HomeMy WebLinkAboutDocumentation_Regular_Tab 14_1/13/2022Agenda Item #14.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jan 13 2022
Staff Contact: Hugh Dunkley, Finance Director Department: Finance
RESOLUTION 01-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2021/2022 GENERAL
FUND BUDGET BY $55,710.00, THE FISCAL YEAR 2021/2022 CAPITAL PROJECTS FUND
BUDGET BY $2,358,638.00, THE FISCAL YEAR 2021/2022 WATER FUND BUDGET BY
$566,796.00, THE FISCAL YEAR 2021/2022 STORM WATER FUND BUDGET BY $47,352.00 AND
THE FISCAL YEAR 2021/2022 SPECIAL LAW ENFORCEMENT TRUST FUND BUDGET BY
$12,250.00
Requesting to roll encumbered funds remaining at Fiscal Year End 09/30/2021 for projects that were
budgeted but not completed in Fiscal Year 2021 forward to fund the completion of the projects in Fiscal
Year 2022.
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POTENTIAL MOTION- • •
Approve amending and increasing the Fiscal Year 2021/2022 General Fund Budget by $55,710.00, the
Fiscal Year 2021/2022 Capital Projects Fund Budget by $2,358,638.00, the Fiscal Year 2021/2022
Water Fund Budget by $566,796.00, the Fiscal Year 2021/2022 Storm Water Fund Budget by
$47,352.00 and the Fiscal Year 2021/2022 Special Law Enforcement Trust Fund Budget by $12,250.00
in accordance with the attached "Exhibit A".
2022.01.13 2021 ROLL FORWARD ENCUMBRANCES-RESOLUTION.ADA
2022.01.13 2021 ROLL FORWARD ENCUMBRANCES -SCHEDULE A.ADA
Page 321 of 488
Agenda Item #14.
RESOLUTION 01-22
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL
YEAR 2021/2022 GENERAL FUND BUDGET BY $55,710.00, THE
FISCAL YEAR 2021/2022 CAPITAL PROJECTS FUND BUDGET BY
$2,358,638.00, THE FISCAL YEAR 2021/2022 WATER FUND BUDGET
BY $566,796.00, THE FISCAL YEAR 2021/2022 STORM WATER FUND
BUDGET BY $47,352.00 AND THE FISCAL YEAR 2021/2022
SPECIAL LAW ENFORCEMENT TRUST FUND BUDGET BY
$12,250.00; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER
PURPOSES.
WHEREAS, $3,040,743.48 of the Fiscal Year 2020/2021 Budget remained
encumbered at Fiscal Year End 09/30/2021 for projects that were approved and funded
but not completed; and,
WHEREAS, staff is requesting that the remaining encumbered funds be rolled
forward to fund the completion of the projects in Fiscal Year 2021/2022; and,
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: Resolution 01-22 is hereby approved, amending and increasing
the Fiscal Year 2021/2022 General Fund Budget by $55,710.00, the Fiscal Year
2021/2022 Capital Projects Fund Budget by $2,358,638.00, the Fiscal Year 2021/2022
Water Fund Budget by $566,796.00, the Fiscal Year 2021/2022 Storm Water
Fund Budget by $47,352.00 and the Fiscal Year 2021/2022 Special Law
Enforcement Trust Fund Budget by $12,250.00 in accordance with the attached
"Exhibit A";
Section 2: This Resolution shall become effective immediately upon passage.
Page 322 of 488
General Fund #001
Funds to Roll
Outstanding
Forward as
Original
Encumbrances
Reauested
GL Account # PO # Vendor
Description
Encumbrances
as of 09/30/21
by Departments
GENERAL FUND # 001
001-175-664.600-10002 21-000544 AVI SPL LLC
ELECTRONIC CONFERENCE ROOM (2) $
28,960.24
$ 28,960.24
$ 28,960.24
001-175-664.600-10002 21-000560 K&K SYSTEMS INC
SOLAR & PORTABLE MESSAGE SIGN $
14,548.00
$ 14,548.00
$ 14,548.00
001-192-664.600 21-000543 QUADMED INC
SMART STAT BASIC TRAINING SIMULATOR $
12,200.88
$ 12,200.88
$ 12,200.88
TOTAL:
$ 55,709.12
Total Roll Forward Request for Encumbered Funds:
$ 55,710.00
Capital Projects Fund #303
GL Account # PO # Vendor Description
CAPITAL PROJECTS FUND # 303
303-231-662.600-40001
21-000483 PENINSULAR ELECTRIC DIST.
ELECTRICAL FOR NEW REC CENTER
303-231-662.600-40001
21-000509 HEDRICK BROTHERS CONST. CO.
NEW COMMUNITY CENTER CONSTRUCTION
303-231-663.632-40001
20-000361 REG ARCHITECTS INC.
A&E SERVICES FOR CONST. OF NEW C.C.
303-231-663.634-40001
21-000457 PRECISION CONTRACTING
REC CENTER FIBER PULL BACK
303-231-663.634-40001
21-000479 LOXAHATCHEE RIVER ENV.
APPLICATION FOR SERVICE
Funds to Roll
Outstanding
Forward as
Original
Encumbrances
Requested
Encumbrances
as of 09/30/21
by Departments
$ 133,200.00 $
184.10
$ 184.10
$ 5,678,380.36 $
2,294,916.29
$ 2,294,916.29
$ 380,660.00 $
33,472.50
$ 33,472.50
$ 8,860.00 $
6,906.00
$ 6,906.00
$ 23,158.40 $
23,158.40
$ 23,158.40
ir TTotal Roll Forward Request for Encumbered Funds: $ 2,358,638.00
Water Fund #401
Funds to Roll
Outstanding
Forward as
Original
Encumbrances
Reauested
GL Account #
PO # Vendor
Description
Encumbrances
as of 09/30/21
by Departments
WATER FUND # 401
401-241-531.302
21-000493 CHEN MOORE & ASSOCIATES INC.
HYDRAULIC MODEL & EVALUATIONS
$
74,820.00
$ 45,951.20
$ 45,951.20
401-241-531.302
21-000523 KIMLEY HORN & ASSOCIATES
CONC DISPOSAL MAIN PERMIT RENEWAL
$
12,250.00
$ 6,737.50
$ 6,737.50
401-241-531.302
21-000541 HOLTZ CONSULTING ENG. INC.
STATE REVOLVING FUND ASSITANCE
$
48,020.00
$ 48,020.00
$ 48,020.00
401-241-534.300
20-000363 RAFTELIS FINANCIAL CONSULT
UTILLITY RATE STUDY
$
35,950.00
$ 1,625.40
$ 1,625.40
401-241-534.300
21-000496 RAFTELIS FINANCIAL CONSULT
UTILLITY RATE STUDY
$
15,600.00
$ 2,911.75
$ 2,911.75
401-411-531.302
21-000476 MOCK ROOS & ASSOCIATES
WELL NO R2, R3 & R4 REHAB
$
129,500.00
$ 100,608.50
$ 100,608.50
401-411-531.302
21-000488 CHEN MOORE & ASSOCIATES INC.
WTP PROCESS & RESOURCE IMPROVEMENTS
$
124,400.00
$ 8,257.00
$ 8,257.00
401-411-546.605
21-000549 JOHNSON DAVIS INC
UNDERGROUND PIPING REHAB -FL AQUIFERS
$
64,676.10
$ 64,676.10
$ 64,676.10
401-411-546.607
20-000422 JOHNSON DAVIS INC
BEACH ROAD WATER MAIN REPLACEMENT
$
449,891.43
$ 19,076.88
$ 19,076.88
401-411-549.671
21-000548 FELIX ASSOCIATES OF FL INC
CONCENTRATE DISP LINE RELOCATION
$
50,153.05
$ 36,209.67
$ 36,209.67
401-411-663.632
21-000456 HOLTZ CONSULTING ENG. INC.
WATER MAIN REPLACEMENT
$
202,001.00
$ 82,631.00
$ 82,631.00
401-411-663.632
21-000475 MOCK ROOS & ASSOCIATES
WELL NO. 19 REPLACEMENT
$
122,450.00
$ 70,855.15
$ 70,855.15
401-411-663.632
21-000519 KIMLEY HORN & ASOOCIATES
BEACH ROAD WATER MAIN REPLACEMENT
$
125,000.00
$ 79,234.92
$ 79,234.92
TOTAL:
$ 566.795.07
Stormwater Fund #403
GL Account # PO # Vendor Description
STORMWATER FUND # 403
403-250-531.302 21-000551 JONES EDMUNDS & ASSOCIATES STORM WATER MGMT GUIDANCE DOCUMENTS $
403-411-531.302 21-000538 CHEN MORRE & ASSOCIATES INC BIOSWALES (& GULFSTREAM & RIVERSIDE $
403-411-546.308 21-000540 WYNN & SONS ENVIRONMENTAL ROADWORK @ CHESNUT,SEABROOK,STARBRD $
Funds to Roll
Outstanding
Forward as
Original
Encumbrances
Reauested
Encumbrances
as of 09/30/21
by Departments
24,925.00
$ 24,925.00
$ 24,925.00
20,540.00
$ 18,055.00
$ 18,055.00
46,792.00
$ 4,372.00
$ 4,372.00
o Raoll Forward Reques or Encumbered Funds: $ 47,352.00
Funds to Roll
Outstanding Forward as
Original Encumbrances Requested
GL Account # PO # Vendor Description Encumbrances as of 09/30/21 by Departments
SPECIAL LAW ENFORCEMENT FUND # 605
605-171-534.300 21-000502 ACREDITATION COLONY LLC PD STATE ACCREDITATION SERVICES $ 21,000.00 $ 12,250.00 $ 12,250.00
TOTAL: $ 12,250.00
Total Roll Forward Request for Encumbered Funds: $ A 12,250.00