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HomeMy WebLinkAboutAgreement_General_6/9/2022_Kimley HornVILLAGE OF TEQUESTA PROFESSIONAL SERVICES WORK AUTHORIZATION REMEMBRANCE PARK PHASE 1 — DESIGN SERVICES This Work Authorization authorizes Kimley-Horn and Associates, Inc. to perform work set forth herein and is issued pursuant to The Professional Engineering Services Agreement, between the Village of Tequesta ("Client' or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant'), dated September 10, 2020 ("Agreement'). All terms and conditions of said Agreement are hereby incorporated and made part of this Work Authorization. Project Understanding The Village has requested that Kimley-Horn prepare construction documents for permitting and bidding Phase 1 of the Remembrance Park project in Tequesta, FL. A Park Master Plan for Remembrance Park has been preprepared by NZ Consultants under a separate agreement. This Remembrance Park Master Plan has been approved for further development by the Village and will be used to develop the design and construction documents for the project. The Remembrance Park Master Plan encompasses three parcels in Tequesta: • Phase 1, Parcel 1: 1.77 AC, located at 483 Seabrook Road • Future Phase, Parcel 2: 1.75 AC, located on N Riverside Drive • Future Phase, Parcel 3: 1.75 AC, located on N Riverside Drive It is our understanding that Phase 1 of Remembrance Park will feature a small parking lot for six cars, pathway lighting and parking lot lighting, a driveway, a perimeter permeable path, two picnic pavilions, site furnishings, educational signage, a butterfly garden, and fencing. Project Assumptions This scope of services assumes the following: • This scope of services is limited to the design of improvements to Parcel 1. • The project will be designed and permitted as a single phase (Phase 1), constructed in one single phase. • The Village will prepare and mail or otherwise advertise any required public notifications related to the project. • The design and permitting of offsite improvements (drainage, utilities, roadway, etc.) are excluded from this agreement. All work will be limited to Parcel 1 and the adjacent R/W between edge of pavement and property line. • Environmental impact studies and assessments are not anticipated. Professional Environmental services to prepare studies or assessments are not included. • Traffic engineering services are not anticipated and are not included. • Existing drainage assumptions and drainage routing for the "Tequesta Pines" neighborhood is assumed to remain intact and the improvements associated with this 1 proposal and the necessary drainage system required would not adversely affect the neighborhood drainage system. • Utility plans are limited to a water service connection to existing water utility assumed to be in Seabrook Road for service to hose bibs, drinking fountains, irrigation and/or dog drinking fountains. • Design for sanitary sewer services is not included and thus the drinking fountain overflow drainage is assumed to be routed to the storm system or to a dry well. If the Village requires the drinking fountain to drain to the sanitary sewer system, an additional service will be required. • Electrical service for Parcel 1 is only anticipated to power lighting to the parking lot, power to pavilions, and to power the irrigation system. • Photometrics analysis will be provided for the parking area; analysis of pathway lighting is not anticipated to be required and is not included. • Presentation at public meetings or commission hearings is not anticipated; preparation of renderings or attendance at such meetings or hearings is not included. • Signage design for project signage or interpretive signage is not included. • Picnic pavilions will be specified as pre-engineered items. Foundation design and structural engineering for picnic pavilions are assumed to be provided by the manufacturer/fabricator and permitted independently by the selected general contractor using the manufacturer/fabricator's engineered shop drawings. Scope of Services Kimley-Horn will provide the services specifically set forth below. TASK 1: SURVEY SERVICES A subconsultant to Kimley-Horn will prepare a Boundary, Topographic and Tree Survey pursuant to Chapter 5J-17.050, Florida Administrative Code, of Parcel 1 identified by the Parcel Control Number listed below: Site Parcel Control Number Recording Info 60-42-40-25-00-000-5140 ORB 24230, Pg 878 • Show boundary lines, giving length and bearing (including reference or basis) on each straight line; interior line; interior angles; radius, point of tangency and length of curved lines. Where no monument exists, set permanent iron pin (monument) or other suitable permanent monument at property corners; state on the drawing(s) whether corners were found or set and describe each. • Confirm or furnish a legal description which conforms to the Record Title Boundaries. Prior to making this survey, the Surveyor shall be supplied by the Owner with an up-to-date title abstract. Client to provide this information prior to survey commencement. • Give area in square feet if less than one acre, in acres (to .001 acre) if over one acre. • Note identity and width of adjoining streets and highways, width and type of pavement. Identify landmarks. 2 • Plot location of structures on the property and within five feet (5) on adjacent property. Dimension perimeters in feet and decimals to 0.1'. State the character and number of stories. Dimension to property lines and other buildings. Vacant parcels shall be noted VACANT. • Show encroachments, including cornices, belt courses, etc., either way across property lines. • Describe fences and walls. Identify party walls and locate them with respect to property lines. • Show recorded or otherwise known easements and right-of-way. • Note evidence of street widenings. • Minimum of two permanent benchmarks per every 500' on site; description and elevation to nearest .01'. • Spot elevation at each intersection of a 50-foot square grid covering the property. • Spot elevations at street intersection and at 100 feet on center curb, sidewalk and edge of paving including far side of paving. • Topographic data will be obtained at 100-foot intervals of the road from right -of -way -to - right -of -way - Seabrook Road. • Plotted location of structures, man-made (e.g., paved areas) and natural features. • Location of fire hydrants available to the property. • Location and characteristics of power and communications systems above grade. • Location, size, depth and direction of flow of sanitary sewers, storm drains and culverts serving, or on, the property; location of catch basins and manholes, and inverts of pipe at each. • Trees of 6" and over (caliper 3' above ground); locate within V tolerance and give species in English or botanical terms. • Perimeter outline of thickly wooded areas unless otherwise directed. • Datum will be National American Vertical Datum 1988 (NAVD 88) • Surveyor will map all recorded easements based on recorded plats or as shown on the title commitment report which shall be supplied by the client prior to survey commencement. TASK 2: DESIGN DEVELOPMENT / SITE PLAN PACKAGE KICK OFF MEETING WITH VILLAGE: Kimley-Horn will visit the site to observe existing conditions and assess potential design integration with surrounding spaces and to ground -truth the project survey. Kimley-Horn will attend one Kick Off meeting with Village staff and walk portions of the site to discuss integration of the Remembrance Park Master Plan layout to meet the desired goals. • Deliverable: A summary memorandum will be produced, documenting the meeting. DESIGN DEVELOPMENT SITE PLAN: Kimley-Horn will prepare a Design Development site plan that applies the conceptual layout to the CAD survey, adjusting the design per the Village 3 Land Development Code and per discussion/direction provided at the Kick Off Meeting. • Deliverable: Black/White draft of site plan. SITE PLAN APPLICATION TO VILLAGE: Upon Client approval of the Design Development Site Plan, Consultant will prepare a site plan package consisting of items required by the Village for Site Plan review. All application fees will be paid directly by the Client. Site Plan package will consist of: • Cover Page • Project survey (Per Task 1) • General Notes • Site Plan • Site Plan details — showing preliminary detailing for site elements and lighting features • Preliminary Engineering Plan depicting: • Horizontal control information — turning radii, drive aisle widths • Traffic control signage and striping Preliminary grading and identification of drainage patterns • Tree Disposition Plans • Landscape Plans with calculations • Architectural elevations of pavilions with color and material images of roof, walls, trim. Task 2 Deliverables: • Design Development Site Plan of park, developed in AutoCAD, drawn to scale and incorporating all desired elements as presented in the approved Remembrance Park Master Plan. Design Development Site Plans will be prepared as a black/white drawing in PDF format and/or printed on 11x17 paper. • Consultant will revise the Design Development site plan up to two times. The final approved Design Development site plan will be used to prepare the bid/construction documents. • Preparation of Site Plan package for submittal to the Village, consisting of plans noted above. • Prepare preliminary Opinion of Probable Construction Cost (OPCC) presented to the Village on 8.5X11 paper and via PDF. The Consultant has no control over the cost of labor, materials, equipment, or over the Contractor's methods of determining prices or over competitive bidding or market conditions. Opinions of probable costs provided herein are based on the information known to Consultant at this time and represent only the Consultant's judgment as a design professional familiar with the construction industry. The Consultant cannot and does not guarantee that proposals, bids, or actual construction costs will not vary from its opinions of probable costs. TASK 3 —BID/CONSTRUCTION DOCUMENTS After Village approval of the Site Plan package, Consultant will prepare plans and details suitable for bidding purposes, with site engineering, site lighting/electrical engineering, landscape and irrigation. During this task, the Consultant will perform the following: El • Contact utility owners and request any available information depicting the locations and configuration of existing utilities within and around the park property. • Attend coordination meetings with regulatory agencies having jurisdiction over the project to discuss permitting requirements. • Prepare 90% construction documents typically consisting of the following: • Services for this task are limited to the following: • Cover Sheet • General notes • Demolition Plan • Site Plan for proposed improvement areas will delineate the proposed park improvements, pavilions, parking, and Village - required tabular data. • Erosion Control Plan and Details • Engineering Plan will consist of the following: • Proposed site drainage for park improvements and grading for the parking lot. • Up to two water service connections for the proposed park improvements: hose bibs, drinking fountains, building, and potential irrigation service. • Signing and marking to show proposed site signage and striping for the proposed parking lot. • Engineering Details will consist of details that support of the engineering plan described above • Planting plans for proposed improvement areas will delineate plant material, plant quantities, plant schedules, specifications and project -specific planting details, including code required planting calculations. • Irrigation plans designed to provide irrigation coverage for all exterior proposed landscaped areas, as directed by Client. Consultant will provide the following irrigation design services, after Client approval of the 90% landscape plans: • Calculation of irrigation system requirements based on water application per week and water window availability as determined by local municipality and South Florida Water Management District. • Water source(s) evaluation for irrigation system • Irrigation mainline and sub -mainline sizing with recommended routing. • Irrigation controller locations with power supply drop locations coordinated with electrical plans. e Material legend of all components. • Ancillary notes, calculations, and labels required to develop a master irrigation system. • SFWMD Water use permit application on behalf of the Client for well water source, as required. • Hardscape plans based on Client design input gathered during the Conceptual Development phase. Kimley-Horn will prepare construction documents limited to the following: 5 ■ Decorative paving treatments — stamped/stained concrete, pavers, permeable trail surface. ■ Site furnishings — specification and layout locations ■ Fencing layout and detailing for gates and fence foundations ■ Mileage marker(s) along pathway ■ Lighting equipment specifications, engineering for foundations and/or notes to accommodate equipment manufacturer's engineering for lighting equipment. ■ Specification for pre-engineered Picnic pavilion structures. Pre-engineered items may require sole -source specification of the manufacturer's product in order to obtain the pre-engineered drawings. • Electrical Site Plan submittal with photometric analysis for the fitness path. Kimley-Horn will submit the lighting fixtures used as the basis of design for approval prior to submittal of the draft construction drawings. • Electrical Plans and Details permit plans with electrical and lighting details, photometric analysis for the parking areas, coordination with the lighting vendor for details and lighting specification, and coordination with the local power company to obtain electrical service. • Submit the 90% bid/construction drawings to the Client for, review and meet with the Client to discuss. After review, address reasonable review comments as part of the final bid/construction drawings. • Submit the revised 90% drawings for permit application to the Village for building permit. All Permit fees to be paid directly by the Client • Provide an updated OPCC for the 90% plans. Deliverables • Progress PDF plan sets will be emailed to the Client every other week until 90% plans are submitted. • Sets of the 90% construction drawings in 24" x 36" format for internal and permit reviews • Updated OPCC. TASK 4 — PERMITTING The Consultant will prepare and submit applications, calculations, supporting documents and plans for review by the following agencies: • SFWMD/FDEP: 10/2 permit for projects under 10AC with less than 2AC of impervious • Village of Tequesta: Minor Site Plan Modification and Building Permit No other agency approvals are anticipated or included in this scope of services other than those identified above. All permitting fees will be the responsibility of the Client. Project representation for this task is required and is included in this proposal. Consultant will provide up to one (1) round of reasonable responses to SFWMD and up to two (2) rounds of reasonable responses to the Village of Tequesta. C9 TASK 5 — FINAL BID/CONSTRUCTION DOCUMENTS Once the 90% construction drawings have been approved by the Client, these will be used as the basis for preparing the final bid/ construction documents. Specifications will be a part of the plan set. No separate technical specification booklet will be produced. Kimley-Horn will assist the Client in the preparation of certain sections of Division 1 specifications, limited to description of work, measurement and payment, and bid form. During this task, the Consultant will perform the following: • Revise the drawings prepared in Task 3 per the Client and permitting agency comments. • Tabulate anticipated construction items, quantities and measurement and payment items and their associated notes. • Prepare Division 1 required provisions for inclusion into the Client -provided contract documents: ■ Determine anticipated construction time for contract purposes. ■ Update the engineer's opinion of probable construction costs. ■ Prepare a bid form that will list the separate pay items, estimated quantities, and units. ■ Provide the Client with a project description to be included in the Client's front end documents. Deliverables • Three sets of the final construction drawings in 24" x 36" format • Updated engineer's opinion of probable construction cost for the proposed improvements • AutoCAD files of construction plans • MS Word and Excel files of specifications or reports prepared related to this project TASK 6 — PROJECT REPRESENTATION (HOURLY/MAX) At the Client's request, Kimley-Horn will represent the project and/or make presentations to Village Staff, Village Commission, or permit agencies. Services under this task will be provided on an hourly plus expense basis with a designated maximum fee. Anticipated meetings are as follows: • Up to four (4) face-to-face meetings: o Kick-off Meeting o Progress meetings with Village staff a Meetings with regulatory agencies/ permit coordination • Up to twelve (12) conference calls: Coordination with Village PM/Staff Coordination with utility providers and regulatory agencies TASK 7 — LIMITED BIDDING ASSISTANCE (HOURLY) It is our understanding that the Client will use a competitive bidding process to award the contact to a qualified contractor to construct the improvements. Services under this task will be provided on an hourly plus expense basis with a designated maximum fee. At the Client's request, Kimley- Horn will provide the following services: 7 • Consult with and advise the Client during the bidding process. • Prepare bid specification manual — bid form, bid item descriptions, and technical specifications. It is assumed that most (if not all) front end (Division 1) bid sections will be provided by Village. • Attendance at the pre -bid meeting. • Issuance of addenda in response to interested contractor questions or requests for information during the bid process. All responses by the Consultant will be approved by the Client prior to issuance. The Client will be responsible in making the award. TASK 8 — LIMITED CONSTRUCTION PHASE SERVICES (HOURLY) This task assumes a maximum of eight (8) months of construction phase services. Services under this task will be provided on an hourly plus expense basis with a designated maximum fee. At the Client's request, the following services may be performed as a part of Construction Phase Services: • Pre -Construction Conference. Consultant will attend a Pre -Construction Conference prior to commencement of Work at the Site or at Client -designated location in Boynton Beach. • Visits to Site and Observation of Construction. Consultant will make eight (8) visits in order to observe the progress of the work. Such observations will not be exhaustive or extend to every aspect of Contractor's work. Observations will to be limited to spot checking, selective measurement, and similar methods of general observation. Based on information obtained during site visits, Consultant will evaluate whether Contractor's work is generally proceeding in accordance with the Contract Documents, and Consultant will keep Client informed of the general progress of the work. Consultant will not supervise, direct, or have control over Contractor's work, nor shall Consultant have authority to stop the Work or have responsibility for the means, methods, techniques, equipment choice and usage, schedules, or procedures of construction selected by Contractor, for safety programs incident to Contractor's work, or for any failure of Contractor to comply with any laws. Consultant does not guarantee the performance of any Contractor and has no responsibility for Contractor's failure to perform its work in accordance with the Contract Documents. • Recommendations with Respect to Defective Work. Consultant will recommend to Client that Contractor's work be disapproved and rejected while it is in progress if, on the basis of its observations, Consultant believes that such work will not produce a completed Project that generally conforms to the Contract Documents. • Clarifications and Interpretations. Consultant will respond to reasonable and appropriate Contractor requests for information and issue necessary clarifications and interpretations of the Contract Documents. Any orders authorizing variations from the Contract Documents will be made by Client. • Change Orders. Consultant may recommend Change Orders to the Client, and will review and make recommendations related to Change Orders submitted or proposed by the Contractor. E-13 • Shop Drawings and Samples. Consultant will review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance. with the information given in the Contract Documents. Such review and approvals or other action will not extend to means, methods. techniques, equipment choice and usage, schedules, or procedures of construction or to related safety programs. • Substitutes and "or -equal." Consultant will evaluate and determine the acceptability of substitute or "or -equal" materials and equipment proposed by Contractor in accordance with the Contract Documents. • Inspections and Tests. Consultant may require special inspections or tests of Contractor's work as Consultant deems appropriate, and may receive and review certificates of inspections within Consultant's area of responsibility or of tests and approvals required by laws or the Contract Documents. Consultants review of certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not be an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. Consultant shall be entitled to rely on the results of such tests. • Disagreements between Client and Contractor. Consultant will, if requested by Client. render written decision on all claims of Client and Contractor relating to the acceptability of Contractor's work or the interpretation of the requirements of the Contract Documents. In rendering decisions, Consultant shall be fair and not show partiality to Client or Contractor and shall not be liable in connection with any decision rendered in goad faith. • Applications for Payment. Based on its observations and on review of applications for payment and supporting documentation, Consultant will determine amounts that Consultant recommends Contractor be paid. Such recommendations will be based on Consultant's knowledge, information and belief, and will state whether in Consultants opinion Contractor's work has progressed to the point indicated, subject to any qualifications stated in the recommendation. For unit price work, Consultant's recommendations of payment will include determinations of quantities and classifications of Contractor's work, based on observations and measurements of quantities provided with pay requests. Consultant's recommendations will not be a representation that its observations to check Contractor's work have been exhaustive, extended to every aspect of Contractor's work, or involved detailed inspections. • Substantial Completion. Consultant will, after notice from Contractor that it considers the Work ready for its intended use, in company with Client and Contractor, conduct a site visit to determine if the Work is substantially complete. Work will be considered substantially complete following satisfactory completion of all items with the exception of those identified on a final punch list_ • Final Notice of Acceptability of the Work. Consultant will conduct a final site visit to determine if the completed Work of Contractor is generally in accordance with the Contract Documents and the final punch list so that Consultant may recommend final payment to Contractor. Accompanying the recommendation for final. payment. Consultant shall also provide a notice that the Work is generally in accordance with the Contract Documents to 9 the best of Consultant's knowledge, information, and belief based on the extent of its services and based upon information provided to Consultant. • Project Close-out Documents: Consultant shall assist the Owner in assembling and submitting the certification packages stating that the Project is complete to Village of Tequesta and FDEP/South Florida Water Management District. The Client will pay all application, review, and permitting fees. • Limitations of Responsibilities: The Consultant shall not be responsible for the acts or omissions of any Contractor or subcontractor, any of the Contractor(s)' or subcontractor(s)' agents or employees, or any other persons (except the Consultant's own employees and agents) at the site or otherwise performing any of the Contractor(s)' work. Additional Services The following services are not included in the scope of services, but can be provided as additional services if authorized by you: • Bid Phase Services • Structural design services • Environmental surveys, studies, or reports • Geotechnical engineering/reporting • Post design services • Completion of the capital financing plan or worksheet if required by funding agency. • Financial feasibility, revenue, user charge, or capital financing plan assessment. • Signage design for project signs or interpretive signs Information and Services Provided by the Village Kimley-Horn assumes that all information provided by the Village can be relied upon in the performance of professional services. The following information shall be provided to Kimley-Horn and/or the following services will be performed by the Village. • CAD file, if available, for approved master plan in AutoCAD format. • Signage designs for project signs. • Access to project sites. Schedule Kimley-Horn will provide services as expeditiously as practicable to meet a mutually agreed upon schedule. Fee and Billing Kimley-Horn will perform the Scope of Services in Tasks 1-5 for the lump sum fee below and Kimley-Horn will perform the services in Tasks 6 - 8 on a labor fee plus expense basis with the 10 maximum labor fee shown below in accordance with the terms established in the Professional Engineering Services Agreement between the Village and Kimley-Horn. Individual task amounts are informational only. Task No. Description Fee _ 1 Survey Services $ 3,134 2 Design Development/ Site Plan Package $17,410 3 Bid/Construction Documents Permitting Services Final Bid/Construction Documents $19,060 $10,680 4 5 6 Project Representation/Meetings- $11,545 MAX Total Lump Sum Fee tasks 1-5 $ 58,314 Total Maximum Fee with Hourly tasks 9- i Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions, "Consultant" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to Village of Tequesta. Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Please include the invoice number and Kimley-Horn project number with all payments. Please provide the following information: Please email all invoices to Please copy (remainder of page intentionally blank) 11 If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute both copies of this Agreement in the spaces provided below, retain one copy, and return the other to us. We will commence services only after we have received a fully -executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. Accepted by: Village of Tequesta v �DIIi YQJN� )1AA P" IJ Date: 12 Kimley-Horn and Assgciates, Inc. Michael F. Schwa4z, P.E.Sr. Vice President Date: S 3� 1Ol Project Manager