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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_6/9/2022Agenda Item #4. Regular Council STAFF MEMO Meeting: Regular Council - Jun 09 2022 Staff Contact: Gus Medina, Police Chief Department: Police Approval of Contract Between the Tequesta Police Department and Accreditation Colony, LLC. to Continue Overseeing and Coordinating the Police Department's Accreditation's Standards This is a contract between the Tequesta Police Department and Accreditation Colony, LLC. to continue overseeing and coordinating the Police Department's accreditation's standards. This is a continuance of the previous contract with Accreditation Colony, LLC. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443. BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT: $307000-00 $1977000-00 $227344.00 Additional Budgetary Information: Funding Source(s): Special Law Enforcement Fund 605-171-534.300 Recommend to pass Arrrrarlitntinn Page 98 of 565 Agenda Item #4. PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement (this "Agreement") is made and entered into as of the X,1� _ day of ' &( -a / -, 20-ZZ- ( the "Effective Date"), by and between the Tequesta Police Department /and Jeffrey D. Owens (DBA} "Accreditation Colony, LLC (the "Service Provider") with an office located at Post Office Box 231 / 3245 NE 106 Street, Anthony, Florida. WHEREAS, the Tequesta Police Department wishes to obtain the professional services of the Service Provider; and, WHEREAS, the Service Provider has the knowledge, skill and capability to perform such services for the Tequesta Police Department. THEREFORE, in consideration of the foregoing, the parties, intending to be legally bound, hereby agree to the following- 1. Services. The Service Provider is hereby retained by the Tequesta Police Department, and Service Provider agrees to provide the following services: a. Prepare the Department for accreditation, including coordinating, overseeing, and planning the Department's adherence to standards set forth by the Commission for Florida Law Enforcement Accreditation, Inc. (CFA)- 7 b. Maintains the department's policy manual and historical records of revised policies and procedures. Assists Command Staff with writing and/or reviewing all policies and procedures to ensure compliance with new or amended CFA standards and best practices. Recommends policy and procedure revisions as needed, C. Responsible for maintaining report files for accreditation, sending out reminders of proofs of compliance due under the authority of the Chief; d. Enforce work deadlines as they apply to the accreditation requirements. Ensures all annual and/or time sensitive reviews, reports, audits, inventories, and inspections are completed or prepared and are submitted as required by CFA- e. Responsible for maintaining all files and data entry via PowerDIVIS software; f. Provide advice, support and assistance by interpreting policies and procedures, Page 99 of 565 Agenda Item #4. g. Responsible for adherence to changes in CFA standards and current laws that pertain to those standards. Attend accreditation related training and conferences to remain updated on requirements; h. Accurately compile "proofs of compliance" for applicable accreditation standards; and i. Act as a liaison between the Tequesta Police Department, outside agencies, and the C FA. 2. Work Made for Hire. The Work Product shall constitute works -made -for -hire belonging exclusively to the Tequesta Police Department. To the extent that any Work Product does not constitute a work -made -for -hire owned by the Tequesta Police Department, Service Provider agrees to assign and transfer all of its right, title and interest in such Work Product to the Tequesta Police Department. 3. Modifications to Work Product. The Tequesta Police Department retains the right to modify the Work Product or to merge the Work Product into other documents or other materials owned or utilized by the Tequesta Police Department. 4. Payment. The Tequesta Police Department agrees to pay Service Provider $ 1862.00 monthly for Services completed in accordance with the terms of this Agreement. The fee shall be payable within thirty (30) days after receipt and approval by the Tequesta Police Department of Service Provider's invoice. The Service Provider shall not incur or charge the Tequesta Police Department any other fees or expenses without the prior written authorization of the Chief. Performance beyond the limitations set forth in this Agreement (either financial or time period) shall be at the sole risk and responsibility of the Service Provider, and the Tequesta Police Department shall not be obligated to pay for Services exceeding the funding or contract period of this Agreement. If the Service Provider becomes unable to perform services pursuant to this Agreement by reason of illness, incapacity or death, compensation shall cease upon the happening of the event. 5. Term. The term of this Agreement shall commence on .May 1,�.2022 and shall continue until April 30,.2023, unless this Agreement is otherwise extended or terminated in accordance with the terms specified herein. 5. Entire Agreement. This Agreement represents the entire agreement between the parties hereto and supersedes all prior and contemporaneous written or oral agreements and all other communications between the parties relating to the Services to be rendered hereunder. Any additions, deletions or modifications shall not be binding on either party unless accepted and approved in writing by duly authorized representatives of both parties. In the event of any contradictory provisions between this Page 100 of 565 Agenda Item #4. Agreement and the terms or other documents issued by the Tequesta Police Department or Service Provider in connection herewith, the terms set forth in the body of this Agreement shall prevail. IN WITNESS WHEREOF, this Professional Services Agreement has been duly executed by the authorized representatives of the parties hereto as of the date first set forth above. Dated: 20 Dated: 20 2 Village of Tequesta Mr N�mJe: Title: V SERVICE PROVIDER BY- Name: �eA -e-X D/. QwC�vS Title: C /Z .0 0 ft 0 00V'Y 41 1.4�Co Page 101 of 565