HomeMy WebLinkAboutDispositions Forms_19-22_9/1/2022_Manager- NU. 7 - OCO—
RECORDS DISPOSITION DOCUMENT PAGE 1 of 2 PAGES
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone
VILLAGE OF TEQUESTA Number)
345 Tequesta Drive Lori McWilliams, MPA, MMC, (561) 768-0443 or
Tequesta, FL 33469 Mary Ann Grieser. CMC. (561) 768-0445
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner specified
below (specify only one).
O a Shred at Department Level O c. Send to Storage until e. Recycle
Disposition Date Met
Ob. Send to Storage for Shredding O d. Remove from Server O f. Other
4. SUBMITTED BY (Department Head/Senior Staff Member Only):
I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the
records have been fully justified. and that further retention is not required for any litigation pending or imminent.
Digitally signed by Jeremy Allen
Jeremy Allen Date:2022.09.01105M3-oaW Jeremy Allen
Signature Name and Title (Dept. Head/Senior Staff only) Date
5. LIST OF RECORD SERIES
a.
b.
C.
d. +
e.
f. g.
Schedule
Item
Title
Retention
Inclusive
Volume Disposition
No.
No.
Dates
in Action and j
Cubic Date
III
I
Feet (Completed After
Authorization
GS1-SL
123a
Minutes: Official Meetings (Supporting
2 Anniv.
9/15/2004-9/15/2006
s .01
Documents)
Years
338a
Correspondence And Memoranda:
5 FY
10/l/2012-10/1/2015
.02
k
Drnnrnm nnr{ Pnliry navainnmPnt
I I
f
122a
Administrator Records: Agency
10 Anniv. 1/1/2005 .08
Director/Program Manager
Years
89a
Calendars
1 Anniv. i 01/01/2005-12/26/2007 .08
i
i
Years
65a Contracts/Leases/Agreements ! 5 FY i 10/1/1983-9/30/2004 R .01 S
4 Non -Capital Improvement i
6. DISPOSAL AUTHORQATION: Disposal for 7. DISPOSAL CERTIFICATE The above listed records have been
the above listed records is authorized. Any ;7sed of in the manner and on the date shown in cola g. I
deletions or modifications are indicated.
Fxec,sT - - Zozz
Clerk's Office Signature Date "Signature of Person Dispo ng of cords Name/Title Date
I
1. Originates with Department Senior Manager, then 1. Originates with Department Senior Manager, then
2. Village Clerk's Office authorizes disposition, and returns to ' 2 Village Clerk's Office authorizes disposition and/or storage
3. Originating department to dispose and document column 9.. at the storage room and will contact Public Works to remove ;
then sends records
4. Completed form to Village Clerk's Office for permanent 3. Clerk's Office will be responsible for final disposition of j
archival records at this point
Form Updated:9/21/21
OR
Continuation Page
a.
Schedule
b.
Item
c.
Title
d.
Retention
e.
; Inclusive
f. ; 9-
Volume Disposition
No.
No.
!
; Dates
( in
�, Action and
p
I
j Cubic
4 Date j
I
j
Feet
i (Compieted
!
After
Auttsorization
GS1-SL
47a
! Mail: Registered and Certified i
1 FY {
10/1/2009-9/30/2010
.01
eCy eJe
t
237a
f Code Violation Records: No Citation Issued
2 Anniv.
6/16/2008-6/1612009
.01
i
I
Years
�
397a
I Ballots
30 Days
8/14/2021
; .01
I
i 1
After VoteCount
j
97a
i Vendors Files
3 FY
i
10/1/2013-10/1/2018
.01
3
g 283a
4 Noise Exposure Measurement Records
2 Anniv.
516/2020
; 01
f
Years 1
F
249a
Attendance Records: Community Service
1 Cal.
1/1/2021
01
Year
27a
Litagafion Case Files
5 Anniv. ;
10/1012013, 5111/2015
.01
Years
I
17a
{ Correspondence And Memoranda:
3 FY i
1011/2000-1011/2015
.03
!
i
i
a Administrative
i
193a
Inspection Records:
4 Cal. 101/01/2008-12/30/2012
.01
Fire/Security/Safety/Health
Years I
i
I
I
r
i
I
i
�+
Tr'�=,1'S PAGE-.
