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HomeMy WebLinkAboutDocumentation_Regular_Tab 20_6/9/2022Agenda Item #20. Regular Council STAFF MEMO Meeting: Regular Council - Jun 09 2022 Staff Contact: Gus Medina, Police Chief Department: Police RESOLUTION NO. 19-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2021/2022 BUDGET; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. The agenda item is the purchase of a 2022 Harley-Davidson Police motorcycle. This motorcycle will be purchased using the Florida Sheriff's Association Cooperative Purchasing Program contract. The total cost of purchase will include the motorcycle, radio, radio installation, wireless helmet kit, and other costs associated with purchasing a police rated motorcycle. The total cost is yet to be determined due to finalizing the quotes. An entire copy of the ADA compliant agenda item can be obtained from the police department. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443. BUDGETED AMOUNT: AVAILABLE AMOUNT: EXPENDITURE AMOUNT: $447202.00 $1977000.00 $447202.00.00 Additional Budgetary Information: Funding Source(s): Special Law Enforcement Fund 605-171-664.600 Recommend to Pass 2022.06.09 POLICE MOTORCYCLE -RESOLUTION flhtp2022B Award Letter FSA20-VEL28.0 Public Records Addendum ada Budget Amendment Form Q00020056 - Teguesta PD - XG75M Motors Install - 5619.87 Page 535 of 565 Agenda Item #20. RESOLUTION NO. 19-22 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2021/2022 BUDGET; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village Council of the Village of Tequesta, Florida has determined that the Budget for Fiscal Year 2021 /2022 should be amended; and, WHEREAS, Florida Statutes, Section 166.241(7) provides that the governing body of each municipality at any time within a fiscal year or within 60 days following the end of the fiscal year may amend a budget for that fiscal year as follows: a) Appropriations for expenditures within a fund may be decreased or increased by motion recorded in the minutes if the total appropriation of the fund is not changed. b) The governing body may establish procedures by which the designated budget officer may authorize budget amendments if the total appropriations of the fund is not changed. c) If a budget amendment is required for a purpose not specifically authorized in paragraph (a) or paragraph (b), the budget amendment must be adopted in the same manner as the original budget unless specified in the municipality's charter.; and, WHEREAS, the Village Council adopted the final budget for Fiscal Year 2021 /2022 through resolution on September 16, 2021; NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1 Resolution 19-22, amending the Fiscal Year 2021 /2022 Budget is hereby adopted in accordance with the attached "Exhibit A"' Section 2 This Resolution shall become effective immediately upon passage. Page 536 of 565 Agenda Item #20. P/N ALLIGATOR ALLEY HD 201 INTERNATIONAL PARKWAY SUNRISE, FL 33325 Tel: (954) 414-4135 ext 3118 Contact Steve Otton 5/27/2022 PRELIMINARY MOTORCYCLE QUOTE Buyer: Village of Tequesta Police Dept. Address: 357 Tequesta Drive REM Tequesta, FL 33469 Attn: Chief Gus Medina Ref FSA20-VEL28.0 QTY OPTION DESCRIPTION BIKE 1 2022 Harley-Davidson Electra -Glide Police (FLHTP) Vivid Black, 010 Color Code $ 17,400.00 37200387 1 Upper Clutch Control Cable $ 80.40 29400245A 1 Hi -Flow Air Cleaner $ 153.80 500-0186 1 4.5" Rinehart Black Slip On Mufflers $ 704.64 41000008c 65400285A 1 1 HD Street Tuner Satin Black Heat Shields for exhaust $ $ 304.25 220.10 67508P-HD-KIT 1 Gloss Black Moto -Light set with Ultra LED Bulbs $ 674.00 67608p 1 Gloss Black Moto -Light Rear Sets $ 585.04 65881R2 1 WigWag Harness for Moto -Lights $ 186.96 65900012 1 Exhaust Clamp $ 9.34 65900015 1 Exhaust Clamp $ 9.34 55800591 1 Batwing Tall Boy Handlebars $ 137.65 69200034 1 Switch Wire Extension Kit $ 31.79 73103-96bl< 10 3 Position Tab Housing $ 25.41 73153-96bl< 10 3 Position Receptacle Housing $ 25.41 73190-96 20 Tab Terminals $ 19.80 73191-96 20 Contact Receptacles $ 19.80 90201903 1 Saddlebag Guard Rails/Chrome $ 254.95 FDFP11JR 2 4" PAR 36 Pursuit Lights, Red/Blue/White $ 401.12 HG2-HDSDLT 1 Saddlbag Rail Lights $ 745.87 HG2-HDRRLT/RR 1 Rear Facing Saddlebag Rail Lights $ 552.45 2040-2157 1 Saddlebag Filler lights $ 220.99 2050-0293 1 Run/Turn/Brake Module for Filler lights $ 39.94 IONHD3FM 2 Side Mount Fork Bracket Kit $ 40.80 IONJ 2 Red/Blue LED Fork Lights $ 238.00 M08T 1 Whelen LED Windshield Array $ 651.95 53000712DH 1 Harley-Davidson Police Tour Pak, PreDrilled $ 1,104.15 53196-09 1 Tour Pak Adapter Plate $ 93.49 65989-97E 1 Auxiliary Battery for Tour Pak $ 119.80 68000277 3 TripleStack LED Lights $ 752.12 68000286 4 MegaThin LED Lights $ 530.23 69201092 3 Lighthead Splitter Harness' $ 142.96 68000285 2 Micropak Blue LED for rear of Tour Pak $ 142.96 76001039 1 Complete Emergency Response Kit $ 11003.80 419765 1 Extended Brake Pedal $ 116.44 68217-00 2 Rear Bullet Red Lenses $ 25.48 1A-S-56BV 2 Blue LED Tag Lights $ 20.46 56000080 1 Chrome Aux. Run/Directional Indicator Mirrors $ 291.50 PJ763 1 Brother PocketJet Thermal Printer $ 434.00 LB3747 1 4" In -Vehicle Mount for printer $ 101.65 PA-BT-002 1 PocketJet Lithium Ion Battery $ 126.56 LB3692 1 Brother Car Power Adapter $ 22.32 DS-DELL-426-3 1 Dell Docking Station $ 701.00 RSFDBG4WSS 1 Sharkfin 3:1 Antenna $ 130.00 C-PM-1001 1 Havis Printer Mounting Kit $ 108.61 2022 FLHTP in Vivid Black, code 010 $ Police Accessories $ Installation of Police Accessories $ Install Radar & Computer acc. $ Computer Accessories $ Total of FLHTP $ 17,400.00 10,677.19 3,780.00 720.00 1,624.14 341201.33 Page 537 of 565 Agenda Item #20. BID AWARD CONTRACT FSA20MVEL28.0 Pursuit, Administrative, and Other Vehicles Contract Term: October 1, 2020— September 30, 2022 Cooperative Purchasing Program Coordinated By The Florida Sheriffs Association Florida Association of Counties FLORIDA SH'FRIFFS ASSOM113MI a} '` Page 538 of 565 Agenda Item #20. Protecting, Leading & Uniting —since 1893 FLORIDA SHERIFFS ASSOCIATION 2617 Mahan Drive, Tallahassee, Florida 32308 P.O. Box 12519 • Tallahassee, Florida 1 -21 Date: October 1, 2020 To: All Perspective Participants From: Steve Casey, Executive Director Craig Chown, CPP Manager Re: Contract Number FSA20-VEL28.0 Pursuit, Administrative and Other Vehicles p: (M)877-2765 f. (50)878-866-5 www.tlsheriffs.org 8 0 We are pleased to announce that the Florida Sheriffs Association has successfully completed its 28th cooperative competitive bid for vehicles. This contract is in effect beginning October 1, 2020 through September 30, 2022. This year's bid award included 339 specifications and makes and models. It offers police rated pursuit, special service, administrative, hybrid vehicles, electric vehicles, pick-up trucks, vans, mobility transport, and police motorcycles. The competitive process for this award began in April 2020, when stakeholders were surveyed regarding procurement needs. Specifications were developed based on prior year activity and new additions were added based on survey results and the Fleet Advisory Committee's review of products. An advertisement of the Invitation to Bid was placed within the FSA website and Florida Administrative Weekly on April 22, 2020. On June 2, 2020, a direct notification was sent to 158 prospective bidders to register for qualification to participate in the bid process. From this ITB, 58 bidders responded to the pre -bid meeting registration or request for qualified waiver for FSA approval. Of these respondents, 48 submitted b i d s a n d 37 qualified, responsive bidders were awarded after a review by the FSA and the FSA Fleet Advisory Committee. The Florida Sheriffs Association Cooperative Purchasing Program has followed the Contract Terms and Conditions to procure this contract. Contract prices are extended and guaranteed to any local government or political subdivision of the state, public educational institutions, other public agencies or authorities with the State of Florida, and other entities approved by the manufacturer to participate in this contract. Out of state sales are permitted under this contract. All purchasers are bound by their local governing purchasing ordinances, rules and regulations. All awarded vendors are governed by their manufacturer agreements and the Contract Terms and Conditions. Page 539 of 565 Agenda Item #20. List of Awarded Vendors in Alphabetical Order for FSA20-VEL28.0 Pursuit, Administrative and Other Vehicles. 1. Alan Jay Chevrolet Cadillac, Inc. d/b/a Alan Jay Chevrolet Buick GMC Cadillac 2. Alan Jay Enterprises of Wauchula, Inc d/b/a Alan Jay Chrysler Jeep Dodge of Wauchula 3. Alan Jay Ford Lincoln Mercury, Inc 4. Alan Jay KIA, Inc. 5. Alan Jay Nissan, Inc. 6. Alan Jay Toyota 7 Alligator Alley Harley Davidson 8. Asbury Automotive Group DBA: Courtesy Chrysler, Jeep Dodge 9. Asbury Jax Ford, LLC DBA: Coggin Ford 10. Asbury Automotive Group DBA: Coggin DeLand Honda 11. Asbury Automotive Group DBA: Courtesy KIA of Brandon 12. Auto Nation Chevrolet Pembroke Pines 13. Bartow Ford Company 14. Beck Chevrolet Buick GMC LLC 15. Beck Chrysler Dodge Jeep 16. Beck Ford Lincoln 17. Bozard Ford 18. Coggin Buick GMC 19. Coggin Chevrolet LLC DBA: Coggin Chevrolet 20. Coggin DeLand Hyundai 21. Coggin Cars LLC DBA: Coggin Toyota 22. Duval Chevrolet 23. Duval Ford LLC 24. FR Conversions Inc. 25. Garber Chevrolet Buick GMC Inc. 26. Garber Chrysler Dodge Jeep RAM 27. Garber Ford Inc. 28. Jeffrey -Allen Inc. 29. Palmetto Ford Truck Sales Inc. 30. Rossmeyer Daytona Motorcycles Inc 31. Seminole Toyota 32. Stingray Chevrolet 33. Tampa Truck Center 34. Terry Taylor DeLand Nissan Inc. 35. Tesla Inc 36. Vatla nd CDJ R, LLC 37. Weston Nissan Page 540 of 565 Agenda Item #20. PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records,. CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. Page 541 of 565 Agenda Item #20. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WX"), Web Accessibility Initiative CUM'), available at www.w3.org/TR/WCAG/." Page 542 of 565 Agenda Item #20. N O N C N N O N C] N co ❑ low CU o C) ■ f,•ii� • 4- 0 cu �Y c ^� cr ' O 4- o a c cu • �y� a C) ■ N 0 N r / (D 6 0 W 0 cu r L IYYIC: - C J- CU ' / 'V L6 6 cl- •� c 4 o 40 R M Z 0 - 3 Cl) 4 � 0 -0 > CU N j CO) U) L = � > L 0)vQo . w Z o icn -� CD � L CD o0 4- + h-- Lo (U Ca Uuj U) 0 a =3 CL Page 543 of 565 Agenda Item #20. COMMUNICATIONS INTERNATIONAL An Employee Owned Company Communications International, Inc. 4450 US Highway I VERO BEACH, FL 32967 Bill to Village of Tequesta PD 357 Tequesta Dr JUPITER, FL 33469 Quotation Page 1 of 2 Quotation ID Q00020056 Date 05/31/2022 Expiration date 06/30/2022 Terms N30 Salesperson Aaron Mcilrath Phone (561) 688-0330 E-mail amcilrath@ask4ci.com Delivery address Village of Tequesta PD 357 Tequesta Dr JUPITER, FL 33469 (1) XG75M Radio & Motors Unit Install Purchase & Install XG75M on unknown Motors unit, to include customer provided PVP Wireless System. Cost is slightly inflated to cover for unforeseen issues. If real time install is less, the customer invoice will be adjusted to show the reduced labor. Line Item Description Quantity Price Discount Net Price Extended Price MAMW-SDMXX MOB ILE XG-75M/M7300,764- 1.00 2,510.00 25%© 1,882.50 11882.50 870MHZ,HALF DPLX MAMW-PKGNT Feature Package,OpenSky & P25 Trunked 1.00 1,750.00 25% 1)312.50 1,312.50 MAMW-NPL3V Feature, 64B-DES Encryption 1.00 425.00 25% 318.75 318.75 MW-PL4U Feature, Single -Key DES Encryption 1.00 0.00 0% 0.00 0.00 MW-PL9E FEATURE, SINGLE -KEY AES 1.00 0.00 0% 0.00 0.00 ENCRYPTION MAMW-NPL3R Feature, Max(1024+) Sys/Grp Option 1.00 0.00 0% 0.00 0.00 MAMW-NCP9F Control Unit, CH-721, System, Remote 1.00 900.00 25% 675.00 675.00 Mount MAMW-NZN7R M7300 Remote Mount Accessory Kit 1.00 360.00 25% 270.00 270.00 MAMW-NMC9D Microphone, Noise Canceling, CH-721 CU 1.00 160.00 25% 120.00 120.00 (MC1 03334051) TMB8U Trunk Lid Mount, RG58A/U, No Connector 1.00 45.10 10% 40.59 40.59 TRAB7603 760-870 Phantom Antenna, Black 1.00 60.69 10% 54.62 54.62 RFT12022T TNC Male Crimp Connector for RG-58U 1.00 5.32 10% 4.79 4.79 CEB30CH71P Equipment Mounting Bracket,3" space, fits 1.00 31.80 10% 28.62 28.62 Harris CH-721 Misc. Install Parts 1.00 50.00 0% 50.00 50.00 Page 544 of 565 Agenda Item #20. 111111111 Quotation Page 2 of 2 Quotation ID Q00020056 11:1 COMMUNICATIONS INTERNATIONAL Date 05/31/2022 An Employee Owned Company Expiration date 06/30/2022 Line Item Description Quantity Price Discount Net Price Extended Price Labor - Setup 1.5 Hrs @ $55/Hr per veh. 1.50 55-00 0% 55.00 82-50 Labor - Install 3 Hrs @ $65/Hr per veh. 12.00 65.00 0% 65.00 780.00 Order Acceptance - Please sign below Pre-tax Total $57619.87 1 Signature This quotation does not include tax Applicable taxes will be calculated during invoicing Printed name Not an Invoice - Do Not Pay Date By signing this quotation and/or submitting a purchase order pursuant to this quotation you acknowledge that you have read and agree to be bound by Communications International, Inc.'s terms and conditions of sale, service, and technical support. Orders may be subject to shipping & handling charges. All warranties are manufacturer's warranties. Terms and Conditions: www.ask4ci.com/termsandconditions This proposal does not reflect (include) material/labor cost escalations beyond a standard inflationary rate (SIR) of 5%. We reserve the right to recover cost impacts above (SIR). Page 545 of 565