HomeMy WebLinkAboutAgreement_General_5/17/2022_Palm Beach County Supervisor of Election (2) it OF Wendy Sartory Link TEQ
Palm Beach County Supervisor of Elections
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o�cHcoUN 0240 South MilitaryTeall,West palm Beach,FL 33415 0561.656.6200 0561.656.6287
CONTRACT FOR ELECTION DAY POLLING LOCATION
This Contract is made as of the _17 day of _May______, 2022___, by and between Palm Beach
County Supervisor of Elections, a Political Subdivision of the State of Florida, by and through the Palm Beach
County Board of Commissioners, hereinafter referred to as SUPERVISOR, and the VILLAGE OF TEQUESTA, a
Florida municipal corporation, whose address is 345 TEQUESTA DRIVE, TEQUESTA FL, 33469 hereinafter
referred to as the VILLAGE, in order to provide for the SUPERVISOR'S use of the VILLAGE'S recreation center,
located at 399 Seabrook Road, Tequesta, Florida 33469, as a polling location with a designated Polling Room,
hereinafter referred to as the FACILITY.
PRECINCT NUMBER(S)TBD AFTER REDISTRICTING*: rQ ID
*Redistricting happens every 10 years following the Census. There is a possibility that the precinct boundaries
in your area could change prior to the scheduled elections in 2022.
PRECINCT NUMBER(S) PRIOR TO REDISTRICTING: TBD
In consideration of the mutual promises contained herein, SUPERVISOR and VILLAGE agree as follows:
ARTICLE 1 -SERVICES
The VILLAGE'S responsibility under this Contract is to provide Election Day polling location services at the
FACILITY for the following Primary and General Election Days scheduled for the countywide 2022 Election
Cycle, as well as make a good faith effort to accommodate any additional Special Election Days that may be
required due to unforeseen circumstances.
A. Primary Election Day-Tuesday, August 23, 2022
B. General Election Day-Tuesday, November 8, 2022
SUPERVISOR'S representatives/liaisons during the performance of this Contract shall be Ghitza Serrano-Velez,
(561)656-6211, Rhitza@votepaimbeach.aov and Erica Aquino (561)656-6219 or erica@vote Imbeach.gov.
The VILLAGE'S representative/liaison during the performance of this Contract shall be (Name,Title)
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mailing address (if different)
Name and telephone number of emergency contact person before and after regular business hours, MUST be
available to answer in the event of any emergency:
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c Wendy Sartory Link
Palm Beach County Supervisor of Elections
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oF��HCOUN 0240 South Military Nil,West Palm Beach,FL 33415 19561.656.6200 0561,656.6287
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Nam Work Telephone Home/Cellphone Email
Name and telephone number of contact person Polling Place on Election Day:
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Name Work Telephone Home/Cellphone Email
Twoalternate contacts:
Ken Kandefer 561-301-8980 kkandefer@tequesta.org
Name Work Telephone Home/Cellphone Email
Kathleen Worley 561-0475 561-440-0699 kworley@tequesta.org
Name Work Telephone Home/Cellphone Email
ARTICLE 2 - SCHEDULE
The VILLAGE agrees to allow voters, poll workers, poll watchers, other designated campaign representatives,
and representatives of the SUPERVISOR to enter and exit the FACILITY without delay or screening of any kind
on Election Day, until completion of voting.This shall include but is not limited to:
A. None of the above shall be required to present identification upon entry, including at any gate.
B. None of the above shall be required to undergo health screening upon entry.
The VILLAGE agrees to accept delivery of equipment and supplies at the FACILITY at a time and date to be
determined by The VILLAGE and SUPERVISOR prior to Election Day. The VILLAGE and SUPERVISOR will also
determine a date and time for SUPERVISOR to remove equipment and supplies from the FACILITY.
Please provide the days and hours of operation at the location when access to the FACILITY will be available
for delivery and pickup of voting equipment.An election official will contact you to make arrangements:
MVVF R-nD AM _ F.00 PM Tijesdav & Thursday 8-00 AM - 8-00 PM
The VILLAGE agrees to provide a secure location to store Elections Equipment upon delivery to the FACILITY
and until removal.
Please indicate where election equipment will be stored and how it will be secured:
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Palm Beach County Supervisor of Elections
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The VILLAGE agrees to allow SUPERVISOR or SUPERVISOR's ,designee(s) to inspect and set up a designated
Polling Room at the FACILITY on the Monday prior to Election Day (Monday, August 22, 2022, for the Primary
Election and Monday, November 7, 2022 for the General Election).
The VILLAGE agrees (initial one):
—x To open the designated Polling Room at the FACILITY no later than 5:30 A.M. on Election Day, OR;
— To provide SUPERVISOR or Its assignee (Clerk) with a key to the designated Polling Room at the
FACILITY.
Please indicate contact information and instructions for delivery of key, if applicable:
The VILLAGE agrees to provide from 5:30 A.M. until completion of voting and clean-up on Election Day (initial
all applicable):
X Chairs for election workers(number of chairs provided ).
X Tables for election workers(number of tables provided ).
X Access to power outlets (number of power outlets available
-X Use of restroom facilities.
X Air conditioning.
ARTICLE 4—REMEDIES
This Contract shall be governed by the laws of the State of Florida. Any legal action necessary to enforce the Contract
will be held in a court of competent jurisdiction located in Palm Beach County, Florida. No remedy herein conferred
upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative
and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity, by
statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude
any other or further exercise thereof.
ARTICLES - EXCUSABLE DELAYS
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Palm Beach County Supervisor of Elections
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The VILLAGE shall not be considered In default by reason of any failure in performance if such failure arises out of causes
reasonably beyond the control of the VILLAGE or its subcontractors and without their fault or negligence. Such causes
include, but are not limited to, acts of God, force majeure, natural or public health emergencies which have been
classified by the Governor of Florida or the President of the United States as a State of Emergency and subsequently
issue in an Emergency Order allowing for the specific breach of this contract(i.e. an order specifically disallowing use of
this or this kind of facility by the public), and abnormally severe and unusual weather conditions which render the Early
Voting/Election Day site unusable.
ARTICLE 6 - ENTIRETY OF CONTRACTUAL AGREEMENT
SUPERVISOR and the VILLAGE agree that this Contract sets forth the entire agreement between the parties,
and that there are no promises or understandings other than those stated herein. None of the provisions,
terms and conditions contained in this Contract may be added to, modified, superseded or otherwise altered,
except by written instrument executed by the parties.
ARTICLE 7 - PUBLIC RECORDS
Notwithstanding anything contained herein, as provided under Section 119.0701, F.S., if the VILLAGE: (i) provides a
service; and (ii) acts on behalf of the SUPERVISOR as provided under Section 119.011(2) F.S., the VILLAGE shall comply
with the requirements of Section 119.0701, Florida Statutes, as it may be amended from time to time. All agreements
between the VILLAGE and SUPERVISOR are subject to the requirements provided under Section 119.0701, F.S.
ARTICLE 8 -STATEMENT OF INDEMNITY
SUPERVISOR shall be responsible for damages, as found legally liable for and to the extent permitted by law, arising out
of injury or damage to persons or property caused by or resulting from the negligence of the SUPERVISOR or any of its
officers or employees. Nothing in this provision shall constitute as a waiver of sovereign immunity by either SUPERVISOR
or the VILLAGE.
IN WITNESS WHEREOF, we, the undersigned, do hereby state that we have the authority to bind and obligate as
promised herein,SUPERVISOR and the VILLAGE for purposes of executing this agreement on the dates set forth below.
JUN 0 12022
Wendy Sartory Link, Palm Beach unty Super ' or of Elections(Signature) Date
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VILLAG epresenta .v (Signature) Date