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HomeMy WebLinkAboutMinutes_Regular_4/14/2022MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL APRIL 14, 2022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Village Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, Council Member Aaron Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Laurie Brandon An invocation by Council Member Brandon was offered followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Vice -Mayor Stone made a motion for approval of the agenda; Council Member Brandon seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Proclamation Recognizing May 7 and 8, 2022 as American Legion Auxiliary Poppy Days Mayor Young stated the Poppy was a symbol of American Veterans' sacrifices and were made by disabled Veterans at Bay Pines Medical Center with the profits used for local Veterans. The proclamation would be mailed to the American Legion Auxiliary. 2. Proclamation Recognizing May as Building Safety Month The proclamation was read by Deputy Clerk Grieser and accepted by Building Manager Jose Rodriquez. 3. Legislative Update by Public Affairs Consultants, Inc. Mr. Jack Cory of Public Affairs Consultants provided an overview of the 2022 Legislative Session. He stated the legislature did not pass a balanced budget or a redistricting plan and a special session would take place between April 19-22 to address those items. The session ended with 212 bills passed, 87 in the House and 125 in the Senate. Mr. Cory elaborated on several bills, the redistricting, increased budget, and the priorities of the Governor, President of the Senate, and Speaker of the House. The budget for the year was the largest in Florida history at $112.1 billion, but did not include funding for Tequesta Park. Tax holidays approved included back to school, disaster preparedness, freedom week, tool time, and multiple sales tax deductions for certain items. Mr. Cory provided information on several bills that could impact the Village. He referenced SB 0620/HB0569 which addressed business damages incurred due to local municipality regulations. Opposition and a veto from the Governor had been requested as this could have large financial impacts for all municipalities. Council Member D'Ambra inquired on the process should redistricting be appealed. Mr. Cory explained an expedited process would take place through the 11th circuit court in Atlanta, but he did not anticipate that occurring. 4. Accept the Annual Comprehensive Financial Report Year End September 30, 2021 Mr. Wade Sansbury of Mauldin and Jenkins provided an overview of the audit to Council. He stated there were no findings this year and the records were in great shape. An additional single audit was required due to the receipt of ARPA (American Rescue Plan Act) funds and no issues were noted. The net position of the Village increased by $5 million to a total of $40 million. The general fund balance saw a rebound from previous years due to federal funding and increased revenues. A majority of the general fund expense was in public safety and code enforcement services. The enterprise funds consist of water, storm water, and refuse and recycling. The water fund revenues were in excess of expenses where the storm water and refuse and recycling were breaking even and would benefit from a review. Vice -Mayor Stone asked how the Village matched up with other municipalities. Mr. Sansbury said the Village was in good financial shape with good policies and procedures. CONSENT AGENDA Item six and eight were pulled from the Consent Agenda for further discussion. MOTION: Council Member D'Ambra made a motion to approve items five and seven of the consent agenda with items six and eight removed for separate discussion; Council Member Brandon seconded the motion. Carried unanimously 5-0. 5. MINUTES: 2115122 Workshop, 2128122 Workshop, 3110122 Special Council Meeting and 3110122 Regular Council Meeting 6. SE 03-22 — Special event permit application by Believe with Me, for an annual July 4, 2022, four -mile running race for —1,000 attendees from 6:30 a.m. to 9:30 a.m. beginning at Constitution Park and ending at Dover Road. No alcohol will be served. Free food will be provided at the event, and water and Gatorade will be provided along the course route as well as within the Park to spectators and participants. Believe with Me race organizer Ms. Lyette Reback requested Council's endorsement of the July Fouth race and inclusion in the Smoke Signals publication. Council discussed the endorsement and agreed to proceed. They also wanted to include race maps, road closure signage and notices of American Flags on the race route. MOTION: Council Member Brandon made a motion to approve SE 03-22 and provide endorsement with Smoke Signals article, allowing American flags on route, road closure signs, and a race map; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 7. SE 04-22 - Special Event permit application for a Spring Fling event by First Presbyterian Church of Tequesta, Inc., to take place at 482 Tequesta Drive on Saturday, April 30th, 2022 from 3:00 p.m. - 7:00 p.m. for —800 attendees over the course of the event. No alcohol will be served. 8. Approval for Two Separate Contracts, Allowing the Tequesta Police Department to Dock Marine One at Two Privately Owned Boat Docks During the Brightline Railroad Repair Work. Vice -Mayor Stone inquired if staff organized a thank you to the private residents for offering use of their docks for storage of Marine 1 during the Brightline Railroad Repair. Chief Gus Medina explained they were organizing a thank you and would be inviting the residents to the police banquet in June. MOTION: Vice -Mayor Stone made a motion to approve two boat dock contracts; Council Member Brandon seconded the motion. Carried unanimously 5-0. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member Brandon thanked the building department for their efficiency as she was receiving positive feedback from residents. Council Member D'Ambra asked for a timeline on the Tequesta Cove repairs. Mr. Rodriguez explained they were waiting on the drawings at this time. Vice -Mayor Stone was concerned with a landscape agreement for the Cato Bridge area after a meeting he attended with the Bridge Road Association. Public Works Director Doug Chambers detailed a permit with Palm Beach County allowing landscape maintenance on US1 and the Village maintenance of the North and South side of Cato's bridge. Vice -Mayor Stone requested a formal maintenance agreement be put in place. STANDING REPORTS Village Attorney Mr. Davis did not have any updates to report. Village Manager The Manager attended an information session at Carve Surf and Coffee regarding the US1 bridge replacement. It was well attended and received. He announced several events include the Easter egg hunt on April 16, Earth Day celebration on April 22, coffee with a cop and shred - it event on April 23, Autism Awareness event in Jupiter on April 23, volunteer appreciation on April 28, Recreation Center ribbon cutting on April 29, and the Recreation Center grand opening on April 30. Manager Allen highlighted the successful completion of the Resident's Academy and the Charrette with a final product from Treasure Coast Regional Planning Council forthcoming. He concluded by announcing the Village was currently in budget planning mode. 9. Manager's Report Through March Police Department Police Chief Medina offered Council an update on the past month's meetings, statistics, Supervisor Patrol Training, and events attended by the department. He announced participation in Jupiter's Autism Awareness Day and The Village's shred -it and coffee with a cop event. Chief Medina highlighted an active shooter training for Village employees and residents was scheduled for April, as well as a car seat installation training. Chief Medina was pleased to announce Corporal William Hoysradt was Officer of the Year. The department thanked dispatchers as April was National Public Safety Telecommunicators Week. Chief Medina also thanked the Whitehall HOA and private residents for use of their docks during the Brightline railroad construction. Council Member Johnson inquired on the status of a Police Foundation for the Village of Tequesta as it was currently on hold. Chief Medina would reach out to Mr. Dan Amero regarding the foundation. Council Member D'Ambra suggested reaching out to FDOT (Florida Department of Transportation) for reimbursement of the extra patrol of the waterways during the railroad construction. Vice -Mayor Stone requested police presence at all meetings. Fire Department Fire Chief Trube updated Council on their monthly meetings and training including a mental health training sponsored by the Gehring Group. He highlighted a hurricane open house was schedule for June fourth and the Swift Water One and Two trainings were schedule for June. Chief Trube was pleased to announce Lieutenant Andre Dodd was Firefighter of the Year. Council Member D'Ambra inquired if the switch from the dive team to the swift water team affected the participation numbers. Chief Trube stated there was a slight drop, but had rebounded to the same level of participation. The goal was to increase the number of participants. UTILITIES Utilities Director Matt Hammond explained well number four was still in the rehab process, it was proving to be more difficult to clean as it was an older well. The utilities department was in the process of getting customers into compliance with testing of backflow protective devices. Mr. Hammond announced the Resilient Florida Grant, which funds 100 percent of a resiliency study, would be awarded in August and the Village was hopeful to receive the grant. 10. Utilities Monthly Dashboard REGULAR AGENDA OLD BUSINESS 11. ORDINANCE NO. 07-22, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING CHAPTER 62. PLANNING AND DEVELOPMENT. AT ARTICLE IV. ADEQUATE FACILITIES AND CONCURRENCY MANAGEMENT. DIVISION 1. GENERALLY. BY REVISING SECTION 62-92. LEVEL OF SERVICE STANDARDS; AND CHAPTER 66. SUBDIVISIONS. ARTICLE V. DESIGN STANDARDS. DIVISION 1. GENERALLY. BY REVISING SECTION 66-161. GENERAL STANDARDS; LEVEL OF SERVICE STANDARDS. TO UPDATE STORM EVENT DEFINITIONS AND REQUIRE COMPLIANCE WITH THE STORMWATER MANAGEMENT PRACTICES MANUAL; AND AMENDING CHAPTER 66. SUBDIVISIONS. ARTICLE VI. IMPROVEMENTS. BY RENAMING SECTION 66-334. STORMWATER MANAGEMENT PRACTICES MANUAL; STORM DRAINAGE AND STORMWATER MANAGEMENT FACILITIES. TO AUTHORIZE THE CREATION OF A STORMWATER MANAGEMENT PRACTICES MANUAL TO BE ADOPTED AND AMENDED BY RESOLUTION; AND FURTHER AMENDING CHAPTER 78. ZONING. AT SECTIONS 78-331. REQUIRED; DEVELOPMENT STANDARDS; REQUIRED FACILITIES AND INFRASTRUCTURE. 78-693. PAVING OF PARKING SPACES; OBSTRUCTIONS IN PARKING AREA. AND 78-835. MINIMUM REQUIREMENTS. TO UPDATE STORM EVENT DEFINITIONS AND REQUIRE COMPLIANCE WITH THE STORMWATER MANAGEMENT PRACTICES MANUAL; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 62. PLANNING AND DEVELOPMENT. 66. SUBDIVISIONS. AND 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance 07-22; Council Member Brandon seconded the motion. Carried unanimously 5-0. 12. ORDINANCE NO. 04-22, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING AN AMENDMENT TO ITS COMPREHENSIVE DEVELOPMENT PLAN IN ACCORDANCE WITH THE MANDATES SET FORTH IN SECTION 163.3184, ET SEQ., FLORIDA STATUTES, TO ADD AND ADOPT A PRIVATE PROPERTY RIGHTS ELEMENT, PROVIDING FOR TRANSMITTAL TO THE STATE LAND PLANNING AGENCY, PROVIDING A CONFLICTS CLAUSE AND SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance 04-22; Vice - Mayor Stone seconded the motion. Carried unanimously 5-0. 13. ORDINANCE NO. 08-22, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE OF TEQUESTA CODE OF ORDINANCES AT CHAPTER 74. UTILITIES, ARTICLE II. WATER SERVICE, DIVISION 2. RATES AND CHARGES. BY ADDING TWO ENTIRELY NEW SECTIONS 74-83. "CONNECTION FEE PAYMENT PLAN"; TO ALLOW A CONNECTION FEE FINANCING AGREEMENT BETWEEN A PROPERTY OWNER AND THE VILLAGE; AND 74-84. "VOLUNTARY ANNEXATION CONSENT", TO REQUIRE PROPERTIES LOCATED OUTSIDE THE MUNICIPAL BOUNDARIES OF THE VILLAGE WHICH ARE SERVED BY THE VILLAGE'S WATER UTILITY, TO CONSENT TO VOLUNTARY ANNEXATION INTO THE VILLAGE WHEN SUCH ANNEXATION IS AVAILABLE, PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 74. UTILITIES. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; Council discussed the Ordinance, treasury rate, and the Utilities Director discretion. Council asked for the Ordinance to be reworded and to reset second reading. MOTION: Council Member D'Ambra made a motion to reset second reading to the May 12th Council meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. NEW BUSINESS 14. RESOLUTION NO. 06-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A STORMWATER MANAGEMENT PRACTICES MANUAL; PROVIDING FOR FUTURE AMENDMENT BY RESOLUTION; PROVIDING AN EFFECTIVE DATE. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 06-22; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 15. RESOLUTION NO. 11-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, RELATING TO THE STATE REVOLVING FUND LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING THE LOAN APPLICATION; AUTHORIZING THE LOAN AGREEMENT, ESTABLISHING PLEDGED REVENUES; DESIGNATING AUTHORIZED REPRESENTATIVES; PROVIDING ASSURANCES; PROVIDING FOR CONFLICTS, SEVERABILITY, AN EFFECTIVE DATE, AND FOR OTHER PURPOSES Mr. Hammond explained the the loan agreement with the State revolving loan fund program for water main replacement projects one and four for $2.6 million. This was a 20 year loan with payment starting at the end of construction and a fixed interest rate of 1.47 percent. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 11-22; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 16. Approve Contract Award - Gulfstream Drive -Riverside Drive Stormwater Improvements — Johnson -Davis Inc. Mr. Hammond stated only one quote was received from Johnson -Davis who had completed the water main replacement on Beach Road. Council discussed the bid process and receival of quotes. They requested a minimum of three quotes. Mr. Hammond explained certain limitations on contact with vendors and would research more ways to advertise. MOTION: Council Member D'Ambra made a motion to approve the contract with Johnson -Davis Inc. for Gulfstream Drive -Riverside Drive stormwater improvements; Vice - Mayor Stone seconded the motion. Carried unanimously 5-0. 17. Authorize Florida Sheriff's Bid Piggyback Contract and Purchase Order with Duval Ford for a 2022 Ford F150 4x2 Crew Cab Pickup Truck MOTION: Vice -Mayor Stone made a motion to authorize the piggyback contract and associated purchase requisition with Duval Ford for a 2022 Ford F150 4x2 Crew Cab Pickup Truck; Council Member Brandon seconded the motion. Carried unanimously 5-0. 18. RESOLUTION 12-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202112022 BUILDING FUND BUDGET Building Director Jose Rodriguez detailed the increased budget request encompassed a new truck, a part time employee position, and an AC unit and carpet replacements in the building department. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 12-22; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 19. ORDINANCE NO. 09-22, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE I. IN GENERAL, SEC. 78-4. DEFINITIONS. BY CREATING A NEW DEFINITION FOR "VACATION RENTAL" TO CORRESPOND WITH VILLAGE CODE AND APPLICABLE STATE LAW, ALSO AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. BY CREATING AN ENTIRELY NEW ARTICLE XIV, "VACATION RENTALS" TO PROVIDE STATUTORILY COMPLIANT REGULATIONS FOR THE OPERATION OF VACATION RENTALS IN THE VILLAGE OF TEQUESTA; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was first reading. He stated this gave Council authority to the extent of what was allowed by State law. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments. Council had a lengthy discussion of what they were able to regulate regarding vacation rentals. MOTION: Vice -Mayor Stone made a motion to approve with a review of age limits, logistics of inspections, and recommendations of a fee schedule amendment at second reading; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 20. Approval of the Equipment Purchase, Installation of Radios and the Graphics, on the new Police Department's Dodge Durangos Chief Medina explained the use of ARPA (American Rescue Plan Act) funds verse the Special Law Enforcement Fund. He explained the Special Law Enforcement Fund could not be used for existing fleet, it could only be used for new additional items. He also stated for consistency the same shop was utlized. MOTION: Council Member D'Ambra made a motion to approve the equipment purchase, installation and graphics for the new police vehicle; Council Member Brandon seconded the motion. Carried unanimously 5-0. 21. Approve Renewal of CrowdStrike Complete Managed Detection and Response IT Director Brad Gomberg explained the importance of CrowdStrike and the critical protection they provided the Village. Vice -Mayor Stone requested a review of what auditors Mauldin and Jenkins provided as they had mentioned and add on cyber security service in their audit presentation. MOTION: Council Member D'Ambra made a motion to approve the renewal of CrowdStrike Complete; Vice -Mayor Stone seconded the motion. Carried unanimously 5- 0. 22. 2022 Governmental Assemblies Representation Appointments Council discussed the 2022 Governmental Assemblies and decided which Council Members would represent the Village at the meetings. MOTION: Vice -Mayor Stone made a motion to appove the updated representatives for the 2022 Governmental Assemblies; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 23. Approval of a donation of $3,115.00 for the wrapping of the Tequesta Police Department's 2017 F250 truck. The vehicle was being wrapped in honor of May's Military Appreciation Month and was a full donation from a Village resident. MOTION: Vice -Mayor Stone made a motion to approve the donation of $3,115 for the wrapping of the Tequesta Police Department F250; Council Member Brandon seconded the motion. Carried unanimously 5-0. 24. Authorize Amendment to Agreement and Purchase Order with Odyssey Manufacturing Company for Purchase of 50% Sodium Hydroxide Mr. Hammond detailed Sodium Hydroxide was used to adjust the PH levels of the water. Due to inflation in chemical pricing Odyssey Manufacturing had requested a 27 percent increase in price for the remaining months of the contract, which ended in October. Mr. Hammond would place the contract out to bid in the summer to ensure the lowest price was received with a new agreement in place by the fall. Council discussed the ability to negotiate the rate with the vendor. The concern was delaying any shipment of the chemical. MOTION: Council Member D'Ambra made a motion to authorize Addendum No. 3 to the purchase agreement with Odyssey Manufacturing Company for the purchase of 50% liquid sodium hydroxide and an associated increase in the existing purchase order for $10,000 for Fiscal Year 22, with a request that staff attempt to negotiate better terms by the end of contract; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member D'Ambra discussed essential housing and a regulation on notifications of rental increases. He referenced the City of Lake Worth's recent Ordinance which provided a requirement of a 60 day notification period. He asked Council to talk about these items in a future workshop. Vice -Mayor Stone requested a letter written to the Tequesta Post Office in regards to their landscaping. Several residents provided feedback on the need for more maintenance there. Manager Allen would draft a letter for Council approval. Mayor Young asked inquired on Council's interest in discussing contract language to better protect the Village. Council was open to reviewing. She also suggested discussing a moratorium in the R3 Zoning district and Beach Road while awaiting the Treasure Coast Regional Planning Authority's recommendations. Attorney Davis stated a moratorium would need to be very specific. Council agreed to discuss further at a workshop. ADJOURNMENT The meeting was adjourned at 8:27 PM. MOTION: Council Member Brandon made a motion to adjourn the meeting; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.