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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_9/8/2022Agenda Item #3. [Draft) MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL J U LY 215 2022 6: 00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon and Council Member Aaron Johnson (via conference call). AGENDA ITEMS 1. Discussion on Fiscal Year (Fly 2022-23 Proposed Budget. Finance Director Jeffrey Snyder explained the values, vision and mission as it related to the Village budget. He presented a PowerPoint for Council covering: governmental activities, budget changes from the first Workshop, budget summary of all funds, general funds (estimated and proposed revenues) budget by departments, budget highlights, expenditure history, millage rate history, county/municipality tax rate and population, general fund balance projection, building fund, capital projects, special law enforcement fund, water utility fund, refuse and recycling fund, and the stormwater fund. Manager Allen reminded Council of projects that had been completed around the Village as well as several that were upcoming. Mayor Young commented on reducing the millage rate and the savings associated for the average home. She asked Council to weigh in on creating 3 months of reserves with the extra revenue the Village was set to receive. Council agreed to make it a goal to have 3 months of reserve funds, over time. Mayor Young had concerns with funding the fire trucks with American Rescue Plan Act (ARPA) funds. Council had mixed thoughts on paying the trucks off vs financing them. 0 E z XMI-0 1 -me ' I 1919y 5 Agenda Item #3. 01 Draft Tequesta Fest was still undecided and Council discussed price options for non-residents and businesses. Mr. Tom Bradford of 44 Chestnut Trail, commented on the fund balance, the business liaison position, and the building department. He felt financing the fire truck was reasonable and he was in favor of reducing the millage rate. Ms. Abby Brennan of Dover Road commented on the parking at Tequesta Park during Tequesta Fest. ADJOURNMENT The meeting was adjourned at 7:07 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. 0 E ME 24 11 1919Y_ 5 Agenda Item #3. [Draft) MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL AUGUST 1, 2022 6 : 00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice Mayor Kyle Stone, Council Member Frank D'Ambra III, Council Member Aaron Johnson. Absent were: Council Member Laurie Brandon. AGENDA ITEMS 1. Discussion on Undergrounding Power Lines Mr. Hau Tran, Program Manager for Overhead to Underground Conversion of FPL Delivery, provided a Power Point to Council. Mr. Tran's presentation included information regarding: project phases, initiation, engineering, outreach & feedback, final design engineering, construction, municipal responsibilities, and timeline. Council had questions on the reliability of underground lines and it was noted that there was a 50% increase in daily reliability and a 60% increase in hurricane/storm system reliability. Additionally, Mr. Tran explained that fewer instances of power outages resulted in quicker restoration times. He also approximated there would be transformers every 1-5 blocks, depending on home sizes. Mayor Young believed there were many unknown costs, not yet calculated into the initial estimates. Mrs. Marcia Nielson of 94 Beechwood Trail, commented on the undergrounding of electrical lines and stated that her neighborhood was already "undergrounded", and she would not be in favor for incurring costs for another neighborhood. She questioned how the "unincorporated" areas would be handled. 0 E ZXVC-w Me' i lei gypli Agenda Item #3. 01 Draft Mr. Tom Bradford of 44 Chestnut Trail, commented on having a resolution for the task force and recommended gauging the desirability of undergrounding the Tequesta Country Club. He believed the cost and credit would cover most of the outstanding fees and would be less than the current Loxahatchee River District assessment. Lastly, he believed assessment methodology was an important component in the financial portion of the project. Council agreed to bring the topic back to another Workshop Meeting for further discussion on next steps and cost information. 2. Discussion on Water Pipe Replacement and Funding Sources Mr. Robert Ori of Raftelis, provided a power point presentation, which illustrated the background, recap of prior rate study, financial forecast and next steps involved in the water main replacement program. Council Member Johnson left the room at 6:50 PM and returned at 6:53 PM. Mr. Tom Bradford of 44 Chestnut Trail, believed it should not be complicated with assessments. Council discussed the different elements of the project and had mixed opinions on whether to table the project for a year, stay on the current course or accelerate the project. The topic would be added to the next Regular Council Meeting agenda for formal action to be taken and direction given. 3. Discussion on Reconsidering a Moratorium on New Applications and Building Permits Attorney Keith Davis reminded Council that the Zoning Moratorium Ordinance had failed on first reading but that Council had subsequently agreed to reconsider the ordinance. Council discussed the topic and the consensus was to leave the failed ordinance as is. Mr. Michael Rutledge of 300 Beach Road, believed the moratorium was not a good idea. Mr. Phil Perko, a developer from Beach Road, asked that if the moratorium was to be passed that 250 Beach Road be exempted. Ms. Kathy Megrath of 275 Beach Road, asked about height and density within the code. She felt most people had concerns on height, density, developer's work schedule, easements, parking and safety. Mr. Tom Bradford of 44 Chestnut Trail, commented on improvements relative to the dunes. The EAC had concerns regarding the coastal control line and supported having a moratorium. im zX211, Mold 1191*011 Agenda Item #3. 01 Draft Mr. Steve Oenbrink of 35 River Drive asked about water mains and wondered if impact fees could offset some of the costs associated with infrastructure. Attorney Davis informed Council that the ordinance would be on the agenda for action at the next Regular Council Meeting. ADJOURNMENT The meeting was adjourned at 7:46 PM MOTION: Council Member D'Ambra made a motion to adjourn the meeting Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #3. vP6R OF T�QG�� r couat� MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL AUGUST 11, 2022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice -Mayor Kyle Stone at 6:00 p.m. Mayor Molly Young was in attendance via Zoom. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, and Council Member Aaron Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Brandon An invocation was offered by Pastor Paul Beresford followed by the pledge of allegiance. APPROVAL OF AGENDA Council Member Frank D'Ambra requested moving item 18 to number 16 of the agenda and item 16 and 17 becoming item 17 and 18. Council did not see a need to adjust the agenda. MOTION: Council Member Brandon made a motion to approve the agenda as presented; Council Member Johnson seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Proclamation - Florida Water Professionals Month - August 2022 Clerk McWilliams read the proclamation which was accepted by the Publicity Chairman of Florida Water and Pollution Control Operators Association, Jonathan Torres. 2. Legislative Update by Senator Powell Florida State Senator Bobby Powell presented a legislative update to Council. He began by announcing State Senator Gayle Harrell would be taking over as the representative for the Village of Tequesta on November 8, 2022 due to redistricting. He then announced the passing of the Florida budget, which was $112 billion, the largest budget passed in Florida history. He stated the largest session issues included, redistricting, healthcare bills, • <, DWI - ei -ye iLo-' Agenda Item #3. education bills, and tax holidays. He also drew attention to the special session that ran from May 23rd to the 27th and dealt with homeowners insurance issues. Senator Powell highlighted two bills passed that he had authored; SB 226 which addressed care for retired police dogs and SB 1502 codifying Estates and Trust language with court rulings. A third bill, which did not pass, SB 414 concerned a family caregiver certified nursing assistant program, allowing caregivers the ability to receive a certification as certified nursing assistant and compensation. Senator Powell reported the $43 million in appropriations for Palm Beach County would be used for water projects, the Cox Science Center, FAU Fellow programs, and The Palm Beach State College Dental and Medical Technology Building. Tequesta did not receive money for Tequesta Park, but recommended the Village continue their efforts for additional funds. Senator Powell concluded by thanking the Village and hoped to be able to continue working with them in some capacity. Council thanked Senator Powell for his work on behalf of the Village of Tequesta and wished him continued success. 3. Introductory Presentation by the Palm Beach County Commission on Ethics - Gina Levesque, Intake and Compliance Manager Palm Beach County Commission on Ethics Intake and Compliance Manager Gina Levesque advised Council that she was always available to them for any questions or concerns. 4. Presentation of Palm Beach North Chamber of Commerce Disaster Resiliency Plan - Noel Martinez, President & CEO, Palm Beach North Chamber of Commerce, and Chip Armstrong, Chair of the Chamber's Economic Development Committee Palm Beach North Chamber of Commerce President and CEO Noel Martinez and Chair of the Chamber's Economic Development Committee Chip Armstrong presented the Palm Beach North Disaster Resiliency Action Plan to Council. They detailed the outreach conducted to municipalities, Florida Department of Transportation, Florida Power and Light, Palm Beach County Transportation and Planning, and the Treasure Coast Regional Planning Committee. The top four risks identified included extreme weather, climate changes, technology, and public health. A workshop then took place with local governments, businesses, resiliency organizations, educational facilities, and utilities to set and prioritize strategies. The plan was established with a goal to update the plan every five years. The Palm Beach North Chamber of Commerce was looking for support from municipalities and provided Council with the plan to review. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the consent agenda; Council Member Brandon seconded the motion. Carried unanimously 5-0. Agenda Item #3. 5. MINUTES: 5112122 Regular, 6127122 Workshop, 715122 Workshop, and 711412022 Regular 6. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Only Trees Estimate 1121-Public Works, $1,,350.00. B. Only Trees Estimate 11361-Public Works, $725.00. C. Medical Director Agreement, First Addendum Increase - Fire Dept., $1.,395.31 Monthly Fee 7. RESOLUTION NO. 26-22 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND DIRECTING THE VILLAGE MANAGER TO DISPOSE OF SURPLUS PROPERTY IN ACCORDANCE WITH THE VILLAGE'S ADOPTED PROCEDURES. 8. Approve Amendment to Executive Policy 01-18119 - "Ending Time and Number of Items on Council Workshops" 9. Personnel Policy Revision - Travel Expenses (6. 1) 10. Approve Jupiter Medical Center Urgent Care 2022-2024 Renewal Agreement Addendum 11. Authorize Addendum No 2 and Purchase Order with Shrieve Chemical for Purchase of Bulk 93% Sulfuric Acid END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member Brandon highlighted a recent vacation and discussions she had with officials in that area concerning their recently implemented Environmental Agency approvals process. Mayor Molly Young thanked Public Safety for the success of Operation Safe Start for back to school. STANDING REPORTS Village Attorney Village Attorney Davis did not have any reports to share. Village Manager 12. Village Manager Standing Report Agenda Item #3. Village Manager Jeremy Allen announced the completion of the Tequesta Park baseball fields revitalization and the Remembrance Park status meeting. The Treasure Coast Regional Planning Council was presenting the Master Corridor plan at a Workshop scheduled for August 22. He also announced the Loxahatchee River project initiative, eight projects were presented and the Village was number one of eight for the Dover ditch project funding. Manager Allen also thanked Public Safety for Operation Safe Start and Village Clerk Lori McWilliams for the back to school teacher drive. Police Department 13. Police Department Standing Report Assistant Police Chief James McGrew highlighted the back to school events attended and Operation Safe Start. He announced the interview by WPTV regarding the Virtual Reality software training had aired. The department welcomed Jillian Leigh as Office Manager. He concluded with details on the trainings and conferences that the department had attended. Council Member Brandon inquired on solicitation. Assistant Chief McGrew asked the community to alert the police when solicitors were noticed within the Village so that they could properly investigate. Fire Department 14. Tequesta Fire Department Standing Report Fire Chief James Trube detailed the trainings and events attended including water rescue drills, back to school events, and Operation Safe Start. He stated truck maintenance was completed. He also noted several members of the department were out on leave due to illness. He concluded by announcing the upcoming annual September 11 th memorial and that the Chili Cook -Off was scheduled for November 12th at Paradise Park. UTILITIES 15. Utilities Standing Report (report to follow) REGULAR AGENDA OLD BUSINESS 16. Conceptual Presentation by 2GHO to update the Starbucks architectural elevations. George Gentile of 2GHO provided elevation updates for Starbucks based upon Council feedback from the June Council meeting. He detailed the softened colors, addition of shutters, and coastal architecture. Council was thankful for the updates and willingness to work with the Village's requested aesthetics. • '' <<i:- c: niLo-,' Agenda Item #3. 17. ON RECONSIDERATION ORDINANCE NO. 11-22, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FL ORIDA, IMPOSING A MORATORIUM ON THE ACCEPTANCE OF NEW APPLICATIONS FOR DEVELOPMENT ORDERS OR BUILDING PERMITS FOR NEW DEVELOPMENT AND/OR RE -DEVELOPMENT WHICH INCREASES BUILDING HEIGHT OR NUMBER OF STORIES, INCREASES LOT COVERAGE OR CHANGES THE EXISTING BUILDING FOOTPRINT, WHICH PROPOSES CHANGES TO THE APPEARANCE OF THE BUILDING EXTERIOR OR TO THE SITE LANDSCAPING IN THE MU, C-1, C-2, C-3, R-2 AND R-3 ZONING DISTRICTS AS SET FORTH IN CHAPTER 78. ZONING, OF THE VILLAGE OF TEQUESTA CODE OF ORDINANCES AND PURSUANT TO THE REQUIREMENTS OF THE VILLAGE OF TEQUESTA COMPREHENSIVE DEVELOPMENT PLAN; PROVIDING THAT SAID MORATORIUM SHALL BE IN EFFECT FOR A PERIOD OF SIX MONTHS; DIRECTING VILLAGE STAFF TO UNDERTAKE A COMPREHENSIVE REVIEW OF THE VILLAGE'S EXISTING LAND DEVELOPMENT CODES WITH AN EMPHASIS ON COORDINATION BETWEEN AESTHETIC AND LANDSCAPING REGULATIONS AND COASTAL CONSERVATION; DIRECTING ADDITIONAL COORDINATION WITH THE TREASURE COAST REGIONAL PLANNING COUNCIL PURSAUANT TO ITS CURRENT AGREEMENT WITH THE VILLAGE; PROVIDING FOR CONTINUATION OR TERMINATION OF SAID MORATORIUM; PROVIDING A CONFLICTS CLAUSE AND A SEVERABILI TY CLAUSE; PROVIDING FOR AN EFECTI VE DATE. Attorney Davis read the title into record, this was on reconsideration. He outlined different possibilities on approval or denial of the ordinance. Council had discussed the ordinance previously and voted, the ordinance was brought back for reconsideration and workshopped again. Council thanked everyone for their comments, but did not have a change of opinion. Mr. Jonathan Griffis of 375 Beach Road was in favor of a moratorium. He felt the Village needed to maintain the quality of life and that the Savoy would narrow the view of the Ocean. Ms. Alison Dudley of 325 Beach Road was in favor of a moratorium. As a lifelong resident of Tequesta she wanted to conserve the beauty of Jupiter Island. Mayor Young justified her stance of being in favor of the moratorium citing two examples from the meeting, Starbucks and the Savoy, which had not brought forth a conceptual design before approval. MOTION: Council Member D'Ambra made a motion to not adopt Ordinance No. 11-22; Council Member Johnson seconded the motion. Carried 3-2 (opposed: Mayor Young and Council Member Brandon). NEW BUSINESS 18. SPR 2-22: Application from 300 BEACH ROAD DEVELOPER LL C for a site plan review to build a ten (10) story 26-unit multi -family 178,320 sq. ft. condominium Agenda Item #3. building including one (1) monument sign, three (3) swimming pools, and a landscaping plan. The subject property is located at 300 Beach Road, Tequesta, FL 33469. Mr. Gentile of 2GHO requested a postponement of the site plan review. The development team had spoken with Planning and Zoning and planned on addressing the building aesthetics with the Village. They would like to have a conceptual review at the September 8, 2022 Council meeting. Council thanked Mr. Gentile for working as a partner with the Village. Attorney Davis informed Council of two public comment cards submitted for this item and it was best to give those individuals the options to speak if they were not able to attend the September 8th meeting. Mr. Jonathan Griffis of 375 Beach Road explained he was not anti -development, but wanted quality development. He was concerned with storm water issues and asked for more attention to storm water runoffs. Ms. Alison Dudley of 325 Beach Road was also concerned with the storm water runoff and felt that was the biggest issue. MOTION: Council Member D'Ambra made a motion to postpone SPR 2-22; Council Member Johnson seconded the motion. Carried unanimously 5-0. 19. RESOLUTION NO. 24-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202112022 BUDGET; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Manager Allen stated the resolution was to accept grant funds and allow the vulnerability study to be completed. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 24-22; Council Member Johnson seconded the motion. Carried unanimously 5-0. 20. Approve Work Authorization JE STW22.01 — Vulnerability Assessment — Jones Edmunds & Associates Manager Allen requested approval for Jones Edmunds & Associates to complete the vulnerability assessment. Council questioned the timeline of 212 calendar days and discussed the contract in depth. Mr. Tom Bradford of 44 Chestnut Trail stated the Environmental Advisory Committee was in favor of the vulnerability study. He noted the study would not cover infrastructure of other Agenda Item #3. governments within the confines of Tequesta, and suggested speaking with the Loxahatchee River District and getting other entities involved. Council asked Attorney Davis if statutes had been reviewed. Attorney Davis stated that the vendor detailed they would comply with all statutory requirements. Manager Allen would provide Council with feedback on the timeline as soon as possible. Attorney Davis felt comfortable delaying a vote until the September 8, 2022 Council meeting without violating deadlines. MOTION: Council Member D'Ambra made a motion to defer approval of the work authorization to the September 8, 2022 Council meeting. Council Member Johnson seconded the motion. Carried unanimously 5-0. 21. RESOLUTION NO. 25-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE DONATION POLICY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Council agreed to allow the Manager to accept donations of up to $5,000 without Council approval, which was an increase from the previous $500 donation amount. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 25-22; Council Member Brandon seconded the motion. Carried unanimously 5-0. 22. Approve Airespring Contract Renewal in the Amount of $66,972 Including Taxes and Fees over the 3 Year Term MOTION: Council Member D'Ambra made a motion to approve the renewal of internet services agreement for three years; Council Member Brandon seconded the motion. Carried unanimously 5-0. 23. Approval of Health, Dental and Life Insurance 2022123 Renewals Council discussed the health, dental, and life insurance carrier changes. MOTION: Council Member D'Ambra made a motion to approve the health insurance plan move from Florida Blue to FMIT/UHC effective October 1, 2022, and to also approve the Dental, Life and EAP renewals; Council Member Johnson seconded the motion. Carried unanimously 5-0. 24. Approve Property & Casualty Insurance Renewals 2022123 Agenda Item #3. Human Resource Director Merlene Reid informed Council of the 2022/2023 property and casualty insurance renewals 11.1 % increase due to an increase in property insurance from the addition of the Recreation Center and workers compensation claims. Council requested a look into safety training as they felt the workers compensation claims were high. MOTION: Council Member D'Ambra made a motion to approve the renewal of the 2022/23 Property & Casualty Insurance with the Florida Municipal Insurance Trust; Council Member Johnson seconded the motion. Carried unanimously 5-0. 25. Council Direction Regarding Water Utility Lines, Replacement Project, Fees and Funding Council had a detailed discussion on the different cost scenarios for the water utility line replacement project. They were concerned with the additional costs to the tax payers, but understood the urgency in updating and replacing the lines. Vice -Mayor Stone passed the gavel to Council Member D'Ambra to make a motion. MOTION: Vice -Mayor Stone made a motion to allow staff to bring three more options of 70%, 75%, and 100% funded after the next budget meeting workshop; Council Member Brandon seconded the motion. Carried 3-2 (opposed: Council Member D'Ambra and Council Member Johnson). ANY OTHER MATTERS Council Member D'Ambra requested a workshop for the creation of a parks fund for land improvements and park acquisitions and would like to get this referendum on the next ballot in March, if Council was interested. Council agreed to have further discussion. He also stated the Paradise Park acquisition was delayed until plans could be brought forward to Council and thanked Lieutenant Smollen for his service at Council meetings. Council Member Brandon wished K-9 Office Erik a Happy Birthday. Vice -Mayor Stone felt it was important to have funding sources for capital and not always borrowing funds. He wanted to have a conversation utilizing the money received from Palm Beach County towards fire truck upgrades and replacements. Council agreed to further discuss funding sources. ADJOURNMENT The meeting was adjourned at 8:38 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Council Member Johnson seconded the motion. Carried unanimously 5-0. Agenda Item #3. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. T