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HomeMy WebLinkAboutMinutes_Planning and Zoning_5/19/2022A 77�I F, MINUTES PLANNING AND ZONING BOARD MEETING VILLAGE OF TEQUESTA, FL MAY 19, 2022 5:30 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Board Chair, Janet Strand at 5:30 p.m. A roll call was taken by Community Development Planner, Lance Lilly. Present were: Board Chair, Janet Strand, Vice Chair Steven Eagen, Board Members Leslee Dasher, James Hackett, Theresa Maggio, and Jeanne McEldowney. Absent was: Board Members Elizabeth Schauer and Sherry Ambrose. Also present were Village Attorney, Matthew Pritchett and Community Development Director, Nilsa Zacarias. APPROVAL OF AGENDA 1. MOTION: Member Dasher made a motion to approve the agenda. Member Maggio seconded the motion. Carried unanimously 5-0. APPROVAL OF MINUTES 2. MOTION: Member Maggio made a motion to approve the previous meeting minutes of April 21, 2022. Member Dasher seconded the motion. Carried unanimously 5-0. AGENDA ITEMS 3. Reorganization of the Planning and Zoning Board pursuant to Village Code Section 22-53 of the Village of Tequesta Code of Ordinances. MOTION: Member Dasher made a motion to re-elect Janet Strand as the Board Chair. Member Maggio seconded the motion. Carried unanimously 5-0. MOTION: Member Dasher made a motion to re-elect Steven Eagen as the Vice Chair. Member Maggio seconded the motion. Carried unanimously 5-0. 4. SPR 1-22: Application from TAMWEST REALTY INC for a site plan review to build a 2,544 square foot fast food restaurant with a drive-thru (Starbucks) in the C-2 Zoning District. The application includes a landscaping plan, wall signs, a menu board, monument sign, clearance poles and other signage. The subject property is located at 710 N US Highway 1, Tequesta, FL 33469. Village Attorney Pritchett announced the quasi-judicial nature of the item and swore in the Applicant, Troy Holloway. Board Chair Strand, and Members Maggio and Hackett disclosed that they conducted a site visit. Mr. Holloway presented a PowerPoint explaining the site plan review application for a proposed Starbucks at 710 US Highway 1. He began the presentation with the history and configuration of the site/building. Then, Mr. Holloway explained that the Village Council approved the Starbucks special exception use application on May 12, 2022. He continued that the development included a drive-thru, which would accommodate a vehicle stacking of 18 cars/trucks as well as a bypass lane. Furthermore, he added that the development would provide pedestrian connectivity to the existing shopping center and the project was in compliance with all land development regulations. Member Hackett questioned whether the subject site was considered an outparcel and if the shopping center would meet the parking requirements. Director Zacarias explained that the outparcel and the shopping center both meet the required number of parking spaces. Director Zacarias read into the record that the Village of Tequesta's Traffic Consultant, Mr. William Grieve from McMahon Associates, requested that the applicant provide a queuing analysis study for the drive-thru stacking. Director Zacarias mentioned that the applicant provided the subject queuing analysis study prior to the Planning and Zoning Board meeting, which was reviewed by the Village's Traffic Consultant. She entered the queuing analysis study and the response from Mr. Grieve into the record. Member Maggio questioned the operation hours for the proposed Starbucks. Mr. Holloway answered that the hours of operation would be the same as other Starbucks locations. Member Maggio mentioned her traffic concerns since the previous Seacoast Bank's hours of operation were shorter than Starbucks; traffic on both ends of Village Boulevard could increase. Mr. Holloway mentioned that their traffic engineer, Rebecca Mulcahy, was present and could answer questions pertaining to the Board's traffic concerns. Ms. Mulcahy mentioned that their traffic studies showed that the subject parcel would meet level of service standards. She continued that she also examined the traffic volumes, crashes and other information that was collected by the County, which none of the data indicated the need for a traffic signal at Village Boulevard and US Highway 1. Board Chair Strand questioned whether there were studies conducted at the south entrance of the subject property. Ms. Mulcahy explained there were not specific studies created for the south entrance. However, there were drive volumes developed, which they use to examine the vehicle queue length. Attorney Pritchett explained that the Board's review should be focused toward the aesthetics and as well whether the site plan is in compliance with the Village Code. MOTION: Member Dasher made a motion to recommend approval of SPR 1-22. Vice Chair Eagen seconded the motion. Carried unanimously 5-0. 5. SPM 3-22: Application from TAMWEST REALTY INC for a site plan modification to add a new 42 inch x 60 inch take out window and counter to the front elevation. The subject property is located at 560 N US Highway 1, Tequesta, FL 33469. Village Attorney, Matthew Pritchett announced the quasi-judicial nature of the item and swore in the Applicants, Michael and Amanda Christie. Board Members Maggio, McEldowney, and Hackett disclosed that they conducted site visits. Mrs. Christie explained to the Board that the nature of her request was to install a takeout window to enhance and expedite the customer experience at her restaurant. Member Maggio questioned whether the applicants considered designating certain parking spaces for takeout. Mr. Christie answered that the idea was contemplated; however, they wanted to wait until they received approval for the takeout window. Director Zacarias read into the record that the takeout window does not increase the lot coverage or the footprint of the building. She continued that if other tenants of the Countyline Plaza intend on installing similar takeout windows, the plaza owner should take a comprehensive look at the aesthetics and consider a site plan modification for the commercial plaza. MOTION: Member Maggio made a motion to approve SPM 3-22. Member Dasher seconded the motion. Carried unanimously 5-0. 6. 2022 Legal Update (Refresher) Village Attorney Pritchett began explaining the content of his memorandum. He briefly explained what the Planning and Zoning Board was, the length of their terms, powers and duties of the Board, and the Sunshine Law. Attorney Pritchett explained to the Board what quasi-judicial proceedings were and the standards for such matters. He continued that Board members must disclose any ex-parte communications or site visits and must determine whether the applicant has met the land development criteria. In addition, he explained that if the Board chose to impose conditions on a land development application, they must be reasonably related and proportionate in scope. Attorney Pritchett explained Florida Public Records law and explained there is an allotted retention period for public records and which documents may be considered public records. Then, he explained the Palm Beach County Code of Ethics, which included gifts and their monetary threshold. Mr. Pritchett began discussing if there were voting conflicts, then, the Board member must abstain from participating or voting, disclose the voting conflict, and complete a voting conflict form. Member Hackett questioned whether the Board could implement a condition of approval on development applications. Attorney Pritchett explained that the Board can choose to impose conditions on a land development application, but they must be reasonably related and proportionate in scope. Director Zacarias explained that in the past, there were applications that the Board requested the applicant worked with staff whether than returning to the Board. STAFF COMMENTS Attorney Pritchett mentioned that this May 19th meeting would be his last meeting with the Village. Mr. Pritchett would be relocating to another city with his family at the end of May. He introduced Mr. Dylan Brandenburg, who would be assisting the Board in the future. PUBLIC COMMENTS There was no Public comment. BOARD COMMENTS There was no Board comment. ADJOURNMENT MOTION: Member Maggio made a motion to adjourn at 6:14 pm. Vice Chair Eagen seconded the motion. Carried unanimously 5-0.