palm Beach
County Comprehensive Emergency Management Plan.
The County plan recognizes the responsibility of municipal governing bodies to
provide for the public's safety and the welfare of its citizens. Each governing body
is responsible for taking such actions necessary for the preparedness of, response
to and recovery from any disaster event to which the area is vulnerable and which
threatens the life safety of citizens and damage to their property. (P.2)
A communication center within the EOC is the ultimate safety device for a
0
1-1 Village. It protects the continuity of government.
10
Emergency Support Function #2-Communication:
A communication center within the EOC, the Village will have a secure
command post from which to coordinate with the County and to other
municipalities.
Emergency Support Function #3-Public Works and Engineering:
A communication center within the EOC, the Village will have a secure
command post from which to coordinate its public works resources and
equipment into the field.
Article VI -Emergency Repairs to Public Facilities:
A communication center within the EOC, the Village will have a secure
command post from which to send its public works resources and equipment
into the field.
Emergency Support Function #11-Food and Water:
A communication center within the EOC, the Village will have a secure
command post from which send its water resources and equipment into
the field.
Recovery Elements:
Purpose -To provide guidance for the mitigation, preparedness, response to and
recovery from any disaster to which the area is vulnerable. One goal is restoration
of essential government services to include law enforcement, transportation, water
utilities, communications, public works and debris clearance. (P.1)
Protection of continuity of government protects these functions as clearly as
a hardened structure. The EOC communication center provides a command
post from which to ensure these critical functions continue to operate.
Village of Teguesta Hurricane Emergency Preparedness Plan:
Purpose -To provide a system for the Village of Tequesta's department heads to
discharge responsibilities to minimize loss of life, suffering and property damage
resulting from any natural disaster or emergency.... This Comprehensive
Emergency Management Plan provides for continuity of government during and
after an emergency or disaster.
A communication center within the EOC serves all of the basic purposes of
the CEMP. It is intended to provide a central location for decision -making
and for dissemination of information. Through this facility, there will be a
more timely and efficient response to the disaster —reducing harm to life and
property.
Scope -This Plan establishes polices and procedures, assigns responsibilities
11
for the various department heads to effectively communicate and coordinate
emergency operations within their departments as well as other Village
departments.
Concept of Operations -General -The Fire Department is the focal point for
Village emergency management activities.
Emergency Management Phases -The Village will meet its responsibility for
protecting life and property from the effects of hazardous events by acting within
each of four phases of emergency management —Mitigation, Preparedness,
Response and Recovery.
This project mitigates against harm and assists with preparedness, response
and recovery.
Emergency Support Functions —Transportation, Communications, Public Works,
Firefighting, Information and Planning, Law Enforcement
All the ESF's are furthered by a communication center within the EOC.
Activation of the Village EOC—It will serve as the nerve center for the coordination
and control of the Village's response and recovery efforts.
The project recognizes the need for effective disaster coordination by the
Village. The project minimizes loss of government property (the infrastructure
which cannot be located after an emergency) and enables the Village to
return public property and municipal services to an operation condition as
soon as possible. It also minimizes loss of residential property through early
identification of pre-1977 structures. It reflects the pro -active approach of the
Building Department to mitigate against loss of life and property before a
storm event occurs again.
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Description of Proposed Project
This project involves the purchase of communication equipment for the Village's new
20,292 square foot self-sustaining shelter within the proposed Tequesta Public Safety
Complex. The building will contain a full service kitchen, restroom/bathing area and
sleeping quarters for all critical need employees. It includes a main operating center area,
computer and communications area, dispatch area and storage facilities. The EOC is
handicapped accessible with full generator backup power.
The Village's EOC has the following features -
Fixed -facility primary and alternate emergency operating centers (EOC's), with a
transportable communication capability.
Designed and equipped for management of the range of anticipated emergencies,
both natural and technological.
Constructed with sufficient space to house people, supplies and equipment for day-
to-day and sustained continuous operations and capable of full staffing for a period
of 14 days.
Sited to avoid or minimize threats to the EOC from natural and technological
hazards.
Designed and built to survive the range of anticipated hazards and to function
effectively.
Protected against electromagnetic effects; lightning; pulse and power surge;
Equipped with electric power, fuel and life support (e.g., shelter; food; water; sewer;
heating, ventilation, and air condition; and medical supplies) capabilities for
sustained operations over 14 days.
Equipped with survivable communications for warning, emergency broadcast, and
connectivity with other EOC's, other jurisdictions, State and Federal Government
agencies, and key response and recovery organizations.
Equipped with approved fire and safety systems and alarms.
Staffed to handle day-to-day activities and most emergencies.
Has practiced operational procedures.
The EOC is tested and exercised regularly.
Method and Approach: An Operations and Support Center of this magnitude requires
some extremely specialized, redundant, dependable scalable, and responsive support
systems, procedures and fore thought.
Any emergency may arise involving such items as Fire and Natural disasters including
Hurricanes and Mass Flooding which effects not only the normal flow and possible
evacuation of the area, but also requires up to date critical information presented to all
support all emergency responders in an efficient manner and allows them to safely and
effectively respond.
Given the critical nature and the importance to provide a responsive and all encompassing
information display and processing support system, the Tequesta Emergency Operations
13
Center was designed with a State of the art platform.
Equipment Specification and Functionality The fixed plasma monitors act as an up to the
minute information resource. Critical information such as Hurricane / Storm / Local News
and all other pertinent information would be relayed to all specified parties. The monitors
specified have the capability to be controlled locally for individual channel/information
selection by the users, as well as being controlled by a Central source, thus allowing
Channel selection to all monitors or groups of monitors to be made with one command in
the event of an emergency update or situation / status change. This would allow for a
Broadcast capability to all parties involved, crucial in any emergency. All groups selected or
involved would be informed and updated at the exact same time with the same level of
information.
Additional feeds to the Broadcast System include a VCR and DVD Player for presentation,
training and briefing purposes and can be displayed throughout the Center.
Standard Cable T.V. Tuners, as well as Satellite Feeds, have been specified, as
redundancy is critical in an Operation such as this.
Information displayed in the Command Room (which is used as a Crisis Control Center,
Media/Press Coordination Room, Evacuation / Hurricane Tracking Center, Standard
Training Room, etc.) can be presented upon each of the status monitors, as well as the
Smart board. The Smart board 580 can capture the display, as well as any hand written
comments or critical notes, and through a locally attached computer, capture, fax or video
conference, the pertinent information to other management locations, thus coordinating the
efforts and support organizations and providing critical information and updates to the field
or other Emergency Management Operations. In addition, full audio conferencing
capabilities through ceiling mounted speakers and microphones are specified in the
Command Room to allow for up to date status and dispatch phone calls. All functionality of
the AN System is controlled through a 2-way color touch screen display unit. Any, and all,
preset or individual commands, can be relayed by a server to the appropriate components.
This allows for simple, color coded preset one button selections for emergency conditions,
auto dialing conference calls, Monitor and Display selections, and system activation, which
can all be automated, allowing the Emergency Response Teams to focus on the task at
hand.
These exact components and functionality are utilized in Organizations such as US Central
Command — Macdill AFB, Tarpon Springs Police Department, TECO Power Management
Centers, MCl/Worldcom Network Operations, Chase Manhattan Bank Services, The
Pentagon, Raytheon Defense Systems, the FAA Traffic Control Centers, and Lockhead
Martin Space Systems to name a few.
14
LIST OF DELIVERABLES
Vendor Description
Media Consultants
Audio Visual & Tracking Equipment
Media Consultants
(1) 3000 Lumens, XGA Projector
Media Consultants
(1) 5' X 7' Screen
Media Consultants
(1) 4X4 Matrix Switcher
Media Consultants
(1) 80" diag. Smart Electronic Whiteboard
Media Consultants
(4) 42" Plasma Displays
Media Consultants
(2) Plasma Wall Mount
Media Consultants
(2) Plasma Monitor stands
Media Consultants
(1) Audio Mixer / Amp
Media Consultants
(4) Ceiling Speakers
Media Consultants
(1) Computer Interface (to CAD Terminals)
Media Consultants
(1) RF Modulator
Media Consultants
(1) Controller with IP
Media Consultants
(1) Power Supply
Media Consultants
(1) Projector Lift System
Media Consultants
(1) Projector Mount
Media Consultants
(1) VCR
Media Consultants
(1) DVD Player
Media Consultants
(1) Equipment Rack
Media Consultants
Site Installation
Media Consultants
Programming & Materials
Car-Com
Amateur Radio Equipment
Car-Com
Satellite Phone
Car-Com
Back-up Communications Tower
David Brooks
Communication Tower Base
Geralco Electrical
Conduit Runs for Installation
Gee & Jenson
Design and Engineering
David Brooks
Construction Contractor C/M Fee
15
PROJECTED BUDGET
Emergency Operations Center
TELECOMMUNICATIONS PROJECT
Proposed Budget
EXPENDITURE CATEGORIES
Cash Match
A
In -kind
Services
Match
B
Total
Grantee
Cost
A+B=C
EMPA
Award
D
Total Proje
C+D=
1. SALARY AND BENEFITS
2. OTHER PERSONAL /
CONTRACTUAL
SERVICES
$11,250.00
11,250.00
$0.00
$11,250.00
3. ADMINISTRATIVE EXPENSES
$8,990.00
$5,538.00
$14,528.00
$0.00
$14,528.00
4. L_,,PENSES
5. OPERATING CAPITAL OUTLAY
6. FIXED CAPITAL OUTLAY
$24,919.00
24,919.00
$50,000.00
$74,919.00
TOTAL EXPENDITURES
$45,159.00
$5,538.00
50,967.00
$50,000.00
$100,697.00
PERCENTAGES
44.85 %
5.50
50.35 %
49.65%
100%
16
Projected Time Line for Completion
Event
Start
End
Engineering
06/2002
07/2002
Bidding and Award
07/2002
08/2002
Installation of Equipment
08/2002
10/2002
Acceptance
10/2002
11 /2002
Grant Close-out
11 /2002
12/2002
17
INTEROFFICE MEMORANDUM
TO: MR. MICHAEL R. COUZZO, JR., VILLAGE MANAGER
FROM: JEFFERY C. NEWELL, COMMUNITY DEVELOPMENT
SUBJECT: ZAINO'S WAIVER OF COMPREHENSIVE PLAN AMENDMENT FEES
DATE: 7/2/02
CC:
Mrs. Zannos is requesting a waiver to the comprehensive plan amendment and land use application
fees. The reason for the request is due to some confusion that was generated when her property was
annexed into the Village of Tequesta. There is not anything in the file to indicate that the Village
would absorb the cost, but Mrs. "Zaino was left with the impression that these matters were part of
the annexation process.
There has been interest in the property by prospective buyers to purchase and develop the property.
Unfortunately, the property is caught in the rezoning issues and this has generated a tendency to
cause a potential buyer to hesitate. At present, the current owner is not able to pay the required
application fees for the comprehensive plan amendment and land use requirements. These costs are
approximately seven thousand dollars (7,000.00)
The Council needs to consider the effect of waiving these fees. Should there be a partial or full
waiver, the Village will have to fund these costs. The Department of Community Development does
not have a budgeted line item to absorb these costs. These fees are generated by the preparations of
the planning consultant, legal review, publications of the ordinances, and public hearings that are
required.
In summary, the Village has an opportunity to resolve the rezoning issues that involve the zaino's
property. The Village Council will need to decide to either adsorb all the costs involved or a
determined partial cost. Understanding, that these fees will have to be transferred to the Department
of Community Development from the general fund to pay for the land use and amendment process.
In the event the Council grants a waiver, it should be noted that this is an isolated case and that
precedence is not being set as it relates to future annexations of commercial properties.
Jeffery C. Newell, Community Development
?01
181 Beacon Lane
Jupiter, FL 33469
Village of Tequesta
250 Tequesta Drive, Suite 305
P.O. Box 3273
Tequesta, FL 33469-0273
Subject: Zaino's Restaurant Property
Village of Tequesta, Palm Beach County, Florida
Dear Council Members:
The Zaino's Restaurant Property was annexed into the Village of Tequesta by action of the Village Council
on September 21, 1999. At such time it was represented to me by Scott Ladd, Director of Community
Development, that the Village would proceed with amending the Future Land Use/Comprehensive Plan and
rezoning of the subject property in conjunction with the annexation. That representation is consistent with
the attached annexation Staff Report, Petition for Annexation, and the August 9, 2000 letter from Mr. Ladd
to Palm Beach County. Likewise, it was represented to me that any associated fees to accomplish the
above would be waived. But for these representations, I would not have annexed into the village due to
the additional municipal taxes. Based on recent information from the Village of Tequesta Department of
Community Development, it appears that the Comprehensive Plan was never amended nor any of the fees
waived. Additionally, I am not sure of where the rezoning of the property lies.
In light of this situation, I am requesting that the Village amend the Comprehensive Plan to reflect
commercial land use and to rezone the property to Community (C-2). Additionally, I am requesting that
any fees associated with the above be waived.
I will certainly appreciate your assistance in this matter and thank you in advance for your consideration.
Sincerely,
M
'�2�.�'�
Marilyn Zaino
CC: Mr. Jeffrey Newell, Director — Dept. of Community Development
Mr. John C. Randolph — Village Attorney
VII I AGE OF TEQUESTA
DE ARTNMIVT OF COA'IMUNITY DEVELOPMENT
Post Office Box 3273 • 357 Tequesta Drive
Tequesta, Florida 33469--0273 • (561) 575-6220
Fax: (561)
February 11, 2000
Stephen A. Yeckes, Architect
772 U.S. Highway One
North Palm Beach, FI.33408
RE. VILLAGE COUNCIL ACTION
ZAINO'S RESTAURANT EXTERIOR RE -MODEL
Dear Mr. Yeckes,
This letter is to confirm that your application for site plan review and variance request for
the above referenced was approved with a condition at the February 10, 2000, meeting of
the Village Council. The request was approved conditioned upon the site compliance with
Ordinance 377 within two years time.
As you are aware, this application/submittals must be submitted to and approved by the
Community Appearance Board. You and/or your representative must be in attendance at
the meeting to present your application and answer any questions the Board might have in
regard to it. If a representative is not present, the Board will withhold action until a later
date.
If you have any questions regarding this matter, please feel free to contact this office.
Sincerely,
G
]Kara L. Irwin
Planner
Village of Tequesta
cc: Scott D. Ladd, Director of Community Development
Andrew Zaino, Restaurant Owner
Rf%: l cled Path r
M'22/2E40 13.36 6�1-5� -F235
VILLAGE 'OF TT.0 LES' A
FADE tJ
29
VII.I.AGE OF TEQUESTA
on%Xy% OF CQM.M[JNl'TY OEY1 LOPIti�ti?
om 5 /
, Florida 334 R.07 "3
Tequests Drive
T- (561) 575-6220
F&L- (%I) 575-6239
August 9. 2000
Slsnn Mesder
Office of Finanut, A WM9ernen+ d Budget
p'In+ tsac►+ County
301 ri Olive AveMA, 7' Hoer
W+rst palm Qeach, FL 33401
RE; Arinexaiion of Zoino's 4444"ro'At '"G tht Village sf Tequesto
Daor Mr. mccl r"
FILE COPY
ilke
p'safs let *is (after osr�e os off,aot narice t+snt of ftetive 5tp+srnbar te �!ilts wRk c portion
Of -req tsfc emrrsxed the above referenced "19rly into its carnom
of th$ required parking area for tks rssfuu+ ent and jel bested an certain lots that were
rs3idtMlally toned when located within +hie ceurry, A dub"queA4 ri}e pier►, b�lildtrg
r ti0n pla►ti or+d bndsCapc pkn wart rsv+igVSd sod approved by tba V�Ik s Of f eote
f 4+ injreu'fed corrtinutd use for acctssorY pork,ng a+ the resider "a"Y Zoned lots. rke
ViNgs raqursd +ke tha pwkiep areas, butt+ colnnitrc4 and VO&Atiai be fully WWSCsPd
one +rrigo d �sr Vifi reYquirefc nts wd that NO%t of tht pwk,ng Oren! be ad&U�
A♦ +%a ♦►ewe jr. the naer fu?urs when TtqueVQ pre rss a cs r'eksntivs pta» ar++andrwent as
N �M1� V the V.iYeya �rsll �n,gw s1 awniry
required by Stan 5tatuta wit+ rsgord Fop ry
designation of C-1, corrirmlUAity carmmercial and a bad use d+N19"S"A of coma++ C41 to both
the farm" cowrty c,WWu 601 Wild r♦sidarrhal prowiles that cowist fhe Zaino hVidings,
j hag tN8 iMfOrMU?,►an 11 "Vtui *Ad H
this Irter owm coact Rw "1016rn91Y-
Si ntartll►.
�. Q�llGft1
,cot+ D. Ladd. C80
t?irsctar of c@MMw"i+y UV41601'"f
rou mew Drw 9—w+,Sns rOww" .w
*Arqw"I10, A"Irg if *-- Asr"c"
►e[; fit" P12pw
V11.1 AGE OF TEQUESTA
DEDAR MWr OF C0W,1LVr Y 17Eti'EL'0PNS"'r
Fosr Office Box 3273 - 357 Tequesra Drive
Teque=, >Florid:& 33469-0273 • r561) 575.6220
Fax- (561) 575-4239
ANNEXATION STAFF REPORT AND RECOMMENDATION
I. GENERAL INFORMATION
Applicant= Marilyn and Andrew Zsino
Agznt: Stephen A. Yeekes, Architect
Contact: Kara L. Irwin, Planner
Telephone: (561) 575-6220/FAX (561)
575-6239
Notice Date- Tuesday, September 7, 1999
Tuesday, September 14, 1999
Public
Hearing Date: First Reading
Thursday, September 9, 1999
Request.
Location:
II. SITE DATA:
Fxisting Use:
Proposed Use:
Parcel ID:
Second Reading — Adoption
Tuesday, SWember 21, 1999
Voluntary Annexation of 0.66
Acres of property
go U. S. HLghway One North
Tequesta, Florida 33469
Parcel Size'
Existing Future Land__
- roposedFirt Land Use
Exts tng oning:
A Proposed Zoniag
Restaurant
Restaurant
00-43-40-30-02-003 -0010
00-43-4C-30-02-003-0130
00-43--40-30-02-003.-0250
0.66 acres
PBC Commercial High ((PSC, CH-5)
Commerciai
Restaurant Property- PBC Commercial (CGl
Rear Parking Area- PBC Medium
Residential (I/ R-5)
Community Commercial (C-2)
TGi V'dlage Council
vUlar of Tegee sta
P.O. Box 3273
Tequesta, FL 33469
C�, 0i
'111E UNDERMINED, bWng the owners of the following prenyisas lomerd at
a01 U.s . gighwja one contorting • 66 ams, aituat► h* and bt64 in
PaBeach County, MOM& and described as follows (Enter UI le O doxiptioa. Attub
NAMOM, pagn if ztcrxasary. ):
SIE ATY'A CHID PAGE
henty restpecdWly raqutan that Naid prop is contiguous to the territorial limits of the
Yallaga ofTeea;treeta, i kwkis. be ears a w t 4ncht3�4 w3thm the tartitorial Welts of the Wage of'
Tax{are�ta. aced the pasty gibe _____ zoning d&Wfi"ti m aad k" use
eJmifs &tixxo Commercial J
The utdesse&ma3—L lW mtify that they are they only owners of said proPexty.
Dated this day of /19
prop" owner.
'Laing
Marilyn Zaino
Wasrw ass
STATE OF FWREDA
Cwxay Of ?
BEFORE W per ufly appeared �Qi1r� .� 4 t.:y find
to m known to be the persons deun"bod in and who
eacoewcd the foregoing ice, and who soknowledged to me that they maawtad the
L%=Utaeerst for the purpose tharein expressed.
cart
ft"am"rLow
Any Couaission Expires:
t WOW* A JWW
**� conar'a.�«� cca�rri