HomeMy WebLinkAboutDocumentation_Regular_Tab 18_7/14/2022Agenda Item #18.
Regular Council
STAFF MEMO
Meeting: Regular Council - Jul 14 2022
Staff Contact: Nate Litteral Department: Utilities
11
To Approve Amendment No. 1 to Work Authorization CM U22.01 - WTP Process & Energy Efficiency
Improvements - Chen Moore & Associates
In October 2021 the Village Council approved Work Authorization CM U22.01 with Chen Moore &
Associates for the design and permitting of the WTP Process &Energy Efficiency Improvements
project. The WTP Process & Energy Efficiency Improvements project will upgrade outdated
Instrumentation and Controls (I&C) and Supervisory, Control and Data Acquisition (SCADA) system
hardware, add additional analyzers and ammonia feed point to improve process and disinfection
system control, add Variable Frequency Drives (VFDs), interstage booster pumps and pressure
exchange devices (PXDs) to the RO system trains for energy savings and improved process control
and add High -Service Pump VFDs for energy savings and improved pressure control.
During design it was identified that the heating, ventilation and air conditioning (HVAC) system serving
the original plant building is insufficient to control the heat load from the additional VFDs. Amendment
No. 1 to Work Authorization CM U22.01, in the amount of $14,600, is for the design services to upgrade
the existing HVAC system for the additional heat loads.
Budget Summary - 401-411-663.632 - Architecture & Engineering Services:
Project
WTP Upgrades &
Energy Improvements
(Engineering)
Water Main
Replacement
Program - WM-3 -
Jupiter in the Pines
South (Engineering)
Water Main
Replacement
Program - WM-5 -
Country Club Drive
North (Engineering)
SurFicial Well
Replacement - Well
No. S18 (Engineering)
Bud et
$3501000-00
$281)000.00
Encumbered Proposed
Projected Projected
Remaining Total
$241 ,000.00 *$145600.00 $0.00 $2559600-00
$1671320.00 *$0.00 $0.00
$1601000.00
$1571525-00
*$0.00
$0.00
$132)000.00
$0.00
$1081925.00
$0.00
$1671320.00
$157,525-00
$1081925.00
Page 506 of 524
Agenda Item #18.
Concentrate Disposal
Relocation $111)000.00 $611275-00 *$0.00 $0.00 $611275-00
(Engineering)
Account Total $1)034)000.00 $6271120.00 $1235525.00 $0.00 $750Y645.00
*Construction services for these projects have been moved to FY23.
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
PROJECT NAME: WTP
Upgrades & Energy
Improvements
Proposed:
$147600
BUDGET: $1,034,000.00 ENCUMBERED: $627,120.00
PROJECTED TOTAL: $750,645-00
Projected Remaining:
$2837355
POTENTIAL MOTION- • REQUESTED: A
Approve Amendment No. 1 to Work Authorization CM U22.01 in the amount of $14,600.00 with Chen
Moore & Associates
Proposed Amendment No. 1-Work Authorization CM U22.01 -Chen Moore.ada
Page 507 of 524
Agenda Item #18.
The following documenti*s presented in a non=
ADA compliant format. Please contact the
Village Clerk's office if you would like to
receive an ADA compliant version of this
document.
Page 508 of 524
Agenda Item #18.
DATE:
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
VILLAGE RFQ. NO.: UTIL 06-20
WORK AUTHORIZATION NO. CM UTL22.01 FOR CONSULTING SERVICES
PROJECT No.
G/L CODE: 401-411-663.632
CHEN-MOORE PROJECT NO.: 492.005
PROJECT TITLE: Water Treatment Plant Process and Control Improvements Amendment # 1
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2021, between the Village of
Tequesta ("VILLAGE"), Chen -Moore & Associates ("CONSULTANT"), and Wright -Pierce
(SUB CONSULTANTS) hereafter referred to as the Agreement.
I. PROJECT DESCRIPTION
The Village of Tequesta (Village) requested the Chen Moore and Associates, Inc. (CMA) team
perform professional services required to implement improvements to the WTP, with an
agreement dated, November 12, 2021. Wright -Pierce, Inc. (W-P) is providing services to assist
CMA with this project.
During the design of the improvements, it has been determined that additional professional
services are required for the work. The Village has requested an amendment for services that
generally include mechanical and electrical engineering required to provide air conditioning to
the existing Maintenance Building to account for the addition of VFDs to the existing High
Service Pumps Nos. 1-4.
The scope of services shall be comprised of the following tasks:
TASK 1 —
Project Management and Meetings
TASK 2 —
Support Services
TASK 3 —
Final Design Services
TASK 4 —
Permitting Services
TASK 5 —
Bidding Services
WORK AUTHORIZATION NO. CM UTL22.01 Amendment No. 1 1 of 4
Page 509 of 524
Agenda Item #18.
II. SCOPE OF SERVICES
TASK 1— Project Management and Meetings
A. Project Management
The CONSULTANT will perform project management activities for the project. The activities
include contract administration, budget management, invoicing, monthly status reports,
scheduling, and coordination with the Village.
B. Meetings
No additional meetings are included.
TASK 2 — Support Services
No additional services are included.
TASK 3 — Final Design Services
The additional final design efforts will be for the HVAC and electrical requirements for the existing
Maintenance Building for the addition of VFDs for High Service Pumps Nos. 1-4.
A. 60% Design
No additional services area included.
B. 90% Design
The CONSULTANT shall provide additional designs services to modify the 90% design
submittal from the original Agreement. CONSULTANT shall provide coordination, quality
management, and technical review and provide the 90% design documents, consisting of the
following:
1. Mechanical (HVAC only) design for a new air conditioning unit for the existing
Maintenance Building due to the increased loads from the new VFDs being designed
for high Service Pumps Nos. 1-4.
2. The additional technical specifications for the HVAC improvements consisting of one
electronic copy in PDF format.
The additional design drawings will be incorporated into the 90% design submission.
C. 100% Design
The CONSULTANT shall progress the additional design documents to the 100% design completion
level. CONSULTANT shall provide coordination, quality management, and technical review and
provide the additional 100% design documents, consisting of the following:
WORK AUTHORIZATION NO. CM UTL22.01 Amendment No. 1 2 of 4
Page 510 of 524
Agenda Item #18.
1. Mechanical (HVAC only) design for a new air conditioning unit for the existing Maintenance
Building due to the increased loads from the new VFDs being designed for high Service
Pumps Nos. 1-4.
2. The additional technical specifications for the HVAC improvements consisting of one
electronic copy in PDF format.
Task Assumption(s): The Scope of Services associated with this task assumes the following:
No additional assumptions.
Task Deliverable(s): CONSULTANT will submit the following to the Village:
Electronic copies of each submittal in PDF format.
TASK 4 — Permitting Services
No additional services are included.
TASK 5 — Bidding Services
No additional services are included.
III. SCHEDULE
The Project will begin immediately after CONSULTANT receives a written Notice -to -Proceed
(NTP) and an executed AGREEMENT from the Village. CONSULTANT will coordinate the
Project schedule with the Village but assumes the 90% design submittal will be submitted within
40 calendar days of receiving the written NTP. The 100% design submittal will follow per the
original schedule, adjusted for when we receive comments from the Village.
IV. COMPENSATION AND PAYMENT
CONSULTANT and SUBCONSULTANT proposes to complete the Scope of Service described
herein on a lump -sum basis for a not -to -exceed fee of $14,600. Table 1 summarizes
CONSULTANT's and SUBCONSULTANT's total not -to -exceed fee and breakdown of fees by task.
TABLE 1
SUMMARY OF ENGINEERING FEE
Task
Fee
Task 1 — Pro' ect Management and Meetings
$11900.00
Task 2 — Support Services
Task 3 — Final Design Services
$12,700.00
Task 4 — Permitting Services
Task 5 — Bidding Services
Total Not -to -Exceed Fee
$149600.00
WORK AUTHORIZATION NO. CM UTL22.01 Amendment No. 1 3 of 4
Page 511 of 524
Agenda Item #18.
IV. EXCLUSIONS
No additional exclusions included beyond original agreement.
V. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated September 10, 2021, by and
between the Village of Tequesta ("VILLAGE") and Chen -Moore & Associates ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
CHEN-MOORE & ASSOCIATES
Print Name:
Title:
VILLAGE OF TEQUESTA
Date:
WORK AUTHORIZATION NO. CM UTL22.01 Amendment No. 1 4 of 4
Page 512 of 524