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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_8/11/2022Agenda Item #5. [Draft) A cy cou�+� MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL MAY 1212022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at6:01 p.m. Aroll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, and Council Member Aaron Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE - Vice -Mayor Stone An invocation was offered by Pastor Mike Richardson of Tequesta's First Baptist Church followed by the pledge of allegiance led by Vice -Mayor Stone. APPROVAL OF AGENDA Mayor Young added a presentation from Abby Brennan on Tequesta Friends of Public Safety prior to item one. MOTION: Vice -Mayor Stone made a motion to approve the agenda with the additional presentation from Tequesta Friends of Public Safety; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Tequesta Friends of Public Safety Presentation by Abby Brennan Abby Brennan provided an update on Tequesta Friends of Public Safety on behalf of the Board of Directors. She highlighted the history of the formation of the organization and their work to raise funds for the September 11 th Memorial. Ms. Brennan detailed the expansion of the organization including their continued assistance in raising funds and providing support for all Tequesta public safety employees and their families. PaRa§O bb499 Agenda Item #5. 01 Draft 2. General Employee Pension Board Presentation by Pension Board Chair Michael Rhodes Pension Board Chair Michael Rhodes provided background information and overview of the pension plan. He stated the plan had 50 active participants, 12 retirees, and eight people who had terminated employment with a right to benefits at early or normal retirement age. The plan paid out over $178,000 in pension benefits for fiscal year 2021. Mr. Rhodes also detailed the investment performance and asset allocations. He stated the plan was in the top third of all plans with the annual return in the top 14th percent, and was reported in excellent actuarial status. He also announced a new dashboard system was implemented to assist with all retirement needs. Council Member D'Ambra questioned the financial requirements and funding the benefit for early retirees and life expectancies. 3. Proclamation Proclaiming May 21-27, 2022 as National Safe Boating Week in Tequesta A representative was not in attendance to receive the proclamation and it was mailed to the recipients. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the Consent Agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 4. MINUTES: March 10, 2022 Special Council Meeting; March 22, 2022 Workshop; and April 4, 2022 Workshop 5. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Best Lighting Credit Application -Public Works, $NIA, see application/agreement for details. B. BuyBoard National Purchasing Cooperative Interlocal Participation Agreement - Public Works, $NIA, see agreement for details. D. Chen -Moore & Associates Agreement, Dover Ditch Water Quality Improvement Project, Phase 1 - Utilities, $24,890.00. D. CMS Alarm Monitoring Agreement - Parks & Recreation, $329.13 Annually. E. Dive Rescue International Host Agreement - Fire Department, see agreement for details. PaRaffi02)b499 Agenda Item #5. 01 Draft F. Kimley-Horn Engineering Services Work Authorization, Community Center/Seabrook Crosswalk - Public Works, $1,651.00 G. Kimley-Horn Engineering Services Work Authorization, Tequesta Drive Bridge 5 Year Capital Improvement Plan - Public Works, $6, 100. 00. 6. Authorize Amendment to Agreement with Odyssey Manufacturing Company for Purchase of 50% Sodium Hydroxide END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mr. Mike Moerill of 14 Chapel Circle was not in favor of any transition to the Palm Beach County Sherriff's Office. He was also concerned with Council communications regarding the Police and fully supported the Chief. Mrs. Pat Watkin of 167 River Drive spoke in favor of Tequesta Public Safety and felt the majority of the Village supported having a local Police and Fire department. COMMUNICATIONS FROM COUNCIL Mayor Young thanked Public Works Director Doug Chambers for his quick efforts and research in joining Buy Board to help with contracts, and Utilities Director Matt Hammond and Attorney Keith Davis for adjusting the contract termination language to better benefit the Village. She also recognized Lisa Conti and Jesse Jenkins for troubleshooting a water leak for a resident, and the Clerk's department for all their hard work as it was Clerk's week. Council Member D'Ambra supported a local Public Safety department and stated Council was voting on the charter updates requiring a resident referendum to make changes to Public Safety. Council Member Brandon thanked residents for participating in the charrette process. Vice -Mayor Stone was in support of the charter review updates regarding Public safety and a voter referendum. STANDING REPORTS Village Attorney Attorney Davis announced the Charter Amendment Ordinance with ballot summary and questions was on track for a first reading in June, an official date of July, and then on the March 2023 ballot. He also introduced a new attorney, Dylan Brandenburg, who would be assisting with Village matters. Village Manager PaRaffil Iib499 Agenda Item #5. 01 Draft Manager Allen thanked Utilities Director Matt Hammond on the $95,000 grant through the Florida Department of Environmental Protection. He announced the return of the Nautical Club for children offered by the Police department, the Hurricane Fair scheduled for June 4, and encouraged residents to sign up for the Friday News which highlighted Village events and updates. 7. Manager's Monthly Report Police Department Mayor Young inquired about National Police Week. Chief Medina stated the officers would receive a small thank you gift in celebration of the May 15th - 21 st event. Chief Medina was excited for the feedback being received from residents and made Council and residents aware of the "Chief's Corner" in the Friday News. He also announced the completion of the child safety car seat class with five officers now certified in car seat installation. 8. Police Department Report Fire Department Fire Chief Trube announced the Hurricane Fair scheduled for June 4th. 9. Fire Department Report UTILITIES Utilities Director Hammond announced the $95,000 resiliency study grant was awarded to the Village by the Florida Department of Environmental Protection, and the partnering with the Southeast Florida government purchasing co-op which was comprised of 60 entities and would help reduce costs to the Village. The Utilities department submitted an application for the State revolving fund loan program for the next phase of the water main replacement, and the Florida Department of Health permit was received for the water main project one and four. Council Member D'Ambra inquired about the R3 zoning district dune restoration, Mr. Hammond would research the request and provide a follow up. Vice -Mayor Stone questioned the water billing, Mr. Hammond stated the Utilities department was working on shortening the billing window. Mayor Young was concerned with the percentages going down, Mr. Hammond stated a third letter was sent out to bring residents into compliance with the cross control connection and percentages should increase next month. 10. Utilities Department Report PaRaffi24�b499 Agenda Item #5. 01 Draft REGULAR AGENDA OLD BUSINESS 11. ORDINANCE NO. 08-22, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE OF TEQUESTA CODE OF ORDINANCES AT CHAPTER 74. UTILITIES, ARTICLE ll. WA TER SERVICE, DIVISION 2. RA TES AND CHARGES. B Y ADDING TWO ENTIREL Y NEW SECTIONS 74-83. "CONNECTION FEE PAYMENT PLAN"; TO ALLOW A CONNECTION FEE FINANCING AGREEMENT BETWEEN A PROPERTY OWNER AND THE VILLAGE; AND 74-84. "VOLUNTARY ANNEXATION CONSENT"; TO REQUIRE PROPERTIES LOCATED OUTSIDE THE MUNICIPAL BOUNDARIES OF THE VILLAGE WHICH ARE SERVED BY THE VILLAGE'S WATER UTILITY, TO CONSENT TO VOLUNTARY ANNEXATION INTO THE VILLAGE WHEN SUCH ANNEXATION IS AVAILABLE; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 74. UTILITIES. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILI TY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mr. Hammond stated interest rates were revised as requested. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Vice -Mayor Stone made a motion to approve Ordinance 08-22; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 12. Consider Approval of the 2022-2023 Strategic Plan. Council would workshop an agreement for a preliminary analysis of undergrounding by a Village resident. MOTION: Council Member D'Ambra made a motion to approve the 2022-2023 Strategic Plan, Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. NEW BUSINESS 13. RESOLUTION NO. 16-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR THE REPLACEMENT OF VACANT BOARDS AND COMMITTEE MEMBER POSITIONS Clerk McWilliams detailed the different committee and board openings and introduced the applicants. PaRaffi2 5b499 Agenda Item #5. 01 draft Council reviewed and discussed the applicants. MOTION: Vice -Mayor Stone made a motion to approve appointments of Steve Eagan and Leslie Dasher to the Planning and Zoning Board, Tom Bradford, Marguerite Wilson and Philip Stadelmann to the Environmental Advisory Committee, and Mike Rhodes for the General Employee Pension Board; Council Member Brandon seconded the motion. Carried unanimously 5-0. 14. SEU 02-22: Application from TAMWEST REALTY INC for a Special Exception Use approval pursuant to Section 78-177(d)(17) of the Village of Tequesta Code of Ordinances. The Applicant is requesting Special Exception Use approval for a 2,544 square foot fast food restaurant with a drive-thru (Starbucks) in the C-2 Zoning District. The application includes a landscaping plan, wall signs, a menu board, monument sign, clearance poles and other signage. The subject property is located at 710 N US Highway 1, Tequesta, FL 33469. Attorney Davis announced SEU 02-22 was a Quasi -Judicial matter and placed four individuals under oath. He asked Council if they had any ex-parte communications. Vice - Mayor Stone performed a site visit and had positive conversations with businesses in the shopping plaza. Community Development Director Nilsa Zacarias introduced Troy Holloway of 2GHO who presented a powerpoint on behalf of Starbucks. The presentation illustrated aerial views of the plaza, a proposed site plan, and site data. Mr. Holloway illustrated Starbucks had met all the criteria and conditions per Village code including landscaping, drive thru criteria, adequate parking, and a positive affect on adjacent properties. Council was concerned with traffic onto North US Highway One from Village Boulevard. It was clarified that traffic light installation was facilitated by FDOT (Federal Department of Transportation) and the area had not meet the criteria for a light. Ms. Amy Angelo of Oceana Coffee requested Council vote no and not allow corporate chains into the Village. Mr. Kevin Vanderpol of Carve Surf and Coffee was opposed to a Starbucks. Ms. Amy Duell of Oceana Coffee was opposed to the Starbucks. Mr. Mark Sapirie of 79 Yacht Club Place spoke to preserve local business in Tequesta. Ms. Kimberly Vanderpol of Carve Surf and Coffee was in opposition of a Starbucks. Mr. Tom Bradford of 44 Chestnut Trail inquired on the architectural renderings for the building. PaRaCwb499 Agenda Item #5. 01 draft Ms. Kimberly Gutierrez was opposed to corporations in the Village. Attorney Davis reminded Council there was not a prohibition on corporations in the Village code and further that the code did not speak to the occupants of commercial property. MOTION: Council Member D'Ambra made a motion to approve SEU 02-22; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 15. Approve First Addendum to Director of Community Development Consultant Agreement Manager Allen explained the addendum as it related to the engagement of NZ Consultants for a four to five month R3 zoning district study to include engaging the community and developing revised code for the R3 zoning district. Vice -Mayor Stone wanted to wait until the charrette process was complete before engaging in the R3 district. MOTION: Council Member D'Ambra made a motion to approve the first addendum to the Community Development agreement; Council Member Brandon seconded the motion. Carried 3-2 (opposed: Vice -Mayor Stone and Council Member Johnson). 16. RESOLUTION NO. 17-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202112022 GENERAL FUND BUDGET Manager Allen explained the Resolution was due to the budget adjustment for the addendum of the NZ Consultants agreement. MOTION: Council Member D'Ambra made a motion to approve Resolution 17-22; Council Member Brandon seconded the motion. Carried 3-2 (opposed: Vice -Mayor Stone and Council Member Johnson). 17. Approve Purchase of a 2022 Ford Ranger Crew Cab 4x2-R4E for the Building Department in the Amount of $29,399 Public Works Director Doug Chambers detailed the vehicles reviewed for purchase. The 2022 Ford Ranger was the best option to due to availability and current needs of the building department. MOTION: Council Member D'Ambra made a motion to approve the purchase of the 2022 Ford Ranger; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. PaRaff.5 -bb499 Agenda Item #5. 01 Draft 18. Approve Work Authorization CM UTL22.02 — Water Quality Modelling & Evaluation — Chen Moore & Associates Mr. Hammond provided a brief explanation of the water quality modeling and evaluation. MOTION: Council Member D'Ambra made a motion to approve Work Authorization CM UTL22.02 — Water Quality Modelling & Evaluation with Chen Moore & Associates in the amount of $75,084; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 19. RESOLUTION 14-22: A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FL ORIDA, INCREASING THE FISCAL YEAR 202112022 GENERAL FUND BUDGET BY INCREASING REVENUES AND EXPENDITURES IN THE AMOUNT OF $8j,675.00 TO RECOGNIZE EMS GRANT FUNDS FROM PALM BEACH COUNTY TO REIMBURSE THE VILLAGE FOR ITS PURCHASE OF TWO(2) LIFEPAK 1000 REDS AND FIFTY (50) BLEED CONTROL KITS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES MOTION: Vice -Mayor Stone made a motion to approve Resolution 14-22; Council Member Brandon seconded the motion. Carried unanimously 5-0. 20. Approve Temporarily Increasing the Number of Authorized Positions in the Fire Department by One Firefighter/Medic Position Chief Trube explained the unbudgeted item brought forward was due to medical leave within the department and upcoming retirements. Chief Trube stated 20 applicants were received and the initial tests would be underway in the coming weeks. Council Member D'Ambra asked staff to factor an eight person fire shift into future strategic and financial plans. MOTION: Council Member D'Ambra made a motion to approve a temporarily increase in the number of authorized positions in the Fire Department; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 21. ORDINANCE NO. 11-22, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, IMPOSING A MORATORIUM ON THE ACCEPTANCE OF NEW APPLICATIONS FOR DEVELOPMENT ORDERS OR BUILDING PERMITS FOR NEW DEVEL OPMENT AND/OR RE -DEVELOPMENT WHICH INCREASES BUILDING HEIGHT OR NUMBER OF STORIES, INCREASES LOT COVERAGE OR CHANGES THE EXISTING BUILDING FOOTPRINT, WHICH PROPOSES CHANGES TO THE APPEARANCE OF THE BUILDING EXTERIOR OR TO THE SITE LANDSCAPING IN THE MU, C-1, C-2, C-3, R-2 AND R-3 ZONING DISTRICTS AS SET FORTH IN CHAPTER 78. ZONING, OF THE VILLAGE OF TEQUESTA CODE OF ORDINANCES AND PURSUANT TO THE REQUIREMENTS OF THE VILLAGE OF TEQUESTA COMPREHENSIVE DEVELOPMENT PLAN; PROVIDING THAT SAID MORATORIUM SHALL BE IN EFFECT FOR A PERIOD OF SIX MONTHS; DIRECTING PaRaffiC�bb499 Agenda Item #5. 01 Draft VILLAGE STAFF TO UNDERTAKE A COMPREHENSIVE REVIEW OF THE VILLAGE'S EXISTING LAND DEVELOPMENT CODES WITH AN EMPHASIS ON COORDINATION BETWEEN AESTHETIC AND LANDSCAPING REGULATIONS AND COASTAL CONSERVATION; DIRECTING ADDITIONAL COORDINATION WITH THE TREASURE COAST REGIONAL PLANNING COUNCIL PURSA UANT TO ITS CURRENT AGREEMENT WITH THE VILLAGE; PROVIDING FOR CONTINUATION OR TERMINATION OF SAID MORATORIUM; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILI TY CLAUSE; PROVIDING FOR AN EFECTI VE DATE. Attorney Davis read the title into record, this was first reading. Attorney Davis noted edits to the ordinance including the removal of the R2 zoning district, additional building exemptions for life safety issues and storm hardening issues, and the allowance of applications during conceptual changes to the code. Mayor Young opened the hearing for public comments. Mr. John Isleib of 250 Tequesta Drive spoke in opposition of a moratorium. He felt the codes in question did not warrant a complete stop to building in such difficult economic times. He was concerned with Council's view of developers and felt developers, Council and residents could all work together in an impartial manner. Ms. Abby Brennan of 523 Dover Road was concerned with a moratorium and what it would accomplish. She echoed Mr. Isleib's sentiments and felt developers and Council could work together. Mr. Mark Sapirie of 75 Yacht Club Place felt Village code was out of date and a critical issue. He provided images to Council of beach erosion north of Coral Cove Park and asked Council to prioritize the Village for the long term. Mrs. Pat Watkins of 167 River Drive was unclear of the purpose of a moratorium. She asked Council to give this more thought as she felt it was not necessary at this time. Mr. Thomas Bradford of 44 Chestnut Trail clarified his memorandum to Council, which he felt may have influenced the proposed ordinance. Mr. Harold Taylor of 13 Chapel Court wished to give his three minutes to Mr. Bradford. It was explained that was against the Village rules of public participation. Mr. Phil Perko a Seaglass Condominium, 300 Beach Road, 200 Beach Road and Paradide Park developer/partner spoke against a moratorium. He explained the complicated process to build on the beach and the many levels of state and federal approvals needed. He asked Council to further research the issue before making a decision. Ms. Jessica Namath of 20 Shady Lane spoke on behalf of the Environmental Advisory Committee stating their intent was to limit the R3 zoning district until further guidelines were in place. She reiterated the sentiment of preserving the small town feel of the Village. PaRaffiYgDb499 Agenda Item #5. 01 draft Mayor Young opened the hearing for Council comments. Council Member Johnson had changed his opinion of a moratorium after further discussion and review and was now opposed. Council Member Brandon stated she was reviewing a moratorium for all zones and not just the R3 district. She felt there was a need to place a moratorium while the Village incorporated resident opinion and feedback from the charrette into the code. She clarified her concern with developer reputations and the need to maintain good relationships with developers on behalf of the residents. Council Member Brandon was also concerned with a legal letter that was sent to Council regarding the moratorium. She requested all developers work together with the Council on design and planning. Mayor Young clarified applications would be accepted while codes were being written and felt a six month moratorium to allow Treasure Coast Planning Authority and NZ Consultants to work through resident feedback and code recommendations was acceptable. She wasnot aware of any negative impacts due to a moratorium and felt it was needed to better preserve the character of the Village. Manager Allen estimated a March 2023 timeline of completion with conceptual code available in October or November of 2022 for Treasure Coast Planning Authorities process. He estimated a December 2022 completion and September or October 2022 conceptual code availability for NZ Consultants process. Council Member D'Ambra was opposed to the moratorium. He felt it was a long time frame and the current process worked well with developers and Council maintaing open communication and a willingness to work together. He was also not confident in the Village's legal authority over the dunes and did not feel that responsibility lied solely with developers. Vice -Mayor Stone did not see an emergent need for a moratorium and that the Village and thought the Village maintained good relationships with developers. MOTION: Council Member Brandon made a motion to approve the revised Ordinance eliminating the R2 zone, building exemptions for life safety issues and storm hardening issues, and the allowance of applications during conceptual changes to the code; Mayor Young seconded the motion. Failed 2-3 (opposed: Vice -Mayor Stone, Council Member Frank D'Ambra, and Council Member Aaron Johnson). MOTION: Council Member D'Ambra made a motion to deny Ordinance 11-22; Vice - Mayor Stone seconded the motion. Carried 3-2 (opposed: Council Member Brandon and Mayor Young). ANY OTHER MATTERS Vice -Mayor Stone asked if a landscape letter had been sent to the Tequesta Post Office. Manager Allen confirmed the letter had been sent to Senator Marco Rubio, Senator Rick Scott, and hand PRgg68 VD499 Agenda Item #5. 01 Draft delivered to the Post Master in Jupiter. Vice -Mayor Stone felt this was also a good time to educated residents and businesses on the need to clean up overgrowth and maintain landscaping. Council Member Johnson requested Council review the age restrictions at the Recreation Center to consider lowering the age of parental supervision from 14 year old to 12 years old, Council agreed. Council Member D'Ambra requested staff research authority, grants and funding to protect the beach dunes. Council Member Brandon addressed the Environmental Advisory Committees request to have an environmental specialist on the Development Review Committee. Council would discuss this further at a future workshop. Mr. Phil Perko addressed council and stated the Beach Road Association was concerned with beach parking and police presence on Beach Road. ADJOURNMENT The meeting was adjourned at 8:46 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. 2 " 0 -, ; " =V�;; 4 6; a 701 Agenda Item #5. [Draft) MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL J U N E 2752022 6: 00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, Council Member Aaron Johnson. AGENDA ITEMS 1. Review and Discuss the FY2022-2023 Proposed Annual Budget Manager Jeremy Allen informed Council that Village staff was in the early stages of the budget process. They were still awaiting updated insurance rates and union negotiations were ongoing, therefore, place holders were included for those budget areas. He highlighted details from each of the funds including the general, water utilities, stormwater, refuse and recycle, capital, surtax, building and special law enforcement funds. Manager Allen also discussed the $3.07 million total in American Rescue Plan Act (ARPA) funds that would be received by the Village, the second installment was scheduled for September 2022, and the loosened requirements for auditing and usage. Recommended usage of the ARPA funds was presented and included the purchase of the new fire truck. Manager Allen continued by highlighting the 2021-2022 budget accomplishments including the master corridor charrette, grand opening of the recreation center, parks master plan, road improvements, sidewalk improvements, police trainings and accreditation, the business liaison position, the purchase of police and fire vehicles. Manager Allen acknowledged staff efforts to increase the fund balance, it was projected to be $3 million over budget. A proposed budget summary of all funds for Fiscal Year 2022- 23 was provided with 62% of the budget going towards personnel. Tequesta Fest had an increased budget of $100,000. New debt service costs for the Recreation Center and the WE Z Agenda Item #5. 01 Draft SAN project were now also included in the budget. A budget summary by department was also provided with millage rates by department included. Utilities Director Matt Hammond detailed the water utilities budget highlighting well replacement and upgrades, as well as, water main replacements and plant upgrades. He provided different water main replacement scenarios to Council and explained the different capital recovery charges. The Stormwater fund had a 5% rate increase proposed due to rising costs. He also highlighted the 5-year capital improvement program. Manager Allen concluded with next steps including finalizing the millage rate to report to the State. Council discussed several items of the budget. They agreed the focus was on public safety, roads, and water utility upgrades and improvements. They had detailed discussion on the cost of Tequesta Fest and the Recreation Center hours and usage. Council agreed to review the business liaison position and duties as it was funded by the ARPA funds. Mayor Young asked for clarification on the funds that were in the red and pulling money from the reserves to balance those budgets. Manager Allen explained all the funds were in a healthy position and that money was not being pulled from the General Fund. Money was being used for expenses and not for operating costs, which was a good position. Council discussed the replacement of the phone system, it was explained that the system was over 15 years old and due for an upgrade as aspects were very outdated and no longer in use. Mayor Young was concerned with using ARPA funds to purchase the new fire truck. Manager Allen explained the cost savings in excess of $531,000 over a 10 year period with buying the truck verse financing the purchase. Council also had detailed discussion on the millage rate and weighed the pros and cons of an increase and decrease. Council agreed the millage rate should be left as it was. Marcia Nielson of 94 Beechwood Trail asked for details on the tree canopy budget of $75,000. Manager Allen stated this was an Environmental Advisory Committee task to increase the tree scaping plan on Old Dixie Highway, County Line Road, and Tequesta Drive. She urged Council to consider becoming a tree city. Ms. Nielson was also interested in the grant for Remembrance Park, Mr. Allen explained to her it was a reimbursable grant. She asked Council to further consider Tequesta Fest as it was an expensive event, to put money aside for other purposes, to review the Business Liaison position, increased staffing of the Recreation Center, and to not reduce the millage rate. She also felt undergrounding was not up to the Village. ADJOURNMENT The meeting was adjourned at 7:45 PM. Agenda Item #5. [Draft) MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MEZ Agenda Item #5. vP6R OF T�QG�� r couat� MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JULY 1452022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, and Council Member Laurie Brandon. Absent were: Council Member Aaron Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member D'Ambra An invocation was offered by Council Member Frank D'Ambra followed by the pledge of allegiance. APPROVAL OF AGENDA Vice -Mayor Kyle Stone added a reconsideration discussion of Ordinance 11-22 to the agenda. Mayor Molly Young moved items 15 and 16 to the front of new business. MOTION: Vice -Mayor Stone made a motion for approval of the agenda; Council Member D'Ambra seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). PRESENTATION 1. Waste Management, Inc. Presentation - Mr. Jeff Sabin, Government Affairs Director Mr. Jeff Sabin of Waste Management spoke to Council regarding the rate adjustment request. He detailed the inflation impacts on the industry, the most significant being labor, CDL licenses, maintenance and fuel costs, which had a direct impact on the Village's rate. He explained all services would remain the same, including the two times per week trash and yard waste pickup and one time per week bulk and recycle pick up. Mr. Sabin also highlighted the desire for future discussion on automation. PagaffiS bb499 Agenda Item #5. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the consent agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 2. MINUTES: May 31, 2022 Workshop and June 9, 2022 Regular 3. Authorize Addendum No. 1 and Purchase Order with Shrieve Chemical Company for Purchase of Bulk 93 % Sulfuric Acid 4. To Approve Mutual Aid Agreements for Hurricane/Disaster Debris Removal, Reduction and Disposal 5. SE 05-22 - Run 4 The Pies special event permit application by Palm Beach Roadrunners for an annual 1112412022 four -mile road race, one -mile kids race and hundred -yard toddler dash to take place at Constitution Park on Dover Road from 6:00 a.m. - 11:00 a.m. There will be 2,200 attendees. No alcohol will be served. Water and Gatorade will be provided along the course route. There will be 10 open tents set up at the event (i.e., without sides) and a truck with a ladder to display a flag. The applicant has provided for Police Detail (10 officers including supervisor) and EMS services. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Ms. Pert Towne of 364 Fairway North addressed Council regarding the ramifications of Senate Bill 140 which regarded the use of Fireworks on July 4th, New Years Eve, and New Years Day. She mentioned a fire after July 4th, which was rumored to be due to fireworks, and requested the Village implement an ordinance banning fireworks. Mr. Harold Taylor of 13 Chapel Court opposed chickens in the Village and thought the three minute public comment rule treated citizens unfairly and was a violation of a resident's freedom of speech. COMMUNICATIONS FROM COUNCIL There were none. STANDING REPORTS Village Attorney Village Attorney Davis did not have any reports to share. Village Manager 6. Manager's Report Through June Paqaq'@42)b499 Agenda Item #5. Village Manager Jeremy Allen detailed a conversation with Chuck Hatcher, State Parks and Recreation Director, concerning Tequesta Park. He stated that the State of Florida did not sell or deed over parks. He noted several different grants that the Village could apply for, which the Village was pursuing. Manager Allen noted the Adopt a Tree campaign kick-off, the #VOTproud Flag program was underway, and the Fertilizer Ban magnets were available. Police Department 7. Tequesta Police Department - Monthly Updates June 2022 Police Chief Gus Medina highlighted the Public Safety Awards dinner, the accreditation of the police department, the traffic safety awards luncheon where Pastor Paul Beresford and Officer Jheri-Lynn Palmeri received recognition, the receipt of the virtual simulator, and the partnership with the Palm Beach Sherriff's office to patrol Beach Road. Chief Medina also welcomed new officer Jada DeGraffenreid and thanked and acknowledged Amber Krauss for all her work and dedication to the police department for many years. Fire Department 8. Fire Department Standing Report Fire Chief James Trube announced the completion of the Emergency Plan reviews with all Assisted Living Facilities within the Village, as well as, the Hurricane Plans for each department. He also highlighted dive training and rapid intervention training, the hiring of two new firefighters, the Public Safety Awards banquet, and the Fire Chiefs Association meeting being held at Village Hall in July. He also acknowledged an increase in COVID numbers and the continued monitoring of that. Council inquired on the status of the aerial truck and engine. Anticipated delivery of the aerial truck was on track for March 2023 and July or August of 2023 for the engine truck. REGULAR AGENDA OLD BUSINESS 9. ORDINANCE NO. 09-225 SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE L IN GENERAL, SEC. 78-4. DEFINITIONS. BY CREATING A NEW DEFINITION FOR "VA CATION RENTAL " TO CORRESPOND WITH VILLAGE CODE AND APPLICABLE STATE LAW; ALSO AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING. BY Paqaq'6 2ib499 Agenda Item #5. CREATING AN ENTIRELY NEW ARTICLE XI V, "VACATION RENTALS" TO PROVIDE STATUTORILY COMPLIANT REGULATIONS FOR THE OPERATION OF VACATION RENTALS IN THE VILLAGE OF TEQUESTA; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance No. 09-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 10. ORDINANCE 10-22, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE'S CODE OF ORDINANCES AT CHAPTER 78. ZONING. ARTICLE IX. SUPPLEMENTAL REGULATIONS. DIVISION 2 SITE PLAN REVIEW, SEC. 78-334. APPLICATION AND REVIEW PROCESS, TO PROVIDE THAT DEVELOPMENT REVIEW COMMITTEE MEETINGS ARE PUBLIC MEETINGS, AND TO PROVIDE NEW ON -SITE NOTICE REQUIREMENTS FOR DEVELOPMENT APPLICATIONS PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance No. 10-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 11. ORDINANCE NO. 12-22, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROVING PROPOSED Paqaq'&bb499 Agenda Item #5. VILLAGE INITIATED AMENDMENTS TO THE VILLAGE CHARTER; WHICH PROPOSED AMENDMENTS WOULD INCREASE COUNCILMEMBER TERMS FROM TWO YEARS TO THREE YEARS, ADD NEW TERM LIMITS OF THREE CONSECUTIVE TERMS THEREAFTER REQUIRING A ONE TERM WAITING PERIOD BEFORE RUNNING FOR OFFICE AGAIN; REVISE VILLAGE COUNCIL RE -ORGANIZATION PROCEDURES TO CONFORM WITH THE NEW THREE-YEAR TERMS; REQUIRE ANY PERSON RUNNING FOR THE OFFICE OF COUNCILMEMBER TO HAVE RESIDED IN THE VILLAGE OF TEQUESTA FOR A MINIMUM OF ONE CONTINUOUS YEAR PRIOR TO BEING ELIGILE TO QUALIFYAND RUN FOR THE OFFICE OF COUNCILMEMBER; ELIMINATE THE REQUIREMENT FOR RUNOFF ELECTIONS TO RESOLVE TIE VOTES AMONG CANDIDATES FOR COUNCILMEMBER OFFICE AND INSTEAD PROVIDE FOR THE DRAWING OF LOTS; ELIMINATE THE REQUIREMENT FOR A SPECIAL ELECTION TO FILL A COUNCILMEMBER VACANCY CAUSED BY DEATH, RESIGNATION, REMOVAL FROM OFFICE, OR FAILURE TO QUALIFY I AND TO INSTEAD ALLOW A TEMPORARY VILLAGE COUNCIL APPOINTMENT UNTIL THE NEXT GENERAL ELECTION; REQUIRE A REFERENDUM AND VOTER A PPRO VA L PRIOR TO ANY FUTURE CONSIDERATION BY THE VILLAGE COUNCIL FOR DISSOLVING, ABOLISHING, OR OUTSOURCING THE VILLAGE OF TEQUESTA POLICE DEPARTMENT OR FIRE RESCUE DEPARTMENT; AND PROVIDE NON - SUBSTANTIVE TEXT EDITS, INTERNAL CONSISTENCY, GENERAL LANGUAGE CLARIFICATION, AND ORGANIZATION IN ACCORDANCE WITH ORDINANCE 12-22, PASSED AND ADOPTED BY THE VILLAGE COUNCIL ON JULY 145 2022; PROVIDING A BALLOT TITLE AND BALLOT SUMMARY IN ACCORDANCE WITH THE REQUIREMENTS OF FLORIDA LAW; PROVIDING FOR PROPOSED CHARTER AMENDMENT QUESTION LANGUAGE; AND PUTTING SAID CHARTER AMENDMENT QUESTIONS TO A VOTE OF THE ELECTORS OF THE VILLAGE AT THE MARCH 14, 2023 MUNICIPAL ELECTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance No. 12-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 12. ORDINANCE NO. 13-225 SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION; BY AMENDING EXHIBIT B TO SECTION 2-61. PENSION TRUST FUNDS, PUBLIC SAFETY OFFICERS' PENSION TRUST FUND; BY AMENDING SECTION 2, DEFINITIONS, TO AMEND THE DEFINITION OF CREDITED SERVICE TO PROVIDE FOR THE INCLUSION OF A CTI VE MILTARY SERVICE TIME OR TIME SERVED AS A FIREFIGHTER FOR ANOTHER Paqaq's-7 5b499 Agenda Item #5. GOVERNMENTAL EMPLOYER, TO CLARIFY VESTED DEFERRED RETIREMENT; BY AMENDING SECTIONS 8 AND 9 TO ADOPT PRESUMPTIONS OF FLORIDA STATUTES; BY AMENDING SECTION 14, DEFERRED RETIREMENT OPTION PLAN; SECTION 21, DISTRIBUTION OF BENEFITS; AND SECTION 22, MISCELLANEOUS PROVISIONS TO UPDATE PLAN TO INCORPORATE THE NEW REQUIRED MINIMUM DISTRIBUTION AGE OF 72; AMENDING SECTION 27, SERVICE PRIOR TO EMPLOYMENT, TO AMEND THE SECTION TO COMPLY WITH CHANGES THAT WERE COLLECTIVELY BARGAINED; PROVIDE FOR PROVIDING FOR A CONFLICTS CLAUSE, A SEVERABILI TY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record, this was second reading. Mayor Young opened the hearing for public comments; there being none the hearing was closed. Mayor Young opened the hearing for Council comments; there were no comments, therefore the hearing was closed. MOTION: Council Member D'Ambra made a motion to approve Ordinance No. 13-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). NEW BUSINESS 13. Approve Setting the Proposed Ad Valorem Millage Rate for the Village of Tequesta for Fiscal Year 2022/2023 at a Rate of 6.6290 Mills per $1,000.00 of Assessed Value and Setting the Budget Public Hearings as Follows: September 8, 2022 — 5:30 p.m. - Approve Tentative Budget; and September 15, 2022 - 5:30 p.m. - Approve Final Budget Manager Allen stated the ad valorem tax rate was 6.629 percent and proposed the final budget hearings for September 8th and 15th at 5:30 PM. Mr. Harold Taylor of 13 Chapel Court questioned what the rate was, Manager Allen confirmed it was 6.629 percent. MOTION: Council Member D'Ambra made a motion to approve the proposed ad valorem millage rate for the Village of Tequesta for fiscal year 2022/2023 and setting the budget public hearings; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 14. RESOLUTION NO. 20-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE STORMWA TER UTILITY FEES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2023 AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED IN ACCORDANCE WITH THE VILLAGE'S PagaffigCob499 Agenda Item #5. ADOPTED PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES Finance Director Jeff Snyder detailed the need for a one year stormwater increase. He highlighted the different projects and costs as well as the use of the reserve balance for emergency capital projects that were addressed in 2022. Mr. Tom Bradford of 44 Chestnut Trail inquired why sidewalks were part of the stormwater budget. It was explained that if water utilities disturbed a sidewalk for repairs, the cost to then fix the sidewalk was taken from the the stormwater budget. Ms. Kristen Powers of 19980 Hibiscus Drive asked for an explanation on who was responsible for sand redistribution at the Coral Cove Reef area. Manager Allen explained Coral Cove was managed by Palm Beach County and State funds. There was no budgeted money for it, but that the Village advocated for the area. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 20-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 15. RESOLUTION NO. 21-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING THE REFUSE, RECYCLING AND YARD WASTE COLLECTION RATES FOR FISCAL YEAR ENDING SEPTEMBER 30, 2023 Mr. Jeff Sabin of Waste Management presented the refuse, recycling and yard waste collection rates for September 30, 2023. Mayor Young requested details on how the rate was determined. Mr. Sabin explained the internal audits and models used to establish an accurate rate for the Village. The notice was sent to the Village in June to comply with the agreement and to begin conversations and analysis of the rate. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 21-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 16. To Approve the Renewal of the Emergency Services Agreement for Mutual Assistance, Automatic Aid, Dispatch, ISO Training and Fire Vehicle Maintenance and Repair Services Between Palm Beach County and the Village of Tequesta Chief Trube presented the renewal of the Emergency Services Agreement for Mutual Assistance. He detailed the services in the five year agreement along with the trainings including the officer development training, driver training, and onsite training. MOTION: Council Member D'Ambra made a motion to approve the renewal of the Emergency Services Agreement for Mutual Assistance; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). Paga�� -biD499 Agenda Item #5. 17. To Approve Work Program — Well No. Engineers Authorization HCE UTL22.02 — Surficial Well Replacement S18 - Professional Engineering Services — Holtz Consulting Water Utilities Engineering Intern Ellie Cohen presented the work authorization for well number 18. This was a budgeted item. MOTION: Council Member D'Ambra made a motion to approve Work Authorization HCE UTL22.02 with Holtz Consulting Engineers in the amount of $108,925; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 18. To Approve Amendment No. 1 to Work Authorization CM U22.01 - WTP Process & Energy Efficiency Improvements - Chen Moore & Associates MOTION: Council Member D'Ambra made a motion to approve Amendment No. 1 to Work Authorization CM U22.01 in the amount of $14,600.00 with Chen Moore & Associates; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 19. RESOLUTION NO. 22-221 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A REVISED LAND DEVELOPMENT FEE SCHEDULE AS PROVIDED BY SEC. 62-181 OF THE VILLAGE CODE OF ORDINANCES BY ADDING FEES ASSOCIATED WITH ADMINISTRATION AND REGULATION OF VACATION RENTAL USES WITHIN THE VILLAGE PURSUANT TO VILLAGE CODE SEC. 78-891; PROVIDING THAT THIS SCHEDULE OF FEES AND CHARGES SHALL BE AVAILABLE FOR INSPECTION AT ALL TIMES AT THE VILLAGE HALL DURING REGULAR BUSINESS HOURS; PROVIDING FOR PUBLICATION OF THIS SCHEDULE OF FEES AND CHARGES IN APPENDIX D. OF THE VILLAGE'S CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis detailed the amended fee schedule for development and zoning purposes of the vacation rentals zoning and the permitting fees. Manager Allen sated the fees covered the Village cost and were based on other municipalities. Council requested the ordinance state these are annual inspection fees. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 22-22 with language stating these were annual inspection fees; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). .: cZ: 1 IL'I Agenda Item #5. 20. RESOLUTION NO. 23-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA URGING THE STATE LEGISLATURE AND FEDERAL GOVERNMENT TO INITIATE A STUDY OF THE HEALTH EFFECTS OF SMALL WIRELESS FACILITIES PLACED AND MAINTAINED IN PUBLIC RIGHTS - OF -WAY FOR PURPOSES OF ACCOMMODATING 5G COMMUNICATIONS TECHNOLOGY, AND TO DEVELOP INSTALLATION GUIDELINES THAT ALLOW FOR THE PROTECTION OF THE HEALTH, SAFETY, AND WELFARE OF RESIDENTS AND GUESTS WHO MAY RESIDE OR TRAVEL WITHIN PROXIMITY THERETO; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Council agreed more studies were needed on the health effects of 5G and the resolution would urge the State and Federal Government to initiate studies. This was based on similar resolutions from Broward and Dade County. Ms. Shirley Jackson of 12875 Barrow Road, Juno Isles stated she was electromagnetically sensitive and suggested being more specific with wording to capture the 5G millimeter technology by using the the wording "5G related technology expansion." She provide Council with a handout of website links on the topic. Ms. Cheryl Ramacorti of 62 Birch Place requested Council do their due diligence to protect the community against 5G. Ms. Debbie Wallace of 68 Birch Place questioned why the Village could not do more. Attorney Davis had previously responded on the courts opinion concerning what could and couldn't be done. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 23-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 21. Annual Performance Review of Village Manager Jeremy Allen Council agreed Manager Allen exceeded expectations and acknowledged his efforts throughout the year. They commented on his leadership, approachability, ease to work with, creativeness, and responsiveness. Council agreed on a $13,500 annual bonus before taxes, no changes on the car allowance, and the salary increase would be the same as non -union workers. MOTION: Council Member D'Ambra made a motion to approve a annual bonus of $13,500 before taxes, Council Member Brandon seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). 22. Discussion of reconsideration for Ordinance No. 11-22 Council discussed the reconsideration of Ordinance No. 11-22 before item number 21. The Ordinance referenced a building moratorium within the Village. Attorney Davis provided Agenda Item #5. legal information regarding the reconsideration. One of the three Council Members who voted against the ordinance would need to make the motion for reconsideration. The ordinance would then be placed on an agenda for further discussion and a vote. Council clarified the moratorium would not impact the height density or 300 building on Beach Road. Ms. Marcia Nielsen of 94 Beechwood Trail suggested taking the ordinance to a workshop. A Beach Road resident thanked Council for the reconsideration or the ordinance. MOTION: Vice -Mayor Stone made a motion to approve the reconsideration of Ordinance No. 11-22; Council Member D'Ambra seconded the motion. Carried unanimously 4-0 (absent: Council Member Johnson). ANY OTHER MATTERS Vice -Mayor Stone requested a discussion on the use of the baseball fields at Tequesta Park. He had received complaints that JTAA had the field booked, but then they were not in use. Council agreed to place it on a future workshop. Council Member D'Ambra requested a workshop on rental increase notifications, Council's opinion had not changed and agreed to not workshop it again. He also requested a park funding discussion, Council agreed to have that discussion at a future workshop. Mayor Young was voting at the Florida League of Cities meeting in August on behalf of the Village. She planned on voting in favor of all resolutions, Council agreed on the in favor votes. She asked Council if they were interested in creating fireworks regulations, they were not. She also requested more information on the Waste Management automation. Mr. Harold Taylor of 13 Chapel Court suggested Council check other areas on limiting rental rate increases. Council clarified they did not want to limit rental rate increases, but instead a notification time period. ADJOURNMENT The meeting was adjourned at 8:14 PM. MOTION: Vice -Mayor Stone made a motion to adjourn the meeting; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. Respectfully submitted, PR9g(32 CD-b499 Agenda Item #5. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #5. vP6R OF T�QG�� r couat� MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JULY 53 2022 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice -Mayor Kyle Stone at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Presentwere: Mayor Molly Young (via zoom), Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, and Council Member Aaron Johnson. AGENDA ITEMS 1. Discussion of Ordinance 10-20 Regarding E-bike Operation on Village Sidewalks Vice Mayor Stone asked for the E-bike item to be brought back for Council discussion; specifically regarding sidewalk usage. He had experienced E -bikes on the road and felt there was a negative impact upon traffic. Council discussed the topic and felt it was acceptable to have E-bikes utilize the sidewalks. Council Member Brandon asked if there had been any complaints about E-bikes on the roads or sidewalks, and felt there was not a need to revisit. Mayor Young preferred to leave the ordinance the way it was. The majority of Council agreed to allow E-bikes use the sidewalks. Council would have the opportu n ity to make a motion on the topic during the next Cou n ci I Meeting. 2. Discussions on request for appropriations for Tequesta Park that aligns with Master Parks Plan recently adopted in June, 2022. Manager Allen asked Council if they wouldlike to move forward with the application to the State to apply for appropriations. The deadline was July 15, 2022 and the Village would ask for soft costs (engineering)and not the entire amount. Council had no opposition to moving forward with the application. Mayor Young informed Council of the additional $103 thousand dollars in maintenance the Village would need to add to the budget. Mrs. Marcia Nielson of 94 Beechwood Trail, commented on the cost related to consultants and maintenance. Agenda Item #5. 3. Discussion of revisions to contract templates Village Attorney Keith Davis reminded Cou n ci I of a recent situation where the Village was asked to approve a price i n crease from a vendor, after a contract had been executed. The proposed language in the revision would be able to protect the Village in future similar circumstances. Attorney Davis clarified that change orders must occur prior to delivery and that a ven dor cou ld be in breach of contract if terms were agreed upon, and then a change order was submitted. Attorney Daviswould incorporate the revision into the Village's form documents and would also add the required wording in the State statute regarding immigration enforcement. 4. Review Executive Policy 01-18119 Section 5 - Ending Time and Number of Items on Council Workshops Council agreed to keep the 9 PM end time and to change the number of items on a Workshop agenda to five (5), with the flexibility to amend as necessary. It was a Consensus of Council to bring the item back to a Regular Council Meeting, setting the numberof items at five (5) (with the ability to change) and a meeting end time of 9 pm. Attorney Davis reminded Council of upcoming ethics training. ADJOURNMENT Th e meeti n g was ad jou rn ed at 6:36 P M MOTION: Council Member D'Ambra made a motion to adjourn the meeting Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S . and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.