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VILLAGE OF TEQUESTA PARKS AND RECREATION DEPARTMENT
FACILITY USE AGREEMENT
THIS AGREEMENT FOR use of the Village of Tequesta Rec Center avt_
Gymnasium and Constitution Park ("Agreement") is entered into and effective this 13
day of h v , 20 l (the "Effective Date"), by and between the VILLAGE OF
TEQUESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive,
Tequesta, Florida 33469, organized and existing in accordance with the laws of the State of Florida,
hereinafter the "Village"; and Sooy � tihr1t' IYNL , with offices located at
42k il'AcV-&& (purtaQeAjd 2(— 3[.72-4 hereinafter the "Renter" and
collectively with the Village, the "Parties".
WITNESSETH
The Village and the Renter, in consideration of the mutual covenants contained herein and
for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by both Parties, hereby agree as follows:
1. FACILITY INFORMATION AND FEES: The Parties hereby agree to enter into this
Agreement whereby the Village will allow Renter to occupy certain areas in the Village Rec Center
Gymnasium and Constitution Park as further described below, for the purposes of operating a
Summer Camp -type program. The Facility is located at 399 Seabrook Road, Tequesta, FL 33469
("Facility"). Renter agrees to pay the weekly fee of $ 115;00.00 for Facility use during
session operations, totaling $ 1 5, 000. 00 for I ID weeks ("Fee"). Renter agrees to make
payments to the Village by check, with half of the Fee due prior to the first day of facility use, and
the other half due on the Monday of the last week of the camp program. If Facility space is needed
for training or orientation dates for staff, that will be covered by a separate agreement.
2. USE OF FACILITY: The Facility shall be used for the purpose stated in the Agreement
and as further described in the Renter's proposal, attached as Exhibit "A." Renter shall comply
with all local, state, and federal laws related to its program and use of the Facility. The gymnasium
is a secure location in the building and requires a key fob to enter. Only Village staff have access
to opening the secured doors. The areas of the Facility that are off limits to the Renter are: the
game room, kitchenette, offices, lobby slide, and activity rooms 1, 2, & 5. In the event that the
playground is used, Renter must follow a "Playground Supervision Plan" which will be attached
to this Agreement as Exhibit `B." 19'0 people is the maximum building occupancy for
the gymnasium. Due to fire codes, the Renter shall not exceed this number. It is the responsibility
of the Renter to provide adequate supervision to the youth during organized and unorganized
activities. Any use of Constitution Park must be appropriately monitored by the Renter and its
staff. Restrooms must be appropriately monitored by the Renter and its staff when in use by the
youth. Alcohol, gum, vaping, and tobacco products are prohibited in the park or in the Facility.
Renter shall not store any equipment or materials at the facility without approval of the Recreation
Supervisor. Renter shall not remove, relocate, or take Village property outside for any reason
without approval from the Recreation Supervisor. Renter is responsible for cleanup of the facility.
Renter shall pick up, bag, and remove all trash generated inside the facility. Renter must sweep
the gymnasium floor daily. It is the responsibility of the Renter to keep, collect and store any
items, known as "lost and found," that are left behind by the youth attending its program. Renter
will leave all fixtures in the condition that they were found in or be charged for any damages. Any
and all damage in the park or inside the facility must be reported to the Recreation Supervisor in
writing to kworley@tequesta.org as soon as it is noted. Failure to do so will be conclusive evidence
that the damage was caused through the fault of the Renter. In the event there is any damage to
the facility equipment, furniture, or park equipment, through the fault of the Renter, its staff, or
youth attending its program, the Renter shall pay all fees to cover the costs of repair.
3. CAMP RULES, REGULATIONS, AND TRAININGS: All Renter's camp staff
("Camp Staff') are required to pass a level 2 background check. Any Camp Staff that fail said
background check are prohibited from working at the Facility under this Agreement. A list or
description of all staff qualifications, trainings, and prescreening is attached as Exhibit "C." A
description of camp rules and regulations will be provided to the Village Recreation Supervisor.
At all times Renter will ensure these rules and regulations are followed. Renter agrees to provide
Village residents priority registration, including early registration and reduced cost registration.
Camp attendees will be dropped off and picked up in a car line style. Camp Staff will be
responsible for the security and safety of the youth at all times during this process and must have
a staff member available to walk the youth into the building at drop off time. Parents are prohibited
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from entering the Facility at this time, and it is the responsibility of the Camp Staff to enforce this
rule. All Camp Staff will park in the parking lot across the street from the Facility on Seabrook
Road.
4. TERM; TERMINATION; NOTICE: This Agreement shall be for a term of
fl IiVCGkS , commencing on ' W M 311 ;Oa'- and ending onp}?-
This Agreement may be terminated without cause by either party upon 60 days written notice to
the other party. This Agreement may be terminated for cause for (i) either party's failure to comply
with the material terms of this Agreement, or (ii) any representation, guarantee, or warranty made
by the other party in this Agreement or any of its exhibits proving to have been incorrect or false
in any material respect when made. In the event that either party wishes to terminate this
Agreement for cause, that party must give the other party written notice of the alleged cause for
termination and seven 7) dam to cure the alleged cause for termination.
Village
Renter
Village of Tequesta
Spovets"rrc.
345 Tequesta Drive
q 2g TrMc,IG50e CWr+
Tequesta, FL 33469
W&Y-6 , P
Attn: Greg Corbitt, Director
Parks and Recreation
5. INSURANCE: The Renter shall provide proof of workman's compensation insurance and
liability insurance in such amounts as deemed sufficient by the Village and shall name the Village
as an "additional insured" on the liability portion of the insurance policy.
6. INDEMNIFICATION: The Renter shall at all times indemnify, defend and hold harmless
the Village, its agents, servants, and employees, from and against any claim, demand or cause of
action of whatsoever kind or nature, arising out of error, omission, negligent act, conduct, or
misconduct of the Renter, its agents, servants, or employees in the performance of services under
this Agreement. Nothing contained in this provision shall be construed or interpreted as consent
by the Village to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in
Section'768.28, Florida Statutes.
7. RELATIONSHIP OF THE PARTIES: It is specifically understood that the Renter is
not an agent or employee of the Village. Both the Village and the Renter agree that this Agreement
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is not a contract for employment and that no relationship of employee —employer or principal —
agent is or shall be created hereby, nor shall hereafter exist by reason of this Agreement.
8. AMENDMENTS AND ASSIGNMENTS: This Agreement and all Exhibits attached
hereto constitute the entire Agreement between both Parties; no modifications shall be made to
this Agreement unless in writing, agreed to by both Parties, and attached hereto as an addendum
to this Agreement. The Renter shall under no circumstances sublease the Facility or allow any
other organization or individual use of the Facility without prior written consent of the Village.
9. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreement, the
prevailing party shall be awarded attorney's fees, including fees on appeal.
10. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed in
accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should
any dispute arise with regard to this Agreement.
11. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the Renter
must keep and maintain this Agreement and any other records associated therewith and that are
associated with the performance of the work described in Scope of Services. Upon request from
the Village's custodian of public records, the Renter must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A Renter who fails
to provide the public records to the Village, or fails to make them available for inspection or
copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Section
119.0701, Florida Statutes, and other penalties under Section 119.10, Florida Statutes. Further,
the Renter shall ensure that any exempt or confidential records associated with this Agreement or
associated with the provision of services contemplated herein are not disclosed except as
authorized by law for the duration of the Agreement term, and following completion of the
Agreement if the Renter does not transfer the records to the Village. Finally, upon completion of
the Agreement, the Renter shall transfer, at no cost to the Village, all public records in possession
of the Renter, or keep and maintain public records required by the Village. If the Renter transfers
all public records to the Village upon completion of the Agreement, the Renter shall destroy any
duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the Renter keeps and maintains public records upon completion of the Agreement,
the Renter shall meet all applicable requirements for retaining public records. Records that are
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stored electronically must be provided to the Village, upon request from the Village's custodian
of public records, in a format that is compatible with the Village's information technology systems.
IF THE RENTER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE RENTER'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN
FOR THE VILLAGE, AT (561) 768-06859 OR AT lmewilliamsAteguesta.orij,
OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469.
12. HEADINGS: The headings contained in this Agreement are provided for convenience
only and shall not be considered in construing, interpreting or enforcing this Agreement.
13. SEVERABILITY: The invalidity or unenforceability of any provision of this
Agreement shall not affect the validity or enforceability or any other provision of this
Agreement and this Agreement shall be construed and enforced in all respects as if the invalid
or unenforceable provision is not contained herein.
14. WAIVER: No waiver by the Village of any provision of this Agreement shall be
deemed to be a waiver of any other provisions hereof or of any subsequent breach by the Renter
of the same, or any other provision or the enforcement hereof. The Village's consent to or
approval of any act requiring the Village's consent or approval of any act by the Renter shall
not be deemed to render unnecessary the obtaining of the Village's consent to or approval of
any subsequent consent or approval of, whether or not similar to the act so consented or
approved.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first above written.
WITNESSES:
T , c4v-�
By:
2��,j A) �S C, F- t z�
(Corporate Sea]) � L
5
ATTEST:
DATE: I—Al--ouga
Lori McWilliams, MMC
Village Clerk
SEAL
.INCORPORATED
'VE4,�
[VILLAGE SEAL]
NAME OF COMPANY
(PROJECT NAME)
DATE:
VILLAGE OF TEQUESTA
DATE: 1-13—ofba1a
C:fp"_��
Frank D'Ambra, Mayor
Name of Person at Company Responsible for Signing
Title
Exhibit "A"
Activity Proposal Form
Camps
Your Name c')eyAnks
Company Name �AIMY, �Y)L
Contact Phone Number '3�� -1 �� S44-1
Contact E mail d1 (A f-�\en
Title of Camp
Description of camp:
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S�C:Cer► � c�
G a �re1oo i v eO\j \ vro►n�n�?x�" wax <- � o'h c g
Preferred start date NVIM 9 ►, POD a
Preferred end date LbUlb1- 5,
Preferred Room (:Umrfk,,jurn k RVV—,
Times camp will meet
Ages of campers — I 4 « old
Exhibits "B" & "C"
Sportstyme for the Village of Tequesta
Playground Supervision -
All coach protocols will be followed by Sportstyme coaches whether inside or outside. A sight line needs
to be maintained at all times with the individual coach's play group. All coaches need to maintain a head
count of their individual group. All bathroom breaks will be done on the buddy plan. In case of
inclement weather, the group will be moved to a safe place immediately.
Interview Process
All coach candidates will fill out an application and be interviewed by administrative staff. An emphasis
will be made on experience, working with children, and love for children more than sports. All applicants
will provide references. If hired, all coaches attend a pre -camp training session with our Program
Director who goes over the rules of the camp and responsibilities of our coaches. All coaches are
fingerprinted and background checked to meet summer camp guidelines. All coaches are CPR and first
aid certified.
i
Introduction
Welcome to SportsTyme
The material outlined in this handbook was the work of many great coaches who shaped SportsTyme into
the program it is today. SportsTyme has been operating for 19 years, and during that time, our coaches
have positively impacted the lives of thousands of young people. I should know. I was one of those young
people.
I attended SportsTyme back in 2003 as a shy kid filled with anxiety about school. For the next several
summers, Coach Keith and Coach Dan taught me to laugh, shout, chant, and play. While I can't remember
the names of the friends I made attending SportsTyme, I do remember the coaches.
Kids rarely get to see adults have fun. Maybe that is because some adults have forgotten how. At
SportsTyme, things are different. SportsTyme is a place where the young and the young -at -heart come
together to have fun. No textbooks. No grades. No standardized tests. No strict curriculum or big
expectations.
Have a safe, fun, and fruitful summer.
Sincerely,
Coach Josh
How to read this handbook
As you read this handbook, you'll come across sections labeled Mandatory. Mandatories are very
important to the program because they help fulfill requirements set forth by the American Camp Association
(ACA) .
Aside from Mandatories, you'll also find our Best Practicescontained within. Best Practices are
suggestions rather than requirements. We collect and expand our best practices every year, based on coach
surveys and feedback.
Please set aside 15-20 minutes to read this entire handbook in one sitting. The end of this handbook
includes a detachable "cheat sheet" to help you retain and easily review what you have learned, but do not
only read that. Context is everything.
Legal Disclaimers
All rights reserved. The material contained in this handbook may not be shared, reproduced or distributed, in
whole or in part, without the prior written permission of SportsTyme Affiliated INC.
Nothing contained in this handbook is intended to, nor does it create a contract of employment for any specific
duration. Employment can be terminated with or without cause and with or without notice at any time at the
option of either you or the company. No employee of the company has the authority to enter into any
agreement for employment for any specified period of time or to make any agreement contrary to the foregoing.
Curriculum (CR)
The goal of our curriculum is to create a
relaxing environment where kids can gain
confidence, learn new sports, and make
friends. As coaches, it is our responsibility to
implement this curriculum by consistently
applying the Mandatories laid out in this
section.
CR. 1 Electronic Device Policy for Campers
Mandatory
Campers can bring cellphones and other personal electronics to camp: however, they are only allowed to be
used during unstructured parts of the day, which includes open gym, snack, and lunch breaks.
Campers who abuse this privilege by using their devices during structured activities, or using it for
inappropriate behavior, should have their privileges revoked.
How You Will Demonstrate Compliance
• Campers can only use electronic devices during unstructured parts of the day.
CR. 2 Rules of Respect
Mandatory
"Do unto others as you would have them do unto you." At SportsTyme, the Golden Rule informs our Rules of
Respect. The Rules of Respect are as follows:
• Respect Each Other
• Respect the Coaches
• Respect the Equipment
• Respect the Environment
By reciting the Rules of Respect every day, we communicate our expectations for campers and reinforce
those expectations.
How You Will Demonstrate Compliance
• Memorize and recite the Rules of Respect with campers every morning.
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CR. 3 Discipline Procedure — "3 Strike Rule"
Mandatory
When a child breaks a Rule of Respect, we follow our discipline procedure to ensure that bad behavior is not
allowed to continue.
Every camper receives a wristband at the start of the day, which they are required to wear until they leave.
The wristbands keep parents informed by showing them at -a -glance how their child is behaving at camp.
1. The first time a child breaks a Rule of Respect,
they get an "X" on their wristband.
2. The second time a child breaks a Rule of
Respect, they get their wristband taken away.
3. The third time a child breaks a Rule of
Respect, the coach fills out a Behavior Report
Form (see CR. 4) and gives it to the director.
Best Practices
After marking a wristband with an "X," or taking it
away from a camper, ask the group which Rule of
Respect was broken. By doing this, we achieve two
things:
1. We reinforce learning by having campers recite the rule.
2. We show the campers that breaking a Rule of Respect has real consequences.
How You Will Demonstrate Compliance
• Consistently enforce the 3 Strike Rule among campers by carrying a pen or sharpie.
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CR. 4 Behavior Report Form
Mandatory
If a child displays a repeated pattern of misbehavior by getting their wristband taken away, a Behavior Report
form must be filled out and given to the director. Ask your director where forms are located.
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BEHAVIOR REPORT
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Best Practices
Filling out Behavior Report Forms is never fun, but it is necessary. If you have a child in your group who is
consistently misbehaving and the parents never find out about it, then you are at fault, not the child. If you fill
this form out, be sure to give it to your director as soon as possible. They will make sure it makes it home.
How You Will Demonstrate Compliance
• Fill out Behavior Report Forms when needed and give it to your director.
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Code of Conduct (CC)
At SportsTyme, we teach our campers a philosophy of respect, but we can't champion that philosophy
unless we practice it ourselves. We must create a working environment where mutual respect can grow and
flourish. In this section, we will highlight what it means to be a responsible member of the team.
CC. 1 Availability & Hours
Mandatory
Work schedules are managed by the director using an online platform called 'When I Work.' It is vitality
important that you check camp dates on the SportsTyme website and submit for time -off you might need
before the season starts. Time -off requests submitted after the season starts are subject to director approval.
• View camp dates by location:
httl2://spgrtstymecamps.com/camU:info/
• How-to: Request Time -off on PC/MAC:
httpsT//heI//help.wheniwork.com/articles/requesting-
time-off-computer/
• How-to: Request Time -off on Android:
I ittos://help.wheniwork.com/articles/requesting
time -off -android/
• How-to: Request Time -off on iPhone:
htt sp //help.wheniwork.com/articies/reouestinQ-
time-off h�� one-ipad/
How You Will Demonstrate Compliance
• Submit time -off requests via When I Work for director approval.
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CC. 2 Basic Clock-in/Clock-out Etiquette
Mandatory
It is every coaches' responsibility to check When I Work and adhere to the schedule by arriving on -time for
their shift each day, Inform the director before leaving at the end of each shift if they are still on campus.
How You Will Demonstrate Compliance
• Arrive for work on time and notify the director before leaving at the end of each shift if they are on
campus.
CC. 3 Break Time
Mandatory
Every coach working a full shift (8.5 hours) is required to take a 30-minute break each day. This break is
unpaid, so you are welcome to come and go from the campus as you please. Ask your director when your
break is scheduled.
How You Will Demonstrate Compliance
• Know when your 30-minute break is scheduled.
CC. 4 Electronic Device Policy for Staff
Mandatory
WARNING: Bring electronics to camp at your own risk. You and you alone will be responsible for damages,
replacements, or repairs of any kind. Coaches who bring their cellphone to camp must also abide by the
rules outlined below:
✓ The only time a coach can use a phone within eyesight of a camper or parent is if he or she is using
it for something directly camp related.
✓ The only time a coach can use their phone for recreation is during their allotted 30-minute break
(see CC. 3).
How You Will Demonstrate Compliance
• Only use a phone within eyesight of a child/parent if it is for something directly camp related.
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CC. 5 Dress Code & What to Bring
Mandatory
Coaches are required to wear a SportsTyme shirt,
close -toed shoes. and shorts every day. Use
common sense when choosing clothing
appropriate to a childcare setting.
Coaches who want to get wet on water day should
bring their bathing suit, but they need to arrive at
camp wearing their SportsTyme shirt.
Best Practices
We recommend bringing a whistle to camp. Why?
Because a coach who utilizes a whistle correctly never has to raise their voice.
For example, before starting your first activity on Monday, let your group know that whenever they hear the
whistle blown three times, everyone needs to freeze. Suddenly, getting quiet is a fun game. Practice this
game a few times until your group gets the idea.
How You Will Demonstrate Compliance
• Adhere to the dress code.
CC. 6 Staff -to -Staff Communication
Mandatory
For the safety of our children and fellow staff members, all coaches must carry a two-way radio while on
campus (provided). Radios keep the team in constant contact for the day-to-day stuff, as well as
emergencies. Camp emergencies include, but aren't limited to:
• Missing Child
• Camp Intruder
• Severe Weather
• Major Injury or Medical Issue
How You Will Demonstrate Compliance
• Always carry a two-way radio.
E
CC. 7 Staff -to -Parent Communication
Mandatory
If a parent needs to be contacted (emergency or not), please alert your director. Unless your director gives
you explicit instructions to the contrary, contacting a parent is their responsibility.
How You Will Demonstrate Compliance
• Do not contact a parent without permission from the director.
CC. 8 Equal Distribution of Workload
Mandatory
Coaches need to support fellow staff members by sharing the workload. Coaches need to take turns sharing
responsibilities, so no one coach carries the team.
Best Practices
If you find yourself melting into the background while other coaches take the lead, be more proactive by
offering help. Conversely, if you find yourself continually taking the lead, you should step back and encourage
your fellow coaches into more active roles.
How You Will Demonstrate Compliance
• Support fellow staff members, so work feels equally distributed.
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CC. 9 Coach Participation
Mandatory
Coaches need to engage during structured and unstructured activities actively. Kids need guidance and
should not be left alone to figure things out on their own.
• Coaches should play alongside campers, not sit on the sidelines, and this includes both structured
and unstructured time, such as open gym.
• If a child is sitting out, go out of your way to make him or her feel welcome and included. Make
things fun for campers, which is particularly important during unstructured time (open gym).
Best Practices
While it is true that the director sets the activity
schedule, coaches have a lot of control over how
each activity is played. The best coaches can
sense when campers are not engaged, and they
use their creativity to put a spin on things. For
example, tell campers that the first person to hit
a bullseye in archery wins candy. Or put a spin
on a soccer game by pitting the boys against the
girls (with the coach playing on the weaker
team) . The only limit to an activity is your
imagination!
How You Will Demonstrate Compliance
--
1
it
• Do not sit unless campers are sitting, and actively engage with campers during structured and
unstructured time.
CC. 10 Sensitive Issues / Profanity Policy
Mandatory
Kids are curious by nature and are prone to bring up topics on sensitive issues: smoking, drugs, tattoos,
body piercing, sexuality, dating, politics, death, horror stories, divorce, and personal lives of staff members,
Coaches need to be proactive in shutting these conversations down. They have no place at camp, and
neither does profanity.
SportsTyme is a Christian program, and we are immensely proud of that fact: however, certain topics are
better left for the home or church. Coaches are not permitted to conduct alter calls, discuss the afterlife
(heaven or hell). The devotional curriculum is the responsibility of our camp directors, not the coaches.
How You Will Demonstrate Compliance
• Stop campers from using profanity or engaging in sensitive/inappropriate discussions.
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CC. 11 Sexual Harassment
Mandatory
If you or a fellow team member is the target of sexual harassment, we want to know about it. Contact either
your camp director or the camp owners directly to submit your complaint. You can choose to remain
anonymous.
How You Will Demonstrate Compliance
• Submit sexual harassment complaints to either the director or camp owners.
CC. 12 Staff Write-up Procedure
Mandatory
It is each coaches' responsibility to ensure they are fulfilling the mandatories outlined in this handbook. Any
staff member who is not meeting their responsibility to the team is subject to a write-up. A write-up usually
comes from a director after a verbal warning. A formal write-up may become grounds for dismissal, especially
if the pattern of misconduct continues.
How You Will Demonstrate Compliance
• Uphold the Coach Handbook and fulfill camp duties to avoid a write-up.
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Safety Policies and Procedures (SP)
Safety is our top priority.
SP.1 Headcounts
Mandatory
Once coaches are assigned a group, it is their responsibility to ensure that no child wanders off without
supervision. All coaches must take a headcount to establish the number of kids in their group, and then
recount their kids before each activity.
If you perform a headcount and find you are missing a child, please stay with your group and contact your
director for assistance.
How You Will Demonstrate Compliance
• Perform a group headcount at the start of the day, and again before each activity.
SP, 2 Hydration
Mandatory
Keep your group hydrated. Coaches need to encourage campers to
bring their water bottles to each activity by having structured water
breaks throughout the day.
How You Will Demonstrate Compliance
• Have campers take regular water breaks.
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SP. 3 Bathroom Procedure
Mandatory
When monitoring bathroom breaks, coaches must make sure that privacy is always maintained. If kids are
misbehaving in the bathroom, then call them outside and deal with it there, Never accompany a camper to
the bathroom alone (see SP. 4).
Best Practices
If you are leading a group of younger children (5-8) be sure to take regular bathroom breaks (preferably
between each activity). Younger children are less attuned to their bodies, but a child says they must go right
away, take their word for it. It is better not to risk an accident.
For older campers (9-13), you do not need to take regular bathroom breaks. We have enough meal breaks
throughout the day that they typically do not need one. If an older camper needs to go immediately, you may
send them using the buddy system. Make sure campers are not gone too long. Kids like to cause trouble in
the bathrooms, where they know adults are not watching. Call your director if you need assistance.
How You Will Demonstrate Compliance
• Make sure privacy is maintained for campers while monitoring bathroom breaks.
SP. 4 One -on -One Policy
Mandatory
Coaches should never place themselves in a situation where they are one-on-one with a camper. If a coach
needs to address a camper one-on-one, they need to make sure it is within eyeshot of another coach or
group.
Best Practices
If you need to escort a child to the bathroom, or someplace other people won't be around, ask the child to
bring a friend or two with them. As always, call your director if you need assistance.
How You Will Demonstrate Compliance
• Never create a situation where you are entirely alone with a camper.
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SP. 5 Safety Certifications
Mandatory
It is every staff member's responsibility to obtain required ACA certifications and to keep those certifications
current; otherwise, you will not be allowed to coach at SportsTyme,
• First -Aid Certification
• CPR/AED Certification
How You Will Demonstrate Compliance
• Obtain certification in First-Aid/CPR/AED and keep it current.
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Emergency and Medical Procedures (EM)
Knowing our emergency and medical procedures will help keep you, your kids, and your team prepared for
the unexpected.
E M . 1 Intruder & Active Threats
Mandatory
If there is an adult on campus who is not accompanied by a coach, and you do not recognize him or her as
a school administrator, approach immediately, or alert your director. It is everyone's responsibility to stay
vigilant for potential intruders and active threats.
How You Will Demonstrate Compliance
• Identify adult visitors who are not accompanied by a coach and contact the director about any
suspicious activity occurring on or around campus.
EM. 2 Injuries/Illness
Mandatory
Coaches can and should treat campers for minor scratches. bumps, and bruises sustained during camp.
Coaches are encouraged to use their best judgment and training in healthcare matters, and always err on the
side of caution. Do not attempt anything outside our scope to handle. Ask the director where first -aid kits are
located and do not hesitate to ask for assistance.
sportsTyme does not retain an on -site nurse. In the event of a significant injury, coaches should do
everything in their power to aid and assist. Coaches should use their best judgment and contact emergency
services if they believe that time is of the essence. Coaches also need to contact the camp director as soon
as the situation allows. In the event of any injury or illness, coaches must complete an Accident -Injury Form
(see EM. 3).
How You Will Demonstrate Compliance
• Use your best judgment and training to aid and assist with injuries/illness
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EM. 3 Accident -Injury Report Form
Mandatory
For injuries big or small fill out an Accident -Injury Report Form. Also, if a child gets hit by another child fill out
a form, It is better if a parent hears of an incident from us directly. The director knows where these forms are
located. Give completed forms back to the director so they can send it home.
sp�*RqV
'LL)
ACCIDEnT—InjURY REPORT)
Camper Name: k�"
Coach Name: i j ,C I i
I ype of Injury/Illness:
Date & Time of Injury/Illness: f I V••
Placc ofInjury:
Fxplanation: ,�ph�lh�l { 1� C.. 1 V. IocdIt`t_'
�' � l �• 1� � klO W L �-� GAS 1 +� � �->y.� }r t r.. Ix� � 1 .
Treatment given: L C �f0.hP6 i i Nc z"( cc, P' j
Coach Signature:
`.011.: this Accident -Injury Report is for record purposes only and dtvs not con..n:,rc ;•'•.• •,�,���• •.•�•��•
hahility on the part of spons I yme cx any employee thLwof.
How You Will Demonstrate Compliance
• For injuries big or small, fill out an Accident -Injury Report Form and give it to the director.
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EM. 4 Weather and Natural Disasters
Mandatory
If weather conditions and the like become a concern during camp, please contact the director. In the event of
a thunderstorm or other more extreme weather event, calmly move your group to safety first, then contact
the director. Safe locations include a cafeteria or gym (away from windows).
How You Will Demonstrate Compliance
Keep campers safe from bad weather conditions by moving them to safety and contacting the
director.
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Coach Handbook Cheat Sheet
Curriculum
• CR. 1 Campers can only use electronic devices during unstructured parts of the day.
• CR. 2 Memorize and recite the Rules of Respect with campers every morning.
• CR. 3 Consistently enforce the 3 Strike Rule among campers by carrying a pen or sharpie.
• CR. 4 Fill out Behavior Report Forms when needed and give it to your director.
Code of Conduct
• CC. 1 Submit time -off requests via When I Work for director approval.
• CC. 2 Arrive for work on time and notify the director before leaving at the end of each shift if they are on
campus.
• CC. 3 Know when your 30-minute break is scheduled.
• CC. 4 Never use a phone within eyesight of a child/parent unless placing a 9-1-1 call or checking the time.
• CC. 5 Adhere to the dress code.
• CC. 6 Always carry a two-way radio.
• CC. 7 Do not contact a parent without permission from the director.
• CC. 8 Support fellow staff members so work feels equally distributed.
• CC. 9 Do not sit unless campers are sitting, and actively engage with campers during structured and
unstructured time,
• CC. 10 Stop campers from using profanity or engaging in sensitive/inappropriate discussions.
• CC. 11 Submit sexual harassment complaints to either the director or camp owners.
• CC. 12 Uphold the Coach Handbook and fulfill camp duties to avoid a write-up.
Safety Policies and Procedures
• SP. 1 Perform a group headcount at the start of the day. and again before each activity.
• SP. 2 Have campers take regular water breaks.
• SP. 3 Make sure privacy is maintained for campers while monitoring bathroom breaks.
• SP. 4 Never create a situation where you are entirely alone with a camper..
• SP. 5 Obtain certification in First-Aid/CPR/AED and keep it current.
Emergency and Medical Procedures
• EM. 1 Identify adult visitors who are not accompanied by a coach and contact the director about any
suspicious activity occurring on or around campus.
• EM. 2 Use your best judgment and training to aid and assist with injuries/illness.
• EM. 3 For injuries big or small, fill out an Accident -Injury Report Form and give it to the director.
• EM. 4 Keep campers safe from bad weather conditions by moving them to safety and contacting the director.
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Camp Directory 2021
• Main Office Customer Service 407-878-1590 / infoansportstymecamps.com
• Cursi, Beth Heathrow Director 407-710-0004 / bethcursi7l tcgmail.corn
• Cursi, Joe I Winter Springs Director 1 407-710-0346 / malkin28025(dyahoo.com
• Yebba, Doris Community Outreach 406-461-9946 / doris(dsportstymecamps.com
• Yebba, Josh Operations Manager HR 1 423-321-9658 / iosha(,sportstymecamps.com
• Yebba, Scott Accounting I Leasing 407-878-1590 txt-only / scottCQsgQrtstymecamj2s.com
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