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HomeMy WebLinkAboutMinutes_Recreation_4/10/2019MINUTES VILLAGE OF TEQUESTA COMMUNITY CENTER ADVISORY COMMITTEE April 10, 2019 CALL TO ORDER AND ROLL CALL The meeting was called to order at 5:30 p.m. by Village Clerk Lori McWilliams. Present were Community Center Advisory Committee Members: Frank D'Ambra, Tracy Kerwin, Julia Woertz, Chris Deragon and Liz Schauer. Also present was Acting Village Manager Jim Weinand, and Village Attorney Keith Davis. 1. Review of Committee Purpose, Scope and Authority, and Procedural and Ethical Laws Village Attorney Keith Davis reviewed the Resolution and functions of the committee, the Sunshine Laws, Roberts Rules of Order, public record laws, voting conflicts and gift laws. z. Member Introductions Village Clerk McWilliams asked each committee member to introduce themselves and note who appointed them to the committee. 3. Appoint a Committee Chair Member Schauer moved to appoint Frank D'Ambra as Committee Chair, seconded by Member Kerwin; motion carried unanimously 5-0. 4: Appoint a Committee Vice -Chair Member Woertz moved to appoint Liz Schauer as Vice -Chair, seconded by Member Deragon; motion carried unanimously 5-0. 5. Review of Work and Survey's Completed To -Date a. Community Center Work Chronology o Community Center RFP o HOA Meetings o Surveys p Draft Site Pian_c !�:ashrn'+fi aLmd O..v.,n,+.l.:.. .. .',... k, I_ c_4: �... .... wl.vv. .at ��,. t\Vf��G-iiiiUi Qiil.rG f-C,t,i t� iU4.Cl tl SSn-5d Chair D'Ambra provided a detailed overview of what the design team had done to - date and how it progressed - including, open houses, various surveys, and home owner association meetings. He discussed how the process had moved the proposed center from Seabrook Road to the current community center site. He noted there had been overwhelming support for a new community center. Member Kerwin stated she attended the open house and supports a new community center, however was concerned there was not enough public information available on the current usage of the center, its finances, capacity, revenues, expenditures, costs, maintenance costs, current budget and operating per forma. She would like to see a case statement on future usage. Chair D'Ambra advised the Community Development Director, Nilsa Zacarias, was working on a Needs Assessment and Acting Manager Weinand believed it would be available prior to the next meeting. 6. Discuss Committee Direction and Tasks Chair D'Ambra explained the role of the committee was to gather community input by June 1, 2019 and return to Council with a data driven objective recommendation. He discussed the next step would be Phase 2 and engaging the architects for final blueprints and schematics, generate an RFP (request for proposal) and obtain a firm price to build. He noted some elements would not come into play until Phase 2, which would happen after this committee sunsets. He explained the committee was tasked with obtaining community information and deciding if they felt Council should move to step two and bring that data back to Council. Member Deragon noted he was concerned that the plans changed several times and would like to offer a digital survey to residents. Vice -Chair Schauer commented on the surveys provided in the packet backup and felt they were intimidating and she voiced concern the skate park was being removed. Chair D'Ambra explained there were two versions — one with the skate park and one without it. Vice -Chair Shauer complimented Mr. Corbitt on doing a phenomenal job and noted senior citizens were intimidated by the internet. She mentioned building a two-story community center where the old building sits with mutual parking next door and at Good Shepherd. Attorney Davis commented on shared parking agreements and noted there were limitations. Member Kerwin advised shared parking needed to be a part of the Needs Assessment. She proposed having a case developed with benefits and costs — something concrete in writing to communicate to the residents. Chair D'Ambra commented on ways to gather community information effectively: • Hold meetings at the recreation center every Saturday for five -six weeks and encourage residents to talk to the committee. Approach the real estate community and see what they think from a sales perspective. Touch every household and do a mailing and provide two surveys in each mailing Detailed discussion ensued regarding a potential survey. Member Kerwin again asked to determine where the gaps were in the activities provided and if it was built — who would come? She would like to see what other communities have done. Additionally, she felt a June 1 deadline was aggressive and suggested a time extension. The committee asked the Clerk who would gather materials from other communities and Clerk McWilliams explained that would be the committee's responsibility. 7. Set Meeting Date Schedule The next meeting was scheduled for April 22, 2019 at 5:30 p.m. in the Village Hall Conference Room. It was agreed Ms. Zacarias would present on the Needs Assessment, Mr. Corbitt would attend to address current programming, current conditions, challenges, vision, finances including current budget, revenues and expenditures, maintenance costs, and operating per forma. Additionally, the Village Attorney would provide shared parking agreements for review. ADJOURNMENT Vice -Chair Shauer moved to adjourn the meeting at 7:15 p.m., seconded by Member Deragon, motion carried unanimously 5-0. Respectfully submitted. (Lmu,;2 Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.