HomeMy WebLinkAboutDocumentation_Regular_Tab 05_9/8/2022Agenda Item #5.
Regular Council
STAFF MEMO
Meeting: Regular Council - Sep 08 2022
Staff Contact: Jose Rodriguez, Building Official Department: Building
SE 06-22 - This is a Special Event Permit application for a Family Fall Festival event at Good Shepherd
Church, located at 402 Seabrook Rd, on October 8, 2022 from 11:00 a.m. - 5:00 p.m. The applicant,
Good Shepherd Episcopal School, LLC, has provided proof of insurance, and will hire an off -duty Police
Officer to be present for the event. No alcohol will be served. The projected number of attendees for
the event is -250.
SE 06-22 - This is a Special Event Permit application for a Family Fall Festival event at Good Shepherd
Church, located at 402 Seabrook Rd, on October 8, 2022 from 11:00 a.m. - 5:00 p.m. The applicant,
Good Shepherd Episcopal School, LLC, has provided proof of insurance, and will hire an off -duty Police
Officer to be present for the event. No alcohol will be served. The projected number of attendees for
the event is -250.
This document and any attachments may be reproduced upon request in an alternative format by completing
our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443.
PROJECT NAME: N/A BUDGET: N/A ENCUMBERED: N/A
Proposed: Projected Remaining:
N/A N/A
PROJECTED TOTAL: N/A
PSEP22-0012 - Good Shepherd Episcopal School - Special Event Permit Application.ada
Page 49 of 537
Agenda Item #5.
VI'llage of Tequest,
Tequesta,, FL -.
1 6.
To: Jeremy Allen, Village Manager
From: Jose Rodriguez, Building Director
CC: Honorable Mayor and Village Council
Date: August 3rd, 2022
561-768-0700
www.tequesta.org
Re: Special Event Permit Good Shepherd Church & School -- October 8th, 2022—
Family Fall Festival (-250 Attendees)
This is a Special Event permit application for a Family Fall Festival at Good Shepherd Church on
October 81h1 2022 from 11am-5pm at 402 Seabrook Road. There will be activities such as a
pumpkin patch, bounce house, hay rides etc (see attached letter). There also will be food trucks
and drinks available but no alcohol will be served (see attached site map)
The applicant, has provided proof of General Liability (see Certificate of Liability Insurance,
attached). The fee for the Special Event permit application in the amount of $50 has been paid
by the applicant.
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Laurie Brandon
Council Member Frank D'Ambra Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 50 of 537
Agenda Item #5.
e of Tequesta VillaRBuilding %_j_W Department
Special Event Permit Application
1 34!) TeqUeSt,--1 Wive
Te,CJUCIOZ-j� 3 1..'L - 3 4 6 19
(561) 746-0450 Fax: (S61) 168-06SA8
Any Village resident, or any Village business holding a current Village business tax receipt pursuant to Chapter
70, Article f I, is eligible to apply for and obtain a special event permit pursuant to Sec. 78-561. Any such
resident or business tha desires to conduct any type of special event within the Villaae must obtain a permit
from the Village In order that the Village may adequately provide for the potential impacts created by the
proposed event. A Maximum of four (4) such Permits shall be. allowed per address or per bUsiness in any
single calendar year. A special event that includes multj pie addresses,, for example within a shopping center.,
shall count as one event for each address captured by the special event permit.
"Special Event"' is any outdoor activity, gathering or group of persons., vehicles or both, organized and
having a corn on purpose, upon public or private property, which is likely to inhibit the usual flow of
vehicular or pedestrian traffic, which is likely to create noise in excess of that typically associated with the
areas upon which the vent is to occur, or which is likely to preempt or restrict LiSe of property typfcally
accessible by the general public. Jic. Examples of special events include, but are not limited to block parties,
parades, races or walks, grand opening events, charity fundraisers, and other similar events not specifically
permitted by the Village's zoning ordinance. Special Events that are sponsored by the Village and hold on
Village property shall be exempt from the provisions of this section.
Written application must be -submitted to the Village Building Department at least forty five (45) days prior to
the date for which the special event is proposed; at the discretion of the Building department, an -application
may be submitted less than forty five (4S) days in advance if extenuating circumstance are present. The
application shall contain the following information:
Page 51 of 537
Agenda Item #5.
Event Details
Date of event: 10/8-/2022
Hours of event: 11 --- :00a.m. to 5:00P•m.
Type of event: Fall Festival
Location of event.- 402 Seabrook Rd. Tequesta, FL 33469
Property owner name- Do n na Blythe
You must attach the written consent of the property owner on record.
Contact information:
Sponsor/persons responsible for event: Natalie DeVries & Jessica Brees
Mallingaddress:402 Seabrook RdTequesta FL 33469
Phone number: 561-746."5507 ar 248-6$6-4243
Fax number., 561--,746,,2870
Ernail address.- dblythe@90odshepschool.Com or nataliedevries@gmaii.corn
Projected number of attendees, 250
Is Village Council approval needed? Yes[* NoU
Any proposed special event whose attendance is contemplated to exceed 200 people in total shall reqUire
final approval by the Village Council which, after considering the recommendations of the Bullftg Director,,
the Police Chief and the. Village Manager, may approve the application I
. deny the. application in whole or in
part; or approvo- the application with conditietis. I
Is alcohol being served? Yes[] No#
The service of alcoholic beverages at any special event shall require the issuance of the appropriate
state alcoholic beverage permit., a copy of which must be provided to the village, in conjunction with
the special event permit application. The village may require the use of physical barriers to define and
contain the outdoor area within which alcoholic beverages may be consumed an the use of
security or off -duty law enforcement personnel at the special event. It is the applicant's responsibility
to monitor for and prevent excessive as well as underage consumption of alcoholic be at all
times.
Page 52 of 537
Agenda Item #5.
How many tents will be used at event?- two to three
. W - -------
W I
'I] tents have sides? Yes[J NoW
Should the event include the use of one or more tents, a $35.00 Fire Inspection Fee, due at time of
application., and a certificate of flame resistance is required for each tent. Inspection to be done on the
first day of event,
By submitting a complete application, the applicant expressly agrees that It shall indemnify, defend and
hold the Village harmless from any and all damage to any real or personal property, and from any and
all injury or death suffered by any person directly or indirectly related to the consumption of alcoholic
beverages in conjunction with the special event.
Non -Profit Enterprises:
The Village may issue non-profit permits to any person or organization for the condua or operation of
occasional Sales and/or fundraising projects held by non-profit enterprises, either regularly or
temporarily., when the applicant suns an affidavit that the applicant operates without private profit,
for a civic, public, charitable, youth, service, educational, literary, fraternal, or religious purpose,,
A person making application under this section must corn plywith all rules procedures for the
granting of special event permits as set forth in this section, All persons operating under a non-profit
permit shall operate their non-profit enterprise in compliance with this section and all other rules and
regulations of the Village.
Required Documents
The following items must be submitted at the time of application:
• Summary of event on official letterhead of organization, signed by the applicant
• Proof of insurance in amounts acceptable to the Village for the type of event. The Village shall be
named as additional insured on all liability insurance (not a certificate holder).
Expected traffic., fire -rescue, and utilities IMP3 Ct, if 2ny, and proposc d mitigation plans,
Copy of ail required state and county permits if event will be held on or utilize state arid/or county_
controlled property.
A refundable deposit is required if the event is held on any Village property.
Site Plan required with each application accompanied with drawing Indicating layout for event.
c) All event sites shall be left in a clean and orderly manner upon completion of event,
Special Event Fees
Under 200 attendees: $40.00
• Over 200 attendees.- $100.00
• Per Village Resolution 36-19, fees for property owners that are 501(c)(3) non for profit entities shall be
reduced by 50%,
Page 53 of 537
Agenda Item #5.
Applicant name:
Applicant signature:
Date:
Donna Blythe
07/29/2022
Applicant Signature
Office Use Only
Permit number:
Submittal hate:
Deposit amount: _ __-
Recortimended for Approval
Building Department:
Date: 8/4/2022
Police Chief t A., --
Date: �
Fire Chief:
Date: ,
Parks & Recreation:
Date:
Approved by
Villaize Manager:
Date:
Approval notes:
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Page 54 of 537
Agenda Item #5.
GSES Fall Festival Site Map 2022:
Site Map Guide:
Blue Circles.- Bounce Houses
Yellow Square: Dunk Tank
Green Square: Entrance
Yellow XXX: Three Food Trucks
Orange Triangle: Petting Zoo
Orange/Yellow Line & Circle: Hay Ride
Page 55 of 537
Agenda Item #5.
GOOD SH THEKD
EP1 COPAL SCHOOL
jidy 29, 2022
Village of Tecluesta I3ud].d-h-Ig Department"
345 Te iiesta T_)rive
.j equesta, FL 33469
Special Event Permit Application
Summary of Event
Good Shepherd Episcopal School Parent Association Fall Festival.
Event Date: October 8, 202211:00 am-5:00 pm
During cjur Fall Festival we plan to have the folloNkdng or most of the following actin=ities:
o Hayrides or trackless train
o Bounce house/obstacle COUrse
to Tic-tac-toe tables & C oni hale
Photo areas
�. Potato sack race �-krith prize for winner
Visit the patch
Dunk tank
�. Face pavItmg, carnival games, mini=pumpkin painting, hay -treasure hunt
C� Petting zoo
c} Popcorn booth, snacks/drinks booth
0 1-'ood 'trucks : BBQ & Chick-Til1A
For Good. Shepherd Episcopal School
Donna Blythe
O f /2912022
Date
Heather Vaughn, lead of Sc•liool
07/29/20?2
Date
40? Seabrook Rood * Tequesta, Florida 33469 * Phone. 5"61- r46-5St)7 • wwNN _tyoodshel)sc:hc�ol.coji-i
Page 56 of 537