HomeMy WebLinkAboutDocumentation_Workshop_Tab 01_8/29/2022Agenda Item #1.
Workshop
STAFF
Meeting:
Staff Contact
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MEMO
Workshop - Aug 29 2022
Jeremy Allen, Village Manager
Department: Manager
Discuss Next Steps to Pursue Undergrounding Electric Utilities Throughout the Village
At the August 1st, 2022 Village Council workshop the Village Council heard a presentation from FPL to
provide a Village -Wide Undergrounding project. At the conclusion of the workshop Council directed
staff to put this on a future Council workshop for additional discussion.
Staff has met with Kimley Horn to discuss next steps. Kimley Horn has provided a recommendation
and draft scope of work to begin a Village -Wide Undergrounding Feasibility Assessment.
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
PROJECT NAME:
Undergrounding Feasibility
Assessment
Proposed:
$48,950.00
PROJECTED TOTAL: NA
VOT WA UG revl
BUDGET: Non Budget Item ENCUMBERED: 0
Projected Remaining:
NA
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Agenda Item #1.
VILLAGE OF TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION
VILLAGE -WIDE UNDERGROUNDING FEASIBILITY ASSESSMENT
This Work Authorization authorizes Kimley-Hom and Associates, Inc. to perform work set forth
herein and is issued pursuant to The Professional Engineering Services Agreement, between the
Village of Tequesta ("Client" or "Village") and Kimley-Horn and Associates, Inc. ("Kimley-Horn" or
"Consultant"), dated September 10, 2020 ("Agreement"). All terms and conditions of said
Agreement are hereby incorporated and made part of this Work Authorization.
PROJECT UNDERSTANDING
The Village of Tequesta wishes to begin investigating the feasibility of relocating existing
overhead utilities (electric, telephone, and cable) to an underground location to enhance the
safety, reliability and aesthetics of these facilities within the Village's boundaries, an
approximately 2.26 square mile area in northeastern Palm Beach County.
In order to evaluate the feasibility of this large-scale project, the development of a Feasibility
Assessment is needed to evaluate anticipated program elements and costs prior to moving
forward with subsequent steps such as master planning, detailed design, or construction. The
objectives of the Feasibility Assessment process are:
• Description of the Conversion Process
• Data collection of existing overhead utility infrastructure
• Review of general right of way conditions to assess potential easement acquisition needs
• Development of an order of magnitude opinion of cost for the program
• Provide pertinent information on next steps.
Our detailed scope of services is based upon this understanding.
SCOPE OF SERVICES
Kimley-Horn will request records of the existing power and communications facilities within the
Village from the respective utility owners. We will conduct one meeting with these providers to
describe the intent of the feasibility assessment and request ballpark cost estimates for
conversion of their facilities. Kimley-Horn will perform a visual review of existing overhead lines
within the project limits and document the approximate number of miles of overhead facilities that
exist. Kimley-Horn will compile the data collected to create a GIS base map showing the
approximate locations of existing overhead infrastructure throughout the project area.
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Agenda Item #1.
Using publicly available information from the Village and Property Appraiser, we will evaluate
existing right of way widths and the need for above and below grade equipment necessary for the
conversion to determine if sufficient right of way exists for equipment placement or if easements
will be needed to support the conversion.
Kimley-Horn will develop a conceptual 'order of magnitude' opinion of probable construction cost
for the overhead to underground conversion. Costs will be provided in current dollars and based
upon historical information for similar projects available to Kimley-Horn. The conceptual opinion
of probable construction cost for the project will most closely resemble an AACE International
Class 5 (Screening or feasibility) cost estimate.
Kimley-Horn will research funding opportunities and prepare a matrix of potential third -party
funding pursuits that could assist in offsetting the costs of the program. The matrix will provide
information such as the name of the funding source, a description of the possible use of the funds,
whether the source is a grant or a loan, specific terms/conditions of the source, and the deadline
for submitting an application. Preparation of applications is not included in this task but can be
provided in future authorizations.
Kimley-Horn will prepare a brief summary report of the feasibility assessment. We anticipate that
the document will contain the GIS base map developed during the assessment approximating the
locations of existing overhead utilities, the opinion of probable costs developed, and a brief
summary of the next steps should the Village decide to proceed further with a conversion project.
We will attend one meeting with Village staff to discuss the findings. We will respond to one round
of comments received from Village staff to finalize the report. We will prepare a brief PowerPoint
presentation and attend one Village Council meeting to present our findings and answer
questions. The presentation and summary will contain a description of the overall process
required to implement an overhead to underground conversion project.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope, as well as any changes in the scope
requested by the Village, will be considered additional services to this Work Authorization and will
be performed based on subsequent Work Authorizations approved prior to performance of the
additional services.
INFORMATION AND SERVICES PROVIDED BY THE VILLAGE
Kimley-Horn assumes that all information provided by the Village can be relied upon in the
performance of professional services. The following information shall be provided to Kimley-Horn
and/or the following services will be performed by the Village.
• Record Information for Village -owned utilities
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Agenda Item #1.
SCHEDULE
For items described in the above Scope of Services, Kimley-Horn will complete the work set forth
herein in accordance with a mutually agreed upon schedule after receipt of an executed Work
Authorization and Purchase Order, exclusive of delays beyond the control of the Consultant.
COMPENSATION
Kimley-Horn will perform the services described in the Scope of Services on a lump sum basis
for the amount of Forty -Eight Thousand Nine Hundred Fifty Dollars ($48,950.00) in accordance
with the hourly rates established in the Professional Engineering Services Agreement between
the Village and Kimley-Horn.
Accepted by:
Village of Tequesta
Jeremy Allen, Village Manager
Date:
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Kimley-Horn and Associates, Inc.
Kevin Schanen, Principal
Date: 8/10/22
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