HomeMy WebLinkAboutDocumentation_Regular_Tab 22_2/10/2022Agenda Item #22.
Regular Council
STAFF MEMO
Meeting: Regular Council - Feb 10 2022
Staff Contact: Matthew Hammond, Utilities Department: Utilities
Director
RESOLUTION NO. 05-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA AUTHORIZING THE WRITE-OFF OF UNCOLLECTIBLE AND INACTIVE
WATER UTILITY ACCOUNTS AS IDENTIFIED IN EXHIBIT "A"; AUTHORIZING AND DIRECTING
THE VILAGE MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE SUCH WRITE-OFFS;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
The Village Water Enterprise Fund (Water Fund) is funded solely through the rates and fees charged
for the service provided. Customers are billed in arrears monthly for the potable water used the previous
month with payment due within 30 days. While a vast majority of customers promptly pay on time, a
small percentage pay late or not at all. The collections process for the small percentage of delinquent
customers includes the assessment of a late fee, phone calls, letters and ultimately terminating service
to the customer. After all of these efforts have been exhausted for an extended period of time the
remaining uncollectable accounts are written off the books from an accounting perspective and are
typically collected through the lien -search process when a property is sold.
Uncollectable accounts in the Water Fund have not been reviewed and cleaned up since prior to 2017.
Over the past 6 months, Utilities staff have attempted to contact each delinquent account holder (most
of them past customers). The complete list of remaining delinquent accounts was reviewed with the
Finance Department and a list of 71 accounts, totaling $9,781.06, is recommended to be written off
(Exhibit A with Resolution 05-22). These accounts are all in excess of 3-years delinquent. Moving
forward, these accounts will be reviewed and uncollectable accounts recommended to be written off
presented to the Council annually.
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
POTENTIAL MOTION / DIRECTION REQUESTED:
Resolution 05-22 - Utility Write Offs
Fxhihit A_ada
Page 202 of 243
Agenda Item #22.
RESOLUTION NO. 05-22
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA AUTHORIZING THE WRITE-OFF OF
UNCOLLECTIBLE AND INACTIVE WATER UTILITY ACCOUNTS AS
IDENTIFIED IN EXHIBIT "A"; AUTHORIZING AND DIRECTING THE
VILAGE MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE SUCH WRITE-OFFS; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES.
WHEREAS, the Village of Tequesta, through its Water Utility Department, has
attempted collection of 71 inactive but outstanding water utility accounts totaling
$9,781.06 as listed on the attached Exhibit "A"; and
WHEREAS, said uncollectable and outstanding closed water utility accounts
have been closed since between 2014 and 2018 and are all in excess of three (3) years
delinquent; and
WHEREAS, the Village of Tequesta Finance Department recommends that the
Village Council approve the write-off of said uncollectable and closed water utility
accounts for accounting purposes; and
WHEREAS, the Village Council hereby approves the write-off of 71 closed,
delinquent water utility accounts in the total amount of $9,781.06 upon the request of
the Village's Water Utility Department and the recommendation of the Village's Finance
Department.
NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, FLORIDA:
Section 1: The foregoing recitals are hereby ratified and confirmed as being true
and correct and are hereby made a part of this Resolution.
Section 2: The Village Council of the Village of Tequesta, Florida hereby
authorizes the write-off of 71 inactive but outstanding water utility accounts totaling
$9,546.56 as listed on the attached Exhibit "A", said unpaid accounts having been
determined to be uncollectible by the Village Water Utility Department following diligent
but unsuccessful collection , and it being the recommendation of the Village Finance
Department that such uncollectible and outstanding closed water utility accounts be
written off for accounting purposes.
Page 203 of 243
Agenda Item #22.
Section 3: The Village Manager is hereby authorized and directed to all things
necessary to effectuate these write-offs.
Section 4: This Resolution shall take effect immediately upon adoption.
Page 204 of 243
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