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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_5/12/2022Agenda Item #3. MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL MARCH 10, 2022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Frank D'Ambra at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Frank D'Ambra, Vice -Mayor Kyle Stone, Council Member Laurie Brandon, Council Member Molly Young, and Council Member Aaron Johnson. APPROVAL OF AGENDA MOTION: Vice -Mayor Stone made a motion to approve the agenda; Council Member Brandon seconded the motion. Carried unanimously 5-0. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Younq AGENDA ITEMS 1. Presentation of the Abby Brennan Mayor Award Mayor Frank D'Ambra presented the Abby Brennan Mayor Award to Village resident Vince Arena. He was a strong advocate for the new Recreation Center, a former Council Member, and long time Village resident. Mr. Arena thanked his family, the residents, and the employees of the Village of Tequesta for their continued education and support. 2. COUNCIL OATHS OF OFFICE - Seat 1 Frank D'Ambra - Seat 3 Laurie Brandon - Seat 5 Aaron Johnson Agenda Item #3. Village Clerk Lori McWilliams administered the Oath of Office for Council Members Frank D'Ambra, Laurie Brandon and Aaron Johnson. 3. VILLAGE COUNCIL REORGANIZATION Mayor 1. Call for Nominations 2. Election Vice -Mayor 1. Call for Nominations 2. Election Village Attorney Keith Davis opened the floor to nominations for Mayor. Current Mayor Frank D'Ambra nominated Council Member Molly Young, who accepted the nomination. Council Member Laurie Brandon nominated Vice -Mayor Kyle Stone who declined the nomination. MOTION: Attorney Davis called for a vote on Mayor Frank D'Ambra's nomination of Council Member Molly Young for Mayor during the 2022/2023 term. Motion carried unanimously 5- 0. Attorney Davis opened the floor for Vice -Mayor nomination. Council Member Laurie Brandon nominated Vice -Mayor Kyle Stone to retain his position as Vice -Mayor for the 2022/2023 term. Vice -Mayor Stone accepted the nomination. MOTION: Attorney Davis called for a vote on Vice -Mayor Kyle Stone's nomination as Vice - Mayor for the 2022/2023 term. Motion carried unanimously 5-0. 4. COUNCIL REMARKS - Mayor - Vice -Mayor - Council Members Mayor Young was humbled by the nomination and thanked Council for their vote of confidence. Council Member D'Ambra was excited to see Mayor Young in the leadership role. Vice -Mayor Stone thanked Council Member D'Ambra for his service as Mayor and looked forward to assisting Mayor Young. ADJOURNMENT The meeting was adjourned at 6:16 PM. Agenda Item #3. MOTION: Vice -Mayor Stone made a motion to adjourn the meeting; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #3. (Approved) MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL MARCH 22, 2022 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Council Member Laurie Brandon, and Council Member Aaron Johnson Absent were: Vice -Mayor Kyle Stone, Council Member Frank D'Ambra AGENDA ITEMS 1. Discussion on Charter Review Board Proposed Charter Changes and Proposed Ballot Questions Charter Review Board Members present were Chair Abby Brennan, Vice -Chair Kimberly Kraft, Member Gary Vonk, Member Marcia Nielson and Member David Hudson. Council agreed on the housekeeping changes of the charter and did not discuss further. Council Members reviewed terms and term limits. They agreed on the three-year terms and debated between a two or three term limit. Chair Brennan detailed the Charter Review Board's rational on the two -term limit. Council was in consensus on the one-year Village residency requirement to run for office. Village Attorney Keith Davis reminded Council they were not deciding on the changes themselves, but instead what changes, if any, should appear on the ballot for voters to vote on. Council was not obligated to accept revisions or accept them in the form they were presented. Attorney Davis would work on packaging of ballot questions and provide to Council for review. Council debated drawing lots and questioned if other municipalities enact drawing lots for elections. Attorney Davis explained it was in State law and legally recognized, he further Agenda Item #3. (Approved) stated run-off elections were expensive and this was becoming more acceptable. Drawing lots was only used for a true tie. Clerk McWilliams reiterated the expense of a run-off election and explained it was not a budgeted item. Council Members reviewed appointing a Council Member if a vacancy occurred. Council Member Johnson was concerned with having an even number of Council Members. Attorney Davis explained an even number of members was allowed, but did provide a danger of tie votes on items. Council Member Johnson and Mayor Young agreed to let the recommendation as written go to the ballot for residents to vote. Council discussed the abolishment of Police and Fire as a referendum and agreed it should go to residents for a vote. Mayor Young asked if the Board discussed the sale of Village owned land. The Board stated they did discuss it and decided, due to the quick turnaround of purchases and sales, not to pursue it. Council Member Brandon questioned if buying and selling could be segregated. Attorney Davis was not aware of any referendums for the purchasing of land and detailed the steps that needed to be taken to sell land. Manager Allen also explained land usage to remain in compliance with the comprehensive plan of the Village. Due to the absence of Council Members, an additional workshop was agreed upon. Ms. Patricia Watkins of 167 River Drive informed Council of an appointment that occurred during her time on Council. She would research the history of that turnout, detailing if the appointed person successfully ran during the next election. ADJOURNMENT The meeting was adjourned at 7:05 PM. MOTION: Council Member Brandon made a motion to adjourn the meeting; Council Member Johnson seconded the motion. Carried unanimously 3-0 (absent: Vice -Mayor Stone and Council Member D'Ambra). Respectfully submitted, Lori McWilliams, MMC Village Clerk Agenda Item #3. (Approved) Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #3. Draft MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL APRIL 4, 2022 6:00 PM CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:01 PM. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, and Council Member Aaron Johnson. AGENDA ITEMS 1. Discussion on Zoning District Requirements Community Development Director, Ms. Nilsa Zacarias provided a PowerPoint presentation to Council which included: density, future land use, zoning districts, site requirements, R-3 district specifications, other municipalities, design considerations, land use and urban design, and design considerations and guidelines. Council Member D'Ambra was interested in the possibility of "essential" or affordable housing within the Village. He felt that 18 units per acre could create an opportunity for such affordability. He was in favor of creating another zoning district to be used for this purpose. Council discussed density, design cohesiveness and requirements, landscape, and agreed that more information should be forthcoming after the charrette. Mr. Tom Bradford of 44 Chestnut Trail, commended Council for being proactive in having conversations about this now. He felt that the Rood property could possibly be used for mixed use. Density was not a big issue in his opinion if it was done correctly, using human scale. Mayor Young asked Ms. Zacarias to assist Council in identifying areas that were not being incorporated into the charrette process. Additionally, she would like details on costs for services offered by Ms. Zacarias's firm. Mayor Young would like to see a presentation, Agenda Item #3. Draft 2. which would include examples of possible improvements related to aesthetics and architectural guidelines, while remaining sensitive to legal implications. Discussion on Public Notices Ms. Zacarias reminded Council that the Village currently published notices for site plan reviews, variances, and special exception uses. The Development Review Committee (DRC) included departments such as: police, fire, building, etc. During the process, comments were provided to the applicant, and a resubmittal normally occurred. The process then moved on to the Planning and Zoning Board and finally went to Council for approval. The DRC was not currently advertising the meetings, as they were internal and technical in nature. Ms. Zacarias reported that other area municipalities advertised and posted site plan reviews, variances and special exceptions. They also installed a large sign on the property, noticing the upcoming meeting. Village code currently did not provide such language. Council agreed that the addition of signage would be a positive move for the Village. Attorney Davis offered clarification on the DRC process and indicated that reviews without motions being made or action being taken, were not included in the sunshine law. If action was being taken, and decisions made during the process, the sunshine law would go into effect. Minutes taken during DRC meetings could be topical in nature and not verbatim. Public comments were not necessary; however, individuals could reach out to Council with comments at any time. Attorney Davis would draft a proposed new process and would get it back to Council in May. 3. Discussion on the FY 22-23 Strategic Plan Manager Allen provided a power point presentation of the 2022-2023 Strategic Plan. Contained within the plan were: the mission, vision, organizational excellence, public infrastructure, economic development, safety family friendliness, sustainability, and environmental stewardship. Mayor Young felt the Village could improve on grant writing skills in order to become more successful in obtaining funding. Manager Allen would look into other engineering firms with grant writing abilities for future endeavors. Vice Mayor Stone suggested prioritizing goals, before discussing a reduction in millage rate. Additionally, he proposed the idea of having one public safety department as far as management was concerned, as he felt there was an overlap in administration positions. Council asked to bring the topic to a Workshop Meeting. Roundabouts on Country Club Drive were discussed as well as overdue bridge maintenance on the Tequesta Drive Bridge. Agenda Item #3. Draft Sidewalk improvement and maintenance program was to be analyzed further. Connectivity, as it related to the sidewalk area of El Portal and Tequesta Drive in the Tequesta Country Club, was still problematic. Additionally, the anticipated grant for the Tequesta Country Club area did not come through. A drainage project was also needed in the area and could tie into the sidewalk connectivity in the Country Club. Council agreed to keep building up emergency cash, while acknowledging infrastructure needs. Mayor Young asked for Manager Allen to report monthly on the feedback received from Council when they attended area governmental meetings. Reducing the millage rate was discussed, with the understanding that there were still major infrastructure issues to be funded. The goal would be to continue moving toward reducing the millage rate. An overall vision was needed in order to move forward with new biking and walking initiatives. Vice Mayor Stone had concerns regarding funding replacement infrastructures on an annual basis. He suggested moving the public works department to the water plant property, while creating a pocket park out of the public works property. Annexation was discussed as it related to new water service and new home ownership. Traffic issues on US Highway One were discussed, noting how residents would report issues such as traffic lights out of sync and traffic jams. Manager Allen would look into the problem and get back to Council. Mayor Young asked for a finalized operating plan for the Parks and Recreation Center, which would include policies and procedures. Council agreed to wait for the outcome of the Charrette to discuss further plans for greenspace and parks. The Environmental Advisory Committee (EAC) had asked for a tree canopy enhancement, adopt a tree program, and sustainability plan. Water system upgrades included stormwater and the Village hoped to obtain a grant with Jupiter on the Dover ditch project. Jeremy would send out a draft for Council comments and would place the 2022-2023 Strategic Plan on an upcoming agenda for approval. Agenda Item #3. Draft ADJOURNMENT The meeting was adjourned at 8:56 PM MOTION: Council Member Young made a motion to adjourn the meeting Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.