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Home My WebLink AboutAgreement_General_5/17/2022_Palm Beach County Supervisor of Election 5°a°p;`�-�,° Wendy Sartory Link TEQ w, a Palm Beach County Supervisor of Elections b Vt-.TE RF 0 y ® in O @VotelpalimBeach 9� 4CHcouM11 4 O 240 South MllltaryTrall,West Palm peach,FL 33415 19561.656.6200 0561.656.6287 CONTRACT FOR ELECTION DAY POLLING LOCATION This Contract is made as of the _17 day of _May______, 2022_, by and between Palm Beach County Supervisor of Elections, a Political Subdivision of the State of Florida, by and through the Palm Beach County Board of Commissioners, hereinafter referred to as SUPERVISOR, and the VILLAGE OF TEQUESTA, a Florida municipal corporation, whose address is 345 TEQUESTA DRIVE, TEQUESTA FL, 33469 hereinafter referred to as the VILLAGE, in order to provide for the SUPERVISOR'S use of the VILLAGE'S council chambers, located at 345 Tequesta Drive, Tequesta, Florida 33469, as a polling location with a designated Polling Room, hereinafter referred to as the FACILITY. n PRECINCT NUMBER(S)TBD AFTER REDISTRICTING*: TO J *Redistricting happens every 10 years following the Census. There is a possibility that the precinct boundaries in your area could change prior to the scheduled elections in 2022. PRECINCT NUMBER(S) PRIOR TO REDISTRICTING:TBD In consideration of the mutual promises contained herein, SUPERVISOR and VILLAGE agree as follows: ARTICLE 1 -SERVICES The VILLAGE'S responsibility under this Contract is to provide Election Day polling location services at the FACILITY for the following Primary and General Election Days scheduled for the countywide 2022 Election Cycle, as well as make a good faith effort to accommodate any additional Special Election Days that may be required due to unforeseen circumstances. A. Primary Election Day- Tuesday, August 23, 2022 B. General Election Day- Tuesday, November 8, 2022 SUPERVISOR'S representatives/liaisons during the performance of this Contract shall be Ghitza Serrano-Velez, (561)656-6211, ghitza@votcpalmbcach.uov and Erica Aquino (561)656-6219 or erica@votepalm beach.Kov. The VILLAGE'S representative/liaison during the performance of this Contract shall be (Name, Title) C � 4ei ��1.�t w'xMf, UlWfet (4 , telephone no. mailing address (if different) Name and telephone number of emergency contact person before and after regular business hours, MUST be available to answer in the event of any emergency: Precinct Number(s)prior to Redistricting:TBD Precinct Number(s)after redistricting(TBD): Page 1 of 4 4J`�°aOFc, . Wendy Sartory Link y � Palm Beach County Supervisor of Elections '/ {) @Fq�Hcourfiy Q 240 South Military Trail,West Palm Beach.FL 33415 0561.656.6200 (D561,656.6287 Name Work Telephone Home/Cellphone Email Name and telephone number of contact person at Polling Place on Election Day: Ue; Vy\&041',g,y+J 5�1--1W- d443 —Otis )MM) 11 iatxl fJ 4Laju<ji4,orf Name Work Telephone Home/Cellphone Email Two alternate contacts: Ma(� 14ro C`MeJ-cr ,S� 50-351 --53Y(o n44�, �s�er 4Ad<* -0y Name Work Telephone Home/Cellphone Email Jar" IlrI1q�► 5ra 1 --1L4-04W q�2 3 0( a j,a([,&, 0 Name Work Telephone Home/Cellphone Email ARTICLE 2 -SCHEDULE The VILLAGE agrees to allow voters, poll workers, poll watchers, other designated campaign representatives, and representatives of the SUPERVISOR to enter and exit the FACILITY without delay or screening of any kind on Election Day, until completion of voting. This shall include but is not limited to: A. None of the above shall be required to present identification upon entry, including at any gate. B. None of the above shall be required to undergo health screening upon entry. The VILLAGE agrees to accept delivery of equipment and supplies at the FACILITY at a time and date to be determined by The VILLAGE and SUPERVISOR prior to Election Day. The VILLAGE and SUPERVISOR will also determine a date and time for SUPERVISOR to remove equipment and supplies from the FACILITY. Please provide the days and hours of operation at the location when access to the FACILITY will be available for delivery and pickup of voting equipment. An election official will contact you to make arrangements: fy\ - F Y. 3o Arm r 5 :00 pm The VILLAGE agrees to provide a secure location to store Elections Equipment upon delivery to the FACILITY and until removal. Please indicate where election equipment ill be stored and how it will be secured: ��n �L)a b�hln A S-e6oee'l cl W Precinct Number(s)prior to Redistricting:TBD Precinct Number(s)after redistrictine(TBDI: Paee 2 of 4 Q�Q,`ypRpFF4 ' Wendy Sartory Link p y, 0 Palm Beach County Supervisor of Elections V TE P f y ® in o - 9`M . - .' - . A�gCNCOUHN 240 South Military Trall,West Palm Beach,FL 33415 10561,656,6200 ®561.656,6287 The VILLAGE agrees to allow SUPERVISOR or SUPERVISOR's designee(s) to inspect and set up a designated Polling Room at the FACILITY on the Monday prior to Election Day (Monday, August 22, 2022, for the Primary Election and Monday, November 7, 2022 for the General Election). The VILLAGE agrees (initial one): fro open the designated Polling Room at the FACILITY no later than 5:30 A.M. on Election Day, OR; — To provide SUPERVISOR or its assignee (Clerk) with a key to the designated Polling Room at the FACILITY. Please indicate contact information and instructions for delivery of key, if applicable: The VILLAGE agrees to provide from 5:30 A.M. until completion of voting and clean-up on Election Day (initial all applicable): "- Chairs for election workers (number of chairs provided QJ 11WI-0,61- ✓ Tables for election workers(number of tables provided Od A-gd..e� C Access to power outlets(number of power outlets available OU NV/ 0 a'� Alt" ✓Usk of restroom facilities. Air conditioning. ARTICLE 4-REMEDIES This Contract shall be governed by the laws of the State of Florida. Any legal action necessary to enforce the Contract will be held in a court of competent jurisdiction located in Palm Beach County, Florida. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. ARTICLE 5 - EXCUSABLE DELAYS Precinct Number(s)prior to Redistricting:TBD Precinct Number(s)after redistricting(TBD): Page 3 of 4 pa OF F a��s'y ; `�e-A,, Wendy Sa rtory Link .. Palm Beach County Supervisor of Elections MTE f 10 ® in O @VotePaImBeach 9�� 0�cou►tr 0240 South MIIltaryTrail,West Palm Beach,FL33415 0561.656.6200 (D561.656.6287 The VILLAGE shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the control of the VILLAGE or its subcontractors and without their fault or negligence. Such causes include, but are not limited to, acts of God, force majeure, natural or public health emergencies which have been classified by the Governor of Florida or the President of the United States as a State of Emergency and subsequently issue in an Emergency Order allowing for the specific breach of this contract (i.e. an order specifically disallowing use of this or this kind of facility by the public), and abnormally severe and unusual weather conditions which render the Early Voting/Election Day site unusable. ARTICLE 6- ENTIRETY OF CONTRACTUAL AGREEMENT SUPERVISOR and the VILLAGE agree that this Contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Contract may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties. ARTICLE 7- PUBLIC RECORDS Notwithstanding anything contained herein, as provided under Section 119.0701, F.S., if the VILLAGE; (i) provides a service; and (ii) acts on behalf of the SUPERVISOR as provided under Section 119.011(2) F.S., the VILLAGE shall comply with the requirements of Section 119.0701, Florida Statutes, as it may be amended from time to time. All agreements between the VILLAGE and SUPERVISOR are subject to the requirements provided under Section 119.0701, F.S. ARTICLE 8-STATEMENT OF INDEMNITY SUPERVISOR shall be responsible for damages, as found legally liable for and to the extent permitted by law, arising out of injury or damage to persons or property caused by or resulting from the negligence of the SUPERVISOR or any of its officers or employees. Nothing in this provision shall constitute as a waiver of sovereign immunity by either SUPERVISOR or the VILLAGE. IN WITNESS WHEREOF, we, the undersigned, do hereby state that we have the authority to bind and obligate as promised herein, SUPERVISOR and the VILLAGE for urposes of executing this agreement on the dates set forth below. k JUN 0 12022 Wendy Sartory Link, Palm BeaM County Sup visor of Elections (Signature) Date VILLA—' Representative (Signature) Date Precinct Number(s)prior to Redistricting:TBD Precinct Number(s)after redistricting(TBD): Page 4 of 4