HomeMy WebLinkAboutAgreement_General_5/12/2022_Chen-Moore & AssocVILLAGE OF TEQUESTA
DATE: 03/28/2022
WORK AUTHORIZATION NO. CM STW21.01
PROJECT No. CM STW22.01 G/L CODE:
CHEN-MOORE PROJECT NO.: 492.006
13 IN 164RIIIIJ I ■ 0► 02
VILLAGE RFQ. NO.:
FOR CONSULTING SERVICES
PROJECT TITLE: Dover Ditch Water Quality Improvement Project
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020 between the Village of
Tequesta ("VILLAGE"), and Chen -Moore & Associates ("CONSULTANT") hereafter referred to
as the Agreement.
CMA shall provide engineering assistance with the design of water quality and bank
stabilization improvements along a stormwater conveyance ditch commonly referred to as
the Dover Ditch. The Dover Ditch is comprised of three distinct segments: Segment 1 —
approximately 370 linear feet from the Loxahatchee River to W Riverside Drive, Segment 2
— approximately 1,625 linear feet from W Riverside drive to Seabrook Road, and Segment
3 — approximately 725 linear feet from Seabrook Road to Venus Avenue. Of note, the
contributing area for the Dover Ditch includes portions within the municipal boundaries of
both the Village of Tequesta (Village) and the Town of Jupiter (Town). Because of this
configuration, the two entities share operation and maintenance costs associated with the
Dover Ditch and this project will require coordination with both municipalities.
This project — Phase I — deals exclusively with Segment 1, as highlighted in the figure
below. Segment 1 has experienced significant bank scour and sediment transport, and an
existing weir. The proposed improvements for Segment 1 include dredging of accumulated
sediment and installation of bank stabilization using Living Shoreline techniques to
improve nutrient removal prior to introduction into the Northeast Fork of the Loxahatchee
River, reduce sediment deposition, and provide higher quality habitat for native fish and
wildlife.
WORK AUTHORIZATION NO. CM STW21.01 1 of 3
The Scope of Services is comprised of the following tasks:
Task 1 — Data Collection
Task 2 — Draft Conceptual Plan
Task 3 — Final Conceptual Plan
Task 4 — Grant Application
Below is a description of the services included with each of these essential tasks:
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The following is a description of the services to be provided under this Task Order.
TASK 1— Data Collection
CMA will review available as -built records, field photographs, perform a site visit, and
review other available records to determine the best approach to re -grade the existing swale
and install the underdrain system. CMA will submit a Sunshine One Call design ticket to
determine the presence of underground utilities that may conflict with the proposed
improvements. CMA's sub -consultant (LIDBERG) will perform a property and topographic
survey of the project limits. CMA will contact vendors regarding potential bank stabilization
technologies that can be implemented as part of the project.
A meeting will be held to review the findings and discuss issues or concerns. CMA will
provide a summary of the meeting for the Village's records.
TASK 2 — Draft Conceptual Plan
Based on the collected data, a draft conceptual plan will be prepared by CMa to be used in
meetings with Village and Town staff to review the proposed improvements. The submittal
will include a proposed plant palate and will illustrate planting concepts for each of the
three segments. It is assumed that the plan submittal will consist of the following sheets:
• Cover Sheet
• Plan Sheet (I sheet at 1" = 20' scale)
• Typical Sections (1 sheet)
• Proposed Plant Palette (1 sheet)
WORK AUTHORIZATION NO. CM STW21.01 2 of 3
• Details (1 sheet for bank stabilization technology.
The Plant Palette sheet will be included to present the best choices for vegetation in terms
of functionality downstream of the weir. The vegetation will be selected to meet three
objectives: erosion control, water quality improvements, and aesthetics. The Details sheet
will provide information for the products deemed most effective at erosion control based on
vendor research.
A cost estimate for construction will be prepared as part of the Task 2 submittal. A meeting
will be held to review Draft Conceptual Plan submittal. CMA will provide a summary of
the meeting for the Village's records.
TASK 3 — Final Conceptual Plan
Based on the comments of Village and Town staff on the draft submittal, CMA will prepare
a final submittal incorporating all necessary revisions and updating the cost estimate to
reflect any changes.
TASK 4 — Grant Application
CMA will prepare a grant application for the proposed improvements to be submitted to the
Loxahatchee River Preservation Initiative as part of the 2022-23 application cycle. CMA
will also prepare presentation materials and present to the review committee as needed to
facilitate the application process.
III. SCHEDULE
The anticipated schedule is based on issuance of the Notice to Proceed and is projected as
follows:
Task 1
6 weeks
Task 2
6 weeks
Task 3
2 weeks
Task 4
2 weeks
The services outlined below are not included as part of the scope of work, although
additional service agreements can be executed to assist the Village with these services if
necessary:
l . Preparation of construction documents
2. Geotechnical investigations
3. Hydrologic and hydraulic modeling of the contributing area
4. Permitting
5. Bidding assistance
6. Engineering services during construction or construction administration
WORK AUTHORIZATION NO. CM STW21.01 3 of 3
CMA will be compensated for the services described on a lump sum basis in an amount of
$24,890 per attached Exhibit A.
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The work authorized under this Work Authorization shall be performed under the terms
and conditions described within the Professional Services Agreement dated September 10,
2020, by and between the Village of Tequesta ("VILLAGE") and Chen -Moore &
Associates ("CONSULTANT"). Compensation shall not exceed the hourly rates currently
in effect under this Agreement.
CHEN-MOORE & ASSOCIATES
Print Name: Brent Whitfield
Title: Director of Water Resources
VILLAGE OF TEQUESTA
By:
1
Date:
WORK AUTHORIZATION NO. CM STW21.01 4 of 3
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PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Ir-1rwilliams@tequesta.or�,, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at
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