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HomeMy WebLinkAboutMinutes_Regular_11/15/2021MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 15, 2021 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Bruce Prince, and Council Member Molly Young. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Brandon An invocation was offered by Council Member Brandon followed by the pledge of allegiance. APPROVAL OF AGENDA Item 22 was removed from the agenda. MOTION: Council Member Prince made a motion to approve the agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Recognition of Eagle Scouts Patrick Conrad and Oleg Conrad Mayor Frank D'Ambra recognized Mr. Patrick Conrad and Mr. Oleg Conrad for their achievement of reaching the high rank of Eagle Scout, which only 60 percent of Scouts receive. He presented them with a certificate for their achievement. Mr. Patrick Conrad and Mr. Oleg Conrad thanked their parents and Council for the recognition. CONSENT AGENDA MOTION: Council Member Young made a motion to approve the Consent Agenda with item 3.6 of the Consent Agenda moved with item 18 of the Regular Agenda; Council Member Brandon seconded the motion. Carried 5-0. 2. MINUTES: October 4, 2021 Workshop; October 14, 2021 Regular 3. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) 1. Al Certified Backflow Protection Estimate 23182-Public Works, $2, 766.99. 2. Al Certified Backflow Protection Estimate 23322-Public Works, $1,400.00. 3. Al Certified Backflow Protection Estimate 23323-Public Works, $1,500.00. 4. AbleDocs, Inc. Quote 9282021-Public Works, $795.00. 5. ISCO Industries, Inc. Quotation and Credit Application -Utilities, $11,388.48. 6. Kimley-Horn Grant Preparation Work Authorization -Public Works, $15,000.00. 7. Kimley-Horn Road Assessment Work Authorization -Public Works, $18,750.00. 8. Life Scan Addendum B Renewal Agreement -Fire Department, $N/A. 9. Municode State Law Reference Review and Hyperlinking Agreement -Village Clerk, $3, 300.00. 10. TAW Periodic Maintenance Agreement -Public Works, $2,860.00. 4. Authorize Piggyback Contract and Purchase Order with Shrieve Chemical Company for Purchase of Bulk 93% Sulfuric Acid 5. RESOLUTION 53-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING THE SPENDING OF THE FISCAL YEAR 202112022 SPECIAL LAW ENFORCEMENT FUND #605 FUND BUDGET IN THE AMOUNT OF $3,371.00 TO FUND THE PURCHASE OF AXON TASER POWER MAGAZINES AND CARTRIDGES. 6. RESOLUTION 55-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, INCREASING THE REVENUES AND EXPENDITURES IN THE GENERAL FUND 202112022 BUDGET BY $2,090.00 TO RECOGNIZE ADDITIONAL REVENUES FROM PALM BEACH COUNTY FOR MANATEE PATROL SERVICES END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Howard Taylor of 13 Chapel Court thanked Building Director Jose Rodriguez for his efforts in obtaining a scanner to store documents electronically. Miss Avery Bennett of 19267 West Indies Lane of Jupiter requested Council consider an entrance fee for resident only events as they live in an unincorporated area and would like to attend. Mr. Dylan Bennet of 19267 W. Indies Lane of Jupiter asked Council to reconsider the "No Fishing" signs on the Tequesta Drive bridge. Mrs. Kelly Bennett suggested a "No Littering" sign instead. COMMUNICATIONS FROM COUNCIL Council Member Prince agreed with allowing fishing from the bridge, but acknowledged the Council had came to the decision to not allow fishing due to littering. Council Member Brandon acknowledged and thanked the Veteran's that currently work for the Village of Tequesta. Mayor D'Ambra wished everyone a Happy Thanksgiving. STANDING REPORTS Village Attorney Village Attorney Keith Davis addressed a letter from the First Amendment Clinic of the University of Georgia in response to their critique of The Village's use of decorum during a particular meeting. He reviewed their letter, found it to be inaccurate, and submitted a response. He directed Council to reach out to him with any further questions. Village Manager Village Manager Jeremy Allen thanked everyone for their work and volunteering during the Tequesta Chili Cook -Off. He reported the Parks and Recreation department was hard at work finalizing Fall Festival for the coming weekend and the Christmas event, which would be open to the public on the first night in conjunction with the food truck event and the second night would be a residents only night. Village Manager Allen announced the hiring of Latoya Thompson as a part-time Code Compliance Officer. 7. November Manager's Report through October Police Department Assistant Chief of Police James McGrew offered Council an update on the past month's achievements, which included: October National Night Out parade, Chili Cook -Off, a Boys and Girl Club event in conjunction with Jupiter Island Police, training, and various fall events within the community. He also announced the completion of Detective Luis Lopez probationary period and the start of Manatee season. Increased patrolling and education in the Inlet and Jupiter Narrows waterways would occur during Manatee season. He provided and updat on the Jupiter Narrows signage which was still being assessed by lawyers. Council Member Prince inquired about mailbox thefts within in the Village; Assistant Chief McGrew stated they had not received any calls pertaining to mailbox theft. Fire Department Fire Chief James Trube updated Council on his continued meetings regarding the US Highway One Bridge closure, his ability to attend the first in -person Fire Chief meeting, Fire Fest participation at Jonathan Dickinson State Park, National Night Out parade, and Operation Candy Toss on Halloween. He also highlighted Lieutenant McGovern's completion of the Managing Officer Program, Firefighter Sambelli's completion of the Paramedic course, and the success of the Chili Cook -off, which was the best event to date. UTILITIES Utilities Director Matt Hammond announced the internal promotion of Joseph DiNorcio to Water Distribution Foreman, a position vacated due to Mike Rowland's retirement. The Water Department had received the first installment of a grant related to storm water items and had completed an exercise in locating valves and entering them into the GIS system. 8. Utilities Monthly Dashboard REGULAR AGENDA 9. RESOLUTION 56-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202112022 GENERAL FUND BUDGET; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Finance Director Hugh Dunkley expanded the Resolution was a housekeeping item to reflect grant revenue received. MOTION: Vice -Mayor Stone made a motion to approve Resolution 56-21; Council Member Prince seconded the motion. Carried unanimously 5-0. OLD BUSINESS 10. Approve 2021-2024 VOT/IAFF Collective Bargaining Agreement Human Resources and Risk Management Director Merlene Reid announced an agreement between the IAFF and the Village of Tequesta was reached on October 25, 2021. The IAFF voted on the agreement which carried unanimously 18-0. She thanked the Tequesta Fire Department, the IAFF negotiating team, Union Representatives, and the Village Staff for their hard work. Mrs. Reid highlighted key aspects of the three year agreement including the two percent increase each fiscal year and move of the Medic certification incentive pay into the base pay. Council thanked all of those involved for their hard work and flexibility. MOTION: Council Member Brandon made a motion to approve the 2021-2024 VOT/IAFF Collective Bargaining Agreement; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 11. Approve Inter -Local Agreement with Treasure Coast Planning Council to Provide a Public Design Charrette and Community Vision Master Plan Manager Allen explained the uniqueness of the area bounded by Martin County and highlighted the positive reviews from other communities regarding The Treasure Coast Planning Council. The amount for the Charrette was budgeted but ancillary charges were expected. Council Member Young was concerned with gaining public participation. Mr. Dana Little of The Treasure Coast Planning Council explained they would utilize many of the same elements as Community Development Director Nilsa Zacarias' team. They also set-up an onsite office with regular office hours for the public to visit and meet with representatives. Council Member Brandon was excited about the on -site open office for residents to have more accessibility to representatives. She also confirmed The Treasure Coast Planning Council's ability to follow the Sunshine Laws. Council Member Prince questioned the average percentage of changes and revisions implemented by communities through this process and the effectiveness of the Charrette. Mr. Little explained it varied. He elaborated the recommendations to implementation process would be seamless for the Village due to the area being reviewed and the partnership with the Community Development Director, Ms. Zacarias. He also stated the degree of implementation was incumbent on the Council. Mr. Bradford of 44 Chestnut Trail provided examples of implementation from the 1989 Tequesta Charrette, which included the redevelopment of the North side of Tequesta Drive and the area that became Paradise Park. MOTION: Vice -Mayor Stone made a motion to approve the inter -local agreement with Treasure Coast Planning Council; Council Member Brandon seconded the motion. Carried unanimously 5-0. 12. ORDINANCE NO. 16-21, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE'S CODE OF ORDINANCES AT CHAPTER 70. TAXATION. ARTICLE I. IN GENERAL. TO CREATE AN ENTIRELY NEW SECTION 70-1. ENTITLED "ADDITIONAL HOMESTEAD EXEMPTION FOR PERSONS SIXTY-FIVE YEARS AND OLDER" TO AUTHORIZE AN ADDITIONAL HOMESTEAD TAX EXEMPTION FOR QUALIFYING SENIOR CITIZENS WHOSE HOUSEHOLD INCOME DOES NOT EXCEED A CERTAIN AMOUNT; PROVIDING THAT THE VILLAGE CLERK SHALL DELIVER A COPY OF THIS ORDINANCE TO THE COUNTY BY THE REQUIRED DATE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 70. TAXATION. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE, AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read Ordinance 16-21 into the record. The hearing was opened for public comments; a resident in the audience thanked Council. The hearing was opened for Council comments; Council Member Brandon felt this was a great accomplishment. MOTION: Council Member Brandon made a motion to approve Ordinance No. 16-21; Council Member Young seconded the motion. Carried unanimously 5-0. 13. Tequesta Fire Rescue Requests that Council Approve the Attached Sutphen Proposal (Sourcewell Contract #022818 SUT) for a 2022 Sutphen Custom Pumper- G9 Body ($735,830.00) and a 2022 Sutphen Custom Aerial Model SL75 ($1,129,758.00) (ADDITIONAL BACKUP TO FOLLOW) Chief Trube detailed current Fire Trucks were past their ten year life expectancy and urged Council to approve the new vehicles. He felt the trucks were needed to provide the best quality of service for residents. He also wanted to get ahead of build time due to supply chain issues being felt all over the Country and wanted to take advantage of lower interest rates. Council Member Young asked if a deposit was required. Manager Allen explained it was not, only a purchase order was needed to lock in the price quote. The vehicles would not be paid for until received. The item would be brought back to Council during the financing process to replenish the funds from the unassigned fund balance once the loan was received. Council Member Stone wanted to know if this was needed for excellent service. Chief Trube responded it was. MOTION: Council Member Prince made a motion to approve the purchase of a 2022 Sutphen Custom Pumper-G9 Body ($735,830.00) and a 2022 Sutphen Custom Aerial Model SL75 ($1,129,758.00); Council Member Brandon seconded the motion. Carried unanimously 5-0. 14. RESOLUTION 54-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202112022 GENERAL FUND BUDGET, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Manager Allen explained the budget amendment would show the expenditures and loan proceeds to be able to produce the purchase order. The interest rates for the loan would be locked in once the finance process started. Council Member Stone questioned if this could be self funded to secure the low interest rates. Finance Director Hugh Dunkley stated staff was working with the Hilltop Securities Financial Advisor on interest rates and payments should things in the market change dramatically. MOTION: Vice -Mayor Stone made a motion to approve Resolution 54-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. NEW BUSINESS 15. Approve Purchase of 2021 Ford Police Interceptor Utility Vehicle at $42,696.22 (Source Well Contract #2021 120716-NAF & 060920-NAF) State Bid as the Fire Chief's Vehicle Chief Trube detailed the use of the current Chiefs vehicle for the Fire Inspector and travel once the new vehicle was received. This was budgeted under the American Rescue Plan Act and was already built for a different Fire department in error. MOTION: Council Member Prince made a motion to approve the purchase of the Ford Police Interceptor Utility vehicle; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 16. RESOLUTION 52-21, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202012021 BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE AMOUNT OF $132,939.00 TO RECOGNIZE THE RECEIPT OF CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FUNDS FROM PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Mayor D'Ambra read Resolution 52-21 into the record. Mr. Dunkley stated this item recognized the first funds of federal release money distributed by Palm Beach County to the Village of Tequesta. MOTION: Council Member Young made a motion to approve Resolution 52-21; Council Member Brandon seconded the motion. Carried unanimously 5-0. 17 18 Approve Donation Agreement Between the Village of Tequesta and Thomas Sblendorio for Crushed Rock Public Works Director Doug Chambers detailed the donation of shell rock from a resident. MOTION: Council Member Brandon made a motion to approve the donation of crushed rock; Council Member Prince seconded the motion. Carried unanimously 5-0. Approve Wynn & Sons FY22 Road Improvements Item three sub section six from the Consent Agenda was added with this item for discussion. The item referenced the grant application preparation for the road improvement projects. Mr. Chambers presented information on the road and drainage improvements highlighting scenarios should the grant not be obtained. He brought Council's attention to the curb installation to help drainage, aprons to assists with road cracks, and core drilling to assist with the grant application approval and proper improvements. Public Works was also coordinating with Loxahatchee River District on drainage and pipes. Mayor D'Ambra inquired whether the total of the grant would fund the entire project. Mr. Chambers explained it would cover roads West of Country Club Drive. Council Member Young requested a map with the agenda item for clarity in the future. Council Member Brandon inquired on core sampling for Tequesta Pines. Mr. Chambers explained there are different issues between the two neighborhoods. Tequesta Pines failures were known where as they were unknown in the Country Club. Mr. Tom Bradford of 44 Chestnut Trail questioned if the Village could mill and resurface so that aprons were not misaligned. Mr. Chambers explained that would be accomplished with this project. MOTION: Council Member Bruce Prince made a motion to approve Item three sub section six from the Consent Agenda; Council Member Molly Young seconded the motion. Carried unanimously 5-0. MOTION: Vice -Mayor Stone made a motion to approve Wynn & Sons FY22 road improvements; Council Member Young seconded the motion. Carried unanimously 5-0. 19. Approve Wynn & Sons FY22 Sidewalk Improvements Mr. Chambers continued with his presentation detailing the sidewalk improvements completed in 2021 and the scheduled improvements on the South side of Tequesta Drive between Seabrook and Venus Avenue for 2022. The width of the sidewalk was increasing from 4ft to 5ft and ADA mats would be installed on Seabrook Road. MOTION: Council Member Prince made a motion to approve Wynn & Sons FY22 sidewalk improvements; Council Member Young seconded the motion. Carried unanimously 5-0. 20. Approve Trane Air Conditioning Repair and Maintenance Agreement Extension Mr. Chambers stated the 2018 agreement was set to expire and the extension would go through 2024. He also noted once the Community Center was completed the contract would need to be amended to include that facility. Staff had taken on maintenance rolls to reduce the contract cost which had increased slightly from 2018. MOTION: Council Member Prince made a motion to approve the Trane A/C repair and maintenance agreement extension; Council Member Brandon seconded the motion. Carried unanimously 5-0. 21. Approve Service Agreement with American Concessions Inc. in the Amount of $48,800.00 for Fall Festival 2021 Two -Day Event. Mr. Greg Corbitt detailed the agreement to provide games and rides for the Fall Festival. MOTION: Council Member Prince made a motion to approve the agreement with American Concessions Inc.; Council Member Young seconded the motion. Carried unanimously 5-0. 22. Approval to Award Contract for the Subject Invitation Bid for Community Center Furniture to Cl South Florida, LLC This item was pulled from the agenda. 23. Authorize Piggyback Contract and Work Authorization with Florida Design Drilling for Floridan Well Rehabilitation Utilities Director Matt Hammond introduced the contract to rehab three of the upper Floridan Aquifer wells which provided 76% of ground water withdrawal. He acknowledged the contract had come in under budget, but felt the contract estimates were conservative. MOTION: Council Member Prince made a motion to authorize piggyback contract and Work Authorization with Florida Design Drillingfor Floridan Well Rehabilitation; Council Member Brandon seconded the motion. Carried unanimously 5-0. 24. Approve Work Authorization HCE U22.01 — Water Main Replacement Program — Jupiter -in -the -Pines (South) - Professional Engineering Services — Holtz Consulting Engineers Mr. Hammond explained the work authorization was for design and a subsequent work authorization would include bidding and construction. MOTION: Council Member Prince made a motion to approve Work Authorization HCE U22.01 with Holtz Consulting Engineers in the amount of $167,320; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member Brandon summarized the last Environmental Advisory Committee meeting focused on Ms. Zacarais presentation on the parks master plan. Vice -Mayor Stone suggested a workshop on retail for restaurants. He also requested to postpone the November 29th workshop to December 13th. Council agreed on the revised workshop date. Mayor D'Ambra recapped the Palm Beach County Legislative Delegation meeting he attended with Manager Allen. He announced they were asked to join the Annexation committee. ADJOURNMENT The meeting was adjourned at 8.01 PM. MOTION: Council Member Prince made a motion to adjourn the meeting; Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.