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HomeMy WebLinkAboutMinutes_Workshop_7/5/2022MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL JULY 5, 2022 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice -Mayor Kyle Stone at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young (via zoom), Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, and Council Member Aaron Johnson. AGENDA ITEMS Discussion of Ordinance 10-20 Regarding E-bike Operation on Village Sidewalks Vice Mayor Stone asked for the E-bike item to be brought back for Council discussion; specifically regarding sidewalk usage. He had experienced E-bikes on the road and felt there was a negative impact upon traffic. Council discussed the topic and felt it was acceptable to have E-bikes utilize the sidewalks. Council Member Brandon asked if there had been any complaints about E-bikes on the roads or sidewalks, and felt there was not a need to revisit. Mayor Young preferred to leave the ordinance the way it was. The majority of Council agreed to allow E-bikes use the sidewalks. Council would have the opportunity to make a motion on the topic during the next Council Meeting. 2. Discussions on request for appropriations for Tequesta Park that aligns with Master Parks Plan recently adopted in June, 2022. Manager Allen asked Council if they would like to move forward with the application to the State to apply for appropriations. The deadline was July 15, 2022 and the Village would ask for soft costs (engineering) and not the entire amount. Council had no opposition to moving forward with the application. Mayor Young informed Council of the additional $103 thousand dollars in maintenance the Village would need to add to the budget. Mrs. Marcia Nielson of 94 Beechwood Trail, commented on the cost related to consultants and maintenance. 3. Discussion of revisions to contract templates Village Attorney Keith Davis reminded Council of a recent situation where the Village was asked to approve a price increase from a vendor, after a contract had been executed. The proposed language in the revision would be able to protect the Village in future similar circumstances. Attorney Davis clarified that change orders must occur prior to delivery and that a vendor could be in breach of contract if terms were agreed upon, and then a change order was submitted. Attorney Davis would incorporate the revision into the Village's form documents and would also add the required wording in the State statute regarding immigration enforcement. 4. Review Executive Policy 01-18119 Section 5 - Ending Time and Number of Items on Council Workshops Council agreed to keep the 9 PM end time and to change the number of items on a Workshop agenda to five (5), with the flexibility to amend as necessary. It was a Consensus of Council to bring the item back to a Regular Council Meeting, setting the number of items at five (5) (with the ability to change) and a meeting end time of 9 pm. Attorney Davis reminded Council of upcoming ethics training. ADJOURNMENT The meeting was adjourned at 6:36 PM MOTION: Council Member D'Ambra made a motion to adjourn the meeting Council Member Brandon seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.