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HomeMy WebLinkAboutMinutes_Charter Review_12/1/2021MINUTES CHARTER REVIEW BOARD MEETING VILLAGE OF TEQUESTA, FL DECEMBER 1, 2021 6:00 PM CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Chair Abby Brennan at 6:00 p.m. A roll call was taken by Clerk Lori McWilliams. Present were: Chair Abby Brennan, Member David Hudson, Member Marcia Nielson, Member Gary Vonk Absent were: Member Kimberly Kraft COMMUNICATIONS FROM CITIZENS MINUTES AGENDA ITEMS 1. Discussion on Legal's Charter Working Document from 11110121 Meeting Village Attorney Keith Davis reviewed changes made to the working document. He noted the legal citations throughout the document. 2. Re -Review ARTICLES I/ and /I/ The Board discussed Article II in great detail. They debated on elections, seat designations, term limits, and special elections. Member Nielson was against a three year term limit if there was not an at large vote. Chair Brennan worried if the Board was overthinking the process. The Board agreed to leave seat numbers as is with candidates running for a specific seat. They also agreed to change the two year terms to three year terms with a two term limit for a total of six years on Council. Further discussion ensued and addressed ties, vacancies and run-off elections. Village Clerk Lori McWilliams announced 28 cities used three year terms and suggested reviewing their charter for examples of how vacancies were addressed. Attorney Davis would work on language addressing run-off elections providing options and examples for the next meeting. The Board agreed to leave Section 2.03, Oath of Office, as it was written with the only edit of removing Manager as the oath administer and replacing it with "a person legally qualified to administer oaths." Attorney Davis would review Ordinances for Section 2.05. The Board discussed Section 3.04, The Village Clerk. They agreed to edits suggested including the Clerk or Clerk's designee could be present at meetings, the addition of electronic software language as allowed by the Florida Administrative Code, and language addressing the Clerk serving as Village records custodian. The Board agreed on the addition of section 3.06 which addressed Fire Rescue and Police Departments dissolutions and referendums. 3. Begin Process of Re -reviewing Suggested Changes to Articles 1, IV, V, VI & Vll The Board decided to leave Section 5.01 as it was originally written and agreed on edits made to section 5.02. They agreed to wording edits in Article six and would continue the discussion at the next meeting. ADJOURNMENT The meeting was adjourned at 8:04 PM. MOTION: Member Nielson made a motion to adjourn the meeting; Member Vonk seconded the motion. Carried unanimously 5-0.