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HomeMy WebLinkAboutDocumentation_Regular_Tab 17_9/8/2022Agenda Item #17. Regular Council STAFF MEMO Meeting: Regular Council - Sep 08 2022 Staff Contact: Doug Chambers, Director of Department: Parks and Rec Public Works EMW EL J Award Janitorial -Custodial Services RFP-Parks 07-22-0-2022 to Clean Space, Inc. in the Amount of $14,400 Annually The following Agenda Item references Janitorial -Custodial Services for the Community Center at 399 Seabrook Road. On July 25, 2022 the Village released a request for proposals via the DemandStar Network. DemandStar is a free e procurement platform that connects procurement officials and suppliers. On August 5, 2022 a mandatory pre -bid meeting was held at the Community Center. Four Contractors including Parks and Recreation Director, Greg Corbitt and Public Works Director, Doug Chambers attended this meeting. The intent of the pre -bid meeting was to review the RFP with potential bidders and walk through the areas requiring janitorial -custodial services. During the RPF process, the Village received several questions from potential bidders. The Village responded to all questions and issued four addendums. On August 18, 2022 prior to the 3:OOpm deadline, the Village received three (3) bids from Clean Space Inc., 24 Hours Inc. and Ceiling to Floor Cleaning Inc., ranging from $14,400.00 to $46,080.00 The Village Clerk downloaded the proposals via DemandStar. A selection committee was assembled to review and evaluate the proposals. The selection committee included, Parks and Recreation Director, Greg Corbitt, Finance Director, Jeffery Snyder and Public Works Director, Doug Chambers. On August 22, 2022 at 10:OOam the selection committee reviewed and evaluated the proposals. The proposals were scored and ranked based on specific scoring criteria. Please refer to the supplemental documentation for scoring criteria and the bid scores. Clean Space Inc. received the highest total score 95.33 and submitted the lowest cost proposal $14,,400.00 Annually. Based on the collective scoring, the Selection Committee unanimously selected Clean Space Inc. The initial contract term is three (3) years with the option for two (2) additional one (1) year extensions at the same terms, conditions and pricing as the original term. Funding for these services will need to be adopted by Village Council as proposed in the budget for Fiscal Year 2022-2023 in account 001-231-534.300. Page 154 of 537 Agenda Item #17. It is the recommendation of the selection committee that the Village Council award the contract for Janitorial -Custodial Services to Clean Space Inc. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-0443. PROJECT NAME: Janitorial - Custodial Services Proposed: N/A PROJECTED TOTAL: N/A BUDGET: N/A ENCUMBERED: N/A Projected Remaining: N/A Award the Contract for Janitorial -Custodial Service to Clean Space Inc. RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services 1 st Addendum for RFP - Parks - 07-22-0-2022 2nd Addendum for RFP - Parks - 07-22-0-2022 3rd Addendum for RFP - Parks - 07-22-0-2022 4th Addendum for RFP -Parks - 07-22-0-2022 BID SCORING SHEETS AND RANKING CLEAN SPACE INC CEILING TO FLOOR INC 94 Hni irq Inr. Page 155 of 537 Agenda Item #17. Village of Tequesta Community Center REQUEST FOR PROPOSALS Janitorial — Custodial Services RFP- PARKS 07-22-0-2022 RFP SUBMISSION DATE: AUGUST 18, 2022 AT 3:00 P.M. INSTRUCTIONS TO PROPOSERS I. OBJECTIVE The Village of Tequesta is seeking written proposals from qualified Proposers to provide Janitorial/Custodial Services at the Village Community Center, located at 399 Seabrook Road Tequesta Florida 33469. The initial term of the Agreement is for a period of three years, with the option to extend the agreement for two additional one (1) year terms at the same terms, conditions and pricing as the original term, and upon the successful demonstration, in the sole determination of the Village, of exemplary contract performance. This RFP describes the required scope of services and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements may be cause for disqualification. 2. GENERAL INFORMATION The Village of Tequesta desires to contract for Janitorial/Custodial Services at the Village Community Center. The areas requiring janitorial/custodial services are listed in Exhibit A - Service Areas. It is the intent of the Village of Tequesta to award a Professional Services Agreement to the Proposer selected in the best interest of the Village based on RFP criteria. The Village of Tequesta shall preserve the right to reject any proposal for noncompliance with RFP requirements and provisions, or to not award an agreement because of unforeseen Page 156 of 537 Agenda Item #17. circumstances or if it is determined to be in the best interest of the Village. This contract, if any, will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. The lowest cost Proposer is not necessarily the Proposer that will be awarded the contract. There is a mandatory Pre -Bid meeting scheduled prior to the proposal due date. Failure to attend the Pre -Bid meeting shall result in a disqualification of the Proposer. The Pre -bid meeting will on August 5, 2022 at 10:00am. The meeting will be at the Community Center, located at 399 Seabrook Road Tequesta Florida 33469. The Village of Tequesta reserves the right to utilize other or additional contractors if deemed necessary to deliver the highest quality of services. The successful Proposers will furnish all necessary materials, equipment, labor and incidentals to perform Janitorial/Custodial Services at the Village of Tequesta Community Center, located at 399 Seabrook Road Tequesta Florida, 33469. Janitorial/Custodial Services are specified in Exhibit A - Service Areas and Exhibit B — Cleaning Details of this RFP. Proposers shall have adequate shop and storage facilities within reasonable distance of the Village limits, with staff, material and equipment necessary to perform all Janitorial/Custodial Services. The successful Proposer shall maintain the Village of Tequesta Community Center to the highest professional standards. The Village's preference is for the Proposer to have the ability to perform all required services. However, if a Proposer intends to utilize a subcontractor for a portion of the required services, the Proposer is ultimately responsible to the Village for the performance of the work, including but not limited to, billing, reporting, scheduling, delivery, work quality and warranty. Any subcontractors to be used must be disclosed as part of the RFP response (including references) and approved by the Village in advance. The Contractor shall be insured in the State of Florida and may submit any relevant certificates to perform the services included in this RFP. 3. TENTATIVE SCHEDULE • RFP Release Date: July 25, 2022 • Mandatory Pre -Bid Meeting Date: August 5, 2022 , 10:00am • Deadline to submit questions: August 11, 2022, 3:00pm Deadline • Proposals Due: August 18, 2022 3:00 P.M. Deadline: • Review and Evaluation of Proposals: August 22, 2022 at 10:00am 4. PROPOSAL REQUIREMENTS Proposals must include completion of the following: EXHIBITS Page 157 of 537 Agenda Item #17. Exhibit A — Service Areas Exhibit 6 — Scope of Work Exhibit C — Proposer's Statement of Qualifications Form Exhibit D — Cost Proposal Form Exhibit E — Professional Services Agreement Template Exhibit F — Conflict of Interest Disclosure Form Exhibit G — Confirmation of Drug -Free Work Place Exhibit H — Village Clerks Office ADA Compliance Statement Exhibit I — E-Verify Affidavit Exhibit J — Offeror 's Acknowledgment Exhibit K — Acknowledgement of Addenda Exhibit L — Notification of Public Records Exhibit M — Notice of Public Entity Crimes Law Exhibit N — Proposal Checklist Proposers are hereby notified that all information submitted in response to this RFP is exempt from public disclosure pursuant to the provisions of Section 119.071(1), Florida Statutes, and Section 24(a) Art. I of the Florida Constitution. After such exemptions expire, proposals will be available for public inspection, in compliance with Chapter 119 Florida Statutes. 5. EVALUATION CRITERIA AND SELECTION PROCESS It is the Village's intent to select the Proposer with the best combination of qualifications and cost proposal based on the following selection criteria. Criteria Wei ht Cost Proposal 30 Experience of Key Personal 25 Relevant Work Experience 20 Location of Shop and Storage Facilities 10 Completeness of the Proposal 10 Customer References 5 Total 100 Points A Village appointed selection committee will rank the proposals based upon the materials submitted by the Proposers and will make a recommendation to the Village Council. The Village retains the sole discretion to determine issues of compliance and to determine whether a Proposer is responsive and responsible. These RFP procedures prohibit the practices which might result in unlawful activity including, but not limited to, rebates, kickbacks, or other unlawful considerations, and prohibit Village employees from participating in the selection process when such employees have a relationship with a person or business entity seeking an agreement under this RFP that Page 158 of 537 Agenda Item #17. would create a conflict of interest. A cone of silence shall be effective and applicable to this RFP from the date the RFP is first advertised until such time as an Agreement is entered into or the RFP process is otherwise terminated by the Village. During the effective period of the cone of silence, any Proposer that submits a proposal shall refrain from having any communication with Village Council or Selection Committee members relative to the RFP. Proposers that violate the cone of silence shall be subject to automatic disqualification from consideration. 6. SUBMISSION DEADLINE AND REQUIREMENTS Proposals will only be accepted electronically via E-bidding through DemandStar, at www.demandstar.com. Proposals are to be submitted to the Village through the DemandStar website on or before , August 18, 2022 at 3:00p.m. Proposals received after the stated deadline shall not be accepted. Other Requirements: 1. The proposal shall be signed by an authorized official of your firm. 2. The proposal shall be valid for a minimum of 90 days. 3. The Village of Tequesta reserves the right to reject any or all proposals, to modify the RFP, or to cancel the RFP. 7. QUESTIONS AND AMENDMENTS Questions about this RFP should be submitted by email to Jeffery Snyder, Finance Director at Jsnyder@tequesta.org. Deadline to submit questions is, August 11,2022 by 3:00 P.M. Responses to all questions will be posted by Jeffery Synder to the DemandStar website, www.DemandStar.com and the Village Website www.tequesta.org. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any amendment issued by the Village, or in any response to a question as provided by the Village on its website. Where there appears to be a conflict between this RFP and any amendment or any response to a question, the latest document issued shall prevail. 8. VILLAGE RIGHTS TO CANCEL RFP, AND TO INSPECT PROPOSER FACILITIES The Village reserves the right to accept or to reject any and/or all proposals in whole or in part, with or without cause; and to waive any informalities and technicalities and to make final determinations on whether a proposal is deemed complete for evaluation and ranking purposes, or to cancel the RFP and re -advertise in the future. The act of evaluating and ranking submittals by the Village shall not be considered an assurance or guarantee that the Village will subsequently accept, consider or enter into any Agreement with any Proposer. The Village, at all times, reserves the right in its sole and absolute discretion, to cancel and terminate the RFP process. Page 159 of 537 Agenda Item #17. The Village reserves the right to inspect any all facilities of any and all Proposers in order to complete its evaluation and ranking process. 9. EXPECTATIONS A. Custodial Contractor shall develop and issue written cleaning procedures to each employee assigned to the Community Center on a regular or substitute basis. These instructions shall be in accordance with the cleaning specifications set forth in this Request for Proposals. B. Repeated omissions relating to the non -cleaning of designated areas, building lights left on after hours, and breaches of building security will not be tolerated and shall be deemed a material breach of this agreement and may result in the termination of this agreement by the Village. C. Custodial Contractor shall provide assurance that all property of the Village of Tequesta, Village employees and visitors, shall be intact and secure upon Contractor's completion of the daily work contemplated under this agreement. Repair or replacement claims submitted to the Custodial Contractor by the Village, on behalf of the Village, Village employees, or visitors, shall be promptly settled by the Custodial Contractor upon notification of a claim. D. Custodial Contractor shall follow up and resolve any cleaning complaint within twenty-four (24) hours after the complaint has been registered. If the complaint cannot be resolved within the prescribed allotted time, an explanation shall be given to the Village within the allotted time. This policy also applies to any theft problems involving Custodial Contractor, either directly or indirectly. E. Custodial Contractor shall provide, at its own expense, all cleaning supplies and equipment. All motorized equipment shall be new and equipped with Hepa filters and receive regular service and replacement. The Village, at its expense, shall provide consumable supplies, including paper towels, toilet tissue, wastebasket liners, trash liners, hand soap, etc. No building contractor or employee, other than Custodial Contractor's employees, shall be permitted to use Custodial equipment without permission from a Custodial representative. F. The Village will provide storage areas for necessary equipment and materials. However, the Custodial Contractor shall maintain an adequate inventory of pre -approved cleaning supplies, needed to support all staff assigned to the Community Center. Storage areas shall be capable of being locked with limited access. G. Live plant maintenance shall not be the responsibilityof Custodial Contractor Page 160 of 537 Agenda Item #17. and is not included in the cleaning specifications. H. The Village of Tequesta shall provide phone and email contact information for the purpose of communicating any and all concerns to and from the Village of Tequesta Community Center. The Custodial Contractor shall be required to communicate via phone or email, as needed, any cleaning, maintenance, inventory, and emergency issues as soon as possible with the Village of Tequesta. 10. PERSONNEL A. The Contractor shall recruit, hire, train, compensate, supervise, discipline and, if necessary, terminate all employees necessary to provide the proposed service to a satisfactory level. Employees shall at all times be employed bythe Contractor and shall not be classified as employees of the Village of Tequesta. B. The Contractor shall comply with all applicable state and federal employment laws, including, but not limited to, the federal Fair Labor Standards Act and state and federal minimum wage and child labor laws. C. The Contractor shall provide the Village with a list of the names of all cleaning personnel assigned to the Village, and shall provide timely, written notification of any changes in personnel assigned to the Village. In the event the Village of Tequesta determines a Custodial employee is unsatisfactory, the Contractor shall remove the employee from this contract. D. Security of the Village of Tequesta buildings and their contents is of optimum importance. The Custodial Contractor shall provide a background and security screening for all employees assigned to this location. Custodial Contractor shall supply evidence of background and security screening procedures and criteria for acceptance and/or rejection of potential or current employees of Custodial Contractor. E. The Contractor shall establish a policy of no smoking by its employees during actual working hours; prohibit the use of any Village -owned devices and equipment such as telephones, computers and photocopiers. Contractor shall strictly prohibit employees from providing access to Village buildings to individuals who are not employees of either the Contractor or the Village of Tequesta and from using keys provided to the Contractor to gain access to any Village facility at any time other than the employee's assigned shift. F. All of the Contractor's employees shall wear shirts with a label denoting their Company name at all times while working in the Village's facilities. The Custodial Contractor shall provide all necessary shirts, at the Custodial Contractor's expense, to fulfill this requirement. Photo I.D.'s shall also be Page 161 of 537 Agenda Item #17. worn by all Contract Employees. G. The Contractor shall provide all legally required worker's compensation and liability insurance for employees assigned to Village facilities. At no time shall the Village of Tequesta compensation or liability insurance provide coverage for the injury or conduct of the Contractor's employees. H. The Contractor must demonstrate that it has agreed not to discriminate in hiring practices on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability, or sexual orientation. 11. SUBCONTRACTORS The Village's preference is for the successful Proposer to have the ability to perform all required services. However, work may be subcontracted provided the following requirements are met. The Contractor shall not subcontract any portion of the services provided for herein without prior written approval of the Village. Where written approval is granted by the Village, the Contractor shall supervise all work subcontracted by the Contractor and shall be responsible for all work performed by a subcontractor as if the Contractor itself had performed such work. The subcontracting of any work to subcontractors shall not relieve the Contractor from any of its obligations under the Agreement resulting from this RFP with respect to such Services. The Contractor is obligated to ensure that any and all subcontractors performing any Services shall be fully insured in all respects and to the same extent as set forth in the Agreement resulting from this RFP. The Village reserves the right to disapprove the use of any Subcontractor and to review the qualifications of any Subcontractor when necessary to protect the rights, liabilities, and interests of the Village. The Contractor shall have full responsibility for the correction of any work performed by the Subcontractor found to be faulty whether or not the Village has conducted a review of the Subcontractor's qualifications for performance of such work. The charges for subcontracted services to the Village shall be the amount of the subcontractor's invoice for services performed, or the contract price, whichever is less. There shall be no mark-up of the Subcontractor's billing by the Contractor. The coordination and management of work by the Subcontractor shall be performed by the Contractor and be included in the base bid for the contract. 12. INSURANCE The successful Proposer shall be required to maintain and provide proof of insurance in the following categories and amounts: A. Contractor shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000). The Contractor shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non -renewal of all Workers' Compensation policies must be Page 162 of 537 Agenda Item #17. received by the Village at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the Village, its officers, agents, employees, and volunteers for losses arising from work performed by the Contractor for Village. B. General Liability Coverage. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. C. Automobile Liability Coverage. The Contractor shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non -owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. D. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of Florida, or which is approved in writing by Village, and shall list the Village of Tequesta as additionally insured. Contractor also agrees to require all contractors, and subcontractors to do likewise. E. Proof of Insurance. Insurance certificates evidencing that the above insurance is in force with companies acceptable to the Village and in the amounts required shall be submitted to the Village for examination and approval prior to the execution of an Agreement resulting from this RFP, after which they shall be filled with the Village. The insurance certificate shall name the Village as an additional insured and specifically provide that a certificate shall not be modified, canceled or non -renewed except upon 30 days prior written notice to the Village. Neither the Village's failure to require or insist upon certificates of other evidence of insurance showing a variance from the specified coverage changes Contractor's responsibility to comply with the insurance specifications. 13. NONDISCRIMINATION Contractors doing business with the Village of Tequesta are prohibited from discriminating against any employee, applicant or client because of race, creed, color, national origin, sex or age with regard to, but not limited to, employment practices, rates of pay or other compensation methods and training selection. Page 163 of 537 Agenda Item #17. EXHIBIT "A" — SERVICE AREAS The following is list of areas requiring Janitorial/Custodial Services Summer Months Regular Season June 1 August 1 S August 16 May 31 Location Number of Rooms Days Per Week Days Per Week S- Days Per Week yMonday 3- Days per Week Entry Lobby - Friday y Monday, Wednesday, 1 Friday S- Days Per Week 3- Days per Week Game Room Monday - Friday Monday, Wednesday, 1 Friday - mays Per Week 3- Days per Week Gymnasium Monday - Friday Monday, Wednesday, 1 Friday S- Days Per Week 3- Days per Week Hallway Corridor Monday - Friday Monday, Wednesday, 1 Friday S- Days Per Week 3- Days per Week Interior Bathrooms Monday - Friday Monday, Wednesday, 4 Friday S- Days Per Week Exterior Bathrooms Not Required 2 Monday - Friday S- Days Per Week 3- Days per Week Adult Activity Room Monday - Friday Monday, Wednesday, 1 Friday The Village of Tequesta reserves the right at its sole discretion to modify the cleaning schedule. Proposer's Signature: Date: Page 164 of 537 Agenda Item #17. EXHIBIT "B" - SCOPE OF WORK The Contractor agrees to provide the following services. a. Daily Cleaning Tasks • Empty all waste receptacles and replace liners as needed • Clean entry door glass, both inside/outside • Clean all interior glass (window and doors) • Vacuum and dust all entriesand vestibules • Dust mop and remove scuff marks on gym floor • Disinfect/clean-light switch plates, door frames, knobs, etc. • Disinfect and clean lavatory fixtures and chrome fittings • Clean and service lavatory dispensers, paper, soap, Sanitary, etc. The Village of Tequesta will provide toilet paper, paper towels and soap for the bathroom dispensers at no cost to the contractor). • Clean lavatory tile walls and partitions including mirrors • Wet mop (using disinfectant) all lavatory floors • Clean all drinking fountains (do not use polish) • Sweep, clean and/or damp mop all Floors, • Vacuum all carpeted areas • Spot clean carpeting as needed • Clean all countertops, sinks and appliances Daily • Dust all office furniture and equipment including desktops (provided materials have been removed or cleared from the surface), on rotation basis • Maintain custodial contractors closets neat and orderly • Turn all nonessential equipment and lighting off • Check all doors, and lock as required • Report any mechanical problems to supervisor and supervisor will notify Village personnel b. Weekly Cleaning Tasks • Pour �/2 gallon water down floor drains to prevent sewer gas odors • Dust/wipe all Blinds Page 165 of 537 Agenda Item #17. C. Cleaning Hours All work shall be performed between the hours of 7:30pm - 4:30am the following morning. Changes to this schedule will be made only at the request or by approval of Village of Tequesta Community Center Director or designee. In the case of special meetings or functions held the Contractor may be required to adjust the normal work schedule at the request, or by approval, of the Community Center Director or designee. Proposer's Signature: Date: Page 166 of 537 Agenda Item #17. Exhibit "C" - Proposer's Statement of Qualifications Form Please provide requested information in full. Proposers who do not provide the requested information or submit a full and complete Cost Proposal (Exhibit D) may have their proposal deemed unresponsive during the selection process. All information provided by the proposer will be subject to verification by the Village. 1. CONTRACTOR INFORMATION The primary contact shall be the person with the authority to enter into contracts with the Village. Name of Contractor: Primary Contact and Title: Legal Address of Contractor: Primary Contact Phone Number: Primary Contact Email Address 2. LIST OF SUBCONTRACTORS Provide a list of all subcontractors to perform work on this contract, including relevant licenses, permits, and certifications. Attach relevant information (experience, references) to allow the Village to evaluate the subcontractors as part of the evaluation criteria for this RFP. Subcontractor Name I Work to Be Performed I Licenses, Certifications, Permits 3. CONTRACTOR'S AND SUBCONTRACTOR'S QUALIFICATIONS Describe your Janitorial —Custodial Experience, including any relevant work for governmental agencies. Include a description of Contractor's and any subcontractor's core -competency and experience with similar work that is described in the Scope of Work (Exhibit B). Attach a separate sheet, if necessary. Page 167 of 537 Agenda Item #17. 4. LICENSES AND CERTIFICATIONS Provide a listing of any relevant certifications, permits, or licenses for Contractor's or subcontractor's personnel and equipment use. Include the license number and type and indicate whether the license is held by the Contractor or subcontractor. 5. CLEANING EQUIPMENT Describe any experience and/or certifications your COMPANY has OPERATING cleaning equipment, such as, mops, brooms, electric/battery operated floor cleaners 6. LIST OF REFERENCES Please provide current references for 3 past or existing commercial clients doing similar work to that specified in this RFP. A. Client: Contact Name / Title Phone Number / Email Address B. Client: Contact Name / Title Phone Number / Email Address C. Client: Contact Name / Title Phone Number / Email Address 7. COMPANY OPERATIONS Number of employees: Number of years in business: Company Profile —Brief Description Page 168 of 537 Agenda Item #17. How many employees will be dedicated to clean the Village's Community Center? How will you ensure the Village is receiving a high standard of work? 8. PROOF OF INSURANCE In a separate attachment, provide proof of commercial general and automobile liability insurance, as specified in Section 12 of the attached Professional Services Agreement. Proposer's Signature: Date: Page 169 of 537 Agenda Item #17. Exhibit "D" - Cost Proposal Form The proposal prices are to include the furnishing of all labor, materials, equipment, fees, taxes, incidentals, and overhead necessary to perform the work described in Exhibit B for ALL Areas described in Exhibit A of this RFP. Company Name: Monthly Cost: Total Annual Cost: Additional Cleaning Services Hourly Rate The Village may request additional cleaning services: Please provide an Hourly Rate to include the furnishing of all labor, materials, equipment, fees, taxes, incidentals, and overhead necessary to perform additional cleaning services: Hourly Rate: The Proposer affirms that in the event they are selected as the successful Contractor, all work will be performed in the specified manner and under the terms and conditions specified at the prices listed above. Proposer's Signature: Date: Page 170 of 537 Agenda Item #17. Exhibit "E" PROFESSIONAL SERVICES AGREEMENT TEMPLATE (SAMPLE AGREEMENT ATTACHED NEXT PAGE) Page 171 of 537 Agenda Item #17. VILLAGE OF TEQUESTA AGREEMENT FOR JANITORIAL -CUSTODIAL SERVICES THIS AGREEMENT for janitorial -custodial services is entered into and effective this day of [enter month], 2022 (the "Effective Date"), by and between the VILLAGE OF TEQUESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive, Tequesta, Florida 33469, organized and existing in accordance with the laws of the State of Florida, hereinafter the "Village"; and [enter Contractor name], a [enter Contractor's company/corporation type] with offices located at [enter Contractor address], hereinafter the "Contractor" and collectively with the Village, the "Parties". WITNESSETH The Village and the Contractor, in consideration of the mutual covenants contained herein and for other good and valuable consideration, including but not limited to Contractor's assertions to the Village that it is sufficiently qualified, certified and experienced to perform properly and timely the services contemplated by this Agreement, the receipt and sufficiency of which is hereby acknowledged by both Parties, hereby agree as follows: 1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement whereby the Contractor shall provide janitorial -custodial services for and at the Village's Community Center located at 399 Seabrook Road, Tequesta, Florida 33469, pursuant to all applicable statutory, licensing and Village code requirements. The Parties agree to enter into this Agreement pursuant to the Village's RFP-PARKS 07-22-2022 and the Contractor's Proposal submitted thereunder, which are hereby fully incorporated into this Agreement and attached hereto as Exhibits "A" and "6" respectively. 2. COMPENSATION: In consideration for the above Scope of Services, pricing shall be pursuant to the prices provided in the Contractor's Proposal submitted for Page 172 of 537 Agenda Item #17. RFP-PARKS 07-22-2022 found in Exhibit "B". No additional compensation shall be paid for any other expenses incurred unless approved in writing by the Village in accordance with Paragraph 4 "Change Orders" below. Contractor shall submit to the Village its invoice for services rendered itemizing the fees and costs incurred during the previous calendar month no later than the 10t" of each calendar month. The Village shall pay the Contractor pursuant to the Florida Prompt Payment Act. 3. TERM; TERMINATION; NOTICE: This Agreement shall befor aterm of three (3) years commencing on the Effective Date, with options for two additional one (1) year extensions at the same terms, conditions and pricing as the original term. This Agreement may be terminated by either party upon forty-five (45) days written notice to the other party. Notice shall be considered sufficient when sent by certified mail or hand delivered to the Parties during regular business hours at the following addresses: Village Contractor Village of Tequesta [Contractor Name 345 Tequesta Drive & Address Tequesta, FL 33469 Attn: Agent Name] Attn: Doug Chambers 4. CHANGE ORDERS: Contractor is aware that price and time are of the essence in this Agreement and that prompt and timely performance of all such obligations is strictly required. If conditions change that would require an increase in price, scope, or time for performance Contractor must notify the Village in writing, detailing the conditions that have changed, providing evidence of same, and requesting a change order to the Agreement. Change orders that may be agreed to by the Village will not be effective under any circumstances until three (3) complete calendar months following the Village's approval of the change order. Only one change order per calendar year shall be permitted. Contractor shall not proceed with any change to its obligations under a change order request unless documented in a change order executed by both Parties. The Village in its sole and absolute discretion may accept the change order as is or with modifications, deny the change order, or re -advertise and re -solicit providers for the required goods or services and terminate this Agreement. If the Village elects to re -advertise and re -solicit the need for goods or services the Village will have three (3) complete calendar months Page 173 of 537 Agenda Item #17. to accept the contemplated change order or terminate this Agreement. Approved change orders shall be effectuated through a written Amendment to this Agreement as executed by both Parties pursuant to Section 16 of this Agreement. 5. INSURANCE: Contractor shall provide proof of insurance in the types and amounts required by RFP-PARKS 07-22-2022, Paragraph 12, and shall name the Village as an "additional insured" on the liability portion of the insurance policies: 6. INDEMNIFICATION: Contractor shall at all times indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim, demand or cause of action of whatsoever kind or nature, arising out of error, omission, negligent act, conduct, or misconduct of the Contractor, its agents, servants, or employees in the performance of services under this Agreement. Nothing contained in this provision shall be construed or interpreted as consent by the Village to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section 768.28, Florida Statutes. 7. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133, Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof, the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within thirty- six (36) months immediately preceding the date hereof. This notice is required by Section 287.133(3)(a), Florida Statutes. 8. INDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is an independent contractor and not an employee of the Village. Both the Village and the Contractor agree that this Agreement is not a contract for employment and that no relationship of employee —employer or principal —agent is or shall be created hereby, nor shall hereafter exist by reason of the performance of the services herein provided. 9. USE OF OTHER CONTRACTORS; CHANGE IN KEY PERSONNEL: Contractor must obtain the Village's prior written approval to use any Sub -Contractors that were not listed in the Proposer's Statement of Qualifications Form to perform any portion of this Agreement. Contractor's key person assigned to perform work under this Page 174 of 537 Agenda Item #17. Agreement shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the Village. 10. INSPECTOR GENERAL: Pursuant to Sections 2-421 2-432 of the Palm Beach County Code of Ordinances, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. 11. E-VERIFY ELIGIBILITY: The Contractor warrants and represents that it is in compliance with Section 448.095, Florida Statutes, as may be amended. Prior to performing services and receiving compensation under this Agreement, the Contractor shall: (1) register with and use the E-Verify System (E-Verify-gov) to electronically verify the employment eligibility of all newly hired workers; and (2) verify that all of the Contractor's subconsultants performing the duties and obligations of this Agreement are registered with and use the E-Verify System to electronically verify the employment eligibility of all newly hired workers. The Contractor shall obtain from each of its subconsultants an affidavit stating that the subconsultant does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(1)(k), Florida Statutes, as may be amended. The Contractor shall maintain a copy of any such affidavit from a subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. This provision shall not supersede any provision of this Agreement which requires a longer retention period. The Village shall terminate this Agreement if it has a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes, as may be amended. If the Contractor has a good faith belief that the Contractor's subconsultant has knowingly violated Section 448.09(1), Florida Statutes, as may be amended, the Village shall notify the Contractor to terminate Page 175 of 537 Agenda Item #17. its contract with the subconsultant and the Contractor shall immediately terminate its contract with the subconsultant. In the event of such contract termination, the Contractor shall be liable for any additional costs incurred by the Village as a result of the termination. 12. SCRUTINIZED COMPANIES: For Contracts under $1K the Contractor certifies that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, and that it is not engaged in a boycott of Israel. The Village may terminate this Agreement at the Village's option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over $1 M, the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes. The Contractor further certifies that it is not engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as similarly provided in Section 287.135, Florida Statutes. The Village may terminate this Agreement at the Village's option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes or if the Contractor has been placed on one of the aforementioned lists created pursuant to Section 215.4725, Florida Statutes. Additionally, the Village may terminate this Agreement at the Village's option if the Contractor is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes. 13. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreement, the prevailing party shall be awarded attorney's fees, including fees on appeal. 14. FORCE MAJEURE: The Contractor shall not be considered in default by reason of any failure in performance under this Agreement if such failure arises out of causes reasonably beyond the control of the Contractor or its subcontractors and without their fault or negligence. Such causes include, but are not limited to: acts of God; acts of Page 176 of 537 Agenda Item #17. war; natural or public health emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather conditions. 15. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed In accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should any dispute arise with regard to this Agreement. 16. AMENDMENTS AND ASSIGNMENTS: This Agreement, all Exhibits attached hereto, and required insurance certificates constitute the entire Agreement between both Parties; no modifications shall be made to this Agreement unless in writing, agreed to by both Parties, and attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the provision of services called for in this Agreement without prior written consent of the Village. 17. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in Scope of Services. Upon request from the Village's custodian of public records, the Contractor must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A Contractor who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Section 119.0701, Florida Statutes, and other penalties under Section 119.10, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the provision of services contemplated herein are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the Contractor does not transfer the records to the Village. Finally, upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all public records in possession of the Contractor, or keep and maintain public records required by the Village. If the Contractor transfers all public records to the Village upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon Page 177 of 537 Agenda Item #17. completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the Village, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-06859 OR AT ImcwilliamsCd,tequesta , OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. 18. HEADINGS: The headings contained in this Agreement are provided for convenience only and shall not be considered in construing, interpreting or enforcing this Agreement. 19. SEVERABILITY: The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability or any other provision of this Agreement and this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision is not contained herein. 20. WAIVER: No waiver by the Village of any provision of this Agreement shall be deemed to be a waiver of any other provisions hereof or of any subsequent breach by the Contractor of the same, or any other provision or the enforcement hereof. The Village's consent to or approval of any act requiring the Village's consent or approval of any act by the Contractor shall not be deemed to render unnecessary the obtaining of the Village's consent to or approval of any subsequent consent or approval of, whether or not similar to the act so consented or approved. 21. ENTIRE AGREEMENT: This eight (8) page Agreement constitutes the entire agreement between the parties; no modification shall be made to this Agreement unless such modification is in writing, agreed to by both parties and attached hereto as an addendum to this Agreement. Page 178 of 537 Agenda Item #17. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] N WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. Page 179 of 537 Agenda Item #17. Exhibit "F" CONFLICT OF INTEREST STATEMENT This Request for Proposal is subject to the conflict of interest provisions of the policies and Code of Ordinances of the VILLAGE OF TEQUESTA, the Palm Beach County Code of Ethics, and the Florida Statutes. The Bidder shall disclose to the VILLAGE OF TEQUESTA any possible conflicts of interests. The Bidder's duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to the attention of the VILLAGE OF TEQUESTA. CHECK ALL THAT APPLY: 11 To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal due to any other clients, contracts, or property interests. To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the policies and Code of Ordinances of the Village of Tequesta, as amended from time to time. To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the Palm Beach County Code of Ethics, as amended from time to time. To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in Chapter 112, Part III, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED, the undersigned business, by attachment to this form, shall submit information which may be a potential conflict of interest due to any of the above listed reasons or otherwise. The undersigned understands and agrees that the failure to check the appropriate blocks above or to attach the documentation of any possible conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your agreement, if one is entered into. COMPANY OR INDIVIDUAL NAME AUTHORIZED SIGNATURE NAME (PRINT OR TYPE) TITLE, IF A COMPANY Page 180 of 537 Agenda Item #17. Exhibit "G" DRUG -FREE WORKPLACE CERTIFICATE I, the undersigned, in accordance with Florida Statute 287.087, hereby certify that (Print or Type Name of Firm) • Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition. • Informs employees about the dangers of drug abuse in the workplace; the firm's policy of maintaining a drug -free working environment and available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug- use violations. • Gives each employee engaged in providing commodities or contractual services that are under bid or proposal a copy of the statement specified above. • Notifies the employees that as a condition of working on the commodities or contractual services under bid or proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of Chapter 1893 or any controlled substance law of the State of Florida or the United States for a violation occurring in the workplace, no later than 5 days after such conviction, and requires employees to sign copies of such written statement to acknowledge their receipt. Imposes a sanction on or requires the satisfactory participation in a drug -abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. Makes a good faith effort to continue to maintain a drug -free workplace through the implementation of the drug -free workplace program. "As a person authorized to sign this statement, I certify that the business, firm, or corporation named above complies fully with the requirements set forth herein." STATE OF FLORIDA PALM BEACH COUNTY Sworn and subscribed before day of , 20 has produced first mentioned above. Notary Public My Commission Expires: Authorized Signature Date Signed me by means of physical presence or online notarization on this by , who is personally known to me or as identification and who did/did not take an oath, in the state and county (affix seal) Page 181 of 537 Agenda Item #17. Exhibit "H" Village Clerk's Office ADA Compliancy Statement The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AX), published by the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at the Web Content Accessibility Guidelines page. Required Confirmation: I, have read the above compliancy statement and confirm the agreement, bid documents and specifications, including files, images, graphics, text, audio, video, and multimedia, contained within this bid packet are accessible to individuals with disabilities and conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0. Representative Signature Date: Page 182 of 537 Agenda Item #17. Exhibit "I" E-Verify Affidavit Bid/Proposal Number: Project Description: In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of: 1. All persons employed by the Contractor to perform employment duties within Florida during the term of the contract; and 2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the Village of Tequesta. Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a printed copy of the completed E-Verify Company Profile page, obtained from https://www.e-verify.gov. Contractor also agrees to obtain from each of its subcontractors/subconsultants an affidavit stating that the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. By affixing your signature below, you hereby affirm that you will comply with all E-Verify requirements. Company name Signature Federal Employer Identification No. Date Print Name Title STATE OF FLORIDA PALM BEACH COUNTY Sworn and subscribed before me by means of physical presence or online notarization on this day of 20 by , who is personally known to me or has produced as identification and who did/did not take an oath, in the state and county first mentioned above. Notary Public My Commission Expires: (affix seal) Page 183 of 537 Agenda Item #17. Exhibit "J" OFFEROR'S ACKNOWLEDGMENT SUBMIT YOUR PROPOSAL TO DEMANDSTAR AT WWW.DEMANDSTAR.COM RFP- PARKS 07-22-0-2022 Janitorial — Custodial Services Proposal must be received byAugust 18, 2022 by 3:00pm Deadline Offeror's Name: specify if a corporation, partnership, other entity or individual) Fed. I D#: Address: Telephone No.: Email Address: Contact representative: Fax Number: (Please The undersigned authorized representative of the offeror agrees to all terms and conditions stated in the RFP, and proposes and agrees that if this proposal is accepted by the Village, the offeror will negotiate with the Village in order to enter into a contract to provide all goods and/or services as stated in this proposal and in accordance with the terms and conditions of the RFP. Authorized Representative's Signature Date Name: Position: Page 184 of 537 Agenda Item #17. Exhibit "K" ACKNOWLEDGEMENT OF ADDENDA RFP- PARKS 07-22-0-2022 Janitorial — Custodial Services INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: List below the dates of issue for each addendum received in connection with this Solicitation: Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated PART 1 I : NO ADENDUM WAS RECEIVED IN CONNECTION WITH THIS SOLICITATION Firm Name Signature Name and Title (Print or Type) Date Page 185 of 537 Agenda Item #17. Exhibit "L" Notification of Public Records Law Pertaining to Public Contracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records law by keeping and maintaining public records required by the Village of Tequesta in order to perform the service. Upon request from the Village of Tequesta's custodian of public records, Contractor shall provide the Village of Tequesta with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the Village of Tequesta. Contractor upon completion of the contract shall transfer, at no cost, to the Village of Tequesta all public records in possession of the Contractor or keep and maintain public records required by the Village of Tequesta in order to perform the service. If the Contractor transfers all public records to the Village of Tequesta upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village of Tequesta, upon request from the Village of Tequesta's custodian of public records, in a format that is compatible with the information technology systems of the Village of Tequesta. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-0440, 1mcwi11iams@tequesta,org,, OR BY MAIL AT VILLAGE OF TEQUESTA,, 345 TEQUESTA DRIVE,, TEQUESTA,, FL 334690 Acknowledged by: Firm Name Signature Name and Title (Print or Type) Date Page 186 of 537 Agenda Item #17. Exhibit "M" PUBLIC ENTITY CRIME AFFIDAVIT SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to LM For [print name of the public entity] [print individual's name and title] [print name of entity submitting sworn statement] whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is. (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding or guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime: or b. An entity under the control of any natural person who is active in the management Page 187 of 537 Agenda Item #17. of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in public interest to place the entity submitting this sworn statement on the convicted vendor list. [attach a copy of the final order] I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED, I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA Page 188 of 537 Agenda Item #17. STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [signature] [date] STATE OF FLORIDA PALM BEACH COUNTY Sworn and subscribed before me by means of physical presence or online notarization on this day of 20 by , who is personally known to me or has produced as identification and who did/did not take an oath, in the state and county first mentioned above. Notary Public My Commission Expires: (affix seal) Page 189 of 537 Agenda Item #17. Exhibit "N" PROPOSAL CHECK LIST Please check each item and make sure that all required information is included in your Proposal submission. Failure to submit this information may result in your submission being rejected as being a non -responsive and responsible Proposer. 1. Proposal Submittal — Submitted electronically via E-bidding through DemandStar, at www.demandstar.com. Yes No 2. Did Bidder sign and submit the following forms listed • Exhibit "A" Service Areas Yes No • Exhibit "B" Scope of Work Yes No • Exhibit "C" Proposers Statement of Qualifications Form Yes No • Exhibit "D" Cost Proposal Form Yes No • Exhibit "E" Professional Services Agreement Template Yes No • Exhibit "F" Conflict of Interest Statement Yes No • Exhibit "G" Confirmation for Drug -Free Work Place Yes No • Exhibit "H" Village Clerk's Office ADA Compliance Statement Yes No • Exhibit "I" E-Verify Affidavit Yes No • Exhibit "J" Offeror's Acknowledgment Yes No • Exhibit "K" Acknowledgment of Addenda Yes No • Exhibit "L" Notice of Public Records Yes No • Exhibit "M" Notification of Public Entity Crimes Law Yes No • Exhibit "N" Proposal Checklist Yes No 3. Did Bidder submit proposal with cover letter transmittal Yes No 4. Did Bidder provide all qualifications and references Yes No 5. Did Bidder provide all current licenses (Does not apply to this RFP) N/A N/A 6. Did Bidder provide a proposed cost and include on Exhibit D Yes No 7. Did Bidder review and submit acknowledgement of addendums issued Yes No Page 190 of 537 Agenda Item #17. Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 July 26, 2022 561-768-0700 www.tequesta.org RE: RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services-0-2022/dc, first amendment. To whom it may concern; We have received two queries on afore mentioned Request for Proposals (RFP): Questions: 1) I need to request the current contract and amount being paid to the cleaning company providing services to the Village of Tequesta Community Center located at 399 Seabrook Road, Tequesta, FL 33469. 2) Is it possible to get the previous tabulation for this bid? Answers: 1) The Village completed construction of the Village of Tequesta Community Center, located at 399 Seabrook Road during the current fiscal year. There have been no contracts with cleaning companies. 2) This is the first time that this facility cleaning RFP has been bid. Sincerely, Jeff Snyder, CPA Finance Director Village of Tequesta Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III Council Member Laurie Brandon Council Member Aaron Johnson Village Manager Jeremy Allen Page 191 of 537 Agenda Item #17. Page 192 of 537 Agenda Item #17. Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 August 5, 2022 561-768-0700 www.tequesta.org RE: RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services-0-2022/dc, second addendum. To whom it may concern; Below is general information for the Request for Proposals (RFP)- Parks-07-22-0-2022 Janitorial - Custodial Services-0-2022/dc. Sincerely, Jeff Snyder, CPA Finance Director Village of Tequesta Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III Council Member Laurie Brandon Council Member Aaron Johnson Village Manager Jeremy Allen Page 193 of 537 0 LU LU z i z 0 W w a 1 LO 1 00 U3 {U C3 03 U] ti3 r:3 V 0 cu L CL cr) CD {o .J LL cu cT 0 cu 0 CL 0 0 L m E 0 cu Ci] 0 co 'rl- r. 0 mW 0 .� J E— L 0 i w 0 U 70 N C) CD L 1 L CN I 4-j C) L V CCl- 1 a o S - ❑ (D LL 07 a) 0 m Page 194 of 537 Agenda Item #17. Village of Tequesta Community Center PRE- BID REVIEW And Walk Through REQUEST FOR PROPOSALS Janitorial — Custodial Services RFP- PARKS 07-22-0-2022 RFP SUBMISSION DATE: AUGUST 18,2022 AT 3:00 P.M. INSTRUCTIONS TO PROPOSERS I. OBJECTIVE The Village of Tequesta is seeking written proposals from qualified Proposers to provide Janitorial/Custodial Services at the Village Community Center, located at 399 Seabrook Road Tequesta Florida 33469. The initial term of the Agreement is for a period of three years, with the option to extend the agreement for two additional one i 1) year terms at the same terms, conditions and pricing as the original term, and upon the successful demonstration, in the sole determination of the Village, of exemplary contract performance. This RFP describes the required scope of services and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements may be cause for disqualification. Page 195 of 537 Agenda Item #17. TENTATIVE SCHEDULE s RFP Release Date: July 25, 2022 • Mandatory Pre -Bid Meeting Date: August 5, 2022, 10:00am • Deadline to submit questions: August 11, 2022, 3:00pm Deadline • Proposals Due: August 18, 2022 3:00 P.M. Deadline: Review and Evaluation of Proposals: August 22, 2022 at 10: ooam PROPOSAL REQUIREMENTS Proposals must include completion of the following: EXHIBITS Exhibit A — Service Areas Exhibit B --- Scope of Work Exhibit C — Proposer's Statement of Qualifications Form Exhibit D --- Cost Proposal Form Exhibit E — Professional Services Agreement Template Exhibit F — Conflict of Interest Disclosure Form Exhibit O -- confirmation of Drug -Free Work Place Exhibit H — Village Clerks office ADA Compliance Statement Exhibit I -- E-Verify Affidavit Exhibit J — Offeror's Acknowledgment Exhibit K — Acknowledgement of Addenda Exhibit L -- Notification of Public Records Exhibit M — Notice of Public Entity Crimes Law Exhibit N — Proposal Checklist EVALUATION CRITERIA AND SELECTION PROCESS It is the Village's intent to select the Proposer with the best combination of qualifications and cost proposal based on the following selection criteria. Criteria Weight Cost Proposal 30 Experience of Key Personal 25 Relevant Work Experience 20 Location of Shop and Storage Facilities 10 Completeness of the Proposal 10 Customer References 5 [Total 100 Points Page 196 of 537 Agenda Item #17. SUBMISSION DEADLINE AND REQUIREMENTS Proposals will only be accepted electronically via E-bidding through DemandStar, at www.demandstar.com. Proposals are to be submitted to the Village through the DemandStar website on or before, August 18, 2022 at 3:00p.m. Proposals received after the stated deadline shall not be accepted. Other Requirements: 1. The proposal shall be signed by an authorized official of your firm. 2. The proposal shall be valid for a minimum of 90 days. 3. The Village of Tequesta reserves the right to reject any or all proposals, to modify the RFP, or to cancel the RFP. QUESTIONS AND AMENDMENTS Questions about this RFP should be submitted by email to Jeffery Snyder, Finance Director atJsnydera@tequesta.org. Deadline to submitquestions is, August 11,2022 by 3: 00 P.M. Responses to all questions will be posted by Jeffery Synder to the DemandStar website, www.DemandStar.com and the Village website www.tequesta.org. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any amendment issued by the Village, or in any response to a question as provided by the Village on its website. Where there appears to be a conflict between this RFP and any amendment or any response to a question, the latest document issued shall prevail. Page 197 of 537 Agenda Item #17. EXHIBIT "A" - SERVICE AREAS The following is list of areas requiring Janitorial/Custodial Services Summer Months Regular Season June I —A itgust 15 August 16-May 31 Location Number of Pooms Days Per Week Days Per Week 5- Days Per Week 3- Days per Week Entry Lobby Monday - Friday Monday, n day, We dn e s day Frda)) 5- Days Per Week 3- Days per Week Game Room Monact - Friday Y a Monday, Wednesday, I Friday 5- Days Per Week 3- Days per Week Gymnasium Mondcry - Friday Mo n day, Wednesday, I Friday 5- Days Per Week 3- Days per Week Hallway Corridor Monday - Friday Monday, Wednesday, I Friday 5- Days Per Week 3- Days per Week Interior Bathrooms Monday - Friday Monday, Wednesday, 4 Friday 5- Days Per Week 3- Days per Week Exterior Bathrooms Monday - Friday illfo n dcT, We dn. e s day, 2 Friday 5- Days Per Week 3- Days per Week Adult Activity Room Monday - Friday Monday, Wednesday, I Friday Page 198 of 537 Agenda Item #17. EXHIBIT "B" - SCOPE OF WORK The Contractor agrees to provide the following services. a. Daily Cleaning Tasks • Empty all waste receptacles and replace liners as needed • clean entry door glass, both inside/outside • Clean all interior glass (window and doors) • Vacuum and dust all entries and vestibules • Dust mop and remove scuff marks on gym floor • Disinfect/clean-light switch plates, door frames, knobs, etc. • Disinfect and clean lavatory fixtures and chrome fittings • clean and service lavatory dispensers, paper, soap, Sanitary, etc. The Village of Tequesta will provide toilet paper, paper towels and soap for the bathroom dispensers at no cost to the contractor). • Clean lavatory the walls and partitions including mirrors • Wet mop (using disinfectant) all lavatory floors • clean all drinking fountains (do not use polish) • Sweep, clean and/or damp mop all Floors, • Vacuum all carpeted areas • Spot clean carpeting as needed • Clean all countertops, sinks and appliances Daily • dust all office furniture and equipment including desktops (provided materials have been removed or cleared from the surface), on rotation basis • Maintain custodial contractors closets neat and orderly • Turn all nonessential equipment and lighting off • Check all doors, and lock as required • Report any mechanical problems to supervisor and supervisor will notify Village personnel b. Weekly cleaning Tasks • Pour 1/2 gallon water down floor drains to prevent sewer gas odors • Dust/wipe all Blinds Page 199 of 537 Agenda Item #17. Cleaning Hours All work shall be performed between the hours of 7:30pm - 4:30am the following morning. changes to this schedule will be made only at the request or by approval of Village of Tequesta community Center Director or designee. In the case of special meetings or functions held the Contractor may be required to adjust the normal work schedule at the request, or by approval, of the community Center Director or designee. Page 200 of 537 Agenda Item #17. Exhibit "D,—Cost Proposal Form The proposal prices are to include the furnishing of all labor, mateha/s, equipment, fees, taxes, incidenta|a, and overhead necessary to perform the work described in Exhibit B for ALL Areas described in Exhibit Aofthis RFP. Company Name: Monthly Cost: Total Annual Cost: Additional Cleaning Services Hourly Rate The Village may request additional cleaning services, Please provide an Hourly Rate to include the furnishing of all labor, materials, equipment, fees, taxes, incidentals, and overhead necessary to per -form additional cleaning services: Hourly Rate - The pmpoaeraffirmethat inthe event they are selected as the successful Contractor, all work will be performed inthe specified manner and under the terms and conditions specified at the prices listed above. Proposer's Signature: Page 201 of 537 Agenda Item #17. Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 August 5, 2022 561-768-0700 www.tequesta.org RE: RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services-0-2022/dc, third addendum. To whom it may concern; Below is a change to Exhibit "A" — Service Areas for the Request for Proposals (RFP)-Parks-07- 22-0-2022 Janitorial -Custodial Services-0-2022/dc. The change relates to the two exterior bathrooms, second line from the bottom. This changes notes that during the Regular Season August 16 — May 31 cleaning of the two exterior bathrooms is not required. Sincerely, Jeff Snyder, CPA Finance Director Village of Tequesta Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III Council Member Laurie Brandon Council Member Aaron Johnson Village Manager Jeremy Allen Page 202 of 537 Agenda Item #17. EXHIBIT "A" — SERVICE AREAS The following is list of areas requiring Janitorial/Custodial services Summer Months Regular Season June 1 —4.ugust 15 August 1G-.ltilay 31 Location Number of'Rooms Days Per Week Bays Per Week 5- Days Per meek y 3- Days per Week Entry Lobby ' y Monday Friday ��� ay - ay Monday, Wednesday, 1 Frill 5- .Days Per Week 3-.Days per Week Game .Room Monday - Friday Monday , WeAesday, I Friday 5- Days Per Week 3- Daysper Week Gymnasium Monday - Friday .Monday, WeAesday, l Frida 5- Days Per Week 3- .Days per Week Hallway Corridor Monday - Friday Monday, Wednesday, � ,Friday 5- Days Per Week 3- Days per Week Interior Bathrooms .Monday -.Friday Monday, WeAesday, `i Frida 5-Days .Per WeekExterior Bathrooms Not .Required Z Mond Friday 5- Days Per Week 3- Days per Week Adult Activity Room Monday - Friday Monday, Wednesday, 1 .Friday The Village of Tequesta reserves the right at its sole discretion to modify the cleaning schedule. Proposer's Signature: ]ate: Page 203 of 537 Agenda Item #17. Village of Tequesta 345 Tequesta Drive Tequesta, FL 33469 561-768-0700 www.tequesta.org August 11, 2022 RE: RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services, fourth addendum. To whom it may concern; The Village of Tequesta has received two sets of questions. First set of questions follow (answers in blue): 1. Are you able to provide the square footage of the building? The total square footage for the building is 14,799 (please see Floor Plan attachment). 2. Can you provide the flooring type breakdown of all areas along with the sq. ft? carpet, concrete, VCT, Tile . etc. Approximately; • Gymnasium: 5,043 Sq Ft (see Athletic Flooring attachment). • Adult: 1,523 Sq Ft (flooring is the same material as the gymnasium). • Kids Zone: 825 Sq Ft (Carpet). • Polished Concrete: Corridors 1,058 Sq Ft and Reception Area/Lobby 1,267 Sq Ft. 3. Do you have a budget for the service? The Village does not have an approved budget for the budget year October 1, 2022 to September 30, 2023. 4. Will the service be provided after regular business hours? Refer to the Bid Documents in RFP- Parks- 07-22-0-2022 Janitorial -Custodial Services Exhibit "B" Scope of Works, C —Cleaning Hours. 5. Do you have a standard requirement of what type of chemical we should use? Contractor required to provide Safety Data Sheet for ALL Chemicals. All Chemicals will be reviewed and approved by the Community Center Director or Designee. Also Refer to OSHA Cleaning Industry Standards, Janitorial Services Code 561720. 6. How often are you thinking about doing special services? There are not "Special Services" in this RFP. "There is no guarantee of additional services. Requests will be on as needed basis" 7. What are the criteria for awarding the contract? Refer to the Bid Documents in RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services, Section 5; Evaluation Criteria and Selection Process. 8. Can you specify the percentage of each category? Refer to the Bid Documents, in RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services -Section 5; Evaluation Criteria and Selection Process. 9. Do you have requirement for the porter services? For example, man, woman, bilingual, etc? Refer to the Bid Documents in RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services - Section 10: Personnel and Section 13: Nondiscrimination. 10. When are you expecting to start with the service? October 2022. Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III Council Member Laurie Brandon Council Member Aaron Johnson Village Manager Jeremy Allen Page 204 of 537 Agenda Item #17. Addendum #4 Continued The second set of questions are as follows (answers in blue): 1. In exhibit A we can see the location, days of week of work, but there is no information about the square feet. Could you please let us know the SQ FT of each location individually? Please see the answer to question number 2 above. 2. The special services like the windows or floor are included in the price or is it a different invoice? There are not "Special Services" in this RFP. "There is no guarantee of additional services. Requests will be on as needed basis" Please refer to Refer to the Bid Documents in RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services - Exhibit B for Scope of Services and frequency. 3. Is there a Bid Bond? How much is it? There is no Bid Bond required. Sincerely, Jeff Snyder, CPA Finance Director Village of Tequesta Attachments Page 205 of 537 No Text Agenda Item #17. Gymnasium Floor REG ShopDrawingReview Architects Interiors Date: 07-14-2021 Planners Project Name: Tequesta Community Center at Constitution Park AA0002447 Project #: REG# 18018.1 From: Christine Merrell Shop/Section #: Name: #60 Athletic Flooring We are sending to you ❑X Attached ❑Under Separate Cover Review is only for general compliance with Design Concept and Contract Documents. No responsibility is assumed for correctness of dimensions, quantities, or details. Contractor is responsible for compliance with all requirements of the Contract Documents including but not limited to dimensions, fit up, means and methods, job conditions, and for the safe and successful construction of the work. If discrepancies or conflicts are found within the Contract Documents, General Contractor shall have all items or details clarified with the Architect and/or Engineers prior to Shop Drawings Submittal and before proceeding with work. Review of shop drawings, product data, or samples does not indicate approval of changes in the contract sum. Nor does it extend or alter any contractual obligation of the Architect or Contractor. Make corrections noted and Resubmit Make corrections noted. No Re -submittal needed X No Exceptions taken Rejected. Resubmit Notes: 1. The Village of Tequesta shall provide final approval of this submittal prior to purchase as the flooring selection is a substitution to what is specified in the construction documents. 2. The Taraflex Sports M Plus shall be used at all locations where multi -purpose cushion / sports flooring is called out; (Gymnasium, Youth and Adult Activity Spaces). 3. Coordinate with Contractor — In the Gym, the Basketball center circle shall have the Village of Tequesta "Feather Logo" see finish plans on A-6.00. Also refer to finish specifications on sheet A-6.10 for the court stripe colors. 4 Page 1 of 1 120 South Olive Avenue, Ste. 210, West Palm Beach, FL 33401 P 561.659.2383 www.regarchl Cts.0 age 25 of 537 Agenda ����IUCK � BROTHERS CONSTRULTIUN SUBMITTAL COVER Project: TEQUESTA COMMUNITY CTR Contractor: SOUTHEASTERN SURFACES & EQUIPMENT Architect: REG ARCHITECTS, INC. Section: Signed and Sealed - Product Data ARCHITECT'S STAMP Date: 6/3/2021 H B Project: #20-399-01 Owner: BRINGING VISIONS TO REALITY HEDRICK BROTHER'S STAMP SUBMITTAL REVIEW NO EXCEPTIONS TAKEN (X) COMMENT ATTACHED ( ) NOTE/CONFIRM MARKINGS ( ) REVISE AND RESUBMIT ( ) FOR RECORD ONLY ( ) General Contractor's review is for general conformance with the design concept and Contract Documents. Markings or comments shall not be construed as relieving the Subcontractor from compliance with the project plans and specifications, nor departures there from. The Subcontractor remains responsible for details and accuracy, for confirming and correlating all quantities and dimensions, for selecting fabrication processes, for techniques of assembly and construction, and for performing the work in a safe manner. HEDRICK BROTHERS CONSTRUCTION COMPANY, INC. General Contractors By Doug Gordon Date: 6/3/2021 Submittal Pkg. No. ENGINEER'S STAMP 5 2200 Centrepark West Drive, Suite 100, West Palm Beach, FL 33409 Main: 561-689-8880 Fax: 561-689-8860 www.hedrickb thers.c $ of 537 Aledai TiEDRICK . HERS CONSTRUCTION Hedrick Brothers Construction Co., Inc. 2200 Centrepark West Drive, Suite 100 West Palm Beach, Florida 33409 Phone: (561) 689-8880 Athletic Flooring SPEC SECTION: STATUS: Open ISSUE DATE: 06/3/2021 RESPONSIBLE SOUTHEASTERN SURFACES & EQUIPMENT CONTRACTOR: RECEIVED DATE: 06/3/2021 FINAL DUE DATE: 06/17/2021 SUB JOB: APPROVERS: Christine Merrell (REG ARCHITECTS, INC.) Submittal #60.0 Project: 20-399-01 - TEQUESTA COMMUNITY CTR 399 Seabrook Road Tequesta , Florida 33469 SUBMITTAL MANAGER: Doug Gordon (HEDRICK BROS CONSTRUCTION CO., INC) DATE CREATED: 06/3/2021 REVISION: 0 RECEIVED FROM: ERIN KILLIAN SUBMIT BY: LOCATION: COST CODE: BALL IN COURT: Christine Merrell (REG ARCHITECTS, INC.) DISTRIBUTION: Jacob Carrier (HEDRICK BROS CONSTRUCTION CO., INC) , Kim Blair (HEDRICK BROS CONSTRUCTION CO., INC) DESCRIPTION: Please find gym flooring submittals for approval: Recreation 60 — Adult Activity Room 121 /122 Sport M Plus — Gym 102 and Youth Activity Room 119/120. ATTACHMENTS: Recreation 60 product data.pdf Taraflex Sport M.pdf SUBMITTAL WORKFLOW SUBMITTER/ RETURNED NAME SENT DATE DUE DATE RESPONSE ATTACHMENTS COMMENTS APPROVER DATE Christine Merrell Approver 6/3/2021 6/17/2021 Pending BY DATE 0 COPIES TO Hedrick Brothers Construction Co., Inc. Page 2 of 2 Printed On: 06/07/2021 10:45 AM Page 209 of 537 s Y J - SPORTS Syste4> Textile ba 6 TARAFLEXO SPORT M PLUS No. 1 SOLUTION FOR SPORT AND MULTI -PURPOSE 4FrotTePcsToI Taraflex° Sport M Plus provides good levels of comfort and safety suited to all types of sports combined with some multi -purpose activities. ► ASTM F2772 Class 2: 22% - < 34% shock absorption ► Ball bounce: 96% - ► Impact Protection Index (IPI): 73%'. HYGIENE �'�� ► Dual density foam $g'0S0l . °NFOR ► No wax for life —ease of maintenance CXP HD ► Available with the Dry-TexTM System DURABILITY ► Highest moisture tolerance: 100% RH (25 lb) off, D-MaxM ► Up to 70% cost savings compared to third party mitigation systems 7 mm ► Full -spread adhesive installation method: no risk of mold 3764 6758 Taupe Silver 6873 Gray Anthracite 6211 Gold 6146 Coral Agenda Item #17. TARAFLEX@ CO.IIRT DURABILITY TRIPLE ACTION ® HYGIENE cxP,,�HD' D-Max, Frotecsol Sanosol No. 1 SOLUTION FOR SPORT AND MULTI -PURPOSE DESCRIPTION STANDARDS REQUIREMENTS WOOD DESIGNS SOLID COLORS LPRODUCTDESCRIPTION Wearlayer - - 100% Pure Vinyl Surface Complex - - DURABILITY D-Max Foam Backing - - COMFORT Double Density CXP­HD Total Thickness - - 0.27" (7 mm) Wearlayer Thickness - - 0.08" (2.1 mm) Weight - - 0.95 lb/ft2 (4.6 kg/m2) Roll Width - - 4' 11" (1.5 m) Roll Length - - 86'6" (26.4 m) 67'3" (20.5 m) Sport Properties ASTM F2772 Class 1 Class 2 Safety ASTM F2772 >>10% >22% - <34% Vertical Deformation ASTM F2772 << 0.138" ( < 3.5 mm) < 0.078" ( < 2 mm) Sliding Effect ASTM F2772 80 - 110 80 - 110 Ball Rebound ASTM F2772 90% % 96% Impact Protection Index (IPI) IPI - 73% Anti -Friction Burns - _ TRIPLE ACTION protecsol Chemical Product Resistance ASTM D543 - Excellent Static Load (175 psi) ASTM F970 - < 0.005" (< 0.13 mm) Static Load (250 psi) ASTM F970 - < 0.03" (< 0.7 mm) Resistance to a Rolling Load EN 1569 1500 N >, 1500 N Fire Rating ASTM E648 Class 1 Class 1 Ease of Maintenance - - tTRIPLE ACT' ProecS0ONF / No wax for life Restriction Use of Harmful Chemicals MRc4 LEED v4 - Complies with REACH Antimicrobial Treatment ISO 22196 - Sar10HYGSIE0NE1®: Inhibits spread of bacteria at 99.9% Allergen Free - - OK Indoor Air Quality EQc2 LEED v4 - FloorscoreTM Recycled Content MRc3 LEED v4 30% Full -Spread Adhesive ASTM F2170 (F1869) < 80% RH (< 5 lb) I/m, Moisture Mitigation System ASTM F2170 (F1869) < 92% RH (< 10 lb) ISOLSPORT Dry-TexTM System ASTM F2170 (F1869) 100%RH (< 25 lb) D Eco-FitT"' System 15-year limited manufacturer warranty when installed in accordance with Gerflor's installation instructions P0877.437.3567ir www.gerflorusa.com Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus /Full-Sgread Standard Adhesive Caerf theFlooringroup SPORTS This is an editable document for preparing project specifications for the highlighted Taraflex Sports Flooring in Construction Specification Institute (C.S.I.) format: Product Name Installation method 21 iaraflex Sport M Plus cull -Spread Installation with standard adhesive Contact www. gerflorusa. com or your local Taraflex representative for other Taraflex specifications including: • Dry -Tex Full -Spread installation with Gerpur high -moisture adhesive • Full -spread installation with BleacherBlok • Loose -Lay installation with Isolsport vented slip -sheet How to use this Guide Specification: This is an "edit -out" document with specification language for several project options. Select appropriate text based on the project requirements and delete (edit -out) all other text. • Specifier notes are shown in blue like this: Editor Notes • Locations where language for Project -specific requirements is to be inserted or selected are indicated like this: [insert] or [select text]. • Finally, remove Editor Notes and any unused optional text in the final version of the spec- ification document. This document contains trademarks owned by Gerflor including Taraflex, Dry -Tex, Isolsport, D-Max, Gerpur, GerPatch, Gerfix Spray, Protecsol, Sanosol and Eco-Fit. Gerflor USA, 595 Supreme Dr., Bensenville, IL 60106 USA. Phone: (877) 437-3567. E-mail: info@gerflorusa.com. Website www.gerflorusa.com Page 1 of 11 .01 May 2017 Page 212 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus / Full -Spread Standard Adhesive SECTION 096566 -RESILIENT ATHLETIC FLOORING PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: Sheet vinyl resilient athletic flooring. 1.2 ACTION SUBMITTALS A. Product Data: For each type of product indicated. B. Manufacturer Certifications: 1. Provide certification that accurately identifies the Original Equipment Manufacturer (OEM) of flooring furnished for this project including manufacturer's name, address and factory location. a. Suppliers of Private -Label flooring for this project must identify themselves as such and fully disclose the OEM information listed above. b. All "manufacturer" requirements in these specifications must be complied with by the OEM, including warranties, certifications, qualifications, product data, test results, environmental requirements, performance data, etc. 2. Provide ISO 9001 certification for the OEM of the specified products. 3. Provide ISO 14001 certification for the OEM of the specified products. C. Laboratory Test Results: 1. Provide certification of testing per ASTM F2772-11 and the product being furnished complies with the ASTM Indoor Sport Floor Classification specified for this project. Third -party certification required; sales literature is not sufficient. D. Shop Drawings: Showing installation details and locations of borders, patterns, game lines, locations of floor inserts and seams. E. Samples: 1. Manufacturer's color chart for selection of available floors with a minimum of 10 standard colors available, including 3 wood visuals. 2. Color samples: a. Wood visual samples Minimum 24 inches by 36 inches to show that the appearance of wood plank pattern complies with these specifications Page 2 of 11 10 May 2017 Page 213 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus / Full -Spread Standard Adhesive b. Solid color samples: Minimum 6 inches by 8 inches. 13 INFORMATIONAL SUBMITTALS A. Qualification Data: 1. For a qualified resilient athletic flooring Manufacturer. 2. For a qualified resilient athletic flooring Installer. 1.4 CLOSEOUT SUBMITTALS A. Submit three copies of the following: 1. Manufacturer maintenance instructions. 2. Manufacturer material warranty. 3. Installer installation warranty. 1.5 QUALITY ASSURANCE A. Manufacturer Qualifications: 1. ISO 9001 Certified. 2. ISO 14001 Certified. 3. At least ten years active experience in the manufacture and marketing of indoor resilient athletic flooring. 4. A provider of authorized installer training. B. Installer Qualifications: 1. At least five years experience in the installation of resilient athletic flooring. 2. Experience on at least five projects of similar size, type and complexity as this project. 3. Employer of workers for this Project who are competent in techniques required by manufacturer for resilient athletic flooring installation indicated. C. Fire Test Characteristics: As determined by testing identical products according to ASTM E 648, Class 1, by a qualified testing agency acceptable to authorities having jurisdiction. Page 3 of 11 11 May 2017 Page 214 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus /Full-Sgread Standard Adhesive D. Athletic Performance Properties: Comply with ASTM F 2772-11 Performance Level Class 2 for force reduction, ball bounce, vertical deformation and surface friction. 1.6 DELIVERY, STORAGE, AND HANDLING A. Store flooring and installation materials in protected dry spaces, with ambient temperatures maintained within range recommended by manufacturer, but not less than 55 deg F (13 deg C) nor more than 85 deg F (29 deg Q. B. Store the indoor resilient athletic surfacing rolls in an upright position on a smooth flat surface immediately upon delivery to Project. 1.7 FIELD CONDITIONS A. Product Installation: 1. Maintain temperatures during installation within range recommended by manufacturer, but not less than 65 deg F (18 deg C) in spaces to receive flooring for 48 hours prior, during and 48 hours after the installation. 2. After installation, maintain temperatures within range recommended by manufacturer, but not less than 55 deg F (13 deg C) or more than 85 deg F (29 deg Q. 3. Prohibit traffic during flooring installation and for at least 48 hours after flooring installation. B. Install flooring only after other finishing work, including painting and overhead work, has been completed. 1.8 WARRANTY A. Special Limited Warranty: Manufacturer's standard form in which manufacturer agrees to repair or replace sports flooring that fails within specified warranty period. 1. Material warranty must be direct from the product manufacturer. a. Material warranties from private label distributors are not valid. 2. Failures include, but are not limited to, the following: a. Material manufacturing defects. b. Failure due to substrate moisture exposure not exceeding 95% relative humidity (RH) when tested according to ASTM F2170 3. Warranty Period: 15 years from date of Substantial Completion. Page 4 of 11 12 May 2017 Page 215 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus /Full-Sgread Standard Adhesive B. Special Limited Warranty: Installer's standard form in which installer agrees to repair or replace sports flooring that fails due to poor workmanship or faulty installation within the specified warranty period. 1. Warranty Period: 2 years from date of Substantial Completion. 1.9 ENVIRONMENT AND INDOOR AIR QUALITY A. LEEDTm Documentation: 1. MR Credits: For products having recycled content, indicate percentage by weight of post - consumer and pre -consumer recycled content. 2. IEQ Credits: For adhesives and flooring, including a statement of VOC content. B. Indoor Air Quality Certification: 1. Flooring products must be FloorScore® Certified. a. FloorScore® certification proves compliance with the volatile organic compound emissions criteria of the California Section 01350 standard. b. FloorScore® certification proves compliance with the testing and product requirements of the California Department of Health Services "Standard Practice for the Testing of Volatile Organic Emissions from Various Sources Using Small -Scale Environmental Chambers." C. FloorScore® documentation must include certificate number for specified product. 2. Manufacturer's certification of factory applied permanent Bacteriostatic and Fungicidal Treatment throughout the flooring material, not only on its surface, designed to improve indoor air quality and reduce asthma and allergy risks associated with bacterial and mold growth. C. Manufacturer Certification of Environmental Procedures: 1. Original Equipment Manufacturers (OEM) ISO 14001 Certification 1.10 COORDINATION A. Coordinate layout and installation of flooring with other gymnasium equipment. Page 5of11 13 May 2017 Page 216 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus / Full -Spread Standard Adhesive PART 2 -PRODUCTS 2.1 SHEET VINYL ATHLETIC FLOORING A. Basis -of -Design Manufacture: Subject to compliance with requirements, provide Gerflor Taraflex Sport M Plus Sports Flooring installed with Gerflor's full -spread adhesive. 1. spread adhesive coverage. B. Product Description: Dual-durometer foam -backed sheet vinyl flooring designed for fully adhered athletic flooring applications. 1. Overall Thickness: Not less than 0.28 inch (7 mm). 2. Wear -Layer Thickness: Not less than 0.08 inch (2.1 mm) 3. Backing: a. Very high density, two layer, dual-durometer, closed cell foam b. Two (2) layers of fiberglass reinforcement for dimensional stability and indentation resistance. One layer of woven grid fiberglass and an additional layer of non -woven fiberglass. 4. Seaming Method: Heat welded. 5. Adhesive Method: a. Full -spread adhesive coverage to completely adhere flooring to substrate. b. Complete adhesive coverage to eliminate the possibility of gaps or space between the slab and flooring material where moisture could accumulate and create an environment conducive to mold growth. C. Flooring to be fully adhered to the concrete slab in all locations eliminating the possibility of waves or wrinkles forming caused by the floor shifting, moving or by rolling loads displacing it. 6. Traffic -Surface Texture: Wood visual shall have wood grain embossed texture for a genuine wood appearance and Solid colors to have "pebbled" embossed texture for an attractive appearance. 7. Bacteriostatic and Fungicidal Treatment: Manufacturer's factory -applied permanent treatment throughout the flooring material which can improve indoor air quality and reduce asthma and allergy risks associated with bacterial and mold growth. a. Basis -of -Design Product: Gerflor Sanosol Page 6of11 14 May 2017 Page 217 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus / Full -Spread Standard Adhesive 8. Applied Finish: Manufacturer's, factory -applied, permanent and UV -cured. a. No -Wax finish: Published product literature identifying factory applied finish as, "No -Wax -Just clean and rinse" b. Basis -of -Design Product: Gerflor Protecsol. 9. Field -Applied Finishes: None required and not allowed. 10. Roll Size: a. Roll Width: Rolls to be a minimum width of 59 inches (1.5 m) wide. b. Roll Length: 1) Wood visual rolls to be a minimum length of 86 feet, 6 inches (26.4 m) to minimize the number of end -seams. 2) Solid color rolls to be a minimum length of 67 feet, 3 inches (20.5 m) to minimize the amount of waste if accent colors are selected for boarders, keys or center circle. C. Roll length of wood visual flooring shall be sufficient to cover the full length of a high school main basketball court (84'-0") without splicing or end -of -roll (butt) seams within main court boundary. 11. Color and Pattern: a. As selected by Owner from manufacturer's standard colors and patterns. b. Wood pattern shall accurately simulate the true visual appearance of natural athletic wood strip flooring. 1) Pattern shall replicate random -length stock by simulating non -uniform board lengths ranging from 18 inches to 48 inches with a maximum board width of 2-1/2 inches. 2) Wood pattern shall not include a dark line simulating edges or ends of individual boards. 3) Surface texture shall simulate realistic wood grain and not be raised or "pebbled" embossing. C. Performance Criteria: 1. ASTM F 2772-11 Indoor Sport Floor Standard: a. Provide certification of compliance for the four ASTM F2772 Indoor Sport Floor Standard performance categories: Page 7of11 15 May 2017 Page 218 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sr)ort M Plus /Full-Saread Standard Adhesive 1) Shock Absorption/Force Reduction: a) Class C2 (22% to 33%). Pass 2) Ball Bounce: a) Minimum 90%: Pass 3) Surface effect/Coefficient of Friction: a) Between 80-110: Pass 4) Vertical deformation: a) Maximum 3.5mm: Pass 2. Static Load Limit/Residual Indentation: a. ASTM F 1303; Pass Static Load Resistance requirement of less than 0.005 inch of residual indentation as tested per ASTM F 970 at prescribed test load of 175 p.s.i. b. EN 1516; Pass, Less than or equal to 0.5 mm. 3. Resistance to Rolling Load: EN 1569; Pass. 4. Chemical Resistance: ASTM D 543; OK. 5. Impact Resistance: EN 1517; Pass. 6. Abrasion Resistance: EN ISO 5470; Pass. 7. Sound Insulation: EN ISO 717; 18 dB. 8. Gloss/Brightness: EN ISO 2813; Pass. 9. Organic Emission: ASTM D 5116; Pass 10. Fire Performance: ASTM E 648; Greater than 0.45 W/cm2, Class 1. 11. Surface Maintenance Requirements: No -wax surface requiring only cleaning and rinsing. 12. Slab Moisture Design Tolerance: Maximum relative humidity (RH) of 95% when tested according to ASTM F 2170. 2.2 ACCESSORIES A. Trowelable patching compound for standard slab surface preparation: Latex -modified, hydraulic - cement -based formulation provided by flooring manufacturer. Page 8of11 16 May 2017 Page 219 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus / Full -Spread Standard Adhesive a. Basis -of -Design Product: GerPatch, Gerflor's patching compound. b. Slab moisture tolerance: Same slab moisture tolerance as the adhesive. 2.3 Adhesives: Water-resistant type recommended by athletic flooring manufacturer for substrate and conditions indicated. 1. Basis -of -Design Product: Gerflor Gerfix Spray Adhesive. a. Moisture Resistance Limit: 95% relative humidity (RH) when tested according to ASTM F 2170 b. Coverage Type: Full -spread application for 100% coverage. B. Heat Welding Rod: As supplied by indoor resilient athletic flooring manufacturer. Color shall blend with resilient athletic flooring color. C. Game -Line and Marker Paint: Complete system including primer, compatible with flooring and recommended by flooring and paint manufacturers. PART 3 - EXECUTION 3.1 EXAMINATION A. Verify the Following: 1. The area in which the indoor resilient athletic flooring will be installed is dry, weather - tight and in compliance with specified requirements. 2. Permanent heat, lighting and ventilation systems are installed and operable. 3. Other work, including overhead work, that could cause damage, dirt, dust or otherwise interrupt installation has been completed or suspended. 4. No foreign materials or obj ects are present on the substrate and that it is clean and ready for preparation and installation. 5. Tests to verify that the moisture evaporative rate or substrate relative humidity is within the specified ranges. 6. The concrete slab surface pH level is within the specified range. 7. The concrete slab surface deviation is no greater than 3/16 inch within 10 feet (3.2 mm within 3 m) when measured according to ASTM E 1155. 8. The concrete slab complies with ACI 3022R for concrete design including use of a low- permeance vapor barrier directly beneath the concrete subfloor with sealed penetrations. Page 9of11 17 May 2017 Page 220 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus /Full-Sgread Standard Adhesive 3.2 PREPARATION A. Prepare substrates according to manufacturer's written recommendations to ensure proper adhesion of resilient athletic flooring system. B. Concrete Substrates: Prepare according to ASTM F 710. 1. Verify that substrates are dry and free of sealers, curing compounds and other additives. Remove coatings and other substances that are incompatible with adhesives using mechanical methods recommended by manufacturer. 2. Alkalinity Testing: Perform pH testing according to ASTM F 710. Proceed with installation only if pH readings are between 7.0 and 8.5. C. Moisture Testing: Perform ASTM F 2170 relative humidity test and proceed with installation only after substrates have maximum relative humidity (RH) of 95%. D. Use Gerflor's GerPatch trowelable concrete based patching compound with the same moisture vapor tolerance as the adhesive to fill depressions, holes, cracks, grooves or other irregularities in substrate. E. Place flooring and installation materials into spaces where they will be installed at least 48 hours before installation. Install flooring materials only after they have reached the same temperature as space where they are to be installed. F. Sand the surface of the concrete slab. G. Sweep and then vacuum substrates immediately before installation. After cleaning, examine substrate for moisture, alkaline salts, grit, dust or other contamination. Proceed with installation only after unsatisfactory conditions have been corrected. 3.3 SHEET ATHLETIC FLOORING INSTALLATION A. General: 1. Comply with resilient athletic flooring manufacturer's installation instructions. 2. Take necessary precautions to minimize noise, odors, dust and inconvenience during installation. 3. Fit flooring neatly and tightly to vertical surfaces, equipment anchors, floor outlets, and other interruptions of floor surface. 4. Extend flooring into toe spaces, door reveals, closets, and similar openings unless otherwise indicated. B. Lay out flooring as follows: Page 10 of I I 18 May 2017 Page 221 of 537 Agenda Item #17. GUIDE SPECIFICATION 096566 SHEET VINYL RESILIENT ATHLETIC FLOORING Sport M Plus / Full -Spread Standard Adhesive 1. Minimize number of seams and place them inconspicuous areas. 2. Locate seams as shown on approved Shop Drawings C. Adhered Flooring: Attach products to substrates using a full -spread of adhesive applied to substrate to comply with adhesive and flooring manufacturer instructions. D. Vinyl Sheet Flooring Seams: Finish seams to produce surfaces flush with adjoining flooring surfaces. Comply with ASTM F 1516. Rout joints and use heat welding rod to permanently and seamlessly fuse sections together. 3.4 GAME LINES AND LOGOS A. Lay out game lines and logos to comply with rules and diagrams published by National Federation of State High School Association for the sports activities indicated. B. Mask flooring at game lines and logos, and apply paint of color indicated to produce clean, sharp and distinct edges. 3.5 CLEANING AND PROTECTION A. Perform the following operations after completing resilient athletic flooring installation: 1. Remove marks and blemishes from flooring surfaces. 2. Sweep and then vacuum flooring. 3. Damp -mop flooring to remove soiling. B. Protect flooring from abrasions, indentations, and other damage from subsequent operations and placement of equipment, during remainder of construction period. END OF SECTION Page 11 of 11 19 May 2017 Page 222 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services INSTALLATION INSTRUCTIONS FOR TARAFLEX® SPORT PRODUCTS This document refers to the following products: Product Width Thickness Installation direction Seam treatment Taraflex Multi -Use 6.2 Approximately 4' 11" 6.2mm Same Heat Welded Taraflex Sport M Plus Approximately 4' 11" 7mm Same Heat Welded Taraflex Sport M Performance Approximately 4' 11" 9mm Same Heat Welded Note: This document refers to the following standards: • ACI 302.1 R Guide for Concrete Floor and Slab Construction. • ACI 302.2R Guide for Concrete Slabs that Receive Moisture -Sensitive Flooring Materials • ASTM F710-11 Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring • ASTM F1869-16 Standard Test Method for Measuring Moisture Evaporation Rate of Concrete Subfloor Using Anhydrous Calcium Chloride. • ASTM F2170-16 Standard Test Method for Determining Relative Humidity in Concrete Floor Slabs Using In -Situ Probes. • ASTM F1516-13 Standard Practice for Sealing Seams of Resilient Flooring by the Heat Weld Method. • ASTM F1482-15 Standard Practice for Installation and Preparation of Panel Type Underlayments to Receive Resilient Flooring • ASTM F2419-11 Standard Practice for Installation of Thick Poured Gypsum Concrete Underlayments and Preparation of the Surface to Receive Resilient Flooring • ASTM F2678-16 Standard Practice for Preparing Panel Underlayments, Thick Poured Gypsum Concrete Underlayments, Thick Poured Lightweight Cellular Concrete Underlayments, and Concrete Subfloors with Underlayment Patching Compound • ASTM F2873-13 Standard Practice for the Installation of Self -Leveling Underlayment and the Preparation of Surface to Receive Resilient Flooring • ASTM F3010-13 Standard Practice for Two -Component Resin Based Membrane -Forming Moisture Mitigation Systems for Use Under Resilient Floor Coverings • Recommended Work Practices for Removal of Resilient Floor Coverings of Resilient Floor Covering Institute (RFCI). 1.1 STORAGE AND HANDLING For safety reasons, the rolls are transported and delivered laid down on pallets. Once you receive the rolls, immediately store the rolls on clean, flat, and solid surfaces in a controlled environment. Do not store outdoor. Place 6'6" rolls in an upright position and secure the rolls to ensure a safe working environment. Do not stack rolls on top of each other. Handle all materials carefully and safely. Should the material be stored for a long period, inspect the skids for any damages and make sure that the rolls are well positioned in an upright position. Displaced material on a skid or a broken skid will damage the flooring. Be aware and act responsibly. Taraflex Sport Installation Instructions 20170522-701.docx 1/11 Revised May 22, 2017 20 Page 223 of 537 Agenda Item #17. GerfLor theflooringroup 1.2. ACCLIMATION Technical Services Under normal condition, the rolls must acclimate for 24 hours prior to the installation. In some cases, where the flooring may have a long period in colder conditions, more time will be required for acclimation. 2. SUBFLOOR PREPARATION • The General Contractor will supply a smooth, flat concrete finish ready to receive the new resilient sheet flooring in accordance with ACI 302.1 R Guide for Concrete Floor and Slab Construction and ACI 302.2R Guide for Concrete Slabs that Receive Moisture -Sensitive Flooring Materials. • The concrete subfloor will be cured for a minimum of at least thirty (30) days. • The concrete slab will have a tolerance of 1/8" in a 10' radius. • Prepare substrate as per ASTM F710-11 "Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring". • The concrete floor temperature must to be maintained at a minimum of 65°F for 48 hours prior, during, and 48 hours after the installation. • The concrete slab, new or old, must be tested for moisture. We recommend having the tests performed by a recognized engineering firm. The ICRI website (International Concrete Repair Institute) has a list of certified technicians for the USA: http://www.icri.or-q/Certification/Find- CCSMTTs.asp • The moisture tests must be performed as per ASTM F1869-16 "Standard Test Method for Measuring Moisture Evaporation Rate of Concrete Subfloor Using Anhydrous Calcium Chloride" and/or ASTM F2170- 16 "Standard Test Method for Determining Relative Humidity in Concrete Floor Slabs Using In -Situ Probes". • Substrate moisture levels shall not exceed: Concrete slab with an effective moisture vapor barrier Concrete slab with radiant heating system Gerfix Spray Adhesive pH 6 to 11 / 8-Ibs / 95% RH pH 6 to 11 / 8-Ibs / 95% RH Gerfix TPS+ Adhesive pH 6 to 11 / 8-Ibs / 90% RH pH 6 to 11 / 5-Ibs / 80% RH Gerflor T-111 P.U. Adhesive pH 6 to 11 / 8-Ibs / 85% RH pH 6 to 11 / 3-Ibs / 75% RH • Prohibit circulation of other trades in the installation area. • Before proceeding with any work, inspect the subfloor surface and report in writing to the Project Manager and the General Contractor any visible defects on the surface such as cracks, bumps, rough areas or variations in evenness. • Check the subfloor for grease, oil, paint, marker, spills, dust or any contamination that may adversely affect the adhesion of the flooring. Clean the subfloor per the existing conditions. • Prohibit circulation of other trades in the installation area. • Sanding of the subfloor will be mandatory in many cases; especially in areas where the subfloor has been contaminated with foreign products. It may be necessary to scarify or bead -blast concrete surface to remove existing adhesives, paint, concrete sealers or other surface applied materials. • Curing compounds of any types have to be completely removed by means of sanding, scarification or bead -blasting. Self -dissipative curing compounds must be removed using the same methods. • The General Contractor shall patch and repair all cracks, voids and other imperfections of concrete with GerPatch patching compound. Do not use gypsum based patching materials. Taraflex Sport Installation Instructions 20170522-701.docx 2/11 Revised May 22, 2017 21 Page 224 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services • After completion of sanding, patching and leveling, vacuum or sweep entire surface of concrete to remove loose dust and dirt before starting the installation of material. 2.1. GYPSUM BASE SUBSTRATE • Prohibit circulation of other trades in the installation area. • The General Contractor shall patch and repair all cracks, voids and other imperfections of the gypsum base subfloor with high strength gypsum base patching compounds compatible with the gypsum base product. • After completion of patching and leveling, vacuum or sweep entire surface of the gypsum base subfloor to remove loose dust and dirt. • Apply Mapei Primer L per Mapei's instructions. • Once the Primer has set, install the flooring following the installation instructions • Do not use Gerflor T-111 Polyurethane adhesive over this type of substrate. 2.2. SUBFLOORS WITH RADIANT HEATING SYSTEMS Gerflor floorings can be installed over subfloors with radiant heating systems. To ensure proper installation and enable proper adhesion, respect the following conditions: • In all cases, it is necessary to respect the curing time of the concrete slab. • Before the installation, the radiant heating system must have been turned on for at least 4 weeks to stabilize the moisture content of the concrete slab and to avoid any moisture peak when the system will be in service after the installation of the flooring. • A certified technician should turn on the system as per the manufacturer recommendation. • The temperature must be kept at its maximum (85°F) for 8 days prior to the installation of the floor covering. • At all time, the maximum temperature will not exceed 85°F. • To install on a subfloor with a radiant heating system, the system must be turned off 48 hours before, during and 72 hours after the installation. Always verify that the room temperature is not less than 650F during that period. • The heating system should be turned on gradually only 72 hours after the installation. • Turning on the heat gradually will allow the substrate and the flooring to adapt to the temperature change together. • A sudden temperature change could result in adhesion problems. Setting the radiant heating system prior and during the installation: 10 days to 2 days 48 hours prior to the Turned -off during 72 hours after installation the Gradually turn on the prior at 850F installation turned -off the installation system remains turned -off system WARNING: NEVER COVER THE FLOORING WITH RUGS, MATS, RUNNERS, ETC. THESE WILL AFFECT THE HEAT TRANSFER OF THE RADIANT SYSTEM AND COULD DAMAGE THE FLOORING. • During the drying period of the concrete slab, moisture tests shall be performed per the conditions stated in ASTM F1869-16, ASTM F2170-16 standards and substrate conditions will meet ASTM F710- 11 standard. When using Gerfix TPS+, moisture tests for subfloors with Radiant Heating Systems shall not exceed 8-Ibs/ 1000 sq. ft./24hrs per ASTM F1869-16, 90% RH per ASTM F2170-16 and pH tests to range from 6 to 11. Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 3/11 22 Page 225 of 537 Agenda Item #17. Gerflor theflooringroup Technical Services • When using Gerfix Spray, moisture tests for subfloors with Radiant Heating Systems shall not exceed 8-Ibs/ 1000 sq. ft./24hrs per ASTM F1869-16, 95% RH per ASTM F2170-16 and pH tests to range from 6 to 11. • When using Gerflor T-111, moisture tests for subfloors with Radiant Heating Systems shall not exceed 3-Ibs/ 1000 sq. ft./24hrs per ASTM F1869-16 and 75% RH per ASTM F2170-16 and pH tests to range from 6 to 11. 3. INSTALLING TARAFLEX SHEETGOODS 3.1. FLOORING INSPECTION • While unwrapping the rolls, keep the identification tags of each rolls and verify on the tags whether the flooring is to be installed the same direction or reversed. • Inspect all the flooring carefully to verify that correct colors, lot number, patterns, quality and quantities have been shipped as ordered. Do not install, cut, or fit any material that has visible defects. Material that may have minor edge damage or distortion must be trimmed and removed prior to installation of the sheets. • A contractor that installs material that has visible defects or damage without prior consent of Gerflor deems the product acceptable for installation and therefore accepts full responsibility for said material. 3.2. DRY LAY OF SHEETGOODS • The concrete floor temperature will be maintained at a minimum of 650F for 48 hours prior, during, and 48 hours after the installation. • Mark the center starting line. • Unroll the first length of material along this chalk line and then work progressively outward, leaving a 1/4" gap between the sheets to allow the material to relax for at least 16-24 hours. • Seaming should be kept to a minimum and avoid cross seams as much as possible. Place seams in areas exposed to the least amount of traffic. • Before applying the adhesive, bring the loose sheets close together leaving a gap of 1/32". • The 1/32" gap is the space needed for the guide of the electric groover. • This gap must be constant in width. 3.3. GERFIX SPRAY ADHESIVE INSTALLATION METHOD • Use only Gerflor's Gerfix Spray adhesive. • Follow the guidelines indicated on the container of adhesive. • Recommended spray pattern: • Ensure substrate, flooring and surrounding areas are clean and dust free. • Damp -mop substrate if dust is present. • Only use Gerpatch patching compounds. • Wipe hand across surface to verify for dust. Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 4/11 23 Page 226 of 537 Agenda Item #17. Gerff or theflooringroup • If dust transfers, substrate is not clean. Technical Services • Protect from overspray with a spray shield, drop cloths, paper or masking. • Starting from the center line and working outward, fold back the sheets (width) halfway and apply the adhesive to the subfloor. • Installer may also use the "roll back" method. • Never pre-cut material to final trim until it is applied into the adhesive. Leave material 2"-3" longer for trimming after placement. Note: Fold back and roll back methods are preferred to the fold lengthwise method (as used for rolls of carpet). Some areas will dictate the fold lengthwise method. Roll back method Fold back method • Shake aerosol can well. Remove white cap. • To ensure uniform adhesion of the entire surface, spray a workable amount of adhesive at one time. • Stand straight up to spray. Hold can upside down, approximately 20-30 inches horizontally from the substrate, aim at floor and press tip with finger. • Walk right to left smoothly to achieve results as seen on photo. • Adhesive should spray out in a wide mist and fall similar to snow. NOTE: • Spraying in a sweeping motion may result in an inconsistent spray pattern. • Excess buildup or inconsistent spray pattern on substrate may cause telegraphing. • Avoid extremely heavy application. • To ensure optimal spray pattern, remove any adhesive build up that may occur during the application process. • If overspray occurs, it may be removed with a damp cloth while the adhesive is still wet. • Allow adhesive to dry until there is no adhesive transfer when lightly touched. (10-20 min) • High humidity and/or low temperature increases tack time. Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 5/11 24 Page 227 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services • Open time after application is 3 hours. While open, ensure that adhesive is not contaminated by dust. • Roll flooring with a 3 section 100-lbs roller within 1 hour after installation to complete the bonding process. • After rolling, floor is ready for all access. • Flooring may be heat -welded 1 hour after installation. • Floor is open to all traffic immediately after installation. Note: Use a 14" to 16" cork board or a piece of 2" x 4" wrapped with a piece of carpet to remove air bubbles. • Continue laying sheets by keeping the edges spaced 1/32", trimming each side with a straight edge or scribing when needed. The goal is to produce a uniform 1/32" spaced seam for welding. • The width of the gap has to be even and may be less than 1/32" depending on the guide of the groover used. • Leaving a wider gap to weld directly into the gap without grooving is not recommended and will lead to a welded seam failure • Leaving a wider gap for welding directly into the gap without grooving is prohibited and will directly lead to heat welded seam failure. • During the installation, always double check the flooring for bubbles with the lights on and off. 3.4. GERFIX TPS+ ACRYLIC ADHESIVE INSTALLATION METHOD • Use only Gerflor's Gerfix TPS+ adhesive. • Always refer to the Gerfix TPS+ Adhesive Technical Data Sheet. • Follow the guidelines indicated on the pail of adhesive. • Only use Gerpatch patching compounds. • Recommended trowel size is 1/32" x 1 /16" x 1/32", covering up to 245 sq. ft. per US gallon. • Starting from the center line and working outward, fold back the sheets (width) halfway and apply the adhesive to the subfloor. • Installer may also use the "roll back" method. • Never pre-cut material to final trim until it is applied into the adhesive. Leave material 2%3" longer for trimming after placement. Note: Fold back and roll back methods are preferred to the fold lengthwise method (as used for rolls of carpet). Some areas will dictate the fold lengthwise method. Roll back method Fold back method Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 6/11 25 Page 228 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services • To ensure uniform adhesion of the entire surface, apply a workable amount of adhesive at one time. • Maintain a uniform spread rate. Replace trowel (or trowel blade) with every pail used. • Immediately after troweling the adhesive onto the concrete use a medium napped paint roller saturated with adhesive to flatten out visible trowel marks and even out the adhesive. A double arm roller frame is recommended to ensure an even coat of adhesive. • Once the adhesive is applied, fold back or roll back the flooring into the still wet adhesive for 4"-6". This will ease the fold -back or roll back of the second half and it will help avoid an overlap of the glue -line. Should this method not be followed, the glue -line mark will telegraph through the flooring. • Open time is the combination of flash time and working time. • "Open time" of the adhesive is dependent upon porosity of the substrate, temperature, and humidity. It is important that the installers familiarize themselves with the adhesive before starting the installations. Insufficient open time for acrylic adhesive will cause bubbling. An insufficient open time will result in poor adhesion. Application Characteristics over Porous Substrates Flash Time* Working Time** Taraflex Sport products 15 to 30 minutes (to reach a wet tacky*** state) 30 to 60 minutes * Flash Time is the waiting time required before installing flooring. ** Working time is the window of time for the adhesive to accept flooring. *** Wet tacky: When parts of the adhesive show withish areas but still has some tackiness. Note: Flash time and working time may vary based on temperature, humidity, substrate porosity, trowel size and jobsite conditions. • When installing, always work to have complete sheets glued at the end of the day. • To reduce the risk of bubbles, the roll back method is the most recommended method of installation. • By keeping the roll tight and maintaining constant pressure while unrolling into the adhesive, the risk for bubbles will be minimal. • The fold back method is acceptable, but care must be taken to not unfold it back too quickly. • Once flooring is placed into the adhesive, immediately roll thoroughly with a 3 section 100-lbs roller in both directions. Note: In addition to rolling the flooring in both directions with a 3 section 100- Ibs roller, use a 14" to 16" cork board or a piece of 2" x 4" wrapped with a piece of carpet to remove air bubbles. • Continue laying sheets by keeping the edges spaced 1/32", trimming each side with a straight edge or scribing when needed. The goal is to produce a uniform 1/32" spaced seam for welding. • The width of the gap has to be even and may be less than 1/32" depending on the guide of the groover used. M t o • Leaving a wider gap to weld directly into the gap without grooving is not recommended and will lead to a welded seam failure. • During the installation, with the lights on and off, always double check the flooring for bubbles with portable, ambient, and/or fixed lighting. • Avoid adhesive displacement by prohibiting traffic for a period of 48 hours and 72 hours for rolling loads. Taraflex Sport Installation Instructions 20170522-701.docx 7/11 Revised May 22, 2017 26 Page 229 of 537 Agenda Item #17. Gerflor theflooringroup Technical Services 3.5. GERFLOR T-111 POLYURETHANE ADHESIVE METHOD (To use in areas with heavy rolling exceeding a point load of 175-Ibs) • Use only a Gerflor T-111 Polyurethane adhesive. • Always refer to the Gerflor T-111 Polyurethane Adhesive Technical Data Sheet. • Respect the guidelines indicated on the pail of adhesive. • Only use Gerpatch patching compounds. • Recommended trowel size is 1/32" x 1/16" x 1/32", covering up to 245 sq. ft. per US gallon. • Mix polyurethane adhesive part A and part B as recommended by the adhesive manufacturer. • Installers must be familiar with the use of polyurethane adhesives. • Starting from the center line and working outward, fold the sheets back halfway and apply the adhesive to the subfloor. • Installer may also use the "roll back" method. • Never pre-cut material to final trim until it is applied into the adhesive. Leave material 2%3" longer for trimming after placement. Note: Fold back and roll back methods are preferred to the fold lengthwise method. Some areas will dictate the fold lengthwise method. Roll back method Fold back method �f To ensure uniform adhesion of the entire surface, apply a workable amount of adhesive at one time. • Maintain a uniform spread rate. Replace trowel (or trowel blade) with every pail used. • There is no `open time' with this type of adhesive, therefore once the adhesive is applied, immediately install the flooring into the wet adhesive. • When installing, always work to have complete sheets glued at the end of the day. • To reduce the risk of bubbles, the roll back method is the most recommended method of installation. • By keeping the roll tight and maintaining constant pressure while unrolling into the adhesive, the risk for bubbles will be minimal. • The fold back method is acceptable, but care must be taken to not unfold it back too 0E � quickly. • Once flooring is placed into the adhesive, immediately roll thoroughly with a 3 section 100-Ibs roller in both directions. Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 8/11 27 Page 230 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services Note: Rolling and pushing the air out are critical with this type of adhesive. Two-part polyurethane adhesive will never emit gases while setting; therefore, any bubbles that will appears are entrap air under the flooring caused by improper rolling. Note: In addition to rolling the flooring in both directions with a 3 section 100-lbs roller, use a 14" to 16" cork board or a piece of 2" x 4" wrapped with a piece of carpet to remove air bubbles. • Continue laying sheets by keeping the edges spaced 1/32", trimming each side with a straight edge or scribing. The goal is to produce a uniform 1/32" spaced seam for welding. • During the installation, with the lights on and off, always double check the flooring for bubbles with portable, ambient, and/or fixed lighting. • Avoid adhesive displacement by prohibiting traffic for a period of 48 hours and 72 hours for rolling loads. • The use of knee boards and walking boards are mandatory to protect from adhesive displacement during installation. 4. HEAT WELDING (Refer to our document: Verification of Heat Welded Seams) 4.1. ROUTING: • Use an electric routing machine for major installation such as Leister or equal, approved by manufacturer. • The Master Turbo Groover is a great tool and is highly recommended to groove our compact products. http://turboheatweldingtools. com/shop/ • The Master Sport Groover is a great tool and is highly recommended to groove our comfort products. • The Pico groover is a great tool to groove our products. • The use of a straight edge and hand groover will provide good results for smaller installations. Maintain a uniform width and depth of groove for a uniform welded seam. • Rout the solid PVC layers of the sport flooring. Do not rout into the foam layer. 4.2. MANUAL WELD: w� T-.jch,c G',cc.ver P" cc G_-cove Note: Always practice on a scrap piece of material first to assure proper temperature and speed. Welding tests and adjustment of welder must be done every day there is welding to be done on the job site. Doing so will prevent failures. Groove and weld only 16-24 hours after the installation. HOWEVER, Ali W PVC `'} using Gerfix Spray Adhesive will give you the ability to groove and weld the flooring 1 hours after installation. This must be done with a heat welding gun with variable temperature control and a speed weld nozzle by Leister or equal, approved by manufacturer. Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 9/11 28 Page 231 of 537 Agenda Item #17. GerfLor theflooringroup • Turbo Precision Nozzle # 22-3 is highly recommended as well for proper welding. http://turboheatweldingtools. com/shop/turbo-precision- nozzle-45mm/ • Nozzle size is 5mm as the Romus Rapid Nozzle 95027. • The use of a non -recommended tip will jeopardize proper welding and could damage the flooring. • Always keep the tip clean. Technical Services . mrn 0.9 Mir Turbo Precision bo le # -3 Romus Rapid Nozzle 95927 1 4.3. AUTOMATIC WELDERS (REQUIRED ON LARGE PROJECT) Note: Always practice on a scrap piece of material first to assure proper temperature and speed. This should be done every day there is welding to do on the job site. Doing so will prevent failures.--� • Do not let the robot operate without surveillance. • Turbo Welding Gun #25 is the recommended welding robot as it comes with the right welding tip. 'u http://turboheatweldingtools. com/shop/chiguita/ Note: Should another type of welding robot be used, such as Leister robot, care must be taken in the choice of tip as for most cases the opening of the tip is more than 2mm. This could damage the flooring and lead to a seam failure. • The recommended tip for the Leister Robot is Romus 95253 2mm Unifloor Anti Glaze Nozzle. WARNING: Do not weld the flooring using the Leister robot without the proper tip. • Verify not to reduce the power with electrical cords that are too long. • Frequently verify the weld. • The ambient temperature, open windows and doors and other electrical equipment plugged in the same electrical outlet may influence proper welding. Notes: • For any type of installation, do not heat weld resilient flooring for a minimum of 16 to 24 hours after the material has been placed into the adhesive Unless you are using Gerfix Spray Adhesive. • Refer to ASTM F1516-13 "Standard Practice for Sealing Seams of Resilient Flooring by the Heat Weld Method". 4.4. TRIMMING WELDED ROD Note: Trimming is done once the welding rod and material have completely cooled. • Trimming must be done in two passes. • The Turbo Plane tool is recommended and will trim in one pass. http://turboheatweldingtools. com/shop/ • Use trimming tools sharpen in the middle only, such as the Mozart trimmer. • This type of trimmer will not damage the flooring. • The first trim has to be done with the thickness guide. • The second trim has to be done with the trimmer only. • Always verify the trimmed weld to ensure that the welding rod is bonded properly and is flush with the top wear layer. Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 10/11 29 Page 232 of 537 Agenda Item #17. Gerflor theflooringroup 5. ONCE THE INSTALLATION IS COMPLETED • Perform a visual inspection of the project. • Verify every welded seam. Technical Services • Repair every imperfection before leaving the project. • Make sure that every vertical obstacle such as doorframes is well trimmed and sealed with a silicone sealer or an equivalent product. For any information, please refer to Gerflor Technical Services. Gerflor USA, Inc. 595 Supreme Drive Bensenville, II 60106 Tel.: 1-877-Gerflor Tel.: 1-877-437-3567 (Z.Arflnn icm rnm Taraflex Sport Installation Instructions 20170522-701.docx Revised May 22, 2017 RM 30 Page 233 of 537 Age Dry Dust mop F Walk -off mats Needed at every entrances. Auto -scrubber They need to be cleaned on a regular basis. Rotary or cylindrical Max 350 RPM Tables &Chairs protection Mechanical cleaning disk Well maintained protectorwill prevent %PP � 3MTM or equivalent colored disk scratches on the flooring WARNING: NO Rubber feet or mats Manual washing equipment Rubber will pemanently stain vinyl floorcoverin s through migration.A!p Regular mop or microfiber mop g g Use non -rubber protectors. Type of Maintenance Equipment used Cleaning products Cleaning methods Daily Maintenance To do as needed !!% Manual cleaning 1- Sweep the surface Neutral Cleaner 2-Wash with mop using cleaning solution. 3-Rinse with clean water. OR To do as needed Clean water' 1- Sweep the surface Auto -scrub or 2- Scrub with water or solution Neutral Cleaner 3- Vacuum -up solution 3 M TM 5000 3 M TM 5100 Regular=nancel Once every 2 weeks Auto -scrub 1- Sweep the surface Neutral Cleaner 2- Scrub with solution 3- Vacuum -up solution 4- Rinse with clean water 3MTM 5100 Deep Cleaning � � Every 2 to 3 months 1- Sweep the surface Auto -scrub Alkaline Cleaner pH 8-11 2- Scrub with solution (Turn-off vacuum) 00 3- Let solution dwell ± 5 minutes 4- Scrub again (Turn -on vacuum) 3MTM 5100 5- Rinse with clean water NOTE: These instruction must be adapted to the site conditions and traffic patterns observed for the different areas where the flooring in installed. • Never use cleaners with pH higher than 11. • The application of a floor finish is not rquired and not recommended. • There are many different cleaning products on the market, they are not all equally effective. 'Using clean water may not be efficient enough with some auto -scrubbers. Following.. recommended by the main manufacturers Cleaning product Suppliers Cleaning Products XL North 1-888-530-2259 APC All Purpose Diversey 1-800-558-2332 Profi Hillyard 1-800-365-1555 Super Shine -All Gerflor USA, Inc. Other brands and products are available on the market. 595 Supreme Drive Your supplier may have equivalent products to the ones recommended. Bensenville, II 60106 It is their responsibility to demonstrate the effectivness of their products. Tel.: 1-877-437-3567 Never use household cleaning products, scouring pads, steel wool or any abrading product that could damage the Gerflorusa.com surface of the flooring. Gerflor Maintenance Xuctions for Sport Products 2015 Page 234 of 537 erda #170 3orflor f = \theftooringroup --- Tic 104 K Rejected - Provide Taraflex Sports M Plus REC60 4' 1 1 �� pUR Protect° i�1100%recyclable MORE CUSHIONING, GREAT DURABILITY REC 60 offers more cushioning well as thicker wearlayer, making it the best option of the Recreation range for sports ctivities combined with some multi -purpose activities ► 0.23" (6 mm) thick with 0.06" (1.5 mm pure vinyl wearlayer ► Comfort/Force Reduction 27% - . 33 ► Provides cushion and safety for children a teens from recess to sports activities ► Meets ASTM F2772 Class 2 for safe sports an play ► Wood designs are available in 86' 6" long rolls a d are designed for standard gymnasium court sizes, which means less seams d better looking floors ► PURProtect surface treatment for no wax, easy main nance, and enhanced stain resistance _S 6 mmZito 4 I C 2 '30 E e 235 =o. 1'enda Item C 60 MOR CUSHI #170 ONING, GREAT DURABILITY 4' 11 " PUR Protecto #.0* 100% recyclable DESCRIPTION STANDARDS REQUIREMENTS WOOD DESIGNS SOLID COLORS Reference Specification ASTM F1303 - Type 1, Grade 1 Type 1, Grade 1 Surface Treatment Foam - - PURProtect UV Factory Applied PURProtect UV Factory Applied ASTM F1303 ASTM F386 - - Class C: Cushion Foam Backing 0.24" (6.0 mm) Class C: Cushion Foam Backing 0.24" (6.0 mm) Total Thickness Total Wearlayer STM F410 - 0.06" (1.5 mm) 0.06" (1.5 mm) Roll Width - 4' 11" (1.5 m) Roll Length - - 86' 6" (26.4 m) 67' 3" (20.5 m) 0.76 lb/ft2 (3.7 kg/m2) 0.76 lb/ft2 (3.7 kg/m2) Weight -\C1 Sport Properties ASTM F2772 Class 2 Class 2 Force Reduction/ Cushioning ASTM F2569 1>10% > 27% - << 33% . 27% - 5 33% Static Load (175 psi) ASTM F970 : 0.005" <. 0.004" (0.1 mm) <. 0.004" (0.1 mm) Static Load (250 psi) ASTM F970 - 5 0.006" (0.15 mm) 5 0.006" (0.15 mm) Impact Sound Insulation EN ISO 171-2 - 19 dB 19 dB Fire Rating ASTM E648 Class 1 Class 1 Class 1 PIP .: Antimicrobial Treatment - - San I® \0_6 HYGIENE San0S01 Allergen Free - - OK OK FloorscoreTM Indoor Air Quality / Low Emitting Materials EQc2 LEED v4 _ FloorscoreTM TVOC After 28 Days ISO 16000-6 - <100 pg/m3 <100 pg/m3 Ease of Maintenance - - No Wax, No Buff for Life / PURProtect No Wax, No Buff for Life / PURProtect Plant Certifications - - ISO 14001 and ISO 9001 ISO 14001 and ISO 9001 Complies with REACH Restriction Use of Harmful Chemicals MRc4 LEEDv4 _ Complies with REACH Production Waste - - 100% Manufacturing Waste Recycled 100% Ma ufacturing Waste Recycled Recycled Content MRc3 LEED v4 _ ° 36 /o 36% End of Life - - 100% Recyclable Full -Spread Adhesive s ASTM F2170 80% RH k 5 lb) /444/ (F1869) Moisture Mitigation System s 92% RH k 10 lb) ISOLSPORT 10-year limited manufacturer warranty when installed in accordance with Gerflor's installation instructions. www.gerf[orusa.com gerkloRoft#17r-ovide Taraflex Sports M Plus GerfLor theflooringroup Technical Services INSTALLATION INSTRUCTIONS FOR GERFLOR RECREATION® SPORT PRODUCTS This docqment refers to the following products: Product Width Thickness Installation direction Seam treatment Gerflor Recreat n 30 Approximately 6' 6" 3.0 mm Reverse Welded Gerflor Recreation 5 Approximately 4' 11" 4.5 mm Same Welded Gerflor Recreation 85 Approximately 4' 11" 8.5 mm Same Welded 1. STANDARDS: The g�delines detailed in this document are based upon industry accepted installation recommendations and rcNkerence the following standards: 1.1. ACI 302.1 R Guide r Concrete Floor and Slab Construction. 1.2. ACI 302.2R Guide for oncrete Slabs that Receive Moisture -Sensitive Flooring Materials 1.3. ASTM F710-17 Standar ractice for Preparing Concrete Floors to Receive Resilient Flooring 1.4. ASTM F1869-16 Standard est Method for Measuring Moisture Evaporation Rate of Concrete Subfloor Using Anhydrous Ca ium Chloride. 1.5. ASTM F2170-16 Standard Tes ethod for Determining Relative Humidity in Concrete Floor Slabs Using In -Situ Probes. 1.6. ASTM F1516-13 Standard Practice for Sealing Seams of Resilient Flooring by the Heat Weld Method. 1.7. ASTM F1482-15 Standard Practice for Ins Ilation and Preparation of Panel Type Underlayments to Receive Resilient Flooring 1.8. ASTM F2419-11(2017) Standard Practice for nstallation of Thick Poured Gypsum Concrete Underlayments and Preparation of the Surface to eceive Resilient Flooring 1.9. ASTM F2678-16 Standard Practice for Preparing P nel Underlayments, Thick Poured Gypsum Concrete Underlayments, Thick Poured Lightweigh Cellular Concrete Underlayments, and Concrete Subfloors with Underlayment Patching Comp nd 1.10. ASTM F2873-13 Standard Practice for the Installation of elf -Leveling Underlayment and the Preparation of Surface to Receive Resilient Flooring 1.11. ASTM F3010-13 Standard Practice for Two -Component R in Based Membrane -Forming Moisture Mitigation Systems for Use Under Resilient Floor Covers s 1.12. ASTM F3191-16 Standard Practice for Field Determination of S bstrate Water Absorption (Porosity) for Substrates to Receive Resilient Flooring1 1.13. Recommended Work Practices for Removal of Resilient Floor Coveri s of Resilient Floor Covering Institute (RFCI). 2. GENERAL INFORMATION 2.1. Gerflor Recreation Sport products are formulated to withstand high moisture c nditions. To perform as designed, the concrete must be properly prepared to create a contamin 51 e free and porous substrate. 2.2. Gerflor Recreation Sport products are not designed to withstand hydrostatic or o otic pressure. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx 1/14 Revised December 29, 2018 34 Page 237 of 5 Agenda Item #17. GerfLorTechnical Services theflooringroup 2.3. The guidelines offered within this document are not intended to be all inclusive. Only qualified, professional flooring technicians experienced in the field of resilient flooring should proceed with this installation system. 2.4. It is recommended to mechanically prepare the concrete via grinding or bead blasting the surface to achieve a clean and porous substrate. 2.5. Moisture and pH testing must be performed in accordance with ASTM F710-17. 2.6. Where patching is required to correct minor subfloor deviations/deficiencies use only GerPatch. 2.7. If a self -leveling material is required to achieve a flat, smooth and/or level surface, the use of a moisture tolerant, cementitious product that meets ASTM F2873-13 is required. 2.8. Do not install material that has visible defects or damage. A contractor that installs material that has visible defects or damage assumes responsibility for the damaged material. 3. STORAGE AND HANDLING 3.1. Rolls may be shipped laying down. If shipped in this manner, place them in an upright position on a clean, flat, solid surface in an interior, controlled space. Do not store rolls laying down for extended periods. 3.2. Store rolls of Sport products on clean, flat, and solid surfaces in a controlled environment. Place rolls in an upright position. Do not stack rolls on top of each other. 3.3. Follow sequence number while storing. It will be easier to follow the sequence while unrolling. 3.4. If the material will be stored for an extended period, remove the rolls from the skids and secure them upright as detailed above. Rolls that are displaced due to a broken skid or left on their side for an extended period will damage the flooring. 3.5. Caution should be used in the moving and lifting of rolls. Allow for appropriate equipment and manpower to safely move materials. Work safe and always follow the relevant safety protocols for the activity you are engaged in. 3.6. Do not store any material outdoor. 4. JOB SITE CONDITIONS 4.1. The Sport product rolls and adhesive must be acclimated in the installation area for 24 hours prior to installation. Allow additional acclimation time if the flooring has been exposed to excessive cold or hot temperatures for an extended period. 4.2. The concrete floor temperature shall be a minimum of 650F before laying out the rolls of Gerflor Recreation Sport flooring. 4.3. Areas to receive flooring must be fully enclosed with the permanent HVAC system operational and set to a minimum of 650F or a maximum of 85°F for a minimum of 48 hours prior to, during, and then maintained after the installation. 4.4. Prepare substrate in accordance with ASTM F710-17 Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring. Floors should be smooth, permanently dry, clean and free of all foreign materials such as dust, wax, solvents, paint, grease, oils, old adhesive residue, curing compounds and sealers. 4.5. Areas to receive flooring should have adequate lighting during all phases of the installation. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 35 2/14 Page 238 of 537 Agenda Item #17. GerfLor Technical Services theftooringreup 4.6. Installation should not begin until all trades; painting, ductwork, drywall, etc. are complete. Once the installation begins, the area must be secured from all other trades and foot traffic. 5. SUBFLOORS — CONCRETE 5.1. The concrete must have been placed in accordance with ACI 302.1 R Guide for Concrete Floor and Slab Construction and ACI 302.2R Guide for Concrete Slabs that Receive Moisture -Sensitive Flooring Materials. 5.2. Allow concrete to cure for a minimum of twenty-eight (28) days. 5.3. The slab flatness will have a tolerance of 1/8" in a 10' maximum plane variation. 5.4. Before proceeding with any work, inspect the subfloor surface and report in writing to the Project Manager and the General Contractor any visible defects on the surface such as cracks, bumps, rough areas or variations in flatness. 5.5. Check the subfloor for grease, oil, paint, marker, spills, dust or any contamination that may adversely affect the adhesion of the flooring. Mechanically clean the subfloor per the existing conditions. Petroleum products such as cutting oils and hydraulic fluid will penetrate the concrete and become a bond breaker. Areas affected by these oils must be bead -blasted to remove all contaminated concrete. 5.6. Mechanically remove any existing adhesive residues, paint over spray, sweeping compounds, dirt, debris or anything that may act as a bond breaker from the surface of the concrete. Where concrete sealers or curing compounds are present they must be completely, mechanically removed via grinding, bead -blasting, Diamabrush http://www.diamabrush.com/ or similar. Sanding is not sufficient to completely remove curing compounds. 5.7. The concrete slab, new or old, must be tested for moisture. We recommend having the tests performed by a recognized engineering firm. The ICRI website (International Concrete Repair Institute) has a list of certified technicians for the USA: http://www.icri.org/Certification/Find-CCSMTTs.asp 5.8. The moisture tests must be performed as per ASTM F1869-16 "Standard Test Method for Measuring Moisture Evaporation Rate of Concrete Subfloor Using Anhydrous Calcium Chloride" and/or ASTM F2170-16 "Standard Test Method for Determining Relative Humidity in Concrete Floor Slabs Using In -Situ Probes". 5.9. Where the concrete has been hard -troweled to create a burnished finish, porosity should be determined through the water drop test as detailed in ASTM F3191-16 Standard Practice for Field Determination of Substrate Water Absorption (Porosity) for Substrates to Receive Resilient Flooring. 5.10. To minimize the potential for telegraphing, all dormant or non-moving cracks should be repaired with a rigid, two -component, polyurethane crack injection product. Moving joints such as expansion or isolation joints must be honored up through the installation in accordance with ASTM F 710-17. 5.11. Substrate moisture and pH levels shall not exceed: Concrete slab with an effective moisture vapor barrier Concrete slab with radiant heating system Gerfix Spray Adhesive pH 6 to 11 / 8-Ibs / 95% RH Do not install Gerfix TPS+ Adhesive pH 6 to 11 / 8-Ibs / 95% RH Do not install Gerflor T-111 P.U. Adhesive pH 6 to 11 / 8-Ibs / 85% RH Do not install Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 36 3/14 Page 239 of 537 Agenda Item #17. GerfLorTechnical Services theflooringroup 5.12. Sweep and vacuum the area following mechanical preparation to remove all dust and debris. 5.13. Where patching is required to correct minor subfloor deviations/deficiencies use only GerPatch and allow to cure from 4 to 24 hours depending on the type of adhesive used. Sand if necessary to smooth. If the use of a moisture tolerant, cementitious self -leveler is required, it must meet ASTM F2873-13. 5.14. Refer to ASTM F710-17 for additional considerations on concrete substrates that are to receive resilient floor coverings. 6. SUBFLOORS — CONCRETE WITH RADIANT HEATING SYSTEMS 6.1. Do not install Gerflor Recreation Sport flooring over a radiant heating system as this could affect the performance of the heating system over time. 7. SUBFLOORS — GYPSUM BASE SUBSTRATE 7.1. Prohibit circulation of other trades in the installation area. 7.2. The General Contractor shall patch and repair all cracks, voids and other imperfections of the gypsum base subfloor with high strength gypsum base patching compounds compatible with the gypsum base product. 7.3. After completion of patching and leveling, vacuum or sweep entire surface of the gypsum base subfloor to remove loose dust and dirt. 7.4. Apply an acrylic base primer per the manufacturer's instructions. 7.5. Once the Primer has set, install the flooring following the installation instructions 7.6. Do not use Gerflor T-111 polyurethane adhesive over this type of substrate. Refer to Gerflor Technical Service for further instructions 8. SUBFLOORS —WOOD 8.1. Do not install over OSB, particle board, chipboard, lauan or composite type underlayments. 8.2. Wood subfloors must have a minimum of 18" of cross -ventilation space between the bottom of the joist and the ground. 8.3. Any exposed earth crawl space must be sealed with a polyethylene moisture barrier. 8.4. Wood subfloors must meet local and national building codes, trade associations (e.g. The APA — The Engineered Wood Association) that offers guidelines to meet the building codes. 8.5. Always refer to ASTM F1482-15 Standard Practice for Installation and Preparation of Panel Type Underlayments to Receive Resilient Flooring. 8.6. Any subfloor that has a single layer must be covered with a 1/4" or more of APA approved underlayment plywood to achieve a total thickness of 1 inch minimum. 9. SUBFLOOR PREPARATION 9.1. The General Contractor will supply a smooth, flat concrete finish ready to receive the new resilient sheet flooring in accordance with ACI 302.1 R Guide for Concrete Floor and Slab Construction and ACI 302.2R Guide for Concrete Slabs that Receive Moisture -Sensitive Flooring Materials. 9.2. The concrete subfloor will be cured for a minimum of at least thirty (30) days. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 37 4/14 Page 240 of 537 Agenda Item #17. GerfLorTechnical Services theflooringroup 9.3. The slab flatness will have a tolerance of 1/8" in a 10' maximum plane variation. 9.4. Prepare substrate as per ASTM F710-17 "Standard Practice for Preparing Concrete Floors to Receive Resilient Flooring". 9.5. The concrete floor temperature must to be maintained at a minimum of 65°F for 48 hours prior, during, and 48 hours after the installation. 9.6. The concrete slab, new or old, must be tested for moisture. We recommend having the tests performed by a recognized engineering firm. The ICRI website (International Concrete Repair Institute) has a list of certified technicians for the USA: http://www.icri.org/Certification/Find-CCSMTTs.asp 9.7. The moisture tests must be performed as per ASTM F1869-16 "Standard Test Method for Measuring Moisture Evaporation Rate of Concrete Subfloor Using Anhydrous Calcium Chloride" and/or ASTM F2170-16 "Standard Test Method for Determining Relative Humidity in Concrete Floor Slabs Using In -Situ Probes". 9.8. Substrate moisture levels shall not exceed: Concrete slab with an effective moisture vapor barrier Concrete slab with radiant heating system Gerfix Spray Adhesive pH 6 to 11 / 8-Ibs / 95% RH Do not install Gerfix TPS+ Adhesive pH 6 to 11 / 8-Ibs / 95% RH Do not install Gerflor T-111 P.U. Adhesive pH 6 to 11 / 8-Ibs / 85% RH Do not install 9.9. Prohibit circulation of other trades in the installation area. 9.10. Before proceeding with any work, inspect the subfloor surface and report in writing to the Project Manager and the General Contractor any visible defects on the surface such as cracks, bumps, rough areas or variations in evenness. 9.11. Check the subfloor for grease, oil, paint, marker, spills, dust or any contamination that may adversely affect the adhesion of the flooring. Clean the subfloor per the existing conditions. 9.12. Prohibit circulation of other trades in the installation area. 9.13. Sanding of the subfloor will be mandatory in many cases; especially in areas where the subfloor has been contaminated with foreign products. It may be necessary to scarify or bead -blast concrete surface to remove existing adhesives, paint, concrete sealers or other surface applied materials. 9.14. Curing compounds of all types must be completely removed by means of sanding, scarification or bead -blasting. Self -dissipative curing compounds must be removed using the same methods. 9.15. The General Contractor shall patch and repair all cracks, voids and other imperfections of concrete with GerPatch patching compound. Do not use gypsum -based patching materials. 9.16. After completion of sanding, patching and leveling, vacuum or sweep entire surface of concrete to remove loose dust and dirt before starting the installation of material. 10. ACCLIMATION 10.1. The rolls and adhesive must be acclimated in the installation area for 24 hours prior to installation. Allow additional acclimation time if the flooring has been exposed to excessive cold or hot temperatures for an extended period. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 38 5/ 14 Page 241 of 537 Agenda Item #17. Gerflor Technical Services theftooringreup 10.2. The concrete floor temperature shall be a minimum of 650F before laying out rolls. 10.3. Areas to receive flooring must be fully enclosed with the permanent HVAC system operational and set to a minimum of 650F or a maximum of 85°F for a minimum of 48 hours prior to, during, and then maintained after the installation. 10.4. Keep the identification tags of each roll and verify that the rolls are being installed in the same direction and in sequential order. 10.5. Unroll flooring following the roll number sequence. 10.6. Mark a control/starting line. Unroll the first roll along this line. 10.7. Unroll successive rolls leaving a minimum 1/" gap left between sheets. 10.8. Allow material to relax overnight before proceeding with the installation. 11. INSTALLING GERFLOR RECREATION SHEETGOODS 11.1. Per the previous section (Section 10 — Acclimation), the material must acclimate and properly relax prior to installation. 11.2. Reposition sheets to allow for no more than a 1/32" gap between them to allow for proper heat welding. Wider -gaps will compromise the integrity of the weld. 11.3. Material that may have minor edge damage or distortion must be trimmed and removed prior to installation of the sheets. 11.4. Leave material 4%6" longer on each end for trimming after placement. Do not net cut material to the final trim until the application of the adhesive. 11.5. Before applying the adhesive, ensure gap between the sheets to a uniform 1/32" along the entire length. This gap will act as a guide for the groover. 12. GERFIX SPRAY ADHESIVE INSTALLATION METHOD 12.1. Use only Gerflor's Gerfix Spray adhesive. 12.2. Coverage of 150 — 185 sq. ft. per can. 12.3. Follow the guidelines indicated on the container of adhesive. 12.4. 12.5. Recommended spray pattern: Ensure substrate, flooring and surrounding areas are clean and dust free. 12.6. Damp -mop substrate if dust is present. 12.7. Only use GerPatch patching compounds. 12.8. Wipe hand across surface to verify for dust. 12.9. If dust transfers, substrate is not clean. 12.10. Protect from overspray with a spray shield, drop cloths, paper or masking. 12.11. Starting from the center line and working outward, fold back the sheets (width) halfway and apply the adhesive to the subfloor. 12.12. Installer may also use the "roll back" method. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx 6/14 Revised December 29, 2018 39 Page 242 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services 12.13. Never pre-cut material to final trim until it is applied into the adhesive. Leave material 2"-3" longer for trimming after placement. Roll back method Fold back method 12.14. Shake aerosol can well. Remove white cap. 12.15. To ensure uniform adhesion of the entire surface, spray a workable amount of adhesive at one time. 12.16. Stand straight up to spray. Hold can upside down, approximately 20-30 inches horizontally from the substrate, aim at floor and press tip with finger. 12.17. Walk right to left smoothly to achieve results as seen on photo. 12.18. Adhesive should spray out in a wide mist and fall like snow. 13. GERFIX SPRAY ADHESIVE TIPS 13.1. Spraying in a sweeping motion may result in an inconsistent spray pattern. 13.2. Excess buildup or inconsistent spray pattern on substrate may cause telegraphing. 13.3. Avoid extremely heavy application. 13.4. To ensure optimal spray pattern, remove any adhesive build up that may occur during the application process. 13.5. If overspray occurs, it may be removed with a damp cloth while the adhesive is still wet. 13.6. Allow adhesive to dry until there is no adhesive transfer when lightly touched. (10-20 min) 13.7. High humidity and/or low temperature increases tack time. 13.8. Open time after application is 3 hours. While open, ensure that adhesive is not contaminated by dust. 13.9. Roll flooring with a 3 section 100-lbs roller within 1 hour after installation to complete the bonding process. 13.10. After rolling, floor is ready for all access. 13.11. Flooring may be heat -welded 1 hour after installation. 13.12. Floor is open to all traffic immediately after installation. Note: Use a 14" to 16" cork board or a piece of 2" x 4" wrapped with a piece of carpet to remove air bubbles. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 7/14 40 Page 243 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services 13.13. Continue laying sheets by keeping the edges spaced 1/32", trimming each side with a straight edge or scribing when needed. The goal is to produce a uniform 1/32" spaced seam for welding. 13.14. The width of the gap has to be even and may be less than 1/32" depending on the guide of the groover used. 13.15. Leaving a wider gap to weld directly into the gap without grooving is not recommended and will lead to a welded seam failure 13.16. Leaving a wider gap for welding directly into the gap without grooving is prohibited and will directly lead to heat welded seam failure. 13.17. During the installation, always double check the flooring for bubbles with the lights on and off. 14. GERFIX TPS+ ACRYLIC ADHESIVE INSTALLATION METHOD 14.1. Use only Gerflor's Gerfix TPS+ adhesive. 14.2. Always refer to the Gerfix TPS+ Adhesive Technical Data Sheet. 14.3. Follow the guidelines indicated on the pail of adhesive. 14.4. Only use GerPatch patching compounds. 14.5. Recommended trowel size is 1/32" x 1/16" x 1/325Y, covering 200 — 245 sq. ft. per US gallon. 14.6. Starting from the center line and working outward, fold back the sheets (width) halfway and apply the adhesive to the subfloor. 14.7. Installer may also use the "roll back" method. 14.8. Never pre-cut material to final trim until it is applied into the adhesive. Leave material 2"-3" longer for trimming after placement. Roll back method Fold back method 14.9. To ensure uniform adhesion of the entire surface, apply a workable amount of adhesive at one time. 14.10. Maintain a uniform spread rate. Replace trowel (or trowel blade) with every pail used. 14.11. Immediately after troweling the adhesive onto the concrete use a medium napped paint roller saturated with adhesive to flatten out visible trowel marks and even out the adhesive. A double arm roller frame is recommended to ensure an even coat of adhesive. 14.12. Once the adhesive is applied, fold back or roll back the flooring into the still wet adhesive for 4"- 6". This will ease the fold -back or roll back of the second half and it will help avoid an overlap of the glue -line. Should this method not be followed, the glue -line mark will telegraph through the flooring. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 41 8/ 14 Page 244 of 537 Agenda Item #17. GerfLor theflooringroup 14.13. Open time is the combination of flash time and working time. Technical Services 14.14. "Open time" of the adhesive is dependent upon porosity of the substrate, temperature, and humidity. It is important that the installers familiarize themselves with the adhesive before starting the installations. Insufficient open time for acrylic adhesive will cause bubbling. An insufficient open time will result in poor adhesion. Application Characteristics over Porous Substrates Flash Time* Working Time** Gerflor Recreation Sport Floorings 15 to 30 minutes (to reach a tacky*** state) 30 to 60 minutes 14.15. Flash Time is the waiting time required before installing flooring. 14.16. Working time is the window of time for the adhesive to accept flooring. 14.17. Wet tacky: When parts of the adhesive show withish areas but still has some tackiness. Note: Flash time and working time may vary based on temperature, humidity, substrate porosity, trowel size and jobsite conditions. 14.18. When installing, always work to have complete sheets glued at the end of the day. 14.19. To reduce the risk of bubbles, the roll back method is the most recommended method of installation. 14.20. By keeping the roll tight and maintaining constant pressure while unrolling into the adhesive, the risk for bubbles will be minimal. 14.21. The fold back method is acceptable, but care must be taken to not unfold it back too quickly. 14.22. Once flooring is placed into the adhesive, immediately roll thoroughly with a 3 section 100-Ibs roller in both directions. Note: In addition to rolling the flooring in both directions with a 3 section 100-Ibs roller, use a 14" to 16" cork board or a piece of 2" x 4" wrapped with a piece of carpet to remove air bubbles. 14.23. Continue laying sheets by keeping the edges spaced 1/32", trimming each side with a straight edge or scribing when needed. The goal is to produce a uniform 1/32" spaced seam for welding. 14.24. The width of the gap has to be even and may be less than 1/32" depending on the guide of the groover used. 14.25. Leaving a wider gap to weld directly into the gap without grooving is not recommended and will lead to a welded seam failure. 14.26. During the installation, with the lights on and off, always double check the flooring for bubbles with portable, ambient, and/or fixed lighting. 14.27. Avoid adhesive displacement by prohibiting traffic for a period of 48 hours and 72 hours for rolling loads. 15. GERFLOR T-111 POLYURETHANE ADHESIVE METHOD 15.1. Use only a Gerflor T-111 Polyurethane adhesive. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 42 9/ 14 Page 245 of 537 Agenda Item #17. GerfLorTechnical Services theflooringroup 15.2. Always refer to the Gerflor T-111 Polyurethane Adhesive Technical Data Sheet. 15.3. Respect the guidelines indicated on the pail of adhesive. 15.4. Only use GerPatch patching compounds. 15.5. Recommended trowel size is 1/32" x 1/16" x 1/3251, covering 200 — 245 sq. ft. per US gallon. 15.6. Mix polyurethane adhesive part A and part B as recommended by the adhesive manufacturer. 15.7. Installers must be familiar with the use of polyurethane adhesives. 15.8. Starting from the center line and working outward, fold the sheets back halfway and apply the adhesive to the subfloor. 15.9. Installer may also use the "roll back" method. 15.10. Never pre-cut material to final trim until it is applied into the adhesive. Leave material 2%3" longer for trimming after placement. 15.11. 15.12. Roll back method Fold back method To ensure uniform adhesion of the entire surface, apply a workable amount of adhesive at one time. 15.13. Maintain a uniform spread rate. Replace trowel (or trowel blade) with every pail used. 15.14. There is no `open time' with this type of adhesive, therefore once the adhesive is applied, immediately install the flooring into the wet adhesive. 15.15. When installing, always work to have complete sheets glued at the end of the day. 15.16. To reduce the risk of bubbles, the roll back method is the most recommended method of installation. 15.17. By keeping the roll tight and maintaining constant pressure while unrolling into the adhesive, the risk for bubbles will be minimal. 15.18. The fold back method is acceptable, but care must be taken to not unfold it back too quickly. 15.19. Once flooring is placed into the adhesive, immediately roll thoroughly with a 3 section 100-lbs steel roller in both directions. Note: Rolling and pushing the air out are critical with this type of adhesive. Gerflor T-111 two- part polyurethane adhesive will never emit gases while setting; therefore, any bubble that will appear is caused by entrapped air under the flooring, a direct cause of improper rolling. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 10/14 43 Page 246 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services Note: In addition to rolling the flooring in both directions with a 3 section 100-lbs roller, use a 14" to 16" cork board or a piece of 2" x 4" wrapped with a piece of carpet to remove air bubbles. 15.20. Keep on installing sheets by keeping the edges spaced 1/32", trimming each side with a straight edge or scribing. The goal is to produce a uniform 1/32" spaced seam for welding. 15.21. During the installation, with the lights on and off, always double check the flooring for bubbles with portable, ambient, and/or fixed lighting. 15.22. Avoid adhesive displacement by prohibiting traffic for a period of 48 hours and 72 hours for rolling loads. 15.23. The use of knee boards and walking boards are mandatory to protect from adhesive displacement during installation. 16. HEAT WELDING (Refer to our document: Verification of Heat Welded Seams) 16.1. ROUTING: 16.1.1. Use an electric routing machine for major installation such as Leister or equal, approved by manufacturer. 16.1.2. The Master Turbo Groover is a great tool and is highly recommended to groove our compact products. http://turboheatweldin_gtools.com 16.1.3. The Master Sport Groover is a great tool and is highly recommended to groove our comfort products. 16.1.4. The Pico groover is a great tool to groove our products. 16.1.5. The use of a straight edge and hand groover will provide good results for smaller installations. Maintain a uniform width and depth of groove for a uniform welded seam. 16.1.6. Rout the solid PVC layers of the sport flooring. Do not rout into the foam layer. 16.2. ROUTING TIPS Diagram 4 k Sports Turbo Groover Pico Groover 16.2.1. Set the depth of the groover on scrap material first before deploying the unit on the finished floor. Adjustments to the groover should be performed daily and always on scrap material (Diagram 5). 16.2.2. When grooving, it is highly recommended that the installer practice on scrap material until they are comfortable with the use of the selected groover. 16.2.3. Ensure that the groover blades are of the correct size and sufficiently sharp to create a clean and uniform groove. 16.3. MANUAL WELD: Note: Always practice on a scrap piece of material first to assure proper temperature and speed. Welding tests and adjustment of welder must be done every day there is welding to be done on the job site. Doing so will prevent failures. Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx 11/14 Revised December 29, 2018 44 Page 247 of 537 Agenda Item #17. GerfLor theflooringroup Technical Services 16.3.1. Groove and weld only 16-24 hours after the , All i*W PVC installation. HOWEVER, using Gerfix Spray Adhesive will give you the ability to groove and weld the flooring 1 hours after installation. 16.3.2. This must be done with a heat welding gun with variable temperature control and a speed weld nozzle by Leister or equal, approved by manufacturer. 16.3.3. Turbo Precision Nozzle # 22-3 is highly recommended as well for proper welding. http.-Ilturboheatweldin.qtools.com 16.3.4. Nozzle size is 5mm as the Romus Rapid Nozzle 95027. F 16.3.5. The use of a non -recommended tip -..y will jeopardize proper welding and could damage the flooring.„ 16.3.6. Always keep the tip clean. Turbo Precision Nozzle # -3 Romus Rapid Nozzle 95027 16.4. AUTOMATIC WELDERS (REQUIRED ON LARGE PROJECT) Note: Always practice on a scrap piece of material first to assure proper temperature and speed. This should be done every day there is welding to do on the job site. Doing so will prevent failures. 16.4.1. Do not let the robot operate without surveillance. 16.4.2. Turbo Welding Gun #25 is the recommended welding robot as it comes with the right welding tip. http://turboheatweldingtools.com Note: Should another type of welding robot be used, such as Leister robot, care must be taken in the choice of tip as for most cases the opening of the tip is more than 2mm. This could damage the flooring and lead to a seam failure. 16.4.3. The recommended tip for the Leister Robot is Romus 95253 2mm Unifloor Anti Glaze Nozzle. WARNING: Do not weld the flooring using the Leister robot without the proper tip. 16.4.4. Verify not to reduce the power with electrical cords that are too long. 16.4.5. Frequently verify the weld. 16.4.6. The ambient temperature, open windows and doors and other electrical equipment plugged in the same electrical outlet may influence proper welding. Notes: For any type of installation, do not heat weld resilient flooring for a minimum of 16 to 24 hours after the material has been placed into the adhesive Unless you are using Gerfix Spray Adhesive. Refer to ASTM F1516-13 "Standard Practice for Sealing Seams of Resilient Flooring by the Heat Weld Method". Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 12/14 45 Page 248 of 537 Agenda Item #17. GerfLor theflooringroup 16.5. HEAT WELDING TIPS: Technical Services 16.5.1. Avoid the use of long extension cords as they can lead to voltage drops that could affect the weld integrity. 16.5.2. Where possible, have a dedicated electrical source for the welder. Having multiple electrical devises powered off the same outlet could also lead to voltage drop. 16.5.3. The ambient temperature as well as open windows and doors can affect welding with regard to the temperature and speed of the welder. 16.5.4. Regularly verify the integrity of the weld. For help in confirming weld integrity, refer to Gerflor document Verification of Heat Welded Seams: https://www.gerflorusa.com/media/l 7-usa-website/7-technical-doc/verification-of-heat- welded-seams.pdf 16.5.5. Refer to ASTM F1516-13 "Standard Practice for Sealing Seams of Resilient Flooring by the Heat Weld Method" for additional information. 16.6. TRIMMING WELDED ROD 16.6.1. 16.6.2. 16.6.3. 16.6.4. 16.6.5. 16.6.6. 16.6.7. Trimming is done once the welding rod and material have completely cooled. Trimming is done in two passes with the Mozart tool. The Mozart tool utilizes a blade that is sharp only at the center thereby preventing damage to the flooring beyond the weld. Using the Mozart tool, make an initial pass with the thickness guide in place. Gerflor does not recommend the use of a quarter moon skiving tool to trim the weld. Turbo Plane tool Mozart t0ol After completing the first pass, a final pass must be made after the weld has completely cooled. Make the final pass without the thickness gauge deployed using the trimmer blade only. Alternatively, the Turbo Plane: http://turboheatweldingtools.com may be used to trim the weld in one pass. 16.6.8. Verify weld integrity to ensure that the welding rod is bonded properly and is flush with the top wear layer. Refer to Gerflor document Verification of Heat Welded Seams: https://www.gerflorusa.com/media/l 7-usa-website/7-technical-doc/verification-of-heat- welded-seams.pdf 17. ONCE THE INSTALLATION IS COMPLETED 17.1. Clean the area to verify there are no imperfections, adhesive residue, scuff marks, etc. Verify every welded seam. 17.2. Make sure that the vinyl is well trimmed and sealed with a silicone sealer (or equivalent) around all fixed, vertical objects (e.g. doorways, posts, etc.). 17.3. To maximize the aesthetic appearance and serviceability of the newly installed flooring, provide your customer with a copy the Gerflor USA Maintenance Instructions: https://www.gerflorusa.com/media/l 7-usa-website/7-technical-doc/gerflor-usa-maintenance- instructions-sport-products-2017.pdf 18. GAME LINE PAINTING Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 13/14 46 Page 249 of 537 Agenda Item #17. Gerflor theflooringroup Technical Services 18.1. For areas to receive Gerflor Game Line Paint, please refer to the Gerflor Game Line Painting Instructions: http://www.gerflorusa.com/professionals-products/floor/game-line-paint.html For any information, please refer to Gerflor Technical Services. Gerflor USA, Inc. 595 Supreme Drive Bensenville, II 60106 1-877-Gerflor 1-877-437-3567 www.gerflorusa.com Gerflor Recreation Sport Installation Instructions 20181229-701 USA.docx Revised December 29, 2018 14/14 47 Page 250 of 537 Agenda Item #17. GerF or thel'tooringroup Gerfix Spray Adhesive Data Sheet M Recycle: Bleed off excess pressure. Recycle aluminum can according to state and local requirements. C.A.R.B. VOC Category: Spray adhesive, C.A.R.B. limit 55% VOC. This product contains 0.020 g/ml VOC content. WARNING: CONTENTS UNDER PRESSURE. Do not puncture or incinerate container. Do not expose to heat or store at temperatures above 120OF (480C). AVOID FREEZING TEMPERATURES. Use only with proper ventilation. Avoid contact with skin, face and eyes. Do not ingest. FIRST AID, For skin contact remove adhesive from skin with soap and warm water. For eye contact, flush eye with large quantities of water for 15 minutes and seek medical attention. If ingested, do not induce vomiting, give water to dilute, and seek medical attention immediately. DO NOT concentrate vapors and inhale fumes. KEEP OUT OF REACH OF CHILDREN. See website for complete detailed warranty. Technical Service 1, Substrate Prep: • Substrate must be prepared in accordance with ATM F710-11. • Approved substrate must be clean, dry, smooth and dust free. • HVAC must be continuously operated for a minimum of 72 hours at a temperature no less than 680F (200C) prior to installation. • Sweep and damp mop / use shop vac to remove dust. • Do not use oil -based sweeping compounds. 2. Spray Adhesive: • Shake can well. • Spray from a standing position. Hold can 20-30 inches (50-75 cm) from floor. • Match spray pattern to diagram on left. • Protect walls from overspray with a spray shield or piece of cardboard. 3. Adhesive Dry Time: * Allow adhesive to dry to the touch. * Test: lightly touch adhesive, — there should be no adhesive transfer to your fingers. a Too much adhesive or high humidity will increase dry time. 4. Install: * Open working tme after tack is 3 hours. * Install flooring per nnanufacturer"s i n stru cti o n s. @ Roll floor irnnnediately with a 75-100 lb. roller. Floor is open to all traffic irnrnediately after i nsta I lation. Flooring 'may be heat -welded I hour after i nsta Hation. 5, Clean Up: • Use a damp cloth for wet overspray. • Use mineral spirits for dry overspray. Gerfix Spray adhesive TDS Page 1 of 3 48 Page 251 of 537 Agenda Item #17. Gerflor theflooringroup G erflor erfix Spray Adhesive is warra Med to wit 1i Sta nor concrete in oistxl re em issions rl p to 8 1 Lis / 24 hrs/ 1000 f+t2 (3.6 kgl 2 4 Iirs/ n12 o r 0c/o IH a ri d p H ni Li st be Iio nio re than 11. 1. 0 2. bo I &V DAMP MOP NO DUST . USE SP RAY SHIELD 4. APPLY PROPER PF Y PATTERN *00, ell- .5. 1, i-2�0 MINUTES 691 WORKING TIME ROLL IF+ MEDIATELY 75-100 Ibs NX (:314RIt . DRY TO TOUCH Coverage: 1 0-1 5 fk2 (14-17.2 m 2) For sheet vi nyl applications only, seanis & perimeter double coverage. Technical Service Gerfix Spray adhesive TDS 49 Page 2of3 Page 252 of 537 Agenda Item #17. GerF or theftooringroup Chemical Type Appearance Odor Flash point NFPA 704 Flammability Rating Shelf life Open time Dry time VOG content Foot traffic a] I owar ce Heavy machinery allowance Resistance to moisture Underfloor heating systems Storage COVERAGE GUIDE SHEET GOODS Technical Service Water -based Acrylic Blend Milky white frost bubbles Sweet mild odor Will not burn 0 (Non Flammable) 3 years if unopened 3 Hours Once adhesive is dry to touch (10-20 minutes) 0.020 g1ml calculated per EPA Test Method 8260B Immediately Immediately Excellent -. 8 lbs. / 1000 sq. ft. or 9011/o FAH / 11 pH Yes Do not subject to freezing temperatures Note: For Sheet Vinyl applications only, seanis and perimeter require double coverage. UPSIDE DOWN AEROSOL 150-1815 scl.ft. Gerfix Spray adhesive TDS Page 3 of 3 50 Page 253 of 537 Agenda Item #17. Gerfix Spray Adhesive GerFlo® Safety Data Sheet according to the Hazard Communication Standard (CFR29 1910.1200) HazCom 2012. t h e f too ri n g ro u p Date of issue: 02/02/2015 Revision date: 02/02/2015 Version: 1.0 1.1. Product identifier Product name Product code Gerfix Spray Adhesive Not available Relevant identified uses of the substance or mixture and uses advised against Use of the substance/mixture : Adhesive 1.3. Details of the supplier of the safety data sheet Gerflor 595 Supreme Drive Bensenville, IL 60106 - USA T 1-877-437-3567 Emergency telephone number Emergency number : CHEMTREC: 1 (800) 424-9300 •N 2: Hazards identification 2.1. Classification of the substance or mixture GHS-US classification Gases under pressure — Liquefied gas Carcinogenicity 2 2.2. Label elements GHS-US labelling Hazard pictograms (GHS-US) GHSO4 GHS08 Signal word (GHS-US) Warning Hazard statements (GHS-US) Contains gas under pressure; may explode if heated. Suspected of causing cancer. Precautionary statements (GHS-US) Obtain special instructions before use. Do not handle until all safety precautions have been read and understood. Wear protective gloves/protective clothing/eye protection/face protection. If exposed or concerned: Get medical advice/attention. Store locked up. Protect from sunlight. Store in a well -ventilated place. Dispose of contents and container in accordance with all local, regional, national and international regulations. Other hazards No additional information available Unknown acute toxicity (GHS-US) 56 % of the mixture consists of ingredient(s) of unknown acute toxicity. I Substance Not applicable Mixture Name Product identifier % GHS-US classification 1,1-Difluoroethane (CAS No) 75-37-6 10 - 30 Flam. Gas 1 Liquefied gas Vinyl acetate (CAS No) 108-05-4 0.1 -1 Flam. Liq. 2 Acute Tox. 4 (Inhalation) Carc. 2 STOT SE 3 * The exact percentage (concentration) of composition has been withheld as a trade secret in accordance with paragraph (i) of §1910.1200. 02/02/2015 EN (English) Page 1 51 Page 254 of 537 Agenda Item #17. Gerfix Spray Adhesive Safety Data Sheet according to the Hazard Communication Standard (CFR29 1910.1200) HazCom 2012. 4.1. Description of first aid measures First -aid measures after inhalation If inhaled, remove to fresh air. If not breathing, give artificial respiration. If breathing is difficult, give oxygen. First -aid measures after skin contact In case of contact, immediately flush skin with plenty of water. Remove contaminated clothing and shoes. Wash clothing before reuse. Call a physician if irritation develops and persists. First -aid measures after eye contact In case of contact, immediately flush eyes with plenty of water. Remove contact lenses, if worn. If irritation persists, get medical attention. First -aid measures after ingestion If swallowed, do NOT induce vomiting unless directed to do so by medical personnel. Never give anything by mouth to an unconscious person. Get medical advice/attention if you feel unwell. Most important symptoms and effects, both acute and delayed Symptoms/injuries after inhalation May cause respiratory tract irritation. Symptoms/injuries after skin contact May cause skin irritation. Symptoms may include redness, drying, defatting and cracking of the skin. Symptoms/injuries after eye contact May cause eye irritation. Symptoms may include discomfort or pain, excess blinking and tear production, with possible redness and swelling. Symptoms/injuries after ingestion Not a normal route of exposure. 4.3. Indication of any immediate medical attention and special treatment needed Symptoms may not appear immediately. In case of accident or if you feel unwell, seek medical advice immediately (show the label or SDS where possible). • .'�. Extinguishing media Suitable extinguishing media Unsuitable extinguishing media Powder, water spray, foam, carbon dioxide. None known. 5.2. Special hazards arising from the substance or mixture Fire hazard : Products of combustion may include, and are not limited to: oxides of carbon. 5.3. Advice for firefighters Firefighting instructions Cool closed containers exposed to fire with water. Protection during firefighting Containers may explode when heated. Keep upwind of fire. Wear full fire fighting turn -out gear (full Bunker gear) and respiratory protection (SCBA). SECTION 6: Accidental release measures 6.1. Personal precautions, protective equipment and emergency procedures General measures Use personal protection recommended in Section 8. Isolate the hazard area and deny entry to unnecessary and unprotected personnel. Eliminate sources of ignition. Ruptured cylinders may rocket. 6.2,. Methods and material for containment and cleaning up For containment Contain and/or absorb spill with inert material (e.g. sand, vermiculite), then place in a suitable container. Do not flush to sewer or allow to enter waterways. Use appropriate Personal Protective Equipment (PPE). Methods for cleaning up Scoop up material and place in a disposal container. Provide ventilation. Reference to other sections See section 8 for further information on protective clothing and equipment and section 13 for advice on waste disposal. 7.1. Precautions for safe handling Precautions for safe handling Keep away from sources of ignition. - No smoking. Avoid contact with skin and eyes. Avoid breathing vapor or mist. Use only in well -ventilated areas. When using do not eat, drink or smoke. Pressurized container: Do not pierce or burn, even after use. Hygiene measures Launder contaminated clothing before reuse. Wash hands before eating, drinking, or smoking. Conditions for safe storage, including any incompatibilities Storage conditions Keep locked up and out of reach of children. Store away from direct sunlight or other heat sources. Do not store at temperatures above 49 °C / 120 'F. Keep from freezing. Store in a well - ventilated place. 7.3. Specific end use(s) Not available. 02/02/2015 EN (English) 52 2/5 Page 255 of 537 Agenda Item #17. Gerfix Spray Adhesive Safety Data Sheet according to the Hazard Communication Standard (CFR29 1910.1200) HazCom 2012. 8.1. Control parameters 1,1-Difluoroethane (75-37-6) USA ACGIH ACGIH TWA (ppm) USA ACGIH ACGIH STEL (ppm) Vinyl acetate (108-05-4) USA ACGIH ACGIH TWA (ppm) USA ACGIH ACGIH STEL (ppm) 8.2. Exposure controls Not applicable Not applicable 10 ppm 15 ppm Appropriate engineering controls Use ventilation adequate to keep exposures (airborne levels of dust, fume, vapor, etc.) below recommended exposure limits. Hand protection Wear suitable gloves. Eye protection Safety glasses or goggles are recommended when using product. Skin and body protection Wear suitable protective clothing. Respiratory protection In case of insufficient ventilation, wear suitable respiratory equipment. Respirator selection must be based on known or anticipated exposure levels, the hazards of the product and the safe working limits of the selected respirator. Environmental exposure controls Maintain levels below Community environmental protection thresholds. Other information Do not eat, smoke or drink where material is handled, processed or stored. Wash hands carefully before eating or smoking. Handle according to established industrial hygiene and safety practices. SECTIONand chemical properties Aft I'm Information on basic physical and chemical properties Physical state Gas/Pressurized Liquid. Appearance Clear. Color White. Odor Sweet. Odor threshold No data available. pH 5.5 - 7.5 Relative evaporation rate (butyl acetate=1) No data available. Melting point No data available. Freezing point No data available. Boiling point No data available. Flash point No data available. Self ignition temperature No data available. Decomposition temperature No data available. Flammability (solid, gas) Not flammable. Vapor pressure No data available. Relative vapor density at 20 °C > 1 (Air = 1) Relative density 1.03 Solubility No data available. Log Pow No data available. Log Kow No data available. Viscosity, kinematic No data available. Viscosity, dynamic No data available. Explosive properties No data available. Oxidising properties No data available. Explosive limits No data available. Other information No additional information available 02/02/2015 EN (English) 53 3/5 Page 256 of 537 Agenda Item #17. GerfixSpray Adhesive Safety Data Sheet according to the Hazard Communication Standard (CFR29 1910.1200) HazCom 2012. 10.1 Reactivity No dangerous reaction known under conditions of normal use. 10.2. Chemical stability Stable under normal storage conditions. Contents under pressure. Container may explode if heated. Do not puncture. Do not burn. Keep in a cool place. Possibility of hazardous reactions No dangerous reaction known under conditions of normal use. 10.4. Conditions to avoid Heat. Incompatible materials. 10.5. Incompatible materials Oxidizers. Nitrates. Chlorine bleach. 10.6. Hazardous decomposition products May include, and are not limited to: oxides of carbon. 11.1. Information on toxicological effects Acute toxicity Not classified Gerfix Spray Adhesive LD50 oral rat Not available. LD50 dermal rabbit Not available. LC50 inhalation rat Not available. 1,1-Difluoroethane (75-37-6) LC50 inhalation mouse 977 g/m3/2h Vinyl acetate (108-05-4) LD50 oral rat 2920 mg/kg LD50 dermal rabbit 2320 mg/kg LC50 inhalation rat 11.4 mg/I/4h Skin corrosion/irritation Based on available data, the classification criteria are not met. Serious eye damage/irritation Based on available data, the classification criteria are not met. Respiratory or skin sensitisation Based on available data, the classification criteria are not met. Germ cell mutagenicity Based on available data, the classification criteria are not met. Carcinogenicity Suspected of causing cancer. Vinyl acetate (108-05-4) IARC group _J 2B - Possibly carcinogenic to humans Reproductive toxicity Based on available data, the classification criteria are not met. Specific target organ toxicity (single exposure) Based on available data, the classification criteria are not met. Specific target organ toxicity (repeated exposure) Based on available data, the classification criteria are not met. Aspiration hazard Based on available data, the classification criteria are not met. Symptoms/injuries after inhalation May cause respiratory tract irritation. Symptoms/injuries after skin contact May cause skin irritation. Symptoms may include redness, drying, defatting and cracking of the skin. Symptoms/injuries after eye contact May cause eye irritation. Symptoms may include discomfort or pain, excess blinking and tear production, with possible redness and swelling. Symptoms/injuries after ingestion Not a normal route of exposure. 0 12.1. Toxicity Ecology - general May cause long-term adverse effects in the aquatic environment. 12.2. Persistence and degradability Gerfix Spray Adhesive Persistence and degradability Not established. 02/02/2015 EN (English) 4/5 54 Page 257 of 537 Agenda Item #17. Gerfix Spray Adhesive Safety Data Sheet according to the Hazard Communication Standard (CFR29 1910.1200) HazCom 2012. 12.3. Bioaccumulative potential Gerfix Spray Adhesive Bioaccumulative potential Y Not established. 12.4. Mobility in soil No additional information available 12.b. Other adverse effects Effect on ozone layer Effect on the global warming 13.1. Waste treatment methods Waste disposal recommendations In accordance with DOT UN number UN-No.(DOT) 14.2. UN proper shipping name DOT Proper Shipping Name Department of Transportation (DOT) Hazard Classes Hazard labels (DOT) Additional information Other information Special transport precautions No additional information available No known ecological damage caused by this product. This material must be disposed of in accordance with all local, state, provincial, and federal regulations. Pressurized container: Do not pierce or burn, even after use. : U N 1950 Aerosols, non-flammable 2.2 No supplementary information available. Do not handle until all safety precautions have been read and understood. 15.1. US Federal regulations All components of this product are listed, or excluded from listing, on the United States Environmental Protection Agency Toxic Substances Control Act (TSCA) inventory. Vinyl acetate (108-05-4) Listed on SARA Section 302 (Specific toxic chemical listings) Listed on SARA Section 313 (Specific toxic chemical listings) SARA Section 302 Threshold Planning Quantity (TPQ) 1000 SARA Section 313 - Emission Reporting 0.1 % 15.2. US State regulations Gerfix Spray Adhesive State or local regulations This product contains chemicals known to the State of California to cause cancer, birth defects or other reproductive harm. Indication of changes Date of issue Other information None. 02/02/2015 None. a Disclaimer.- We believe the statements, technical information and recommendations contained herein are reliable, but they are given without warranty or guarantee of any kind. The information contained in this document applies to this specific material as supplied. It may not be valid for this material if it is used in combination with any other materials. It is the user's responsibility to satisfy oneself as to the suitability and completeness of this information for the user's own particular use. 02/02/2015 EN (English) 55 31-SDS-GE-GERFIX-22-UD DATE: 02/02/2015 REV: Release 5/5 Page 258 of 537 Age Dry Dust mop Auto -scrubber Rotary or cylindrical Max 350 RPM Mechanical cleaning disk 3MTM or equivalent colored disk 40eWalk -off mats Needed at every entrances. They need to be cleaned on a regular basis. JB 4 Tables & Chairs protection Well maintained protector will prevent scratches on the flooring WARNING: NO Rubber feet or mats Manual washing equipment Rubber will pemanently stain the Regular mop to be used for spot cleaning only go sport rubber floorcoverings througl ' migration. • Use non -rubber protectors. Type of Maintenance Equipment used Cleaning products Cleaning methods Daily Maintenance F To do as needed Manual cleaning (spot cleaning) 1- Sweep the surface Neutral Cleaner 2-Wash with mop using cleaning solution. 3-Rinse with clean water. OR To do as needed Auto -scrub 1- Sweep the surface Neutral Cleaner 2- Scrub with water or solution 0 3- Vacuum -up solution 3MW 5000 3MW 5100 Regular Maintenanc Once every 2 weeks Auto -scrub 1- Sweep the surface Neutral Cleaner 2- Scrub with solution 0 3- Vacuum -up solution 4- Rinse with clean water 3MW 5100 Initial Cleaning and/or Periodic Deep Cleaning Auto -scrub Every 2 to 3 months 1- Sweep the surface Neutral Cleaner 2- Scrub with solution (Turn-off vacuum) 3- Let solution dwell ± 5 minutes 4- Scrub again (Turn -on vacuum) 3MW 5100 5- Rinse with clean water NOTE: These instruction must be adapted to the site conditions and traffic patterns observed for the different areas where the flooring in installed. • Never use cleaners with a pH higher than 11. • Do not, at anytime, apply a floor finish as it is not required and not recommended. • There are many different cleaning products on the market, they are not all equally effective. it is up to the product manufacturer to demonstrate the effectivness of their products. Following.. .-. by the main manufacturers mmmr— Cleaning product Suppliers Cleaning Products XL North 1-888-530-2259 APC All Purpose Neutral Floor Cleaner Diversey 1-800-558-2332 Diversey Profi Neutral Floor Cleaner/degreaser Hillyard 1-800-365-1555 Citrus -Scrub° Natural Solvent Degreaser Cleaner Gerflor USA, Inc. Other brands and products are available on the market. 595 Supreme Drive Your supplier may have equivalent products to the ones recommended. Bensenville, II 60106 It is their responsibility to demonstrate the effectivness of their products. Tel.: 1-877-437-3567 Never use household cleaning products, scouring pads, steel wool or any abrading product that could damage the surface of Gerflorusa.com Ithe flooring. Gerflor Maintenance Instru�Ans for Sport Products 20190130.xlsx Page 259 of 537 Age Dry Dust mop Auto -scrubber Rotary or cylindrical Max 350 RPM Mechanical cleaning disk 3MTM or equivalent colored disk 40eWalk -off mats Needed at every entrances. They need to be cleaned on a regular basis. JB 4 Tables & Chairs protection Well maintained protector will prevent scratches on the flooring WARNING: NO Rubber feet or mats Manual washing equipment Rubber will pemanently stain the Regular mop to be used for spot cleaning only go sport rubber floorcoverings througl ' migration. • Use non -rubber protectors. Type of Maintenance Equipment used Cleaning products Cleaning methods Daily Maintenance F To do as needed Manual cleaning (spot cleaning) 1- Sweep the surface Neutral Cleaner 2-Wash with mop using cleaning solution. 3-Rinse with clean water. OR To do as needed Auto -scrub 1- Sweep the surface Neutral Cleaner 2- Scrub with water or solution 0 3- Vacuum -up solution 3MW 5000 3MW 5100 Regular Maintenanc Once every 2 weeks Auto -scrub 1- Sweep the surface Neutral Cleaner 2- Scrub with solution 0 3- Vacuum -up solution 4- Rinse with clean water 3MW 5100 Initial Cleaning and/or Periodic Deep Cleaning Auto -scrub Every 2 to 3 months 1- Sweep the surface Neutral Cleaner 2- Scrub with solution (Turn-off vacuum) 3- Let solution dwell ± 5 minutes 4- Scrub again (Turn -on vacuum) 3MW 5100 5- Rinse with clean water NOTE: These instruction must be adapted to the site conditions and traffic patterns observed for the different areas where the flooring in installed. • Never use cleaners with a pH higher than 11. • Do not, at anytime, apply a floor finish as it is not required and not recommended. • There are many different cleaning products on the market, they are not all equally effective. it is up to the product manufacturer to demonstrate the effectivness of their products. Following.. .-. by the main manufacturers mmmr- Cleaning product Suppliers Cleaning Products XL North 1-888-530-2259 APC All Purpose Neutral Floor Cleaner Diversey 1-800-558-2332 Diversey Profi Neutral Floor Cleaner/degreaser Hillyard 1-800-365-1555 Citrus -Scrub° Natural Solvent Degreaser Cleaner Gerflor USA, Inc. Other brands and products are available on the market. 595 Supreme Drive Your supplier may have equivalent products to the ones recommended. Bensenville, II 60106 It is their responsibility to demonstrate the effectivness of their products. Tel.: 1-877-437-3567 Never use household cleaning products, scouring pads, steel wool or any abrading product that could damage the surface of Gerflorusa.com Ithe flooring. Gerflor Maintenance Instructions for Sport Products 20190130.xlsx Page 260 of 537 Agenda Item #17. L Ll� 0 4-j v ! V 1 U L. Q) 0 CLi (3) +- s MO o' � • � [�J � Q� rsi 0 0 U 1 V) .....�. 0 +N 0 L C� CL i LL C= rz3 04 t0 o Q 7X .E rc L) E L L1_ .. 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U7 Ln VD � rW V Ln 0 Q ■_ 0 o Ln E V 1 U � r QJ 0 a) L 'f 13 r 0 Cal r r t!� C[3 Cl.. r CL LLL C]C a U fa Q V) c Ca u to Q� u I- LL 0 bio u i U C L 0 c0 Ln 0 0] Ln 4 a3 o � +-, > u �L 0 d-J ru LU at ' i U 0 v LLJ r_ 4-J Q) L Q� Q x L.LJ O v +-j .0 LL b L 0 ru V) 0 Q 0 0 u r�. Q a-j 0 w t 4-1 CL E V 0 {J7 4-j u u Page 263 of 537 Agenda Item #17. Ln w u CI'l [[3 0 4--i V) U L Q) CT 0 Ln 4-- C3 � • � (3) N 0- 0 U 0 4c i 0 1 U) V r r CL LL Cr. Lrh%6--j CL 0 OD 4-J cn E a u 0 0 U- 0 4-1 Ln C 0 �L u 0 ui N <) led C3 Ln C7 0 0 Ln m n4 n4 rH r--i rl 0 0 Q3 LL V) c v — Q.i c U 0 cn cn v o r x Y 0 0 LMM V) cu 0 0 V Q) N7 0 0 V 4-1 tU 4-10 00 Q) E 4-1 0—> 0 (A E 0 x Q) 0 0 0 u L.1J f7C J u u Page 264 of 537 CLEANSFACEINC. Where Ckaning Matteis! RFP Response: RFP #07 — 22 — 0 - 2022 Janitorial - Custodial Services Created For Village of Tequesta Community Center Submitted by: Clean Space, Inc. 3764 NW 124t" Ave Coral Springs, FL 33065 Matt Giunco, Operations Manager PHONE: (954) 880-5188 1 FAX: (561) 239-4072 1 Email: mq(c�cleanspaceonline.com Date of Submittal: August 18, 2022 @ 3:00 pm jerlua item *-1 1. Clean Space Response Janitorial Custodial Services —Village of Tequesta TABLE OF CONTENTS Palm Beach County, Florida ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2 MEMEMEMEMEM ■ MEMEMEMEMEMEME MEN MENOMONEE mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 3 ■■■■■■■■■■■■■■...............................................■■■■■■■■■■■■■■■■■■■■■■■■■■4 MENOMONEE MEMEMEMEMEMEMEM mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MENEM mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 MENOMONEE MEMEMEMEMEMEMEM mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 1 4 MENNEN MEMEMEMEMEMEMEM mom MENOMONEE MENOMONEE ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5 ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ mom ■■■■■■■■■■■■ mom ....................................20 0 MEMEMEMEMEMEMEM mom MEMEMEMEMEM MEMEMEM -■■■■■■■■■■■■■■■■■■■■.......................■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■........................................ 5 * MEMEMEMEMEMEMEMEMEME MEMEMEMEMEMEMEM mom MEMEMEMEMEM MEMEMEM WT.UMM .■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 -■......................................................................................■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ 28 EXHIBIT N MEMEMEMEMEMEM mom MENEM MEMEMEMEME MENOMONEE mom MEMEMEMEMEMEMEM mom MEMEMEMEMEM MEMEMEM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 3 2 Clean Space Response Janitorial Custodial Services — Village of Tequesta August 18, 2022 Village of Tequesta, Florida 345 Tequesta Drive Tequesta, FL 33469 To whom it may concern, Palm Beach County, Florida Please consider Clean Space, Inc. submittal of Janitorial Custodial Services for the Village of Tequesta. All required and requested documents are included in this RFP package. Thank you for being so considerate. We are not a franchise; we are locally owned and operated. Our headquarter is in Coral Springs, Florida. Clean Space is an owner -managed business committed to providing quality cleaning services while delivering an exceptional customer service experience. We will ensure to provide service in a consistent manner day after day. Clean Space's Federal Tax ID Number is 32-0338631. We believe technology is our competitive advantage. We have invested heavily in developing custom software that keeps all aspects of our business as transparent as possible for our customers. Listed below are examples of how we can deliver quality service and an exceptional customer service experience using our technology. • Cleaners to clock in and out through GPS-enabled geo-fenced smartphones. • Cleaners have access to their dedicated cleaning tasks inside of our app. The cleaning tasks can also be translated into five languages and custom-made per cleaner and location. • Supervisors are sent alerts when a cleaner is late for a shift. • Cleaners can request supplies through our smartphone app. • Supervisors perform inspections straight from the app receive PDF reports via email containing pictures, comments, and recommendations. • Clients can also download our app and use the message board to relay any messages, comments, or special requests. Any requests through the app will receive a response in 10 minutes or less. All the functionalities mentioned above are included at no additional charge. We are prepared to fulfill all your facility cleaning needs efficiently and in an accountable manner. Sincerely, i Matt Giunco Operations Manager Clean Space, Inc. 3 'V■ 0M%.4 ■ V■ ■ ■ ■/ ■ ■ ■ Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Clean Space has been serving Florida since April 2011. Our managers and owners have more than twenty years of experience working in the commercial cleaning industry. Clean Space is known in the janitorial industry for its professionalism, industry knowledge, courtesy, response time, and reliability. We have successfully managed accounts with more than 1,000,000 square feet in Florida. Clean Space is very familiar with facilities like Village of Tequesta. We serviced City Halls facilities and governments entities, such as Indian River County, City of Sebastian, Martin County Parks and Recreation, Town of Pembroke Park, Town of Jupiter, Florida Turnpike Sunpass Buildings, City of West Melbourne, Pembroke Pointe, to name a few. Clean Space services several types of facilities, Call Centers, Police Departments, Special Operation Departments, Public Safety Complex, Libraries, Annex Buildings, Utilities, and Solid Waste Buildings, City Parks, Commercial office spaces and apartment buildings. CORPORATE HEADQUARTERS 3764 NW 124th Avenue Coral Springs, FL 33065 Phone: 1.800.499.0116 Email: MG@Cleanspaceonline.com SATELLITE OFFICE 2000 16T" Avenue Vero Beach, FL 32960 SATELITE OFFICE 1117 SW Goodman Av Port Saint Lucie FL 34953 11 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida => BUSINESS LICENSES & LOCAL BUSINESS TAX RECEIPTS .................................................. 5 => LOCAL BUSINESS TAX..................................................................................................... 6 => SUNBIZ REGISTRATION IN THE STATE OF FLORIDA.......................................................... 7 => CERTIFICATE OF INSURANCE.......................................................................................... 8 => W-9 FORM....................................................................................................................... 9 5 Clean Space Response Janitorial Custodial Services — Village of Tequesta => BUSINESS LICENSE Palm Beach County, Florida 1nc�13ncL��nc�d��c��Xtjccc�c����c� U iMSal c�n4fn 11 Mnc11 dl KN eDN109 SNE f im C 0 t yno� NEt 0 xgo� C VG .mil ,i�► EMS Vr� IpparIMt of #tatF RMN3 NI V� • V MC I certify from the records of this office that CLEAN SPACE, INC. is a VC corporation organized under the laws of the State of Florida, filed on 7VC Q April 20, 2011. Ilk �13 �tVt�, (�C The document number of this corporation is P11000038467. :g 5%g I further certify that said corporation has paid all fees due this office IyMIC V'p through December 31, 2011, and its status is active. ' I further certify that said corporation has not filed Articles of HE Dissolution. H'Iffil K111 I further certify that this is an electronically transmitted certificate 9Iauthorized b section 15.16, Florida Statutes, and authenticated b the MITE Y Y code, 311A00009720-042111-P11000038467-1/1, noted below. RV� VM PVC V)t2 Authentication Code: 311A00009720-042111-P11000038467-1/1 V PVC n n� RUC RVr WIXF D'UC RIRIEV Q VGiven under my hand and then �nC Great Seal of the State of Florida, RUC at Tallahassee, the Capital, this the V.W. ok PVC Twenty-first day of April, 2011 v n PONIC MORC ME '�C ��°i..�,.�-�'' �� It l't � . �! ►1' O lll It I Il [� IV, 'QC � rn rtarr of a-- talc �O�C xWve�Vc��c��c��a�c� cxv?V Kv?v �Uc�c� �cvvcv�n � �� I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta => LOCAL BUSINESS TAX Palm Beach County, Florida Developmerat Services Department CORAL Buspness Tax Offi-ce S-PRINGS ,m Amm, 9 5CQ '.-"Y 1-1 :;J S( 3 - - ple Ro r3d. Coral Spri-rIO-Sr FL 3X65 — BUSINESS TAX OFFICE Mori -Thurn, 7'30AM - SFm Fri, 7,3QAm - 2:30pm www.coraiSpirlings.or.g/bkjslnesgax Phon-w :�54-13344-S964 LOCAL BUSINESS TAX RECEIPT CLEAN SPACE INC 3 764 N W 124 AVE CORAL SPRINGS FL 33055-Z410 License #r BT-1954 Expiration Date: September 30, 2022 Annou nt,L $153.14 Payment Date October 12r Zozi Type of Business: BUSINESS TAX RECEIPT GENERAL Business Lora tiors, 3764 NW 124 AVE BUSINESSES * POST THIS BU1SI N ES S TAX RECEI PT IN A CONSPICUOUS PLACE* ALL WI N DOW SIG 4S S H ALL COMPLY WITH LA N D D E VE LO P M ENT CO D E CHAPTER 18 CONDITIONS of no condlitio ns ex ist, th erl TY P E OF B USI N ESS is c nly condition) I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta => SUNBIZ REGISTRATION � I / r "j iv/1", I rj! f rgr (MI uffirid �Itue of Fivridu sveb-We gapa rtmen t of Stale I Di visi on of Q orporal io ns I Search Records I Search by Entity a/ Detail by Entity Name Florida Profit Corporation CLEAN SPACE, INC. Ednq Information Document Number P11000038467 FEI/EIN Number 32-0338631 Date Filed 04/2012011 State FIL Status ACTIVE Principal Address 3764 NW 124th Ave Coral Springs, FL 33065 Changed: 05/01/2019 Mailing Add[e§s PO BOX 670577 CORAL SPRINGS, FL 33067 Changed: 02/08/2012 Registered Agent Name & Address GIUNCO, JESSICA 3764 NW 124TH AVE Coral Springs, FL 33065 Address Changed: 10126/2020 Officer/Di rector Detail Name & Address Title P/D GIUNCO, JESSICA 3764 NW 124TH AVE Coral Springs, FL 33065 Palm Beach County, Florida I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida => CERTIFICATE OF INSURANCE ----on , AC.-C-NZ& CERTIFICATE OF LIABILITY INSURANCE imm- L 72 r' A's FERwicAm ii iswria As A KIA I I EF OF 0*0 RMATION OWY MM C*1141- E KS ND K U H IS Ij PON T44 E CARTIFICATO MOUMM- WIS E xTirpicATE. DOES NCT A-fFiRMAT iVILYOR NEGA71VELY MMENIft, EXTEND OR ALTEJK THE COVERAGE: AFFORDED BY TIME POUCES FI FLOW TH IS CIERTWKATE OF IN 5 UR A NCE DVF5 NOT CON'374TUM A CONTRM7 181ETW EE N 7 H F 15,5U IN43 I N5 UR F N 51. AUTHO FIMML M LPH L.S LN I API VG OA PROU LPL L K. 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Adclb-2!A 111r F® SchodLdn mwf Em mMochod 10marm qm= In roqLdrod) The (3ij61 Wxylon SeKh W4 Me "on eleWh iCRA IQQ E. - ftVe,.,(w Po�'lo- P-a-n - FL 611 CMD AM CIF UM AECUE DES CMW F110 LKM BE C-AWA WE D Eff CFM THE U F ■MADW DAT E THE RE OF. NO TICE W&L B E DE LIMM D M ACCOftA"(M W1TN TW IMUOt IPM"O"S AufmeHwoh - &"" J4 WT: Wf JLT NJ M 113;0&2014 ACORD CORPDRATIO". All dgWi reurved. *CORD 25 J2014.N011 Thff RD ra in a AM " a M M 9A W ad Ma it -B W AGO RD E Clean Space Response Janitorial Custodial Services — Village of Tequesta ==> W-9 FORM Form W=9 Request for Taxpayer (Rev. October 2018) Identification Number and Certification Department of the Treasury Internal Reverue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. 7 1 Name (as shown on your income tax return). Name is required on this I net do not leave this line blank. CLEAN SPACE, INC. 2 Business nameid;srega►ded entity name, if different from above CV) m 3 Check approprate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. o ❑ IndividuaVsole proprietor or ❑ C Corporation ❑✓ S Corporation ❑ Partnership ❑ Trust/estate C single -member LLC a o �' ❑ L mited liability company. Enter the tax classification (C=C corporation. S=S corporation, P=Partnership) ► o Noto: Check the appropriate box in the line above for the tax classif cation of the s,ngle-member owner. Do not check c c LLC if the LLC is classi!ied as a single -member LLC that is dsregarded from the owner unless the owner of the LLC Is a — another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherw,se, a single -member LLC that Is disregarded from the owner should check the appropriate box `or the tax classification of its owner. Other (see instructions) IN- Palm Beach County, Florida Give Form to the requester. Do not send to the IRS. 4 Exemptions (codes apply only to certain entities, not Individuals; see instructions on page 3): Exempt payee code (.f any) Exemption from FATCA repor:irrg code (! any) ~' es ro aeccxW*3 mandrx+o ou-.Jde :•*, u 5 ) N S Address (number, street, and apt. or suite no.) See instn,ctions. Requester's name and address (optional) P.O. BOX 670577 Cn 6 City. state, and ZIP code CORAL SPRINGS, FL 33067 7 L st account number(s) here (optional) • killis Taxpayer Identification Number (TIN) Enter your T1N in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social secunty number backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Par, 1, later. For other - - entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later, or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. I I i I i I i i Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me): and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service ORS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding beca�jse you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement ORA), and general y, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of Here U.S. person ► General Instfuctions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to vww.irs.gov1ForrnW9. Purpose of Form An individual or entity (Form W-9 requester) who ;s required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (1TIN), adoption taxpayer identification number (ATIN), or employer Identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) Cat. No. 10231 X Date ► 01/01/2022 • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U-S. person (including a resident alien), to provide your correct TIN. If you do not retum Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Form W-9 (Rev. 10-2018) 10 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida CITY OF BOYNTON BEACH I ti 14 STEP JP Z ELEL 1 J7' d UNITYOMM 3EACH _ f r h OF [3 ()YN 3, t ADDRESS SERVICE TYPE ESTIMATED $ P/YR. TOTAL SQ. FT. Various locations Public Works, Community $250,000.00 APPROX 500,000 Sq. Ft. thru out the city of Centers, Parks, Fire Boynton Beach Departments Gail Mootz CONTACT Phone: (561) 742-6223 Email: MootzG@bbfl.us MARTIN COUNTY PARKS & RECREATIONS I;. v TP- ■ REEF ■ EACK- COUNTYBEACHPARK ADDRESS SERVICE TYPE ESTIMATED $ P/ YR. TOTAL SQ. FT. Custodial Services for 45 Parks Stuart, Palm City, restrooms, 16 Facilities, Offices $250,000 APPROX 5001000 Sq. Ft. Hobe Sound, and Communities, included the Jensen Beach, Port Agricultural Extension offices. Salerno, Indiantown Pamila Jones CONTACT Phone: (386) 288-4209 Email: pamilaj@martin.fl.us 11 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida INDIAN RIVER COUNTY } o I ADDRESS SERVICE TYPE ESTIMATED $ P/ YR. TOTAL SQ. FT. 4305 43rd Avenue Janitorial services for the $186,370.97 APPROX 1671 250 Sq. Ft. Vero Beach, FL Courthouse and Library. 32967 Courthouses have three story include holding cells, jury rooms, 8 Courtrooms, Sheriff office and more. Libraries have two story. Chuck Belcher CONTACT Phone: (772) 538-8113 Email: cbelcher irc ov.com CITY OF SEBASTIAN logo SE BASTs� R. ., .. _ ' r 110-Mr OF PELICAN IS SAND .ty ADDRESS SERVICE TYPE ANNUAL CONTRACT $ TOTAL SQUARE FOOTAGE 1225 Main Street Professional Janitorial Services for $107,000 Approx. 100)000 SQF Sebastian FL Buildings and Parks Restrooms. approx. Jim Testa CONTACT Phone: (772) 453-9722 Email: JTesta cit ofsebastian.or 12 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida TOWN OF PEMBROKE PARK -Pembroke-ark low ADDRESS SERVICE TYPE ESTIMATED $ P/ YR. TOTAL SQ. FT. 3150 SW 52 Custodial services for complete $35,000 APPROX 355000 Sq. Ft. Avenue Building, supplies and quarterly, Pembroke, FL semiannual maintenance of all 33023 facilities. Stephanie Woodbury CONTACT Phone: (954) 966-4602 Email: soodbury@townofpembrokepark.com 13 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Clean Space guarantees that the assigned managers, supervisors, and team leaders will speak, write, and read English and Spanish. Clean Space also confirms that the individuals mentioned below will conduct all required background checks, including level 2 background checks. Clean Space understands the requirements explained in the Detailed Cleaning Specifications Scope of Services and will comply with the contract term. Clean Space Inc currently has more than 500 employees, below a list of some of the employees with their job duties, please see below for the proposed organizational chart for this project. ID NAME JOD DUTIES 6 Duran Camacho, Sandra P. Manager supplier 7 Giunco, Jessica CEO 64 Larreal, Gerardo Technician 71 Erazo, Claudia Area Manager 96 Pacheco, Alberto Driver 114 Simon, Ana Housekeeper 124 De La Cruz, Ana Area Manager 167 Hernandez, Lina Regional Manager 182 Garcia, Maria Human Resources Manager 222 Palacios, Luz Karime Supervisor 288 Vidal, Caroline Hoosekeeper Manager 296 Freitas, Liliana Domingues Regional Manager 297 Valladares, Alejandra Bookeeper 335 Bistuer, Vanessa Supervisor 411 Reyes,Orlando Supevisor 426 Castro,Jennifer Supervisor 13 Nunez, Yacqueline Cleaner 16 Cruz Estopinales, Mayda Cleaner 51 Lopez, Jorge Technician 73 Soto, Rene Cleaner 105 Farrada, I redel Cleaner 106 Clowers, Terry Technician 143 Diaz, Maria Daniela Cleaner 146 Gutierrez, Sonia Cleaner 147 Parra, Aleyda Cleaner 14 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Clean Space will ensure all aspects of the scope of work are completed per contract requirements; rest assured, our transition period will be facilitated by our highly experienced team of managers, supervisors, and team leaders. SCOPE OF SERVICES Clean Space will follow the requirements of Janitorial Custodial Services for the Village of Tequesta. Our teams will be trained in all aspects of the facility, from standard janitorial services to special services, such as carpet cleaning and strip and wax. The cleaning schedule will be created, and shifts will be assigned before the start date. In addition, cleaning equipment, cleaning agents, and supplies will be dropped off before the start date. Clean Space pride itself in making the startup phase smooth as possible. Clean Space, Inc. will furnish the services required by Village of Tequesta (Janitorial Custodial Services). BEFORE WE START Before we start cleaning, schedules will be created for each one of our cleaners at all serviced locations. The cleaning schedule will be shared with the client for review and final approval. Cleaning staff will be trained on the facility layout to learn locations where services must be performed and location of cleaning closets. If required staff will also be trained on how to secure the building at night. Clean Space will also provide the client a list of staff names before service begins; our goal is to make the transitory period as smooth as possible to ensure quality service and exceptional customer service are received from day one. ACCOUNTING & BILLING All invoicing will be itemized according to the monthly work or special tasks. Invoicing will be on the last day of the month. The payment policy is net 30 days. SUPERVISION Clean Space will assign a dedicated supervisor to manage and train staff at all locations in addition to a project manager. The supervisor will be responsible for overseeing the quality of work and the onboarding of new cleaners. A direct number will be provided to the client to communicate directly with the project manager and/or supervisor. WORK PLAN Clean Space will furnish all cleaning agents and cleaning equipment necessary to complete the job per contract requirements. Clean Space will also provide all consumable supplies such as paper, plastic, and soap products if required by contract. The client will be provided with a sample of products to approve the quality before Clean Space place its first order. 15 lerlua item *-1 1. Clean Space Response Janitorial Custodial Services —Village of Tequesta Palm Beach County, Florida Clean Space will service all locations mentioned in the contract, either day or night. We will comply with whichever scheduled days and hours are requested inside the contract. STARTUP AND PHASE IN SCHEDULE FIRST DAY + WEEK: At no extra cost, Clean Space will send additional cleaning teams to provide the initial deep cleaning of the facility within the first days of service. We provide this to all new clients to ensure client's personnel feel a cleaner space difference right away and also to help our regular cleaning teams feel less overwhelmed during the initial period, which can be overwhelming when learning a new facility. INSPECTION PROCEDURES: The project manager and supervisor will perform unannounced inspections at different times of the day. This practice assures Clean Space staff is in top shape, unknowingly aware when an inspection will happen. All inspections will be provided using our dedicated smart tablets. Managers and supervisors will go through a series of inspection forms named custom made for location serviced, pictures, comments will be uploaded. The client will receive them instantly via email as PDF reports. 4:15 4 ai LTE 4:16.4 .�r' L11• Inspection point Inspections Rate this inspection point ' Cutler Bay Town Center Exceeds• . • Plans In Progress Completed 10 Meets Standards 1st Floor Start > A Below Standards 2nd Floor Start > 6Not Inspected 3rd Floor Start ) 13 Comment 4th Floor Start ) 5th Floor Start ) 0 Attach photo(s) CHAMBER Start ) Or- AA6 Conference room Start ) Cancel Elevators Start > 4:174 col LTE r Back 3rd Floor HALLWAYS: IS Meets Standards Carpet and landings Comment All these areas have been inspected Photos an_ 19 Meets Standards Trash chutes floors and door Comment All these areas have been inspected Clean Space Inc. swept CLEANING INSPECTION PS&PECT*N PLAN COYPE[TEOMf: COMFLE A* ��a Ds� lC )C1 _asra U 16 'V■ 0M%.4 ■ V■ ■ ■ ■/ ■ ■ ■ Clean Space Response Janitorial Custodial Services - Village of Tequesta Current workload: • City of Sebastian • City of West Melbourne • Town of Jupiter • Town of Juno Beach • Village of Indiantown • City of South Miami • Town of Pembroke Park • City of Dania Beach • Village of Bal hour • Town of Cutler Bay • Turnpike Facilities Palm Beach County, Florida List of Equipment that will be assigned to Village of Tequesta Item # Title or Description of Equipment Owned Quantity Brand Model number 1 Van Vehicles 1 Nissan 2018 2 Ford Fiesta 1 Nissan 2019 3 Buffering Machines 2 Advance Pacesetter 17 4 Stripping Machines 3 Advance Pacesetter 20HD Pacesetter 5 Carpet Extractor Machine 3 Viper SL1610SE Slider 6 Water Vacuum Machines 5 Ridgid 2018 7 Vacuum Cleaners 20 Sanitaire 2020 8 Pressure Cleaners Machine 5 Dewalt Brand new 9 Carpet Cleaning Machines 10 Oreg Brand new Clean Space understands that the management team/key team members assigned to the City of Clermont contract, as described above, shall not be substituted without the expressed permission of the City of Clermont. Clean Space also confirms that the individuals mentioned below will conduct all required background checks, including level 2 background checks. Please see below for the proposed organizational chart for this project. 17 Clean Space Response Janitorial Custodial Services — Village of Tequesta Onsite Management and Staffing Palm Beach County, Florida Method of Performance Onsite Management and Staffing Onsite management is a crucial component in a well - run custodial program. We will maintain a Project Manager and supervisory staff who are experienced in the Higher Education environment and are able to coordinate our services for regular work, periodic tasks and special events. They will also be able to manage the multiple shifts that your facilities require. The chart below outlines our staffing plan and the duties for each role. Project Coordinator • Responsible for the service delivery and quality of our services. • Primary on -site contract for Facility administration. • Ensures proper staffing levels for periodic tasks. • Conduct regular inspections. Chief Supervisor • Supervises and directs work of services workers. • Conduct and coordinates staff training. • Ensures proper staffing levels for periodic task • Conduct regular inspections. Janitorial staff day and night • Will be assigned to buildings based on square footage need. • Maintains restrooms and common areas through the day. • Maintain the Park Restroom according with the standard and assigned according with the scope of services. • Assist with set-up and breakdown special events. • Performed nighty cleaning duties according to scope of services. Offsite Management Support In addition to the onsite management team, offsite support staff will provide resources and additional checks and balances to ensure the quality of our services. Clean Space Response Janitorial Custodial Services — Village of Tequesta ORGANIZATIONAL CHART JANITORIAL CUSTODIAL SERVICES FOR THE VILLAGE OF TEQUESTA Jessica Giunco President Matt Giunco Operations Manager Lina Hernandez Public Accounts Manager Ana De la Cruz Account supervisor Edna Paxtor Backup • To be determined Cleaning Team Palm Beach County, Florida 19 Clean Space Response Janitorial Custodial Services — Village of Tequesta EXHISIT "A" —ISES TIC fol lowl ng I:s I I:st of areas req u i ri nq Ja n itoria IIU ustod is I Sere ices Palm Beach County, Florida I rx Mror 1.-� . I URNsiff ri in her qf R iunn x Days Per jf�ek Dgs Per WeeA- 5. Days Per [Veek 3- Tbys'.Mir Weei. Iffindery - PridaY Pi7rdav i - a.j.k x I ler Week 3 - LA�ys jx-r Wee.". (Y'arew- lea-un? A-Iondav - P'rjday Uyn dolt! Imjo - - r Eridu 5 - I ky s Per ;Veek 3- L,pis per Week Gyfirnasymn? Alem da Fridqy 10nday. ff`ednewr.- % per week 3 - Days jwr JK - H61Avqy Carnekyr J, ay - Friday jwnday. If"edne-Wo Frid-av 5- e�ws Per Week 3- D�ls ;W)L j McindaY - Erid.E�v &kyn dl:I�Y' jf"edn ew)o Fridgy 5- D�jls Per Dqys ;wr lVe.H. i - Erlikol Atkyn dayl. Ivedn lesd4 Fridig 5- D4-als Per Week L�). �w .. Xr, A dull A efivI& Room Mondiq - Fridoy Aki%jda.: rfwnesdoi- tA I I L-U VI 11: 1! 1 - - I I f I -L.- LUL."- I'L.". --- rves 11: - ht at 'Its so Ile dikiwre'�O -L U qj I i I % - I -.L. L.. L. n W tnOd k f� I I: I L -J P es S Ignaturs: DaW.- OW 1 f2O22 20 jerlua item *-1 1. Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida EXH I BIT " B " - SC OPE OF W ORK The Contractor agrees to provide the following services. a- Daily Cleaning Tasks • Empty all waste receptacles and replace liners as needed Clean entry door glass, both in side/outside •Cle,-an all interior glass (window and -doors) Vac u u m a n d d ast a I I entriies and ve sti bu I es Dust mop a rid remove scuff marks on gym floor IP D i s i ref ect/c I ea n-1 igh t switc h p I at es, d oor f ram es, knob s, et c- Disiref ect and clean lavatory fixtures and ch,rome fittings Clean and service lavatory dispensers, paper, soap, San itary, etc . Th P: Vi Ilage of Teq Lip, sta it I provide toilet pa pp. r. paper towels an d soa p for th e bath room d ispensers at no cost to thoe contractor) IP Clean lavatory tile walls and partitions including mirrors Wet mop (using disinfectant) al I lavatory floors Cl-e-an all drinking fountains (do not use polish) Sweep, clean and/or damp mop all Floors, Vac u u m a I I ca rpeted are as W Spot cle!a n carpeting as needed • lea n a 11 countertops, sinks an d a ppl is aces Dail y Dust al I offi ce fern itu re a nd eq uipment in cl udi ng desktops (provided materials have. been removed or cleared fromthe surface), on rotation basils •Ma intai n cu stodi al contractors closets neat and orderl y Turn all nonessential equipment and lighting off Check all doors, and lock as required IP Report any mechanical problems to supervisor arid su pervi sor- wi 11 n otify Vil lag e, personnel b- Wepkly Cippning Tij,Sh:s IP Pour rfgallon water down floor drains to prevent sewer gas odors 0 Dust/wipe all Blinds 21 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida All work shall be performed between the hours of 7.30pm - 430am th e followin g morn in g- Ch an ges to this sch ed ule aril I be mad e on] y at th e. requ es or by approval of V1 Ila ge of Te-questa Commu nity Center Director or d esign ae- I n the case of sped al meeti rig s or fun clion s held th e Cont ractor m ay be re. q u i red to a dj u st th e n orm a Iwo rk sched u le et the, request. or by approval. of the Community Center DireUor or designee - Proposers Si-gnature, NO/ /2022 Exhibit" "— Proposer's Statement of Qualifications Form Please provide requested information in full. Proposers who do not provide the requested information or submit a full and cc m plete Cost Proposal (Exhibit D) may have their p ro po s a I deemed un re spo n _sire during I I-e sel eclion p roces s. Al I in fo rma [ion p royded by Ih e p roposer w] I I be s u bje-GI to Ye rifirla tic n by the V1 llage. 1. CONTRACTOR INFORMATION Th e pri m a ry co ntacA shL@l I be the pe rso n vvith t he a uthority to e me r i nto contracts %, ith t he ':ail lage. No me u f Co ri Iraclo r: C le a n S pate I nc I I I I I I I I I A I I I I I I I I Prima ry Co Mad a nd Title: M att G iu nccV Ope rat ion s Ma nage r Legal Add ress of Co ntracto r: 3 764 NW 124th AV Co ral S p ri ng a F L 33065 Primary Contact Phone Number- 1954 880 5188 Primary Contact Email Addr-eas. mg@cleanspacecnline.com 2. LIST OF SUBCONTRACTORS PL reside a list of all siubwrilrar;lors to perform work on th Is contract, Intl udIng relevant 11censes, pe rm 1 Is, and ce rtificat io ns. At to r;h r el e van t in fo rma tion (experie r , refere nom) to a How the VI I lage to evil u ate the aubco M ractors-, as pa rt of the eva luation trite ri a fo r th i a R FP, I S u boo ntracto r blame I Work. to Be Performed I Licenses, Ce rtificat io n a, Pe rm its I 3, ICO NT RA CTOR'S AN D SU BCONTRACTOR'S QuAL irICATION S Describe your Janitorial —Custodial Experience, including any relevant work for qovi�rnmental agen6es. Include a demrip don of 0onlractor's and any subcontractor's core -competerity -arid eyperienc,-e with similar work that is dewribed in the Scope of Work (Exhibit B), Attach a separate sheet, if necessary. P le a se see attached p ag I I word docume rat 22 jerlua item *-1 1. Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida 4. LIC E N S E S A Na CE RTI FICATIO NS P ruvide a 1i sti ng of a ny re I nt ce rtif icat io n s, perm it-s, o r I ioe n ses fo r Contracto r's or su boo ntra cto is pe rso nne I and equipment u se. I ncl ude the I icen rse n u rn be r and type and i nd icate w het he rth e I ice n s e is he Id by the Co n Lracto r -o r s u bco n IrarL-o r. S. CLEANING EQUIPMENT Desulbe arly experi-enue ari&'.or cerlificalions your COMPANY has OPERkTING cleaning equipmenL, sur;h as. m-ops, brourris, e k� r;Lridba LLe ry -opera L-ed flourr-leariei-5 Plea-s,Q we attached PPs I . I . . J. ) 7 w, o rd d.ocu.rn-erat 6. LIST or RErERENCES Please p ru v id e r;ur r e ri I re fe ren r-;-e s fur 3 pa s I or existing r-.,Om me ru al rlie n Is doing s I m I la r work Lo I ha I s 'f ped i-ed ire Lhis RFP. A, Client Town of Jupiter Curl lar;[ Nar-ne �'TILIe Catherine Morosco ! -Special Projects Coordinator Phone N urn be r I E mai I Ad-d res 9 -% 1 4 78 2 7,615 .-' cathe rine rnoj u pite r. f 1. u s B clie m: Boynton Beach Con tact Na me i Ti He Ga 11 Moo I?- I P r-o ier-L Man age r Phone N win be r I E mai I Add reaa 561 742 622 31 mootzq Ca b bf I. us C. C ii e nt: C its' of Sieba titian Cori lar;[ Narne 'Tltle Jim Testa / Fad li!j Man Phone N um be r! E mai I Add reaa 7 72 45 3 972 2 ljtesta @C ityofseM st ian -0 rg 7. COMPANY OPERATIONS Nu m ber of e m ploy ee a: —+/- 6 0 0 N u m be r of yea r,,,% i n b uai new 12 Ca m pant' Pro ri le —B r1ef Desuip lio n Please see attwhed pLag 3-4 word document 23 jerlua item *-1 1. Clean Space Response Janitorial Custodial Services — Village of Tequesta How m a ny employees will ha ded te d to e an the Vil I ag-e's Go m m u ni ty Center's I Superviwr - 1 Regional manager I Back up I regular clean-er Total 4 employees Palm Beach County, Florida Hlow w it I yo u en su re the Vil I i s receivi rig a h igh standa rd of worV Clean Spog wlll ensure all aspects of the scope of work are completed per -contract requl rements; rest ass ured, o ur tra ns Mon per lod wi I I be fac I I I to to d by 0 U r h ig h I y � I j a I I I a I I I I I I I ex Pe Hence d team of ma more, s upery Isors. a nd team leaders, B. PROOF OF INSURANCE I n a se pa rate at to rhrne nt, p rovide proof of oD rn mercia I gene ral a nd a Litorno b He lia hi I ity in su rance, a s s pe cif ied i n Section 12 of t he affac hed P rofe ssio nal Se rvices Agree ment. Proposer's Sign-atul 08111/2022 24 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit LIDII _ CoSt Proposai Form The p roposa I p rice s a re to j nel tide. th e. f urn is h ing of a 11 la bo r, material s, eq ui p n,�e nt, fees, taxe s. incidenta Is, and overhead necessa ry to p e 4'orm the 'wo rk desu rib ed in Ex h ib it D fo r AL L Area s described in Ex h ib i I A of this R F P. Gompany %nw. Ck3 art .Lace Inc Mont LY Q=-. L $1 j200 1 Tat -a I A n n uaLZ= 1 $14,400 Additional Cleaning Services Hourly Rate The Vi 11age! may requeGl -addition al c lea ni ng se rw im: P base p rovide an Flou rty Rate to i nc I ude the f urn is h ing of a I I la bo r, materials, equ ip men t, f ees, taxes, i reside rota 16, and ove rhead neces -,; a i y to [>e rform add itk) na I cle,an ing Gerw ice 6 1 HID urly Rate - $25 The. Proposer affirms that in the event they are selefted as the. s'uc.es sful -Contractor, all work will be performed in the specified manner and under the terms and conditions. sperifk�d at the prif,,es listed above. P ropose e s S �g Fi atu re; Daft; 0811112022 25 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "F" CONFLICT OF INTEREST STATEMENT Thi g Request for Proposal is subject to the conflict of interest provisions of the pal icieg and Code of Ordinances of the VILLAGE OF TEGUESTA, the Palm Beach County Code of Ethics., and the Fl-oride Statutes- The Bidder shall disclose to, the VILLAGE OF TEQUESTA any possible conflicts of interests. The Bidder's duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to the attention of the VILLAGE OF TEQUESTA- CHECK ALL THAT APPLY: Ivi To the best of -our knowledge, the undersigned business has no potential conflict of interest for this Pro posal due to any other cli eats, contr acts, or pr uper ty interests_ Tothe best of our knowledge, the undersigned business has no potential conflict 10 interest for this Proposal as set forth in the policies and Code of Ordinances of the Village of Teque5ia,, as Hruended from time to tinne. To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as Set forth in the Palm Beach County Code of Ethics, as amended from time to time_ Tothe best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal 8� get forth in Chapter 112, Part III, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED7 the undersigned business 1 'information which may be a potential 3 by attachment to this form, shall submit hi eh of interest due to- any of the above listed reasons or otherwise_ The undersigned understand� and agrees that the failure to check the appropriate blocks above or to attach the documentation of any possi ble conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your ag ree nne rat, if one i s e rite red i n to - Clean Spaoe Inc UUMPANY UK Buiv!DUAL NAME Matt Giunc-o NAME (FNIN] UK I YVt:) ,e Pprmions Ma ager 711 LEi !� ..UIVIrMIN T 26 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit 11G" DRU G - FIB EE WO RK PLAC E C ERTI F IC ATE r, thsi uncle- m. igned, in acoordarira with F lorlda 5Wfijte 297-087, ftereby c3sirtify that Clean Space Jnc (Prirvt or Type Narrbe of Firms) • PuWidsh(,.. n wM"n slabwnent nc&ying that 1" tinletwtull rnornjfsana, diStributiOn. MSPG�nslng- possess.on, or use of a carittN100 substance is proWNM hn 1he WcwkpASQO nameLd abmm- of :8pF-Lcifyi.nq.0r.jk:nnS that will be takep again 151 Yiol;%ic>n!,q of such pro'hibi4iion. Informs ernpjo�ses about tht., darig-prs of d-rLirg abuse in Lhi� workplaue; th(i tirm's p4ir-y Of Mainta in-ipg -a dru!p- r: tio workIng acvkon man-t AN available drug cciu-n!seli-ngb rehabilitation. and em,pro"o n,,q-;i-.%tanc* ffogfarn% and the penalties Chat may bou impolmd ups eMIP10Ye8s [Or drug- usa vialalions. (3jweS t.jyh employes angagaA, arl praviding rom moditie!s of ofynlr-a Mal services that Rf 0 under W of propor.*al .9 copy of thi3-stalernani specified abov44 0 N-Dtifie* rh* on* . es thal -as a cbridition of working oVEL on 1he oDrnrnuditiep.. r}r conlractual sefv6ces u rider bid fir proposal, the empkqee will albide ty tr* J-e rrns of 1he StatCrpf,' ni and WiR naify Me employer of any uonvictlon of oc pia of -guilty or nale ciorite ndere W any violation of ChapteT 1893 ow &hy c-onrrnifled substanoe law OF tMt ;State of Florida Dr the Ljnitpd Skatms for a vlahaliDri o=rrip,r, ri lh-r-t voorKpillace, in later than 5 diays after sucM conviction, and inquires ernployee!B I-o,Wn copies of %uph written Eta1l8MBnt to acknowleogim their re ceip., rmpo!ge5 a sa6aan on or fequiros tho satisf=ory partleipaticm in a Lirug-ahuse assistaftce of rehabirifaijon progr%am, if such is avaitabda in thEN employee7!5 community, by arvy ornpLoyee who is so wnvictedL Makes ia !3fail effort to continue to mintain a drkig4rlaplace through the impiBmentation of thq drug -free workpiace program. -As a person a kitharized to sl!gn the is staternent, I Certify that the bUsinasis. firms, IDT corpo(;Oon named aWVLe c:c)mpljes fully with the req u irements set forth herein." Au!hunzad �31-gnawre sTATE of FLoRrDA PALM BEACH COUNTY OEV 1 V2022 Date 9igned Sworn and sub-bedbefore me by means of phVskal poesence ow priVn in AU gust cray oU-1, 2UZ matt Giunco F ally known to m of has Produced as identificatlion and WhO didUdid not take an cakh . -Ini first rnerAionacf -abiwe, Q:? Notary Public (If seal) Pk� ftft d 0 My Commissian Expire RL Exhibit "H" Village Clerk"s Office ADA Cain pfl;ancy SWOMent The Village of Tequesta striv-es to be an inclusive environment. As such, it is the 27 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "H" Village Clark's office AD A Compliancy Statement The Village of Tequesta strives to be an inclusive environment As such, it is the. it poli icy to en' comply with -the requirements of Title 11 of the Amran with Digabi lities Act of 1990 ("ADA") by crisui-Irly that the Curitractut's [ agreennent .1fbid documents and specifications] are accessible to individuals with disabilities- To Comply with the ADA, the Contractor shall provide a Written staternent indicating that all agreement/bid documents and specificaflons]. from Contra, ctor, including files, images, graphi cs,, text,, au din, video, and multimedia, sh all be provided in a form -at that ultimately co nform s to th e L eve I AA S u cce es C rite ria a nd Co nforma nce Reg u i re me nts of th e W e b Content Accessibility Guidelines 2-0 (Dec- 11., 2008) ("WCAG 2_0 Level AN'), published by the World Wide Web Cori5ortiurri ("W30"), Web Accessibility Initiative (`WAI"), available at the Web Content Accessibility Guidelines Requalred Confirmation: have read the above compliancy statement and confirm the I agreement. bic�u d dnments and specifiratians, including files, irnages.. graphics, text, audio, video., and multimedia, contained within this bid packet are accessible to individuals with disabilities and coriforrus to the Level AA Suco'ess Criteria and QQnfQrmance Requirements of the 'Aleb Content Accessibility Guidelines 2.0. —Representative 6ignature Date: 0811812022 M Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "I" E-Verify Aff idavit B I N u ni b-a f. R F13 PA RKI.5 Cl 7 - 2 2 -0 - 20 2 2 Peojer,t [)&.qcnPiicjm -La-nllOdw cu'9100;01 services for jj._� TequelstA Ccwrimuniq-v Cecter rn EK=rdainco with section 44�-095- F. 5,- Cwtracwr ocknoWedglo% and 891`114fis 40 utilize 11hO 1rtU-:S- gfn*VrMnt ellgibility OF- oeparb**qt of Hixrwimnd SacAjril-�-& E-Verify SYStOrn 0 veiff he L tkas %with ii n F 143 r 1 d a 6 u ir 1 Ag 1he, r - Am pe=m eyed by EFL CcnL-r&mr io perform% employmarlit CILI Mmrm of 1he con[T-00: and 2- AN per-5orlet (Including SuBCONTRACTORS) �%slgned by Vha Goinirar-lor teaperkirn) Nw orrk purswani to this ucini rect. The Cantraidof acknDwled-90& Und agrs&s 1hi3i use 01 'he U-S' Department Df Homeland Secu rily"s E-Veffy!3y:5t0ttk Li uring Iho teTm of, 1ho mnlTaCl Is a GcWiDn or tbg C<3njfa4�t wit[,, the. v-.11aga of fequssta Contractor tirther agm*% 1P rulain 3uMicieni -owdanre of L[iai.r er'LrojjTn o n 1 1 n th a E -Ve Fffy 8 VS16 rn iN 1714 provide !surh evidenir,@ Do thei Vii1F89L- of T-uquents upon request- 15-Lj11ic,;�n1 evidlprwA sham oc%/nsisk of 13 pfintact copy of thf? OMP10'ed 15-Veft 001yip,,iny Profile pa-gis. Dbtaiineo from h". JPWWWA-Veffy-gOV, C�o ntracf or also agreas lo obt-ain From -act onvs utcansu alnM an aj1i-d;D%oTt stating that e.,:.tc.h of jig suMontir the !fjuL'Pcontr&c1bffSUbWn&uUfjj does riot enM*yy. contras with. or -svbc0rv1T3C11 with an UnautwlZed Alien, as that term is defined in :SccVc5n 448-095(l Xk), F-!S- COwractror further @. fees t-D rri:aiinkai�n a czpY of any such aff4.avif k-orn -a Sufi wontr-,If,%t®rr.'SLjbcOmultBn� for, at a rrvinimunn, the durabA:irn -Df the -subcontract and any egension thereof. jBy affixiir� your signalure boelow. you hereby ELffirm that, yqjj will oDmply with aW E-Verify re(luiremisifts. iCfan SpabR 1;1C iUiDmpany harne mat GLI117100 Sri STATE OF FLOR113A PALM BEACH COUNTY 32 - 03�1�15�11 -- F-ed ral tpooV—er FffffntLTI �E—al I C3 11 KID. Liew opomfiorrs Manoger 11 day of SrWorn and subbed before rri-a Wattphysial prnio-it i Re !,not s"tF 022 hvo Giunoo qD L 3, eTPS- knmn to W(W 1 ta an oath, n produced as icrentification ind who diedid not tcl i)n oath, n menfi d above. (affix Seal) Notary Publir, My Commission Expires;---Q--- mcury P uNli"'; sum =1 T- Wkso L I HA M HER ExNASEW-7- j" hibit 61011 Vq 107 f2 02 IL 0 FIF ERO R'S AC KN OWLED SU 8 M IT YO U R PROPOSAL TO DEMAN DSTAR AT WWWDEPAAN DSTAR -COM RFP- PARKS 0742-04022 29 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhi b it " J OFFEROR'S ACKNOWLEDGMENT SU BM IT Y OU R PR 01110 SA L TO D EMA N D STAR AT Wes. DE MAN DSTA R. C OM RFP- PARKS 07-22-0-2022 j -r) ni t or 17ri I - aj 5 t od I 7ri I Services Proposal must be reoeived byAugust 18, 2022 by 3.,00pm DezdIllne, Offeror' s N -arse: lean Space I n c i nd(f epee Fed. ID#-32-0338631 Address: 3764 NW 124th AV Coral Springs FL. 33055 Telephone No-- 954 880 5188 Fax Number - Email address: mg ael ea n:*p a ceo-n I i n e.GOM Costaet re p re se n tatlVe. M-att G' u noo/ ODerations Manager The undersigned authorized representative of the offeror agrees to all terrn�� and c,onditions stated in the RFP, and proposes and agrees that if this pro,p-osal is accept-ed by the, Vi llage. the nff eror will negotiatewith the Village in order to enter i nto a co ntractto provide all goods andior servic-es as slat-ed in this proposal and in ac;cordance with the terms and condiLions cyf the Rrp- 08/18/20,22 Authorized Represen ve's Signature te Matt Giunco ODerations Manacier N—arn e. - Position: 30 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Exhibit "K"' ACKNOWLEDGEMENT OF ADDENDA RFP- PARKS 07-22-0-2D22 Janitorial - Custodial Services INS [RUCf IONS: COE-111LE I E EAR I OR PART 11, WHICHEVER APPLIES Palm Beach County, Florida List bakywthe dates of issue for each addendum received in connection with thi's Soli ic itati c)n -. Addendum fl, Dated 07f2612-9 2 2 Addendum #2, Dated 0-&%�2(12 2 Addendum Q, Dated 0&*W022 Addandurn #4, Dated QW1 112 2, en urn #5, Dated PART 110. NO ADE N DU M WAS RE C El VED I N CO NN ECTION WITH THI S SOL I ITAT ION Matt Giu n-co Firm Marne S�nature Mat Gi uncof Opervtiort5 M.,anage. r N a me a nd Title (P ri nt or Type) 06M &202,2 Date 31 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "L" Notification of Public Records Law Pertaining to Public Contracts and Requests for C o nt ra ct o r Records Pursuant, to Chapter 119, Florida Statutes P u rs u ant to Ch -7-1 pt er 119 1. Florida Statutes . Contractor 5 h 7ri I I r Dm p I y vw i th t h e pub11e row rd 5; 1 i. by keepIrg iand m a.i ntai ni rig public rewrds required by the i I I a.(je of Teque5;ta In order to perform the service. Upon request from trfe Villageof Teq u es ta' s custodian of public records, Co n t ra c to r sh al I prov ide the Vi I Ike of Ted, u e st ;3 with a co py of the r eq u e sted reco rd s o r al low the records to be inspected or copied within a reason able time at a cost that does not exceed the co st Pro`s i dad i n Ch apter 119, F)o Oda Statutes or a s of h erwi a provi d ed by I a. Con tr a ctor s ha I ensure that public records that are exempt or oonfidential and exempt from p U bl i c records disclosure requirements are not disclosed except as authorized by law for the duration of the con tr act ter m a nl d fol low i rg com p Ietio n of the co nt raut if the Co ntr:actor does n o t t ra ii sfer the rec o rd s to th e V it I a e of T uesta retractor u pon core pl etio r � of t he contract sh a 11 t ran sfer . at ro cost. to the ' . i I I �� [� of T ues to I I pu bI Ie re -cord � i n p D5 ss ion f the n t rac to r or I�eep r] n d m ?i n t7,1 i n t ru b I i c r eoo rd-s requi red by the VI I lage of Tequesta I n order to perfor m t he service. F the ont.r a ct or tr an sfers al I publ is records to the V i I I age of Teq uesta upon core pletio n of the contract, trie Con tracto r si haI I destroy any du pl icate pub I is reoo rds that are exe m pt or confide ntial a rid exe m pt f rum p ubl Ic rew rds dI c lose re req ui re me nt s. If t he Go ntr to r kee p ; aW mal nta I m pub IIc rec o rds upon core pletion of thie contract the Go ntracto r s 4al I meet al I ap pl ica ble requ i reme rats for retal n Ing pu bI Ic records. All records stored electronically must be p rov i t to the Village of Tequesta, u porgy request from the V'i I I a g e of Teq uest a's cu stodia n of p u bl is recio r-d s, i n a for m at t hat i s core pat i ble wit h� t he i nforr r i a ti o n to chnology sy ste m s of the Vi I lage of Teg usage. F THE. CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION F CHAPTER11 ., FLORIDA STATUTES,TO THE CONTRACTOR'S DU `Tf To PROVIDE PUBLIC RECORDS RELATING To THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-0440, Im milliam s teq uesta.orjig OFF BY MAIL AT VI LLAG E OF TE LL E T , 345 T EQ U ESTA DRI E TE QU E TA FL 33469 Acknowledged by. Matt Giunco F it m Naas 774Lj4 Sign ature Matt Gluncol Ctperatlons Mariage Name a nd Ti t le (P ri n t or Type 08/18/2022 D ate 32 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit 11W PUBLIC ENTITY CRIME AFFIDAVIT SWORN STAT EM E N T P U R S UART T G S E GTI 0 N 2 137.133 (3) (a) I FLO RIDA E[ATAL, E-$_, ON PUBLIC ENTITY CRIMES THI S FORM MU ST BE Sl GNED AND SWORN TO IN THE PRESENCE OF A NOTARY P UB Ll G OR OTHE R OFFI CIA L A UTH ORI ZE D TO AD M INI STE R OATHS. I h is 5.vworn 5 IaLerne nt is 5 u brn i tted to Clean Spa -ce Inc [prl nt na me of the pu bl Ic ens I I y] BY. Matt G i u n c &' rat ion s M a Li t2e r --------��>_>_--------- [print i n d iv i d u a I's n arni;o and tit 1-9] F- �, r Clean Space Inc [pr i nt n arne of onti ty s u bmi tti n g 5wor n state me r1t] whose b us i ne ss address is 3764 NW 124th AV Coral Springs FL 33065 and f if ap pl is a ble) it s Federa I Ern p layer I de nt fficat io n Nu tuber (F El N) is . 32 - 0338631 (if t he. e ntity h as no F E I N, i nee ude t he Social Secu rfty Nu m be r of the i ndivid ua I s-g ni ng th is. GWCI 1'r) at t [TW11r) 2. 1 understand that a "public entity crimev as defined in Paragraph 287.133(lXg), Fllo6da Statutes, me an 9 a y io lation of a ray state or fede rat law b y a pe rson with respect to and d ire ct ly related to the transaction of business with any public entity or with an agency or political subdivsion of any other state or of the United States, iryluding, but not limited to, -any bid or contrast for goods or -services to be provided to any public entity or an agency or political s ubdi,,v $ ion of a n V of he r state or a the Uri ited States and inQolving antitrust, fra A theft, b d bery, col lu s io n, racketee ring, con s pi racy, or material m i s re p re. sentatio n. 3, 1 understand that "oonvicted' or 'conviction' as defined in Paragraph 2a7.1 33(l)(b). F�orioda Statutes, rneano a finding or guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought bry indicirrent o r i nfo rrnatio n after J uly I 1 1989, a 9 a re 9 ult of a j u iy verd ict. -i) nj i iry trig I, o r entry of a Plea of g ui Ity or nolo conte ndere. 4. 1 u nderstand t hat a n `affi I iate' as defined i n Pa rag rap h 28 7.13 3(1 Xa). Florid Sbtutas, rreans a. A p redme 9 so r or 9 ucce sso r of -a person -c-on'y icted of a p tj bl ic. e nt Rye cd rne: or h, An e Mity u nder the co afro I of -a rTy natu ral pe rso n w ho is a-ctip: e in the managerne rat of the e nt ity a nd who ha s been co nvicted o f -a pu bl is e nt ity cri me. I he to rm "a ffi lia te- i ncl odes those offi cerG, directors, executives, pa�rers, Ghare holderG, eryiplc yeeG, members, and age rrts who a re active i n the ma nage me nt of an affi liate. The owners h ip by one perso n of 6 hare 6 co n6tiluti ng a control I ing i mere Gt in another perGo n, o r a pool i ng of equ ip ment or i nro me a nnon-9 pe rsons when not fo r fa it market v al ue u nde ran a rm's le nq th aq ree ment, shall be a prinia facie caGe that one person controls another person. A person who know in gly e me rs i nto a joi nt venture w it h a perso n w ho has bee n convicted of a p u bl I t entN crime in Florida during the preceding 36 months shall be considered an -affiliate. 33 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida 5. 1 unde r6tand that a - pe rson 0 a ci clefi ned in Pa rag rap h 28 7.133 (1)(e). F I or I da Statutes, mea ns -any na to ra I pe rso n o r en ti ty organ ized u nde r t he laws of a nystate o r of the Un ited States with the le I power to e rater into a bi nd in co ntract and Huh imrh b ids or ap pl ies to b 0 o n C.0 ntracts for the provision of goo& or services let by a public entity, or which otherwise transacts or applies to trans business with a public. entity. The term '"perGon'P inciudes those off" rs, di rector, executives, partners, shareholders, employees, members, arid agents who are active in management of an entity. 6. Based o n i nfo rmatio n a nd be lief, the state rent w hic.h I have marked below i$ t rLQ in rel at io n to the e nt ity s ub mitti nq t hi s swo rn st-ate meat. [indicate whilch stain rne nt a ppli es.] X Ne i the r the en ti ty s ub m itting th is sworn s to teme nt, nor a ny off ice rs, di rectors, exerutivels, 6 harho ers j ern p lo yee 6, mern bers, o r age nts who a re active in the w nage ment of e O 1h e e n1i ty, no r any aff it is to of the en ti ty, has bee n changed Frith and co nvicted of a p ub I is e ntity -c i HT'ie s ub seq ue nt to J ul y 1, 1989. The e ntity 6 ub rn itting I hi s sworn st ate ment, o r c no of more of its office rs , di re:: 1:)i �. execulives, partners, �5hareholders. employees, members . ,ir agents who are active in the management of th� oi an affillatp, of We entity has iwi�n :Aiarg.ed with and comActed of a pu bl is entity crime s ub s eq ue nt 1-o J ul y 1 .- 1989. -1 . 11 The entity submitting this sworn statement, or -one -or more of its offioers, directors, eXe-C,Wiv-86. partners, shareholders, employeeg, members, of agents who are R�tive in the man ageme nt o f the entity, o r a n -a ff I liate o f the en ti ty ha s bee n charged vwi 1h a nd convicted of a pu bl i,r, e ntity crime 9 ub seq ue nt to J u ly 1 1 119,139. Hloweve r, there has been a s ub seq ue nt p roceed ing before a Hearing Officer of the State of F lorda, Division of Administrative Hearings and the Final Or r e ntered by the 4eari ng Of fee r determ ined that it was not i n p ub lie i ntere st to place the Le ntity s ub m itt ing 1hi s swo rn st ate men t o n the co nv icted vendo r I is t. [afla c h a ropy ut the f n al Dr der] I UN DE RSTA N D THAT THE SU BM IS S I ON OF THIS FOR M TO TH E C ONT RACTIN G OFFIC E R FOR THE PUBLIC ENTITY IDENTIFIED IN PA RAG IRAPH 1 (ONE) ABOVE IS rOR THAT PUBLIC ENTITY ONLY AND, THAT TH IS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHI CH IT IS Fl LED. I ALSO U NDERSTAID D THAT I AM REOU IRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING iNTO A CONTRACT IN EXCESS OF THE THRESQED AMOUNT PROVIDED IN SECTION 287.017, rLORIDA STATUTES FOR CATEGO-RY TWO OF ANY CH AN GE IN THE I NFORMATION CONTAINED I N THIS F0,RM. [!�i gnwure] W1 B!20 2 2 STATE 0 F F LOFT I DA PALM BEACH COUNTY -irAeriz0hon roii inis -1-1— dOY Of Syocjnn Ono subaojbEW bqFGW* me 4 meams cA phyWcal pre!iencd or or, line Mcir h- as att Giunco who is persorIF311y kr-owri !0 IMB ear; �-I- c-0 u -0 nty he r prodLiced 03 Fdaniifi-ae�ian OM whi3 diffold not Oka an oath. in A 01 - wen PON3 -above. affx r�eal� jV Notary u ��'u My Commi.ssion Expirus. Now" LOOM L taw ON 34 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "N" PROPOSAL CHECK LIST P I k: ii -*w chec k coch 'Llcm and Make, sme d3 LL L tit I I j squire d 1 3r3 fu rm a I I im is 3'nul udeii in our P"al 1-1�! I '' your subm31%-, s Ii on Ix L -d a& beiing a s ubrn3'-s s lo n. F ai. I u r-v io �*u b m it th, 3'Sinfbn=tt0n nix, r, . 11 M ru non-rcspunmvc and rmipLzm I b I e. P mp&-cid r- 1. llro1.7o-.31 Submittal - Submitted cle-ctronica0y via EbWiirig 4hrough Demaiid%F. at N DLd Bk1dCF.-,1;:11 acid submit the rollowing fdrm listed I EXh I hKi L "A' SenWc Arcss N 1-AhLbn " L3-' Scafe iaf Work N- 1- xh k 34 '-C7 - Froposcrs Statement oCQualificabono Form E Y,15 ih ii %'D" Cosi Prqw:,4i I F4-1 ni 1A NiD I -- NJ-1 1h I I - I I —h) W I �crviccs A grc v inentTen) ph 1,,! Yes Exl) ih I I - I col-il I I-J -.4' Lnkmt latcmc M A TX-'- N. 1.1I I 11, 1 t C,.Lln 1T (M I Mill fty DrLq- Fite )WtTrk X-- F %, 15 ilti I !'-'[ I" V i I Inge Cle- rk'-% 0 ffl-�e- A D A Com 1%1 Li isLc S 1-1 lcfficil I H . . I -Ah ih i I I I ii 1Y Al'Cid-i-wit W 1. I-, 1h I L -j Uf Caol k-. ww IcQrInci L L- I , 1h I i-'K Ac k rp. 1 wIlc4imut -of Adkn4a, H I -- %.I-, ih i I -'L. Nol of Flubl iti Rsccrds • H . . ■ I- %I-iihij &, NJ, Wi 1 fir:a i Kin 0' F"L+1 K; Eni 1 iy Crime U'w N-- I - % I 111-111 P 1. -1 1. .1 ,1 No 1)1. 1h. ..- I -,.I-1ti1)-11 pi, Ir. 11 111 1 1.- 11:1 11 1 r' 1 111 11 yes Pjk 1. I ',j I I j&j.: 1 1.11'. 1% -1 - No I lid Bid& r prov �c a I I C L 17-21-111 iti � ti--,c �4 ( LkbL!.N ikiLapply 6.) 11-A, R1 Vi NfA NfA I ,f) I )1ti1 I I O&TIM3%; i(k 41 pmipv*,od cc*- i and Incl utk! -tin Exh Ibi i D N ILI 7. Did Bid& r rcy iew and subm it acknow i dgc rncrA oCaddcndums issucd I Y X N 35 A)CMjI)y m ;; 7 t ■ CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/8/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Wilson, Washburn & Forster Insurance 16505 NW 13th Ave Miami FL 33169 CONTACT NAME: PHONE o Ext : 305-666-6636 FAX (A/C, No). 305-662-7778 AD RIESS: acsr@wwfins.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Charter Oak Fire Ins Co.#25615 25615 INSURED CLEASPA-01 Clean Space Inc. 3764 NW 124th Avenue INSURER B : Travelers Prop Cas Comp of Am 25674 INSURER C :The Travelers Indemnity Co. 25658 INSURER D : Coral Springs FL 33065 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 862126817 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY P-660-2T107985-COF-22 6/1/2022 6/1/2023 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE Fk-1 OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 300,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY � PE� LOC PRODUCTS -COMP/OP AGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ NON -OWNED HIRED AUTOS AUTOS B UMBRELLA LIAB X OCCUR EX-2T108171-22-43 6/1/2022 6/1/2023 EACH OCCURRENCE $ 2,000,000 X AGGREGATE $ 2,000,000 EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N UB-2T107844-22-43-V 6/1/2022 6/1/2023 )( PER O STATUTE ERR ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N / A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 A Employee Benefits Liability P-660-2T107985-COF-22 6/1/2022 6/1/2023 Each Employee 1,000,000 - Retro Date: 06/01/2018 Aggregate 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Policy: Crime Carrier: Atlantic Specialty Co Policy Number: MML-24445-22 Eff: 6/1 /22-6/1 /23 Limit: $1,000,000 / Ded:$10,000 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The City of Boynton Beach and the Boynton Beach CRA 100 E. Ocean Avenue AUTHORIZED REPRESENTATIVE 414 Boynton Beach FL 33435 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Page 300 of 537 Agenda Item #17. EXHIBIT ''A' — SERVICE AREAS The folbvviriq Is 11sl f dreds re, quIrIr'iq JLjr'iI1,rILjbC, ustudial Services staniffel 110165 Regular Sea-vi pr A r r i - I , I r�qMM 15 Augusl I 6-May 31 Days Per week, Dg.5 Per We Ck S. L�'kvs Per Week 3- Dap jwr Wcc.. A'n Yr v L aliy7 jlkijdq�. 5- Days Per INA. -A 3- Eke� �wr JYM. Monda.". - FrWen, UM day, ri.-�udnesdaY Frida.... 5- fkqsljer rfeek 3- 1k�i jmr,[YocG'. G'Yn?n as n j re? kku i da. v - P'rida. v 114-m da.1 .- rf"edn esdaY h-lda-v 5- Lkrys Per Week 3- Dap perff'eeA 1vkyndcA.r Wed ne-WaYl �w L)�Iys Per Week 3- Days per PII eeA ArAonday. 3"edneWe? P%riddpj Lkqs Per Week 3 - Dikys per R-eeA .monday - Friday Wed ne.Wo 3- Days Per Week 3, - Lkqs per WeeA' -Whir 40-NI'tv ROOM mon day � Fridqrk - Mon d-q, j4wn esda! Fridiw I ic V LICE of Tequ,", ita rcwves t1w r 1.9 [it al I I L' . I ', L: I .: L'L D1 L LD 111 L)Li;. I I % 11: L: � I L:: I I : I V! J: L."L;- LL I L: PrDpDs-cr'5 Signature'. I M1 1:2 0 2 2 Page 301 of 537 N A 0 'ft AIPW 17--1 il 7W 1, A EXHIBIT B *171 lot I W 11 AYIN V Pill T h e Cont ractor agrees to provi de the e fol I owi n g s P. ry i c es - GI_ Daily Cleaning Tasks 41 Empty al I waste receptacles and replace liners as needed IP Clean entry door gilass, both ins! de/outside • Clean all interior glass (window and doors) Vacuu m and du st all en tries an d vestl bu les Dust mop and remove scuff marks on gym floor D i s i of ect/c I ea n -11 g h t sw itc h p I at es, d oor frames, knob s, etc, Disinfect and clean lavatory fixtures and chrome f itti ngs Clean and service lavatory dispensers, paperl soap, Sanitary, etc. TIC e Vi Ilage of Teq uesta it I provide toilet paper, paper towels and soap for the bath room dispensers al no cost to the contractor). Clean lavatory tile walls and partitions including mirrors IP Wet mop (u;s i n g d i s i n fectant) al I I aviator" y f I o ors 0 Clean all drinking fountains (do not use polish) IF Sw eep. c I e an an d/ord am p m op ai i r i oo rs., IP Vacuum all carpeted areas •Spot clea n carpeti ng as n eed ed •Clean all countertops, sinks an d appl is aces Dail y Dust al I offi ce furn,itu re and -eq uIpment in-cl udi rKj de sktop s (provi del m ate ri al s have bee n re moved or c leared f rom t he su rface), on rota ti o n bas i s Maintain custodial contractors closets neatand orderly • Tu rn a 11 nonessentia I equ ipment and I ighting off •Check all -doors, and lock as required IP Report any mechanical problems to supervisor and SLJ pervisor wi 11 n otify Vil lag P. personnel 3 PKN M M.0 • Pou r !6 gallon water down floor drains to prevent sewer gas odors • Dust/wipe all Blinds C. Cleanona Hours A 1 wo rk sh a I I be perfo rme d bet en th e h ou rs of T 3 Opm - 4.- 3 Oa m the following morn in g- Chi an ges to this sch ed ule it I be mad e oral y at the e requ es or by approval of VI Ilage of Te,qu es to Commu ni ty Center Director or d esign ee- I n the case of special meeli ngs -or fun cti on s hel d the Cont ractor may b e req u i red to a dj u st the n orm .9 1 wo rk s ch ed u I e at the request, or by approval. of the Community Center Director or d e si ginee. P roposer' s Signature; Date: 08il V2022 Page 302 of 537 N A 0 'ft Air-11111111 M-1 il 7W 1, A EXHIBIT C Exhibit "C" — Proposer's Statement of Qualifications Form Please provide requested information in full. Proposers Who do not provide the requested information or submit a full and co m plete C;ost Pre posa I (Exhi b I[ D) m ay h acre th e it p rO PO sa I deemed un re SPID n SiVe d u ring t he sdectlon p rore5.9. Al I in fo rm a lion p rovided by [lie p ropo stir Sri I I be s u bject to ve rff it tio n by the VI Ilage. 1. CONTRACTOR INFORMAT11ON TIC e pri ma rye co ntact shal I be the pe rso n voith t he a uthority to e me r i nto contracts A, ith t he Vil lage. Name of ntractor: Clean Spacp Inc Primary Contact -and Title: Matt Giunm' Operations Manager Legal Address of ntracto r: 3764 NW 124th AV Coral Springa FL 33-065 Primary Contact Phone Number- 954 880 51 13B I I I I I Primary Contact Email Addres,& mg@cleanspaceonline.com 2, LIST or S U BCONTRA CT OR S Provide a list of all suLx,-:Dr11raf;1ors to perform work -on this czn tract, Including rekwarat 11-Gerses, I e rnn I is, and r,.e r Li firalio n s,:. At tach relevan I in to rma [Ion (experie rice, refere ncts) to a How the VI I hge to oval uate the cs ub Go nt ractora as pa rt of the eva luation trite ri a fo r th i a R FP. 5 u bw ntracto r N a me Work to Be Performed L icen Ce. rtificat k) n &, Pe rrn its N/ffA 3. 00 NT RACTOR'S AN D S U 113CONTRACTOR'S QUAL 1F1 CATI ON 8 Describe your Janitorial —Custodial Experience, In.rludirig any relevanl wrk for governmental agemies. Include a detrrip lion of rilractor's and any subr;ori1rar_;1fjr's core,tom peteriuy and ex pe rie nce w ith aim i lar wo rk th at i-a de scribed i n t he Sco pe- of Wo rk (E x h ib it B f, Attach a -,:i P-p a rate sheet, K nece ssa ry. P le a ae we attached pag I I word docume nt 4. LICENSES AND CERTIFICATIONS P rovide a li sti ng of a ny re leva nt ce rtif icat io n s, perm its, o r I ice n ses to r Contracto is or su bco ntracto is pe rso nne I -a nd equ i pme nt use. I ncl ude the I is se n u m be r a nd type a nd i nd icate w het he r the I iiDe n se is lie Id by the 3o ri Lracto r o r S LA bco n Lrarto r. Page 303 of 537 Agenda Item #17. S. CLEANING EQUIPMENT Describe any experience .and sr terifir-ations, your COMPANY has OPERATINC; ckaaninq eq u Ip me nt 1, such as. mops, b roam s, e k�tlricJba tie ry a perated f 100 r clea ners Please see attac d pa N, 9 .17 wo rd-docy ment 6. LIST or RErERENCES Pk? ase provide current re fe rerir-e s f-o r 3 pa s I u r exis I ing com me rcial cl le nts &A ng sl m I la r work to t ha I s i pew fed In this RFP. A. C lie nt: Town of J u pite r Con Last Name i Ti He Cat he ri ne Mo ro sco I Special P roject s. Coordinator P hone N urn be r I E mai I Add reas, 561 4 7f3 2 7(5� I cathe rine me j u pite r. f 1. u s B. C lie nt: Boynton Beach Contact Name ;Title it M00tZi Proied Manager Phone N um be r i E mai I Add reas, .56 T 74 2 62 2 3; moptzq Cd b bf I. us -C. C lie nt -. C ity Of Seta atian Curl lact Name i Title J i m Te st a t'-F a d I ity Mari �V r Pholin N i jin be r I E mai I Add reaa 7 72 45 3 9722 1 itesta @c ityof seba st I an.o rg 7. COMPANY OPERATIONS Dumber of employ 9. +/- 600 Number of yeara in buaineaa, 12 _. Company Profile —Brief Cie sgrip tion P lea se see atLac hed pLag 3-4 word doc ument I ma ny em p loyee s w it I be ded !rated to clean the Vil lage's 0Dmmunity Center? I Supervisor - 1 Regional manager I Back up 1 regul I ar c leaner Total 4 employees �A I j I a Hbw w it I yo u en s u re the 'ail I age i s, receivi ng a h igh standa rd of work? Clean S P-rj r, u w 111 onsu re al I -as Pe cl: 5 of I: he soope of mr k are co m Rleted Rer contract requIremen ts, rest ais.swred.. our trawflon perbd wlll be facIII tated by our hlghly .1 A A I I exWdenoad team of man"ers, supervi5ors,, ard team leaders. S. PROOF OF IN S URA NC E I n a:se pa rate attachme nt, p rovide proof of co m mercia I gene ral a rid a utorno b ile lia bi I ity in su ran ce , a s specified in Section 12 of the attached Professional a r vices Agreement. Prop user's Signature-., Date: 0811112022 Page 304 of 537 Agenda Item #17. Exhibft I'D" - Cost Proposall ronn The p roposa I p rice s a re to i nel side the. f urn is h ing of a 11 la bo r, material s, eq ui p me nt, fees, taxe s. inedenta Is, and overhead neces,sa ry to pe dorm the vm rk described in Ex h ib it B fo r AL L Area s described In EX ib i t A of th is R FP. Gompany Name: C le an :3pace Inc b - Monthly C Oak. Twal AnnuaLr.=- 1 $14.40 U Additional Cleaning Services Hourly Rate The V i llange! rn ay requeGl additional 0-12,-a ni ng Go rw iceG: P lease p rovide an Hou rty Rate to i rcl ude the f urn is h ing of a I I la bo r, material 5, equ 1p men t, fee 3, taxes, i mide n1a 16, and me rhead neceo sa ry to pe rfbrrn add itk) na I ckI an in Gery i-ce 9: Hourly Rate - $25 r- - ---%- --I- --r- ---I- . --F The. Proposer affirms that in the -event they are selected as the successful Contractor, all work -will be performed in the specified manner and under [he terms and conditions specified at the prices listed above. PropD5or's. Signature .. . . . . . . . Wde; W11.12022. Page 305 of 537 CLEANSFACEINC. Where Ckaning Matteis! RFP Response: RFP #07 — 22 — 0 - 2022 Janitorial - Custodial Services Created For Village of Tequesta Community Center Submitted by: Clean Space, Inc. 3764 NW 124t" Ave Coral Springs, FL 33065 Matt Giunco, Operations Manager PHONE: (954) 880-5188 1 FAX: (561) 239-4072 1 Email: mq(c�cleanspaceonline.com Date of Submittal: August 18, 2022 @ 3:00 pm jerlua item *-1 1. Clean Space Response Janitorial Custodial Services —Village of Tequesta TABLE OF CONTENTS Palm Beach County, Florida ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2 MEMEMEMEMEM ■ MEMEMEMEMEMEME MEN MENOMONEE mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 3 ■■■■■■■■■■■■■■...............................................■■■■■■■■■■■■■■■■■■■■■■■■■■4 MENOMONEE MEMEMEMEMEMEMEM mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MENEM mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 MENOMONEE MEMEMEMEMEMEMEM mom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 1 4 MENNEN MEMEMEMEMEMEMEM mom MENOMONEE MENOMONEE ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5 ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ mom ■■■■■■■■■■■■ mom ....................................20 0 MEMEMEMEMEMEMEM mom MEMEMEMEMEM MEMEMEM -■■■■■■■■■■■■■■■■■■■■.......................■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■........................................ 5 * MEMEMEMEMEMEMEMEMEME MEMEMEMEMEMEMEM mom MEMEMEMEMEM MEMEMEM WT.UMM .■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 -■......................................................................................■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ 28 EXHIBIT N MEMEMEMEMEMEM mom MENEM MEMEMEMEME MENOMONEE mom MEMEMEMEMEMEMEM mom MEMEMEMEMEM MEMEMEM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 3 2 Clean Space Response Janitorial Custodial Services — Village of Tequesta August 18, 2022 Village of Tequesta, Florida 345 Tequesta Drive Tequesta, FL 33469 To whom it may concern, Palm Beach County, Florida Please consider Clean Space, Inc. submittal of Janitorial Custodial Services for the Village of Tequesta. All required and requested documents are included in this RFP package. Thank you for being so considerate. We are not a franchise; we are locally owned and operated. Our headquarter is in Coral Springs, Florida. Clean Space is an owner -managed business committed to providing quality cleaning services while delivering an exceptional customer service experience. We will ensure to provide service in a consistent manner day after day. Clean Space's Federal Tax ID Number is 32-0338631. We believe technology is our competitive advantage. We have invested heavily in developing custom software that keeps all aspects of our business as transparent as possible for our customers. Listed below are examples of how we can deliver quality service and an exceptional customer service experience using our technology. • Cleaners to clock in and out through GPS-enabled geo-fenced smartphones. • Cleaners have access to their dedicated cleaning tasks inside of our app. The cleaning tasks can also be translated into five languages and custom-made per cleaner and location. • Supervisors are sent alerts when a cleaner is late for a shift. • Cleaners can request supplies through our smartphone app. • Supervisors perform inspections straight from the app receive PDF reports via email containing pictures, comments, and recommendations. • Clients can also download our app and use the message board to relay any messages, comments, or special requests. Any requests through the app will receive a response in 10 minutes or less. All the functionalities mentioned above are included at no additional charge. We are prepared to fulfill all your facility cleaning needs efficiently and in an accountable manner. Sincerely, i Matt Giunco Operations Manager Clean Space, Inc. 3 'V■ 0M%.4 ■ V■ ■ ■ ■/ ■ ■ ■ Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Clean Space has been serving Florida since April 2011. Our managers and owners have more than twenty years of experience working in the commercial cleaning industry. Clean Space is known in the janitorial industry for its professionalism, industry knowledge, courtesy, response time, and reliability. We have successfully managed accounts with more than 1,000,000 square feet in Florida. Clean Space is very familiar with facilities like Village of Tequesta. We serviced City Halls facilities and governments entities, such as Indian River County, City of Sebastian, Martin County Parks and Recreation, Town of Pembroke Park, Town of Jupiter, Florida Turnpike Sunpass Buildings, City of West Melbourne, Pembroke Pointe, to name a few. Clean Space services several types of facilities, Call Centers, Police Departments, Special Operation Departments, Public Safety Complex, Libraries, Annex Buildings, Utilities, and Solid Waste Buildings, City Parks, Commercial office spaces and apartment buildings. CORPORATE HEADQUARTERS 3764 NW 124th Avenue Coral Springs, FL 33065 Phone: 1.800.499.0116 Email: MG@Cleanspaceonline.com SATELLITE OFFICE 2000 16T" Avenue Vero Beach, FL 32960 SATELITE OFFICE 1117 SW Goodman Av Port Saint Lucie FL 34953 11 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida => BUSINESS LICENSES & LOCAL BUSINESS TAX RECEIPTS .................................................. 5 => LOCAL BUSINESS TAX..................................................................................................... 6 => SUNBIZ REGISTRATION IN THE STATE OF FLORIDA.......................................................... 7 => CERTIFICATE OF INSURANCE.......................................................................................... 8 => W-9 FORM....................................................................................................................... 9 5 Clean Space Response Janitorial Custodial Services — Village of Tequesta => BUSINESS LICENSE Palm Beach County, Florida 1nc�13ncL��nc�d��c��Xtjccc�c����c� U iMSal c�n4fn 11 Mnc11 dl KN eDN109 SNE f im C 0 t yno� NEt 0 xgo� C VG .mil ,i�► EMS Vr� IpparIMt of #tatF RMN3 NI V� • V MC I certify from the records of this office that CLEAN SPACE, INC. is a VC corporation organized under the laws of the State of Florida, filed on 7VC Q April 20, 2011. Ilk �13 �tVt�, (�C The document number of this corporation is P11000038467. :g 5%g I further certify that said corporation has paid all fees due this office IyMIC V'p through December 31, 2011, and its status is active. ' I further certify that said corporation has not filed Articles of HE Dissolution. H'Iffil K111 I further certify that this is an electronically transmitted certificate 9Iauthorized b section 15.16, Florida Statutes, and authenticated b the MITE Y Y code, 311A00009720-042111-P11000038467-1/1, noted below. RV� VM PVC V)t2 Authentication Code: 311A00009720-042111-P11000038467-1/1 V PVC n n� RUC RVr WIXF D'UC RIRIEV Q VGiven under my hand and then �nC Great Seal of the State of Florida, RUC at Tallahassee, the Capital, this the V.W. ok PVC Twenty-first day of April, 2011 v n PONIC MORC ME '�C ��°i..�,.�-�'' �� It l't � . �! ►1' O lll It I Il [� IV, 'QC � rn rtarr of a-- talc �O�C xWve�Vc��c��c��a�c� cxv?V Kv?v �Uc�c� �cvvcv�n � �� I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta => LOCAL BUSINESS TAX Palm Beach County, Florida Developmerat Services Department CORAL Buspness Tax Offi-ce S-PRINGS ,m Amm, 9 5CQ '.-"Y 1-1 :;J S( 3 - - ple Ro r3d. Coral Spri-rIO-Sr FL 3X65 — BUSINESS TAX OFFICE Mori -Thurn, 7'30AM - SFm Fri, 7,3QAm - 2:30pm www.coraiSpirlings.or.g/bkjslnesgax Phon-w :�54-13344-S964 LOCAL BUSINESS TAX RECEIPT CLEAN SPACE INC 3 764 N W 124 AVE CORAL SPRINGS FL 33055-Z410 License #r BT-1954 Expiration Date: September 30, 2022 Annou nt,L $153.14 Payment Date October 12r Zozi Type of Business: BUSINESS TAX RECEIPT GENERAL Business Lora tiors, 3764 NW 124 AVE BUSINESSES * POST THIS BU1SI N ES S TAX RECEI PT IN A CONSPICUOUS PLACE* ALL WI N DOW SIG 4S S H ALL COMPLY WITH LA N D D E VE LO P M ENT CO D E CHAPTER 18 CONDITIONS of no condlitio ns ex ist, th erl TY P E OF B USI N ESS is c nly condition) I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta => SUNBIZ REGISTRATION � I / r "j iv/1", I rj! f rgr (MI uffirid �Itue of Fivridu sveb-We gapa rtmen t of Stale I Di visi on of Q orporal io ns I Search Records I Search by Entity a/ Detail by Entity Name Florida Profit Corporation CLEAN SPACE, INC. Ednq Information Document Number P11000038467 FEI/EIN Number 32-0338631 Date Filed 04/2012011 State FIL Status ACTIVE Principal Address 3764 NW 124th Ave Coral Springs, FL 33065 Changed: 05/01/2019 Mailing Add[e§s PO BOX 670577 CORAL SPRINGS, FL 33067 Changed: 02/08/2012 Registered Agent Name & Address GIUNCO, JESSICA 3764 NW 124TH AVE Coral Springs, FL 33065 Address Changed: 10126/2020 Officer/Di rector Detail Name & Address Title P/D GIUNCO, JESSICA 3764 NW 124TH AVE Coral Springs, FL 33065 Palm Beach County, Florida I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida => CERTIFICATE OF INSURANCE ----on , AC.-C-NZ& CERTIFICATE OF LIABILITY INSURANCE imm- L 72 r' A's FERwicAm ii iswria As A KIA I I EF OF 0*0 RMATION OWY MM C*1141- E KS ND K U H IS Ij PON T44 E CARTIFICATO MOUMM- WIS E xTirpicATE. DOES NCT A-fFiRMAT iVILYOR NEGA71VELY MMENIft, EXTEND OR ALTEJK THE COVERAGE: AFFORDED BY TIME POUCES FI FLOW TH IS CIERTWKATE OF IN 5 UR A NCE DVF5 NOT CON'374TUM A CONTRM7 181ETW EE N 7 H F 15,5U IN43 I N5 UR F N 51. AUTHO FIMML M LPH L.S LN I API VG OA PROU LPL L K. 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Adclb-2!A 111r F® SchodLdn mwf Em mMochod 10marm qm= In roqLdrod) The (3ij61 Wxylon SeKh W4 Me "on eleWh iCRA IQQ E. - ftVe,.,(w Po�'lo- P-a-n - FL 611 CMD AM CIF UM AECUE DES CMW F110 LKM BE C-AWA WE D Eff CFM THE U F ■MADW DAT E THE RE OF. NO TICE W&L B E DE LIMM D M ACCOftA"(M W1TN TW IMUOt IPM"O"S AufmeHwoh - &"" J4 WT: Wf JLT NJ M 113;0&2014 ACORD CORPDRATIO". All dgWi reurved. *CORD 25 J2014.N011 Thff RD ra in a AM " a M M 9A W ad Ma it -B W AGO RD E Clean Space Response Janitorial Custodial Services — Village of Tequesta ==> W-9 FORM Form W=9 Request for Taxpayer (Rev. October 2018) Identification Number and Certification Department of the Treasury Internal Reverue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. 7 1 Name (as shown on your income tax return). Name is required on this I net do not leave this line blank. CLEAN SPACE, INC. 2 Business nameid;srega►ded entity name, if different from above CV) m 3 Check approprate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. o ❑ IndividuaVsole proprietor or ❑ C Corporation ❑✓ S Corporation ❑ Partnership ❑ Trust/estate C single -member LLC a o �' ❑ L mited liability company. Enter the tax classification (C=C corporation. S=S corporation, P=Partnership) ► o Noto: Check the appropriate box in the line above for the tax classif cation of the s,ngle-member owner. Do not check c c LLC if the LLC is classi!ied as a single -member LLC that is dsregarded from the owner unless the owner of the LLC Is a — another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherw,se, a single -member LLC that Is disregarded from the owner should check the appropriate box `or the tax classification of its owner. Other (see instructions) IN- Palm Beach County, Florida Give Form to the requester. Do not send to the IRS. 4 Exemptions (codes apply only to certain entities, not Individuals; see instructions on page 3): Exempt payee code (.f any) Exemption from FATCA repor:irrg code (! any) ~' es ro aeccxW*3 mandrx+o ou-.Jde :•*, u 5 ) N S Address (number, street, and apt. or suite no.) See instn,ctions. Requester's name and address (optional) P.O. BOX 670577 Cn 6 City. state, and ZIP code CORAL SPRINGS, FL 33067 7 L st account number(s) here (optional) • killis Taxpayer Identification Number (TIN) Enter your T1N in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social secunty number backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Par, 1, later. For other - - entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later, or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. I I i I i I i i Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me): and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service ORS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding beca�jse you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement ORA), and general y, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of Here U.S. person ► General Instfuctions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to vww.irs.gov1ForrnW9. Purpose of Form An individual or entity (Form W-9 requester) who ;s required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (1TIN), adoption taxpayer identification number (ATIN), or employer Identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) Cat. No. 10231 X Date ► 01/01/2022 • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U-S. person (including a resident alien), to provide your correct TIN. If you do not retum Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Form W-9 (Rev. 10-2018) 10 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida CITY OF BOYNTON BEACH I ti 14 STEP JP Z ELEL 1 J7' d UNITYOMM 3EACH _ f r h OF [3 ()YN 3, t ADDRESS SERVICE TYPE ESTIMATED $ P/YR. TOTAL SQ. FT. Various locations Public Works, Community $250,000.00 APPROX 500,000 Sq. Ft. thru out the city of Centers, Parks, Fire Boynton Beach Departments Gail Mootz CONTACT Phone: (561) 742-6223 Email: MootzG@bbfl.us MARTIN COUNTY PARKS & RECREATIONS I;. v TP- ■ REEF ■ EACK- COUNTYBEACHPARK ADDRESS SERVICE TYPE ESTIMATED $ P/ YR. TOTAL SQ. FT. Custodial Services for 45 Parks Stuart, Palm City, restrooms, 16 Facilities, Offices $250,000 APPROX 5001000 Sq. Ft. Hobe Sound, and Communities, included the Jensen Beach, Port Agricultural Extension offices. Salerno, Indiantown Pamila Jones CONTACT Phone: (386) 288-4209 Email: pamilaj@martin.fl.us 11 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida INDIAN RIVER COUNTY } o I ADDRESS SERVICE TYPE ESTIMATED $ P/ YR. TOTAL SQ. FT. 4305 43rd Avenue Janitorial services for the $186,370.97 APPROX 1671 250 Sq. Ft. Vero Beach, FL Courthouse and Library. 32967 Courthouses have three story include holding cells, jury rooms, 8 Courtrooms, Sheriff office and more. Libraries have two story. Chuck Belcher CONTACT Phone: (772) 538-8113 Email: cbelcher irc ov.com CITY OF SEBASTIAN logo SE BASTs� R. ., .. _ ' r 110-Mr OF PELICAN IS SAND .ty ADDRESS SERVICE TYPE ANNUAL CONTRACT $ TOTAL SQUARE FOOTAGE 1225 Main Street Professional Janitorial Services for $107,000 Approx. 100)000 SQF Sebastian FL Buildings and Parks Restrooms. approx. Jim Testa CONTACT Phone: (772) 453-9722 Email: JTesta cit ofsebastian.or 12 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida TOWN OF PEMBROKE PARK -Pembroke-ark low ADDRESS SERVICE TYPE ESTIMATED $ P/ YR. TOTAL SQ. FT. 3150 SW 52 Custodial services for complete $35,000 APPROX 355000 Sq. Ft. Avenue Building, supplies and quarterly, Pembroke, FL semiannual maintenance of all 33023 facilities. Stephanie Woodbury CONTACT Phone: (954) 966-4602 Email: soodbury@townofpembrokepark.com 13 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Clean Space guarantees that the assigned managers, supervisors, and team leaders will speak, write, and read English and Spanish. Clean Space also confirms that the individuals mentioned below will conduct all required background checks, including level 2 background checks. Clean Space understands the requirements explained in the Detailed Cleaning Specifications Scope of Services and will comply with the contract term. Clean Space Inc currently has more than 500 employees, below a list of some of the employees with their job duties, please see below for the proposed organizational chart for this project. ID NAME JOD DUTIES 6 Duran Camacho, Sandra P. Manager supplier 7 Giunco, Jessica CEO 64 Larreal, Gerardo Technician 71 Erazo, Claudia Area Manager 96 Pacheco, Alberto Driver 114 Simon, Ana Housekeeper 124 De La Cruz, Ana Area Manager 167 Hernandez, Lina Regional Manager 182 Garcia, Maria Human Resources Manager 222 Palacios, Luz Karime Supervisor 288 Vidal, Caroline Hoosekeeper Manager 296 Freitas, Liliana Domingues Regional Manager 297 Valladares, Alejandra Bookeeper 335 Bistuer, Vanessa Supervisor 411 Reyes,Orlando Supevisor 426 Castro,Jennifer Supervisor 13 Nunez, Yacqueline Cleaner 16 Cruz Estopinales, Mayda Cleaner 51 Lopez, Jorge Technician 73 Soto, Rene Cleaner 105 Farrada, I redel Cleaner 106 Clowers, Terry Technician 143 Diaz, Maria Daniela Cleaner 146 Gutierrez, Sonia Cleaner 147 Parra, Aleyda Cleaner 14 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Clean Space will ensure all aspects of the scope of work are completed per contract requirements; rest assured, our transition period will be facilitated by our highly experienced team of managers, supervisors, and team leaders. SCOPE OF SERVICES Clean Space will follow the requirements of Janitorial Custodial Services for the Village of Tequesta. Our teams will be trained in all aspects of the facility, from standard janitorial services to special services, such as carpet cleaning and strip and wax. The cleaning schedule will be created, and shifts will be assigned before the start date. In addition, cleaning equipment, cleaning agents, and supplies will be dropped off before the start date. Clean Space pride itself in making the startup phase smooth as possible. Clean Space, Inc. will furnish the services required by Village of Tequesta (Janitorial Custodial Services). BEFORE WE START Before we start cleaning, schedules will be created for each one of our cleaners at all serviced locations. The cleaning schedule will be shared with the client for review and final approval. Cleaning staff will be trained on the facility layout to learn locations where services must be performed and location of cleaning closets. If required staff will also be trained on how to secure the building at night. Clean Space will also provide the client a list of staff names before service begins; our goal is to make the transitory period as smooth as possible to ensure quality service and exceptional customer service are received from day one. ACCOUNTING & BILLING All invoicing will be itemized according to the monthly work or special tasks. Invoicing will be on the last day of the month. The payment policy is net 30 days. SUPERVISION Clean Space will assign a dedicated supervisor to manage and train staff at all locations in addition to a project manager. The supervisor will be responsible for overseeing the quality of work and the onboarding of new cleaners. A direct number will be provided to the client to communicate directly with the project manager and/or supervisor. WORK PLAN Clean Space will furnish all cleaning agents and cleaning equipment necessary to complete the job per contract requirements. Clean Space will also provide all consumable supplies such as paper, plastic, and soap products if required by contract. The client will be provided with a sample of products to approve the quality before Clean Space place its first order. 15 lerlua item *-1 1. Clean Space Response Janitorial Custodial Services —Village of Tequesta Palm Beach County, Florida Clean Space will service all locations mentioned in the contract, either day or night. We will comply with whichever scheduled days and hours are requested inside the contract. STARTUP AND PHASE IN SCHEDULE FIRST DAY + WEEK: At no extra cost, Clean Space will send additional cleaning teams to provide the initial deep cleaning of the facility within the first days of service. We provide this to all new clients to ensure client's personnel feel a cleaner space difference right away and also to help our regular cleaning teams feel less overwhelmed during the initial period, which can be overwhelming when learning a new facility. INSPECTION PROCEDURES: The project manager and supervisor will perform unannounced inspections at different times of the day. This practice assures Clean Space staff is in top shape, unknowingly aware when an inspection will happen. All inspections will be provided using our dedicated smart tablets. Managers and supervisors will go through a series of inspection forms named custom made for location serviced, pictures, comments will be uploaded. The client will receive them instantly via email as PDF reports. 4:15 4 ai LTE 4:16.4 .�r' L11• Inspection point Inspections Rate this inspection point ' Cutler Bay Town Center Exceeds• . • Plans In Progress Completed 10 Meets Standards 1st Floor Start > A Below Standards 2nd Floor Start > 6Not Inspected 3rd Floor Start ) 13 Comment 4th Floor Start ) 5th Floor Start ) 0 Attach photo(s) CHAMBER Start ) Or- AA6 Conference room Start ) Cancel Elevators Start > 4:174 col LTE r Back 3rd Floor HALLWAYS: IS Meets Standards Carpet and landings Comment All these areas have been inspected Photos an_ 19 Meets Standards Trash chutes floors and door Comment All these areas have been inspected Clean Space Inc. swept CLEANING INSPECTION PS&PECT*N PLAN COYPE[TEOMf: COMFLE A* ��a Ds� lC )C1 _asra U 16 'V■ 0M%.4 ■ V■ ■ ■ ■/ ■ ■ ■ Clean Space Response Janitorial Custodial Services - Village of Tequesta Current workload: • City of Sebastian • City of West Melbourne • Town of Jupiter • Town of Juno Beach • Village of Indiantown • City of South Miami • Town of Pembroke Park • City of Dania Beach • Village of Bal hour • Town of Cutler Bay • Turnpike Facilities Palm Beach County, Florida List of Equipment that will be assigned to Village of Tequesta Item # Title or Description of Equipment Owned Quantity Brand Model number 1 Van Vehicles 1 Nissan 2018 2 Ford Fiesta 1 Nissan 2019 3 Buffering Machines 2 Advance Pacesetter 17 4 Stripping Machines 3 Advance Pacesetter 20HD Pacesetter 5 Carpet Extractor Machine 3 Viper SL1610SE Slider 6 Water Vacuum Machines 5 Ridgid 2018 7 Vacuum Cleaners 20 Sanitaire 2020 8 Pressure Cleaners Machine 5 Dewalt Brand new 9 Carpet Cleaning Machines 10 Oreg Brand new Clean Space understands that the management team/key team members assigned to the City of Clermont contract, as described above, shall not be substituted without the expressed permission of the City of Clermont. Clean Space also confirms that the individuals mentioned below will conduct all required background checks, including level 2 background checks. Please see below for the proposed organizational chart for this project. 17 Clean Space Response Janitorial Custodial Services — Village of Tequesta Onsite Management and Staffing Palm Beach County, Florida Method of Performance Onsite Management and Staffing Onsite management is a crucial component in a well - run custodial program. We will maintain a Project Manager and supervisory staff who are experienced in the Higher Education environment and are able to coordinate our services for regular work, periodic tasks and special events. They will also be able to manage the multiple shifts that your facilities require. The chart below outlines our staffing plan and the duties for each role. Project Coordinator • Responsible for the service delivery and quality of our services. • Primary on -site contract for Facility administration. • Ensures proper staffing levels for periodic tasks. • Conduct regular inspections. Chief Supervisor • Supervises and directs work of services workers. • Conduct and coordinates staff training. • Ensures proper staffing levels for periodic task • Conduct regular inspections. Janitorial staff day and night • Will be assigned to buildings based on square footage need. • Maintains restrooms and common areas through the day. • Maintain the Park Restroom according with the standard and assigned according with the scope of services. • Assist with set-up and breakdown special events. • Performed nighty cleaning duties according to scope of services. Offsite Management Support In addition to the onsite management team, offsite support staff will provide resources and additional checks and balances to ensure the quality of our services. Clean Space Response Janitorial Custodial Services — Village of Tequesta ORGANIZATIONAL CHART JANITORIAL CUSTODIAL SERVICES FOR THE VILLAGE OF TEQUESTA Jessica Giunco President Matt Giunco Operations Manager Lina Hernandez Public Accounts Manager Ana De la Cruz Account supervisor Edna Paxtor Backup • To be determined Cleaning Team Palm Beach County, Florida 19 Clean Space Response Janitorial Custodial Services — Village of Tequesta EXHISIT "A" —ISES TIC fol lowl ng I:s I I:st of areas req u i ri nq Ja n itoria IIU ustod is I Sere ices Palm Beach County, Florida I rx Mror 1.-� . I URNsiff ri in her qf R iunn x Days Per jf�ek Dgs Per WeeA- 5. Days Per [Veek 3- Tbys'.Mir Weei. Iffindery - PridaY Pi7rdav i - a.j.k x I ler Week 3 - LA�ys jx-r Wee.". (Y'arew- lea-un? A-Iondav - P'rjday Uyn dolt! Imjo - - r Eridu 5 - I ky s Per ;Veek 3- L,pis per Week Gyfirnasymn? Alem da Fridqy 10nday. ff`ednewr.- % per week 3 - Days jwr JK - H61Avqy Carnekyr J, ay - Friday jwnday. If"edne-Wo Frid-av 5- e�ws Per Week 3- D�ls ;W)L j McindaY - Erid.E�v &kyn dl:I�Y' jf"edn ew)o Fridgy 5- D�jls Per Dqys ;wr lVe.H. i - Erlikol Atkyn dayl. Ivedn lesd4 Fridig 5- D4-als Per Week L�). �w .. Xr, A dull A efivI& Room Mondiq - Fridoy Aki%jda.: rfwnesdoi- tA I I L-U VI 11: 1! 1 - - I I f I -L.- LUL."- I'L.". --- rves 11: - ht at 'Its so Ile dikiwre'�O -L U qj I i I % - I -.L. L.. L. n W tnOd k f� I I: I L -J P es S Ignaturs: DaW.- OW 1 f2O22 20 jerlua item *-1 1. Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida EXH I BIT " B " - SC OPE OF W ORK The Contractor agrees to provide the following services. a- Daily Cleaning Tasks • Empty all waste receptacles and replace liners as needed Clean entry door glass, both in side/outside •Cle,-an all interior glass (window and -doors) Vac u u m a n d d ast a I I entriies and ve sti bu I es Dust mop a rid remove scuff marks on gym floor IP D i s i ref ect/c I ea n-1 igh t switc h p I at es, d oor f ram es, knob s, et c- Disiref ect and clean lavatory fixtures and ch,rome fittings Clean and service lavatory dispensers, paper, soap, San itary, etc . Th P: Vi Ilage of Teq Lip, sta it I provide toilet pa pp. r. paper towels an d soa p for th e bath room d ispensers at no cost to thoe contractor) IP Clean lavatory tile walls and partitions including mirrors Wet mop (using disinfectant) al I lavatory floors Cl-e-an all drinking fountains (do not use polish) Sweep, clean and/or damp mop all Floors, Vac u u m a I I ca rpeted are as W Spot cle!a n carpeting as needed • lea n a 11 countertops, sinks an d a ppl is aces Dail y Dust al I offi ce fern itu re a nd eq uipment in cl udi ng desktops (provided materials have. been removed or cleared fromthe surface), on rotation basils •Ma intai n cu stodi al contractors closets neat and orderl y Turn all nonessential equipment and lighting off Check all doors, and lock as required IP Report any mechanical problems to supervisor arid su pervi sor- wi 11 n otify Vil lag e, personnel b- Wepkly Cippning Tij,Sh:s IP Pour rfgallon water down floor drains to prevent sewer gas odors 0 Dust/wipe all Blinds 21 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida All work shall be performed between the hours of 7.30pm - 430am th e followin g morn in g- Ch an ges to this sch ed ule aril I be mad e on] y at th e. requ es or by approval of V1 Ila ge of Te-questa Commu nity Center Director or d esign ae- I n the case of sped al meeti rig s or fun clion s held th e Cont ractor m ay be re. q u i red to a dj u st th e n orm a Iwo rk sched u le et the, request. or by approval. of the Community Center DireUor or designee - Proposers Si-gnature, NO/ /2022 Exhibit" "— Proposer's Statement of Qualifications Form Please provide requested information in full. Proposers who do not provide the requested information or submit a full and cc m plete Cost Proposal (Exhibit D) may have their p ro po s a I deemed un re spo n _sire during I I-e sel eclion p roces s. Al I in fo rma [ion p royded by Ih e p roposer w] I I be s u bje-GI to Ye rifirla tic n by the V1 llage. 1. CONTRACTOR INFORMATION Th e pri m a ry co ntacA shL@l I be the pe rso n vvith t he a uthority to e me r i nto contracts %, ith t he ':ail lage. No me u f Co ri Iraclo r: C le a n S pate I nc I I I I I I I I I A I I I I I I I I Prima ry Co Mad a nd Title: M att G iu nccV Ope rat ion s Ma nage r Legal Add ress of Co ntracto r: 3 764 NW 124th AV Co ral S p ri ng a F L 33065 Primary Contact Phone Number- 1954 880 5188 Primary Contact Email Addr-eas. mg@cleanspacecnline.com 2. LIST OF SUBCONTRACTORS PL reside a list of all siubwrilrar;lors to perform work on th Is contract, Intl udIng relevant 11censes, pe rm 1 Is, and ce rtificat io ns. At to r;h r el e van t in fo rma tion (experie r , refere nom) to a How the VI I lage to evil u ate the aubco M ractors-, as pa rt of the eva luation trite ri a fo r th i a R FP, I S u boo ntracto r blame I Work. to Be Performed I Licenses, Ce rtificat io n a, Pe rm its I 3, ICO NT RA CTOR'S AN D SU BCONTRACTOR'S QuAL irICATION S Describe your Janitorial —Custodial Experience, including any relevant work for qovi�rnmental agen6es. Include a demrip don of 0onlractor's and any subcontractor's core -competerity -arid eyperienc,-e with similar work that is dewribed in the Scope of Work (Exhibit B), Attach a separate sheet, if necessary. P le a se see attached p ag I I word docume rat 22 jerlua item *-1 1. Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida 4. LIC E N S E S A Na CE RTI FICATIO NS P ruvide a 1i sti ng of a ny re I nt ce rtif icat io n s, perm it-s, o r I ioe n ses fo r Contracto r's or su boo ntra cto is pe rso nne I and equipment u se. I ncl ude the I icen rse n u rn be r and type and i nd icate w het he rth e I ice n s e is he Id by the Co n Lracto r -o r s u bco n IrarL-o r. S. CLEANING EQUIPMENT Desulbe arly experi-enue ari&'.or cerlificalions your COMPANY has OPERkTING cleaning equipmenL, sur;h as. m-ops, brourris, e k� r;Lridba LLe ry -opera L-ed flourr-leariei-5 Plea-s,Q we attached PPs I . I . . J. ) 7 w, o rd d.ocu.rn-erat 6. LIST or RErERENCES Please p ru v id e r;ur r e ri I re fe ren r-;-e s fur 3 pa s I or existing r-.,Om me ru al rlie n Is doing s I m I la r work Lo I ha I s 'f ped i-ed ire Lhis RFP. A, Client Town of Jupiter Curl lar;[ Nar-ne �'TILIe Catherine Morosco ! -Special Projects Coordinator Phone N urn be r I E mai I Ad-d res 9 -% 1 4 78 2 7,615 .-' cathe rine rnoj u pite r. f 1. u s B clie m: Boynton Beach Con tact Na me i Ti He Ga 11 Moo I?- I P r-o ier-L Man age r Phone N win be r I E mai I Add reaa 561 742 622 31 mootzq Ca b bf I. us C. C ii e nt: C its' of Sieba titian Cori lar;[ Narne 'Tltle Jim Testa / Fad li!j Man Phone N um be r! E mai I Add reaa 7 72 45 3 972 2 ljtesta @C ityofseM st ian -0 rg 7. COMPANY OPERATIONS Nu m ber of e m ploy ee a: —+/- 6 0 0 N u m be r of yea r,,,% i n b uai new 12 Ca m pant' Pro ri le —B r1ef Desuip lio n Please see attwhed pLag 3-4 word document 23 jerlua item *-1 1. Clean Space Response Janitorial Custodial Services — Village of Tequesta How m a ny employees will ha ded te d to e an the Vil I ag-e's Go m m u ni ty Center's I Superviwr - 1 Regional manager I Back up I regular clean-er Total 4 employees Palm Beach County, Florida Hlow w it I yo u en su re the Vil I i s receivi rig a h igh standa rd of worV Clean Spog wlll ensure all aspects of the scope of work are completed per -contract requl rements; rest ass ured, o ur tra ns Mon per lod wi I I be fac I I I to to d by 0 U r h 1.,q h I y � I j a I I I a ex Pe Hence d team of ma more, s upery Isors. a nd team leaders, B. PROOF OF INSURANCE I n a se pa rate at to rhrne nt, p rovide proof of oD rn mercia I gene ral a nd a Litorno b He lia hi I ity in su rance, a s s pe cif ied i n Section 12 of t he affac hed P rofe ssio nal Se rvices Agree ment. Proposer's Sign-atul 0811112022 24 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit LIDII _ CoSt Proposai Form The p roposa I p rice s a re to j nel tide. th e. f urn is h ing of a 11 la bo r, material s, eq ui p n,�e nt, fees, taxe s. incidenta Is, and overhead necessa ry to p e 4'orm the 'wo rk desu rib ed in Ex h ib it D fo r AL L Area s described in Ex h ib i I A of this R F P. Gompany %nw. Ck3 art .Lace Inc Mont LY Q=-. L $1 j200 1 Tat -a I A n n uaLZ= 1 $14,400 Additional Cleaning Services Hourly Rate The Vi 11age! may requeGl -addition al c lea ni ng se rw im: P base p rovide an Flou rty Rate to i nc I ude the f urn is h ing of a I I la bo r, materials, equ ip men t, f ees, taxes, i reside rota 16, and ove rhead neces -,; a i y to [>e rform add itk) na I cle,an ing Gerw ice 6 1 HID urly Rate - $25 The. Proposer affirms that in the event they are selefted as the. s'uc.es sful -Contractor, all work will be performed in the specified manner and under the terms and conditions. sperifk�d at the prif,,es listed above. P ropose e s S �g Fi atu re; Daft; 0811112022 25 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "F" CONFLICT OF INTEREST STATEMENT Thi g Request for Proposal is subject to the conflict of interest provisions of the pal icieg and Code of Ordinances of the VILLAGE OF TEGUESTA, the Palm Beach County Code of Ethics., and the Fl-oride Statutes- The Bidder shall disclose to, the VILLAGE OF TEQUESTA any possible conflicts of interests. The Bidder's duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to the attention of the VILLAGE OF TEQUESTA- CHECK ALL THAT APPLY: Ivi To the best of -our knowledge, the undersigned business has no potential conflict of interest for this Pro posal due to any other cli eats, contr acts, or pr uper ty interests_ Tothe best of our knowledge, the undersigned business has no potential conflict 10 interest for this Proposal as set forth in the policies and Code of Ordinances of the Village of Teque5ia,, as Hruended from time to tinne. To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as Set forth in the Palm Beach County Code of Ethics, as amended from time to time_ Tothe best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal 8� get forth in Chapter 112, Part III, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED7 the undersigned business 1 'information which may be a potential 3 by attachment to this form, shall submit hi eh of interest due to- any of the above listed reasons or otherwise_ The undersigned understand� and agrees that the failure to check the appropriate blocks above or to attach the documentation of any possi ble conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your ag ree nne rat, if one i s e rite red i n to - Clean Spaoe Inc UUMPANY UK Buiv!DUAL NAME Matt Giunc-o NAME (FNIN] UK I YVt:) ,e Pprmions Ma ager 711 LEi !� ..UIVIrMIN T 26 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit 11G" DRU G - FIB EE WO RK PLAC E C ERTI F IC ATE r, thsi uncle- m. igned, in acoordarira with F lorlda 5Wfijte 297-087, ftereby c3sirtify that Clean Space Jnc (Prirvt or Type Narrbe of Firms) • PuWidsh(,.. n wM"n slabwnent nc&ying that 1" tinletwtull rnornjfsana, diStributiOn. MSPG�nslng- possess.on, or use of a carittN100 substance is proWNM hn 1he WcwkpASQO nameLd abmm- of :8pF-Lcifyi.nq.0r.jk:nnS that will be takep again 151 Yiol;%ic>n!,q of such pro'hibi4iion. Informs ernpjo�ses about tht., darig-prs of d-rLirg abuse in Lhi� workplaue; th(i tirm's p4ir-y Of Mainta in-ipg -a dru!p- r: tio workIng acvkon man-t AN available drug cciu-n!seli-ngb rehabilitation. and em,pro"o n,,q-;i-.%tanc* ffogfarn% and the penalties Chat may bou impolmd ups eMIP10Ye8s [Or drug- usa vialalions. (3jweS t.jyh employes angagaA, arl praviding rom moditie!s of ofynlr-a Mal services that Rf 0 under W of propor.*al .9 copy of thi3-stalernani specified abov44 0 N-Dtifie* rh* on* . es thal -as a cbridition of working oVEL on 1he oDrnrnuditiep.. r}r conlractual sefv6ces u rider bid fir proposal, the empkqee will albide ty tr* J-e rrns of 1he StatCrpf,' ni and WiR naify Me employer of any uonvictlon of oc pia of -guilty or nale ciorite ndere W any violation of ChapteT 1893 ow &hy c-onrrnifled substanoe law OF tMt ;State of Florida Dr the Ljnitpd Skatms for a vlahaliDri o=rrip,r, ri lh-r-t voorKpillace, in later than 5 diays after sucM conviction, and inquires ernployee!B I-o,Wn copies of %uph written Eta1l8MBnt to acknowleogim their re ceip., rmpo!ge5 a sa6aan on or fequiros tho satisf=ory partleipaticm in a Lirug-ahuse assistaftce of rehabirifaijon progr%am, if such is avaitabda in thEN employee7!5 community, by arvy ornpLoyee who is so wnvictedL Makes ia !3fail effort to continue to mintain a drkig4rlaplace through the impiBmentation of thq drug -free workpiace program. -As a person a kitharized to sl!gn the is staternent, I Certify that the bUsinasis. firms, IDT corpo(;Oon named aWVLe c:c)mpljes fully with the req u irements set forth herein." Au!hunzad �31-gnawre sTATE of FLoRrDA PALM BEACH COUNTY OEV 1 V2022 Date 9igned Sworn and sub-bedbefore me by means of phVskal poesence ow priVn in AU gust cray oU-1, 2UZ matt Giunco F ally known to m of has Produced as identificatlion and WhO didUdid not take an cakh . -Ini first rnerAionacf -abiwe, Q:? Notary Public (If seal) Pk� ftft d 0 My Commissian Expire RL Exhibit "H" Village Clerk"s Office ADA Cain pfl;ancy SWOMent The Village of Tequesta striv-es to be an inclusive environment. As such, it is the 27 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "H" Village Clark's office AD A Compliancy Statement The Village of Tequesta strives to be an inclusive environment As such, it is the. it poli icy to en' comply with -the requirements of Title 11 of the Amran with Digabi lities Act of 1990 ("ADA") by crisui-Irly that the Curitractut's [ agreennent .1fbid documents and specifications] are accessible to individuals with disabilities- To Comply with the ADA, the Contractor shall provide a Written staternent indicating that all agreement/bid documents and specificaflons]. from Contra, ctor, including files, images, graphi cs,, text,, au din, video, and multimedia, sh all be provided in a form -at that ultimately co nform s to th e L eve I AA S u cce es C rite ria a nd Co nforma nce Reg u i re me nts of th e W e b Content Accessibility Guidelines 2-0 (Dec- 11., 2008) ("WCAG 2_0 Level AN'), published by the World Wide Web Cori5ortiurri ("W30"), Web Accessibility Initiative (`WAI"), available at the Web Content Accessibility Guidelines Requalred Confirmation: have read the above compliancy statement and confirm the I agreement. bic�u d dnments and specifiratians, including files, irnages.. graphics, text, audio, video., and multimedia, contained within this bid packet are accessible to individuals with disabilities and coriforrus to the Level AA Suco'ess Criteria and QQnfQrmance Requirements of the 'Aleb Content Accessibility Guidelines 2.0. —Representative 6ignature Date: 0811812022 M Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "I" E-Verify Aff idavit B I N u ni b-a f. R F13 PA RKI.5 Cl 7 - 2 2 -0 - 20 2 2 Peojer,t [)&.qcnPiicjm -La-nllOdw cu'9100;01 services for jj._� TequelstA Ccwrimuniq-v Cecter rn EK=rdainco with section 44�-095- F. 5,- Cwtracwr ocknoWedglo% and 891`114fis 40 utilize 11hO 1rtU-:S- gfn*VrMnt ellgibility OF- oeparb**qt of Hixrwimnd SacAjril-�-& E-Verify SYStOrn 0 veiff he L tkas %with ii n F 143 r 1 d a 6 u ir 1 Ag 1he, r - Am pe=m eyed by EFL CcnL-r&mr io perform% employmarlit CILI Mmrm of 1he con[T-00: and 2- AN per-5orlet (Including SuBCONTRACTORS) �%slgned by Vha Goinirar-lor teaperkirn) Nw orrk purswani to this ucini rect. The Cantraidof acknDwled-90& Und agrs&s 1hi3i use 01 'he U-S' Department Df Homeland Secu rily"s E-Veffy!3y:5t0ttk Li uring Iho teTm of, 1ho mnlTaCl Is a GcWiDn or tbg C<3njfa4�t wit[,, the. v-.11aga of fequssta Contractor tirther agm*% 1P rulain 3uMicieni -owdanre of L[iai.r er'LrojjTn o n 1 1 n th a E -Ve Fffy 8 VS16 rn iN 1714 provide !surh evidenir,@ Do thei Vii1F89L- of T-uquents upon request- 15-Lj11ic,;�n1 evidlprwA sham oc%/nsisk of 13 pfintact copy of thf? OMP10'ed 15-Veft 001yip,,iny Profile pa-gis. Dbtaiineo from h". JPWWWA-Veffy-gOV, C�o ntracf or also agreas lo obt-ain From -act onvs utcansu alnM an aj1i-d;D%oTt stating that e.,:.tc.h of jig suMontir the !fjuL'Pcontr&c1bffSUbWn&uUfjj does riot enM*yy. contras with. or -svbc0rv1T3C11 with an UnautwlZed Alien, as that term is defined in :SccVc5n 448-095(l Xk), F-!S- COwractror further @. fees t-D rri:aiinkai�n a czpY of any such aff4.avif k-orn -a Sufi wontr-,If,%t®rr.'SLjbcOmultBn� for, at a rrvinimunn, the durabA:irn -Df the -subcontract and any egension thereof. jBy affixiir� your signalure boelow. you hereby ELffirm that, yqjj will oDmply with aW E-Verify re(luiremisifts. iCfan SpabR 1;1C iUiDmpany harne mat GLI117100 Sri STATE OF FLOR113A PALM BEACH COUNTY 32 - 03�1�15�11 -- F-ed ral tpooV—er FffffntLTI �E—al I C3 11 KID. Liew opomfiorrs Manoger 11 day of SrWorn and subbed before rri-a Wattphysial prnio-it i Re !,not s"tF 022 hvo Giunoo qD L 3, eTPS- knmn to W(W 1 ta an oath, n produced as icrentification ind who diedid not tcl i)n oath, n menfi d above. (affix Seal) Notary Publir, My Commission Expires;---Q--- mcury P uNli"'; sum =1 T- Wkso L I HA M HER ExNASEW-7- j" hibit 61011 Vq 107 f2 02 IL 0 FIF ERO R'S AC KN OWLED SU 8 M IT YO U R PROPOSAL TO DEMAN DSTAR AT WWWDEPAAN DSTAR -COM RFP- PARKS 0742-04022 29 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhi b it " J OFFEROR'S ACKNOWLEDGMENT SU BM IT Y OU R PR 01110 SA L TO D EMA N D STAR AT Wes. DE MAN DSTA R. C OM RFP- PARKS 07-22-0-2022 j -r) ni t or 17ri I - aj 5 t od I 7ri I Services Proposal must be reoeived byAugust 18, 2022 by 3.,00pm DezdIllne, Offeror' s N -a me: lean Space I n r, i nd(f epee Fed- ID#-32-0338631 Addr-ess-- 3764 NW 124th AV Coral Springs Fl. 33055 Telephone No-- 954 880 5188 Fax Number - Email address: mg ael ea n:*p a ceo-n I i n e.GOM Costaet re p re se n tatlVe. M-att G' u noo/ ODerations Manager The undersigned authorized representative of the offeror agrees to all terrn�� and c,onditions stated in the RFP, and proposes and agrees that if this pro,p-osal is accept-ed by the, Vi llaqe. the nff eror will negotiatewith the Village in order to enter i nto a co ntractto provide all goods andior servic-es as slal-ed in this proposal and in ac;cordance with the terms and condiLions cyf the Rrp- 08/18/20,22 Authorized Represen ve's Signature te Matt Giunco ODerations Manacier N—arn e. - Position: 30 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Exhibit "K"' ACKNOWLEDGEMENT OF ADDENDA RFP- PARKS 07-22-0-2D22 Janitorial - Custodial Services INS [RUCf IONS: COE-111LE I E PARI I OR PART 11, WHICHEVER APPLIES Palm Beach County, Florida List bakywthe dates of issue for each addendum received in connection with thi's Soli ic itati c)n -. Addendum fl, Dated 07f2612-9 2 2 Addendum #2, Dated 0-&%�2(12 2 Addendum Q, Dated 0&*W022 Addandurn #4, Dated QW1 112 2, en urn #5, Dated PART 110. NO ADE N DU M WAS RE C El VED I N CO NN ECTION WITH THI S SOL I ITAT ION Matt Giu n-co Firm Marne S�nature Mat Gi uncof Opervtiort5 M.,anage. r N a me a nd Title (P ri nt or Type) 06M &202,2 Date 31 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "L" Notification of Public Records Law Pertaining to Public Contracts and Requests for C o nt ra ct o r Records Pursuant, to Chapter 119, Florida Statutes P u rs u ant to Ch -7-1 pt er 119 1. Florida Statutes . Contractor 5 h 7ri I I r Dm p I y vw i th t h e pub11e row rd 5; 1 i. by keepIrg iand m a.i ntai ni rig public rewrds required by the i I I a.(je of Teque5;ta In order to perform the service. Upon request from trfe Villageof Teq u es ta' s custodian of public records, Co n t ra c to r sh al I prov ide the Vi I Ike of Ted, u e st ;3 with a co py of the r eq u e sted reco rd s o r al low the records to be inspected or copied within a reason able time at a cost that does not exceed the co st Pro`s i dad i n Ch apter 119, F)o Oda Statutes or a s of h erwi a provi d ed by I a. Con tr a ctor s ha I ensure that public records that are exempt or oonfidential and exempt from p U bl i c records disclosure requirements are not disclosed except as authorized by law for the duration of the con tr act ter m a nl d fol low i rg com p Ietio n of the co nt raut if the Co ntr:actor does n o t t ra ii sfer the rec o rd s to th e V it I a e of T uesta retractor u pon core pl etio r � of t he contract sh a 11 t ran sfer . at ro cost. to the ' . i I I �� [� of T ues to I I pu bI Ie re -cord � i n p D5 ss ion f the n t rac to r or I�eep r] n d m ?i n t7,1 i n t ru b I i c r eoo rd-s requi red by the VI I lage of Tequesta I n order to perfor m t he service. F the ont.r a ct or tr an sfers al I publ is records to the V i I I age of Teq uesta upon core pletio n of the contract, trie Con tracto r si haI I destroy any du pl icate pub I is reoo rds that are exe m pt or confide ntial a rid exe m pt f rum p ubl Ic rew rds dI c lose re req ui re me nt s. If t he Go ntr to r kee p ; aW mal nta I m pub IIc rec o rds upon core pletion of thie contract the Go ntracto r s 4al I meet al I ap pl ica ble requ i reme rats for retal n Ing pu bI Ic records. All records stored electronically must be p rov i t to the Village of Tequesta, u porgy request from the V'i I I a g e of Teq uest a's cu stodia n of p u bl is recio r-d s, i n a for m at t hat i s core pat i ble wit h� t he i nforr r i a ti o n to chnology sy ste m s of the Vi I lage of Teg usage. F THE. CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION F CHAPTER11 ., FLORIDA STATUTES,TO THE CONTRACTOR'S DU `Tf To PROVIDE PUBLIC RECORDS RELATING To THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-0440, Im milliam s teq uesta.orjig OFF BY MAIL AT VI LLAG E OF TE LL E T , 345 T EQ U ESTA DRI E TE QU E TA FL 33469 Acknowledged by. Matt Giunco F it m Naas 774Lj4 Sign ature Matt Gluncol Ctperatlons Mariage Name a nd Ti t le (P ri n t or Type 08/18/2022 D ate 32 I %No 0 %.a %.4 0 %%WE 0 0 11 0 N . Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit 11W PUBLIC ENTITY CRIME AFFIDAVIT SWORN STAT EM E N T P U R S UART T G S E GTI 0 N 2 137.133 (3) (a) I FLO RIDA E[ATAL, E-$_, ON PUBLIC ENTITY CRIMES THI S FORM MU ST BE Sl GNED AND SWORN TO IN THE PRESENCE OF A NOTARY P UB Ll G OR OTHE R OFFI CIA L A UTH ORI ZE D TO AD M INI STE R OATHS. I h is 5.vworn 5 IaLerne nt is 5 u brn i tted to Clean Spa -ce Inc [prl nt na me of the pu bl Ic ens I I y] BY. Matt G i u n c &' rat ion s M a Li t2e r --------��>_>_--------- [print i n d iv i d u a I's n arni;o and tit 1-9] F- �, r Clean Space Inc [pr i nt n arne of onti ty s u bmi tti n g 5wor n state me r1t] whose b us i ne ss address is 3764 NW 124th AV Coral Springs FL 33065 and f if ap pl is a ble) it s Federa I Ern p layer I de nt fficat io n Nu tuber (F El N) is . 32 - 0338631 (if t he. e ntity h as no F E I N, i nee ude t he Social Secu rfty Nu m be r of the i ndivid ua I s-g ni ng th is. GWCI 1'r) at t [TW11r) 2. 1 understand that a "public entity crimev as defined in Paragraph 287.133(lXg), Fllo6da Statutes, me an 9 a y io lation of a ray state or fede rat law b y a pe rson with respect to and d ire ct ly related to the transaction of business with any public entity or with an agency or political subdivsion of any other state or of the United States, iryluding, but not limited to, -any bid or contrast for goods or -services to be provided to any public entity or an agency or political s ubdi,,v $ ion of a n V of he r state or a the Uri ited States and inQolving antitrust, fra A theft, b d bery, col lu s io n, racketee ring, con s pi racy, or material m i s re p re. sentatio n. 3, 1 understand that "oonvicted' or 'conviction' as defined in Paragraph 2a7.1 33(l)(b). F�orioda Statutes, rneano a finding or guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought bry indicirrent o r i nfo rrnatio n after J uly I 1 1989, a 9 a re 9 ult of a j u iy verd ict. -i) nj i iry trig I, o r entry of a Plea of g ui Ity or nolo conte ndere. 4. 1 u nderstand t hat a n `affi I iate' as defined i n Pa rag rap h 28 7.13 3(1 Xa). Florid Sbtutas, rreans a. A p redme 9 so r or 9 ucce sso r of -a person -c-on'y icted of a p tj bl ic. e nt Rye cd rne: or h, An e Mity u nder the co afro I of -a rTy natu ral pe rso n w ho is a-ctip: e in the managerne rat of the e nt ity a nd who ha s been co nvicted o f -a pu bl is e nt ity cri me. I he to rm "a ffi lia te- i ncl odes those offi cerG, directors, executives, pa�rers, Ghare holderG, eryiplc yeeG, members, and age rrts who a re active i n the ma nage me nt of an affi liate. The owners h ip by one perso n of 6 hare 6 co n6tiluti ng a control I ing i mere Gt in another perGo n, o r a pool i ng of equ ip ment or i nro me a nnon-9 pe rsons when not fo r fa it market v al ue u nde ran a rm's le nq th aq ree ment, shall be a prinia facie caGe that one person controls another person. A person who know in gly e me rs i nto a joi nt venture w it h a perso n w ho has bee n convicted of a p u bl I t entN crime in Florida during the preceding 36 months shall be considered an -affiliate. 33 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida 5. 1 unde r6tand that a - pe rson 0 a ci clefi ned in Pa rag rap h 28 7.133 (1)(e). F I or I da Statutes, mea ns -any na to ra I pe rso n o r en ti ty organ ized u nde r t he laws of a nystate o r of the Un ited States with the le I power to e rater into a bi nd in co ntract and Huh imrh b ids or ap pl ies to b 0 o n C.0 ntracts for the provision of goo& or services let by a public entity, or which otherwise transacts or applies to trans business with a public. entity. The term '"perGon'P inciudes those off" rs, di rector, executives, partners, shareholders, employees, members, arid agents who are active in management of an entity. 6. Based o n i nfo rmatio n a nd be lief, the state rent w hic.h I have marked below i$ t rLQ in rel at io n to the e nt ity s ub mitti nq t hi s swo rn st-ate meat. [indicate whilch stain rne nt a ppli es.] X Ne i the r the en ti ty s ub m itting th is sworn s to teme nt, nor a ny off ice rs, di rectors, exerutivels, 6 harho ers j ern p lo yee 6, mern bers, o r age nts who a re active in the w nage ment of e O 1h e e n1i ty, no r any aff it is to of the en ti ty, has bee n changed Frith and co nvicted of a p ub I is e ntity -c i HT'ie s ub seq ue nt to J ul y 1, 1989. The e ntity 6 ub rn itting I hi s sworn st ate ment, o r c no of more of its office rs , di re:: 1:)i �. execulives, partners, �5hareholders. employees, members . ,ir agents who are active in the management of th� oi an affillatp, of We entity has iwi�n :Aiarg.ed with and comActed of a pu bl is entity crime s ub s eq ue nt 1-o J ul y 1 .- 1989. -1 . 11 The entity submitting this sworn statement, or -one -or more of its offioers, directors, eXe-C,Wiv-86. partners, shareholders, employeeg, members, of agents who are R�tive in the man ageme nt o f the entity, o r a n -a ff I liate o f the en ti ty ha s bee n charged vwi 1h a nd convicted of a pu bl i,r, e ntity crime 9 ub seq ue nt to J u ly 1 1 119,139. Hloweve r, there has been a s ub seq ue nt p roceed ing before a Hearing Officer of the State of F lorda, Division of Administrative Hearings and the Final Or r e ntered by the 4eari ng Of fee r determ ined that it was not i n p ub lie i ntere st to place the Le ntity s ub m itt ing 1hi s swo rn st ate men t o n the co nv icted vendo r I is t. [afla c h a ropy ut the f n al Dr der] I UN DE RSTA N D THAT THE SU BM IS S I ON OF THIS FOR M TO TH E C ONT RACTIN G OFFIC E R FOR THE PUBLIC ENTITY IDENTIFIED IN PA RAG IRAPH 1 (ONE) ABOVE IS rOR THAT PUBLIC ENTITY ONLY AND, THAT TH IS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHI CH IT IS Fl LED. I ALSO U NDERSTAID D THAT I AM REOU IRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING iNTO A CONTRACT IN EXCESS OF THE THRESQED AMOUNT PROVIDED IN SECTION 287.017, rLORIDA STATUTES FOR CATEGO-RY TWO OF ANY CH AN GE IN THE I NFORMATION CONTAINED I N THIS F0,RM. [!�i gnwure] W1 B!20 2 2 STATE 0 F F LOFT I DA PALM BEACH COUNTY -irAeriz0hon roii inis -1-1— dOY Of Syocjnn Ono subaojbEW bqFGW* me 4 meams cA phyWcal pre!iencd or or, line Mcir h- as att Giunco who is persorIF311y kr-owri !0 IMB ear; �-I- c-0 u -0 nty he r prodLiced 03 Fdaniifi-ae�ian OM whi3 diffold not Oka an oath. in A 01 - wen PON3 -above. affx r�eal� jV Notary u ��'u My Commi.ssion Expirus. Now" LOOM L taw ON 34 Clean Space Response Janitorial Custodial Services — Village of Tequesta Palm Beach County, Florida Exhibit "N" PROPOSAL CHECK LIST P I k: ii -*w chec k coch 'Llcm and Make, sme d3 LL L tit I I j squire d 1 3r3 fu rm a I I im is 3'nul udeii in our P"al 1-1�! I '' your subm31%-, s Ii on Ix L -d a& beiing a s ubrn3'-s s lo n. F ai. I u r-v io �*u b m it th, 3'Sinfbn=tt0n nix, r, . 11 M ru non-rcspunmvc and rmipLzm I b I e. P mp&-cid r- 1. llro1.7o-.31 Submittal - Submitted cle-ctronica0y via EbWiirig 4hrough Demaiid%F. at N DLd Bk1dCF.-,1;:11 acid submit the rollowing fdrm listed I EXh I hKi L "A' SenWc Arcss N 1-AhLbn " L3-' Scafe iaf Work N- 1- xh k 34 '-C7 - Froposcrs Statement oCQualificabono Form E Y,15 ih ii %'D" Cosi Prqw:,4i I F4-1 ni 1A NiD I -- NJ-1 1h I I - I I —h) W I �crviccs A grc v inentTen) ph 1,,! Yes Exl) ih I I - I col-il I I-J -.4' Lnkmt latcmc M A TX-'- N. 1.1I I 11, 1 t C,.Lln 1T (M I Mill fty DrLq- Fite )WtTrk X-- F %, 15 ilti I !'-'[ I" V i I Inge Cle- rk'-% 0 ffl-�e- A D A Com 1%1 Li isLc S 1-1 lcfficil I H . . I -Ah ih i I I I ii 1Y Al'Cid-i-wit W 1. I-, 1h I L -j Uf Caol k-. ww IcQrInci L L- I , 1h I i-'K Ac k rp. 1 wIlc4imut -of Adkn4a, H I -- %.I-, ih i I -'L. Nol of Flubl iti Rsccrds • H . . ■ I- %I-iihij &, NJ, Wi 1 fir:a i Kin 0' F"L+1 K; Eni 1 iy Crime U'w N-- I - % I 111-111 P 1. -1 1. .1 ,1 No 1)1. 1h. ..- I -,.I-1ti1)-11 pi, Ir. 11 111 1 1.- 11:1 11 1 r' 1 111 11 yes Pjk 1. I ',j I I j&j.: 1 1.11'. 1% -1 - No I lid Bid& r prov �c a I I C L 17-21-111 iti � ti--,c �4 ( LkbL!.N ikiLapply 6.) 11-A, R1 Vi NfA NfA I ,f) I )1ti1 I I O&TIM3%; i(k 41 pmipv*,od cc*- i and Incl utk! -tin Exh Ibi i D N ILI 7. Did Bid& r rcy iew and subm it acknow i dgc rncrA oCaddcndums issucd I Y X N 35 Agenda Item #17. Exh I bit " F " CONFLICT OF INTEREST STATEMENT This Request for Proposal is subject to the conflict of interest provisions of the policies and Code of Ordinances of the VILLAGE OF TEGUESTA, the Palm Beach County Code of Ethics, and the B' Florida Statutes- The Bidder shall disclose to the VIA., I I -LAGE OF TEGUESTA any possible conflicts of interests, The Bidder'.c_;- duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to, the attention of the VILLAGE OF TEQUESTA- CHECK ALL THAT APPLY: 1 V To the bes.t of our knowledge, the under -signed business has no potential conflict 04 rty nterest s- i nterest for th is P re p o sa I d u e to a ny other cl 1'ents,, contracts. or prop i To the best of our knowledge, the undersigned business has no potential conflict q0 interest for this Proposal as set forth in the policies and Gode of Ordinances of the Village of Tequegta, as amended from tirve to tirtle- TO the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the Palrvi Beach County Code of Ethics, as amended from time to time_ Tothe best Of OUr knowledge., the undersigned business has no potential conflict of interest for this Proposal as set forth in Chapter 112,, Part III, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED7 the undersigned business, by attachment to this form, shal I submit 1 nformation which may be a potential conflict u f interest due, to arly of the above listed r eagons or otherwise - The undersigned under5tan d5 and ayrcc5 that the failure to check the appropriate blocks above or to, attach the documentatio n of any possible conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your agreement, if one i! enter eel I rito. Clean Space Inc �jUNIVIANY UK IND V DUAL NAML I UKE Matt Giunco NAML (PKIN I UK I Y FF-) Operations Mariager Tii L[z . 1 f= f'% C 0 Nrl r-7 % I N T Page 341 of 537 Agenda Item #17. Exhibit 1101" DRUG - FR EE WO RK PLAC E C ERTI F IC ATE 1, the uridW,,&Ign.ed. In accordanrA nth Floelde Statute 287-057, 1heraby certify that Clean Spacm of Fir In �-q Firm,)(Fliin� ter' Type Na Pubdisnes a wtiti-qn slaternent rmAffying that i" -unhawf uk man Oadijr-M. disti-LbUtlDn. diROEM91ing., Wssession, Dr use of a -.onl mll�d :%ub8Lsnae is prahibit-od in Me wGrWsw ;1;arned abovu. -nm.j M:mDciWg &cjks mat wrl be taKen agaiin!sj vk)l.-LlLi�ns of such prohi bN4,in. inkwi-ris. arFk*"es about the qjarhgera of rfrug abuse in Lh&- wnrkpla�, the f rm's po'icy 01 MiAinta ining a dru!p-fr" wairking env&on meat ano aVaileble drug coun!sali-ng.. rehabilitiht. and e I a empro"a asji!%%nas pro-g-rarns: ard Mo penalties Chat may b�a i MP03ed Upon nV 10ye E or drug- usa vialslians. (3iv�!3 tti;y--h e rnployee enq;a9&d in,, jpf oviding c*rn modities or *oOrnalual services tif7 k -,3f a under j -,j or r, rppa--&a,I a cupy of t[i a stalemani specift-sid Etbuva, 0 NDtifies th x employ gems thalas a conditlon of workirmj on the ccwnmodities or contiiadual S0fvIf,'-F,,s under bid or proposal, the empkyyee will ahWe ty the Wang af (h1§ alaterrLem end willi notiFy- Me ernployer of any uorwictlon of of prey of guilty or incile -nbftbdere to Eirry V-101;2tion Of ChSpteT 1393 or any oonti-rated sub.citanoe law OF the State of Florida or the UniiWd Staitigs for a viokaliDrL occurring iri tW workpJaceno later than 5 Jaye aftr meb convitctiCM, :aqd Taquires smp�loyee!B to spgn �piiqs ofsuQh written r3tal8MBnt to acknoyAedge their receipt.. JTRpQ.5F35 a an an or fequlier. Lho satisfautory partleipation in a druq-muse ai&�istame of rebabirilabm pWram, if such is avaiLabdo in tho ernployee!a wmmunityl. �%j arvy employee who iia so convicted.. Makea a qocid fafth effcwt to continuer to maintain 0 drug -free wqTkplace 14 irough the implarnectation of tlws drug -free woirkplauA program. 'As si parsm authorized to sign this st2teme nt, I certify (bat the business. firm. -GTcorpot'Won Halal ed @bove complies fully with the requirements Set forth herein-" Au!h zed Signature STATE OF FLORIDA PALM BEACH COUNTY Nil 112072 Date Sign-ed Swom and subscr before me by rneans of physico.1 presence or onji R' 'known to r- or Matt Giunf* �Is rso'nally Atigust d�ayoLj—fj. 20,9;z 1�y I has poeuced -as identificatlon and who didWid not take an oath. In' A firstrn 'CM11 abl�Ve. Notiary %tAfe, My Gommissk3n Expire:5 0 k -2A)1W A Z IL" M �*RNAMMI L 0 ®r 11M 15%VA7 b dW Exhibit "H" Village Clerks ice ADA Compliancy Statement The Village of Tequesta strives to be an inclusive environment. As such, it is the Page 342 of 537 Agenda Item #17. Exhibit "H" Village Clerk's Office AD A Compliancy Statement The Village of TequesLa strives. to be an inclusive en-vironrient N., si,.I0. it Is the Village's policy to comply with the requirements of Title J1 of the American with Disabilities Act -of 1990 (`" DA") by ensuring that the ContrHutor's [ agreennent ftd documents and specifiGations ] are accessible to 1 ndividuals with disabill ties- To comply with the ADA, the Contractor shall provide a written staterintrit indicating that all [ agreement /b id docu rn e nt.s, a n d specifications] fromC -a ntractor, i ncl ud i rig files, images., graphi cs, text, au dio, video, and multimedia, sh all be provided in a format that ultimately conform s to the e L e ire I AA S ucce ss Grits ri a a n d Conforma nce Req u i re me nts of the P, W e b Content Acres sibility Guidelines 2-0 (De-c_ 11, 2008) ("WCAG 2.0 Level AN'), published by the World Wide Web Consortium ('W3 '), Web- Accessibility Initiative ("WAI" ), available at the Web Content Acces,sibil it Guidelines Required Confirmation: 1:1- have rend the above compliancy statement and corifirril the agreement, bid documentc; and specifications, including files, images.. graphics, text., audio, video, and multimedia, contained within this bid packet are accessible to individu8ls with disabilities arld Gonforms to the Level AA Success Criterin and QQnfQrmanQe Requirements of the Web Content Acoes 'bility G-juidelines 2:0- -Representative Signature Date: 0811812022 Page 343 of 537 Agenda Item #17. Exhibit LLIff E-Verity Affix avit B ic!!Plic p1c -.;r&! N u ni be r- R 1`13 PA RKS 07- 22 43-202 2 pwjec.t nim-Buip'lion tLW-1401W CU'9'cpdl vi sarboves fbOAllage oll Tiaciu.e-151A C cwn m Lk—nj-4 YL —S;� t 9 r In av;ordsnc;e will, section 44i!3.095. F.5-. rwtrauWr af--knowled-ary% and aqmss to kAilize Me U-:5- E)gpaigrit & FliEwnullOrlid 15ffC-UriLY'R E-AesdIfY SV$Lern 10 verify the empboyrnent eli.pi�3ilqy OF, I - AM persaw; amp by the ConLr&Mr to perfutrn em ploym-orit dut es Wirblin Florida duirAg ihG *m of the ccinh-W: and 2- ALN per.sort% (Including SUBCONTRAC7DR-9) eivsIgned by tihe Ccmoiractor tG peffurm %wofk pUrSu.qnj to r,hj3 conlract. T"- Ccir&racW &Gkncewh3doge!) and aprees Tat LkBB Of ihO US- Departmeat Di Homeland Secudb/s ENPr "Urrh Li Lidnog 11ho team *f 1ho ctmiFaLt j!j a Car�dqion OF t-ho cariiira43 wkh- the- V-1139R Of T-0quE?,sta-- ,ContraLlor J�rther -Ejgs w mUin -nuflirident o-oudence of t[PaLr orvollt-rirpni in the E-Ve&y SYSIEim ibrm� proMe sucli evidenitA to the Villaqe of TeqLwcftR upun request. uvideprwe stiaM oorns:ist of 13 ponied Copy of IhB CoMple[ed E-VEfify COMP -any Prorilu page, obtai nien from Jh"jAVWW 4rfy.. gCW _eF 6-L C�Drjtraclprelse agreas to obtain Frarin each of ils 4EL" a%davirt statlnr� tr-.al the !suboGritracrorisurticonsurtanq does riot ernpiDycontraO with. or -subcbWaC.11 wikh an Unauthon'?F16 d Alien, as thal term is defined in So on 448-095(i)(k), F-8- Conlra&fr Wrther.&greeS to m:aiifqai n a W-py of any qurh affi-davir from a gubw inif act on'su boon sultaint for, at a rrmnimunn.. the durauon 11 th.e r %ubwnutacl: q nd any eictensiarl thereolf. iBy affixjV your signature t)elow, you her-eby.affirm th;aj ym will corrqMy with all E-Verity reqUiremoin'l.S. Clean- $pacjo laic 0331031 ornpany naffie r a] t; RV 67e—r R%rff FG-A7 I C3 i!1 NO. 7 00il 1/2022 Signam-re 0 MaTkokoer Matt Gurloo Fain t N a -Tine STATE OF FLORIDA PALM 9EACH COUNTY Sworn and 5ubv.,Abed before me by mea rLs of physical prosen Be tt notanza-En[u— r5ona y known 1W has Giun0 W 9 1:!� D& Aufjqs�Z hv K9, , — 20-L2—b -n 7i d n, ot to :0 a n h. in plv&lced a s id enti- irati an ;q -6 who dI d fd menti d above. Wary Public (affix seel) 1My Dorn mjalonp. V4 L LINA U HERNMVEZ h$v Cff"Mii"M 40 414 ST? cw Exhibit %EqPWWWr?UA OFFMOR'S ACKNOWLED 11110111111— SU B MIT YO U R PROPOSAL TO DEMAN COSTAR AT WWW.DEMANDSTARCOM RFP- PARKS 0742-04022 Page 344 of 537 Agenda Item #17. Exhibit "J" OFFEROR'S ACKNOWLEDGMENT SU BM IT YOU R PRO SA L TO D EMA N DSTAR AT WWW. DE MAN DSTA R. C OM RFPS'- PARKS 07-22-0-2022 J-r)nlfor lal — Custodial Service5; Proposal must be received byAugust 18, 2022 by 3:00pm Deadline Offerors Name: Clean Space Inc i nd(ftm* spec Fed_ ID#-- 32-0338631 Address-- 3764 NW 124th AV Coral Spas FL 33065 Telephone No--- 954 880 5188 ---Fax Number.. Email Address-- m-g5cleanspace-online-com Contact representative: Ma'unco/ Operations Manager 'The underf>,igned authorized repref>-entative of the offeror aqreeto all terra and conditions stated in th-e RFP, andpFOposes and agrees that if this pr-ap-osal is accepted by the Vi Ila-ge. the -off eror will negotiate with the Village in order to enter i nto a co ntrartto provide all goods andl-or servi I provi ices as stated in this proposal and in accordance Wth the term s a n d co n d itions of the RIF P - 08/18/2022 Authorized Kepreserg tative's Signature D-ate Matt Giunco Overations Manner N5-5-1 e -M Position: Page 345 of 537 Agenda Item #17. Exhibit "K"' ACKNOWLEDGEMENT OF ADDENDA IMF P- PARKS 07-22-0-2DZ2 Jan itorial — Custodial Sergi ices INS I RLJc ri DNS: CDIVIPLETE PART I OR PART 11, WHICHEVER APPLIES PART 1: Li st b-9 I ow the d ara s of is sue for each ad den u m roceived in con section with th ii'a Sol i u it on Addendum #I, Dated 6?f2&2022 Addendu rn #2, Dated 0&%1202 2 Addendum Q, Dated 0MV202:2 Addendum 04, Dated :2, Addendurn #.5, Dated PART 11: 0 r@Ml 1]:4 Q I 11IJ LTd Vj!j -6j W If OIL V900% AMINJI12 91032 12 Im Matt Gunco Firm NameA- S � nature Matt Gi unr.W tions Manager Na me a rid Title (P ri rr or Type) 08!1 B!20 2 2 Date Page 346 of 537 Agenda Item #17. Exhibit "L" Notification of Public Records Law Pertaining to Public Gontracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes P u r5 uark l: to Ch a Ater 119. Honda Statute;s. Con tr,-:i ct or 5 hall rom p I y w I th t he publ is reco rd s la W by ke epi r1ij rand maintaining pu b I i r, rew rd 5i re q u 1 r ed b y t h P, V I I I -ag FL of Te q,uesta In order to p erfor m t h e sear i ce - U porgy req uest f rom the V i I I ag e of Teq u esta's c u stod ian of pu bl i c rem rds, Co nt racto r sh al I prov i d e Me V i I I age of Teq u e st a, wit h a co py of t h e reque stud reco rd s o r al low t he records to be inspected or copied within a reasonable time at a cost that does not exceed the co st provi-d-e-d in Chapter 119, Florida Statutes or as otherwise provided by law- Contractor shall ensure that public records that are exempt or oonfidentJial and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contr act ter m a n-d fol low i rg com p I at io n of t 11 e co retract if the Co ntractor does not tra nsfiar the rec o rds to the V it I age of Teq uesta. Co n t r;3 c t or u porgy corms plebo n of t he contract shal I t ran sfer, at no costF to t he, V I I I age o f Teq Ll f-5 t r] r-1 I I [XI N iC records i n pos se- ss !on of the -Co nt racto r or keep a nd m ai nt ai n pub I i c reco rd 5 requi r ed 1) y th f- VI I I -rigs of Teque5 to I n or r to perfor m t he service. 9 the Con tr actor tr ansfers al I publ is recor d s t o the Vi I I of Teq uesta upon c om pl cbo n of the oontract- t h e Con tr acto r s hal I de stroy any du pl i c ate pub I is reco rds that arc c. xr,- ni 11.t or c onifide ntial a nd exe m pt f rom p ubl Ic re co rd 5 d 1 5c lo 5u re req ul re rre nt s. If t he Go ntracto r k ee p5 anrd mal nta I ns pub 11c. rec o rd s upon core pletion of the contract the Co ntracto r s hal I m oc: t a: I I ca 11 pl ica hale requ i reme rats for retain Ire public record 5;. All records stored electronically mu�[ be provided to the Village of Tequ est a,. u porgy request f rom the Vi I lage of Teq uesta's CU st od i a ii of p u bl i c r eco rds, i n a for mat t hat i s com pat i kyle with t he i nformabo n technology syste m s of the Vi I lage of Teq uesta- IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT', CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-04401. ImcwIffliams9tequesta.onizz OR BY MAIL AT VILLAGE OF TEQUESTA, 345 TEQUESTA DRIVE, TEQUESTAr FL 33469, Acknowledged bym- Matt Giunco F irm Name S ignature Matt Giuri-col Operations Manager NamearKJ Tit le (P ri rit or Ty pe) X 08/18/2022 D,a t e Page 347 of 537 Agenda Item #17. Exhibit 11W1 PUBLIC ENTITY CRIME AFFIDAVIT SWORN STATEMENT PURSUANT TO SECTION 2B7.133(31(a). FLORIDA STATUES. ON PUBLIC ENTITY CRIMES TMI S FORM MU ST BE SI GNED AN D SWORN TO IN THE PRESENCE OF A NOTARY P U B Ll G 0 R OTM E R OFFI GIA L A UTH C)RI ZE D TO AD M INI STE R GATHS. 1. 111 is n s tall- er- 1 e. rit is s u bm i lie d lo Clean Spa ce Inc [prl ni narn,e of the pul)l I enilly] sy Isla t I: G i u n c a; Ope ra t ions er [pr i nt i n d iv i d u a I's n arno and title] For Clean Spa oe Inc . . . . . . . . . . . . . [print name of entity s u bmittlin g gworn state m ntj whose b us -1 ne ss addre ss is 3764 NW 124t h AV Cora I S pri ng s F L 33065 and (if applicable) il.5 Federal Employer Identif' iratiOn Number (F El N) is. 32 - CG38631 If t he e ntity has no F E I N, i nc.1 ude t he Social Secu rity Nu m be r of the i ndi-v id ua I sig ni N th is swa rn at ate rnem:--- I 2. 1 unde rsta nd that a - pu bi i,c e nt ity cri rne' as def ined in Paragra ph 28 7.13 3(1 Xg)�. F I o ri d a Statute s, me an $ a v io lation of a n y state or fede ral law by a pe rson with re $ pect to and d it 11 related to the transaction of business with any public entity or with an age r)cy or political 6 ubdi y 6 ion a a rry other state o r of the Uri Red State G, i W ud i ng , but not li m Ked to, any b id or contrast for goods or services to be provided to any public entity or an agency or political $ ubdiv s ion of a ray of he r state or of the Uri Ked States and involving antitrust, fra ud , theft, b d bury, collusion, racketeering, conspiracy, or material misrepresentation. 3. 1 u nde rstand that -co nvictedT o r -convttionT as defi ned in Pa rag ra ph 207.133 (1 )(b), Flo rida Statute% means a finding or guilt or a conviction of a public entity crime, with or without an ad jud i�.atio n of guilt, in any federal or state trial court of record relating to charges brought by indiclivent o r i nfo rmatio n after J my I, 1989, a 9 a re 6 ult of a ju ryverd lot, no raj ury trig I, o r entry of a Plea of g ui Ity or nolo conte ndere. 4. 1 u nderstand t hat a n 'affi I iate' as -defined i n Pa rag rap h 2a7.13 3(l Xa), Florida Statiates , mean &: a. A p redme 9 go r o r 9 Lxte mo r of a pe r9on conv kted of a p u bl ic e M ity cri me: or b. A n e nlity u nder the -co no o I of a ny rya to ral pe rso n w ho io active in the managerne M of the e nt ity a nd who ha 5 been co rivic Led o fa pu bl ir, e nt ity cri me. The to rm -affl Hate i ml udes Tho&p- officers, direc:tors, executi'ves, paqrers, shareholders, employees, members-, and age nt s who a re active i n the ma naqe me nt of an a ff 1 lia te. The owners h ip bry one perso n of 6 hare G co n6tituli ng a control I in i r� ere Gt in another perso n, o r a pool i N i :) F equ ip ment or i nco me a nnonq pe rsons when not fo r fa it market val sae u nde r an a rm's I-e rig 1h aq ree men t, shall be a prima facie case that one person controlG another person, A person who know ingly e me rs i nto a joi nt ven tore w it h a perso n w ho has bee n convimcted of a p u bl is entity crirne in Florida during the preceding 36 months shall be considered an affiliate. Page 348 of 537 Agenda Item #17. 5. 1 understand that a 'personm a clefined in Paragraph 287.1 Florida Stilt s, means. any natu ra I pe rso n o r en ti ty organ ized u ride r I he laws of a ny s ta to o r of the Un ited States Sri th th e k�gal power to enter into a birdinn oantra-ct and which bids or -applies to bd on contractG foi the�?_ provision of -goods or services let by a public entity, or which otherwise transacts or applies lo tranGar.-t bra GineGG with a public, entity. T[*- term "'perGon" includeci 1hoGe officerG, execuli"Yes. part ners, share hoders, emploWees, members, and agents who are aclive in managerrw-rit of an entity. 6. Ba God o n i nfo rmatio n a rid be lief, the st ate meat w hi- h I h ave m i;i k i �: j be -low iG t ri.in rel at io n to the e nt ity s ub mitti ng t hi s swo rn s tate men t. [i rid 1-cate wh 1ch :Stale me nt a ppl i es.] �X� W ithe r the entity s ub m it ting th is sworn stateme nt, nor a rfy off ire rs, di rectors, executives, partnerG, Ghare hoWlerG, ors playeeg, memberG, or age rds who -are active in the Management of the e n1i ty, no r any aff it is to of [he en 1i ty, has bee n Charged with and cdo nvicted of a p ub I ir, e ntity -crioie Gubsequent to Jtjlw 1. 19 89 . The eNity -subi-ifling this xi-----I!�rnent, :)i :)i i-i:)ie A iix Afluerl-;. direc.lors, executives, partners, shareholders, employees, members, or agents who are arti�'e in the manageme M of the enlity, o r a n affi liate of the entity ha 9 bee n charged with a W :::)nvicted of a pu bl is entity crime s ub seq ue nt to J my 1. '1 S8'9. r he e n1i Ly s ub m it ting I hi s sworn state meat, o r o ne or more of i is off iroe rs, di rep tors, partners, GhareholderG, ernployee6i roembers, or agents who are ai-ctiye In the man aq errs e nI of the entity, o r a n affli liate o f the en Li ty has bee n charged with a nd coniac Lead o f a pu bl is e ntity cri me sub segue nt to J u ty 1 . 119 139. Howe-ve r, the re ha s bee n a s ub seq ue nt p roceed ing befo re a Heil ring Officer of t he S tate of F b rya, Div is ion o f Ad mi ni strative Hea rings a nd the F i na I Or r e ntered by the H�eari rig office r determ ined that it w as not i n p ub lie i ntere st to place t he e ntity s ub m itt inn this swo rn state men t o n the co nv icted vendo r I is L. [ate c h a copy of the fi nal -order] I UN DE RSTA N D THAT TH E SU BM IIS S 10 N OF THIS FOR M TO TH E C ONT RAC TI N G OFFIC E R FORTHE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH i (ONE) ABOVE Is FOR THAT PUBLIC ENTITY ONLY AND, THAT TH IS F ORM IS VALID THROU GH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS Fl LED, I ALSO UNDERSTAN D THAT I AM REQUIRED To INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THICE S14OLD AMOUNT PROVIDED IN SECTION 2137.017, FLORIDA STATUTES rOR LATE G DRY TWO OF ANY CHAN G E IN THE I N FOR MATI ON G ON TAI N E D I N T HIS FO RM. [sl grialure] -.9 81il 9.qO22 [date] STATE of FLORID PALM BEACH COUNTY -9 n tiq r i za tin o n 0 n th LS _11— dO Y cd q* me by rnaan* cA phyWas I presenco or ordine ar has SWOM and suw;olbad bek -JrUnCo I vyha. is pF.,rsonaLly Krw3wr% 110 MIS 21),226.-P Matt C — an Gat[,. 0,�Ftp Stale End caunlY fiEst a!s [�Brllifi calian ArFd who d i&ffld not Wke producad rnon bbam" j afflRB X ELI eriff77, N f03 LWS ryVFu bFic My Cam minion EXPi*S:. W swo 0 f TWA Page 349 of 537 Exhibit "N" PROPOSAL CHECK LIST PIcuv,c clicck cLicli 'Llcin and ma-L- �ur;., 111,1L 111 TC..jL111-CL1 nil'Onini(Wn is Inuluded in your Propuesid Eubmissl'um Fa.'Llur--.-- 1-v submit ih3'.s I'TL fcmim L3011 111,1 %. 1`0�-L1 I L 131 V LIT" SUbmisslim b�•'Lmr 'c-cied -ay, b�-mmr a non-m3pumi vc and re:-%purLbible, PrypluseT 1. Proposal Submittal - Submitted c1caronicaLly via U-biddLI) --arkILIU-1 I 31c117a11d5431'. at w1vw.dcniuOstar-mm- X N 0 Did BWIdCF sip and submit f�5t fallawing, fonris listM 0 EXII I bi L "A - Scn6 c t Areas LVA 0 Exh i �:i t " 1137' Sc apt iaf W c rk ok -4 N 0 EvJi i �:i 1, 1 ` C' Prop S Late nacnt of Qm 6 ficaCi ons Form N? OWE% N 0 F- % h ill 11, 5117)" Prop(ml Fonn � No E. %Lh 1h I'l L", Prok-micn6a I Sen-ices AZi-ement Template yes %L I I I h I I P, Cm 1:1 i L-L c) C in lercs t 13 ta-tcmxmt Nift 1) I-h', Llf" iL C I I _J0 Tk"11 F TV C Murk F1 i i c -v F I for DT X•, N c i -'I I %-'I I IAA Cjc-rV-� 0 Mice A D A Compil ia we 91mleme,151, N L..U5 ih i I -T' L-Vcri Cy Affidnv it ICJ': % .6" cm i I- -d-ilhll --j" 01T AxkTxiw1cd N.:j I F, 11-111 " K Ac k vio �k lcdg me ig- of Addemb N o 1,-Ah 1h I I -'I.. 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CLEAN SPACE, INC. 2 Business name/disregarded entity name, if different from above m 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check on: one of the mP Y following seven boxes. a o ❑ Individual/sole proprietor or ❑ C Corporation ❑✓ S Corporation ❑ Partnership ❑ TrusUestate 0 single -member LLC ai c a o ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► _ `o Noto: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check v, LLC if the LLC Is classified as a single -member LLC that Is disregarded from the owner unless the owner of the LLC Is another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that a is disregarded from the owner should check the appropriate box for the tax classiflcation of its owner. ❑ Other (see instructions) ► Give Form to the requester. Do not send to the IRS. 4 Exemptions (codes apply only to certain entities, not Individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) Nppdres to accovots mek:►~ ouWde Me U S ) S Address (number, street, and apt. or suite no.) See instnictions. Requester's name and address (optional) P.O. BOX 670577 6 City, state, and ZIP code CORAL SPRINGS, FL 33067 7 List account number(s) here (optional) �j Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line I to avoid l Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other — — entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. Fil I Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service ORS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Signature of Here U.S. Person ► Sete ► 01/o1/zozz General InsWuctions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer Identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form w-9 (Rev. 10-2018) Page 351 of 537 CEILING toF�00R CLEANING QuaU4 Clea" froin Top- t& Bottom Benefit package prepared for: Village of Tequesta Community Center 399 Seabrook Road Tequesta, F133469 Janitorial -Custodial Services for the Village of Tequesta Community Center (BID No.: RFP-PARKS-07-22-0-2022) Ceiling to Floor Cleaning, Inc. 2003 Mears Parkway Margate, Fl 33063 Contact: Aisha Styles, Chief Executive Officer Email: Info @ctfcleaning. com Office: 954-662-2735 Fax: 954-391-5088 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Village of Tequesta Community Center: Janitorial -Custodial Services RFP-PARKS-0 7- 2 2 -0-2 0 2 2 Table of Contents Pages Introduction to Ceiling to Floor Cleaning, Inc. 1. Table of Contents...........................................................................................................2 2. Proposal Notification/Proposal Signature Page..........................................................3 Tab1- Executive Summary...............................................................................................................4 1. Executive Summary.......................................................................................................5 2. Executive Organizational Chart.....................................................................................6 3. Key Executive Management......................................................................................... 7 4. Key Management Qualifications................................................................................8-9 Tab 2- Experience and Expertise....................................................................................................10 1. Corporate History and Qualifications....................................................................11-16 2. Full Range of Services.................................................................................................17 3. Tools/Equipment....................................................................................................18-20 Tab 3- Method of Operation and Implementation of Services......................................................21 1Project Plan/Method of Operation...............................................................................................22 1. Implementation of Services..................................................................................23-25 2. Sample Scheduling Timeline..................................................................................26-27 3. Sample Facility Cleaning Checklist........................................................................28-29 Tab4- References......................................................................................................................30-32 Tab 5- Additional Documents..........................................................................................................33 Listing of Documents Enclosed........................................................................................34 1. Spirit of Excellence.......................................................................................................35 2. Mission Statement/Pledge.......................................................................................... 36 3. Drug -Free Workplace Policy...................................................................................37-39 4. New Employee Orientation..........................................................................................40 5. Green Cleaning Program........................................................................................41-44 Tab6- Required Documents...........................................................................................................45 Listing of Required Documents Enclosed........................................................................46 1. Exhibit A- Service Areas 2. Exhibit B- Scope of Work 3. Exhibit C- Proposer's Statement of Qualifications Form 4. Exhibit D- Cost Proposal Form 5. Exhibit E- Professional Services Agreement Template 6. Exhibit F-Conflict of Interest Disclosure Form 7. Exhibit G- Confirmation of Drug -Free Workplace 8. Exhibit H- Village Clerks Office ADA Compliance Statement 9. Exhibit I- E-Verify Statement 10. Exhibit J- Offeror's Acknowledgment 11. Exhibit K-Acknowledgement of Addenda 12. Exhibit L- Notification of Public Records 13. Exhibit M- Notice of Public Entity Crimes Law 14. Exhibit N- Proposal Checklist 15. Business License/Certificate of Status/Sample Proof of Insurance 2 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom August 15, 2022 Village of Tequesta 399 Seabrook Road Tequesta, FI 33469 Reference: BID No.: RFP-PARKS-07-22-0-2022 (Janitorial -Custodial Services for the Village of Tequesta Community Center) Dear Jeffery Snyder/Doug Chambers: Ceiling to Floor Cleaning, Inc. is pleased to offer the attached proposal to provide Janitorial -Custodial Services to the Village of Tequesta Community Center (RFP PARKS-07-22-0-2022). Ceiling to Floor Cleaning, Inc. is a full -service janitorial cleaning company with innovative technology, state-of-the-art equipment and an extensive knowledge base in the industry. By allowing us to continue taking care of all your cleaning needs, your community center will be maintained by professional staff members that go above and beyond to ensure your town always looks its best. Our dedicated executive management team has your best interests in mind and are committed to making sure your facility is clean and properly maintained. Outlined in this proposal, you will find a program that has been designed based on the needs of the Village of Tequesta. Considering the information we gathered from the bid attachments, our experience cleaning your facilities and the requirements specified by the Village of Tequesta; we will expend our years of experience servicing you. Both the management team and staff of Ceiling to Floor Cleaning, Inc. would like the opportunity to build and foster a professional working relationship with the Village of Tequesta. We are always available to answer any questions you may have regarding our custom-tailored cleaning. Thank you in advance for the opportunity to bid with the Village of Tequesta. We hope the enclosed information will help your decision -making process. If you have any questions and/or concerns, please do not hesitate in contacting us. Sincerely, Aisha Styles President/CEO 3 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom TAB 10 : Ertecutive Summary 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Executive Summary At Ceiling to Floor Cleaning, Inc., our commitment is to ensure that the job is performed with the highest degree of professionalism; every job... every day! Ceiling to Floor Cleaning, Inc.'s executive summary will outline the advantages of utilizing our highly customizable customer programs to meet the individual needs of our clients. Ceiling to Floor Cleaning, Inc. is pleased to present our Janitorial -Custodial Service Program to the Village of Tequesta Community Center. We have developed a tradition and reputation for delivering on our promises and work ethics. Ceiling to Floor Cleaning, Inc. developed and will implement all applicable multitudes of custodial cleaning and floor care work force and systems with our ability to fully realize all the specific goals set forth in your scope of services. We will supply an outstanding cleaning service program cultivated in our culture of accountability, quality and customer satisfaction. Through customer and employee feedback, corporate adaptation to new technology/procedures and utilization of our customer driven management team; Ceiling to Floor Cleaning, Inc. has identified ways to reduce customer maintenance budgets while continuing to customize cleaning services to the specification of each client. More than ever, today's janitorial cleaning market is faced with multiple challenges such as, inconsistencies of quality in an oversaturated market, reduced corporate/staffing structure and miscalculated budgets which leads to inefficiency/corner cutting. Ceiling to Floor Cleaning, Inc. has a highly skilled staff with evolved processes that ensure success while mitigating the risks of failure. We have repeatedly proven positive outcomes on projects of similar size and complexity. A highly qualified staff coupled with effective management, results in economical and efficient performance without sacrificing excellence. We believe there is a direct correlation between adequate supervision and quality work. Ceiling to Floor Cleaning, Inc. always thrives to reach the highest standards of quality through the management of a meticulous hiring process and seeks to grow by continually searching for the best qualified individuals. We carefully recruit our staff for trustworthiness, dependability and attention to detail. Through effective communication and immediate responses to your requests, we ensure that we are willing to meet all your service needs. We assure you that we will respond quickly to every situation that arises. Our supervisory staff is on call 24 hours a day/seven days a week to handle many emergencies and/or issues that may arise. We mandate our uniform personnel are well-acquainted with safety procedures, are well-equipped with the proper personal protective equipment and follow all CDC guidelines as they relate to the COVID-19 Pandemic. Ceiling to Floor Cleaning, Inc. believes in safety and has proof of General Liability Insurance and Fidelity Bonding. In addition, all our employees undergo a comprehensive screening process that includes a Criminal Background Screening, Driver License Verification and National Registry Checks. 5 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Executive Organizational Chart 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Key Executive Management On behalf of Ceiling to Floor Cleaning, Inc., the following qualified individuals are authorized to represent the company as they have direct involvement with proposed bid#: (RFP-PARKS-07-22-0-2022). Please feel free to communicate with the following key members of management: Aisha Styles, President/CEO Office: (954) 662-2735 Toll Free: (800) 954-5404 Mobile: (954) 629-8130 Email: Info@ctfcleaning.com Brice Bennett, Vice President/COO Office: (954) 662-2735 Toll Free: (800) 954-5404 Mobile: (954) 778-7953 Email: bbennett@ctfcleaning.com Brian Bennett, Senior Director of Operations Office: (954) 662-2735 Toll Free: (800) 954-5404 Mobile: (954) 274-9621 We would like to thank you for your consideration of Ceiling to Floor Cleaning, Inc. and we assure you that if given the opportunity, we will diligently perform our responsibilities to exceed your expectations. Sincerely, "4&& Swej President/CEO 7 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Key Management Qualifications Ceiling to Floor Cleaning, Inc. has been fortunate in its' ability to develop an impressive management team. Our corporate management team will personally guarantee that your goals are met in a timely and professional manner. Below is a brief biography of the company's key management personnel: Aisha Styles-President/CEO As President /CEO of Ceiling to Floor Cleaning, Inc., Aisha Styles has over 20 years of experience in Executive Management. She has received both a Bachelor of Science in Business Administration and a Master of Business Administration from the University of Phoenix. Over the years she has held positions with Fortune 500 companies ranging from Operations Manager to Regional Business Director and now 9 years as Chief Executive Officer of Ceiling to Floor Cleaning, Inc. Aisha develops formal bid qualifying proposals and submittal materials for purchasing committees and delivers shortlist presentations. She is instrumental in directing program developmental strategies, implementing employee enrichment and training programs, and establishing policies and objectives where our contracts are concerned. Aisha also generates marketing materials and monitors and advises on customer satisfaction benchmarks. With her versatile background in the healthcare Industry, Aisha has also proven to be instrumental in ensuring that Ceiling to Floor Cleaning, Inc. adheres to OSHA standards, medical Bio-hazard Regulations, HIPPA Compliance and CDC Guidelines as it relates to COVI D-19. Brice Bennett- Vice President/COO Brice Bennett is the Vice President and Chief Operations Officer of Ceiling to Floor Cleaning, Inc. He works tirelessly each day to ensure the operational success of this organization. Brice continuously researches the benefits of utilizing the most efficient state-of-the-art equipment, technological advanced procedures and supplies. He has over 20 years of experience in a service dominated industry inclusive of; 10 years of Automated and Tactical Logistics experience, as well as 15 years of experience in Purchasing/Procurement, Supply Management and Operational Directorship. All his experience has made him remarkably successful in the cleaning and floor care industry. Brice, one of our country's honorable veterans, served 10 years in the Army Branch of the United States Military; 6 years of which were ranked as Sergeant. Brice served our country in many areas of the world in such as Germany, Saudi Arabia, Bosnia, Russia, Hungary. 8 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Brian Bennett- Senior Director of Operations Brian Bennett is a major asset to Ceiling to Floor Cleaning, Inc. as he has more than 15 years of experience in the janitorial cleaning areas of management, marketing, sales and training. Brian is continually working to increasing the effectiveness/efficiency of the service we provide by relying more on innovative equipment and unique processes that more consistently offer a higher quality level than our competitors. Brian Bennett has experience working with a multitude of clients such as CVS Stores, Apple, Braman Motors, large private schools/academies, multi -level condominiums/high-rise buildings. Educational Background Florida International University, Miami, FL B.A., Business Management, 1995 B.A., Business Marketing, 1995 Certified Networker Program, Broward County, FL 50/60 Group Team Building Training 9 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom TAB 20 : Fxperi ence and FExpertise 10 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Corporate History and Experience Ceiling to Floor Cleaning, Inc. is a rapidly growing business originating in South Florida in 2013. With over 30 employees (part-time, full-time and per -diem), we effectively provide quality janitorial cleaning and event cleaning services throughout South Florida. We specialize in commercial grounds -keeping, floor care and city/county/state/governmental municipality custodial services. Ceiling to Floor Cleaning, Inc. uses state -of -art cleaning systems and equipment that consistently allows us to provide excellent quality service. We have a proven record of accomplishment with multi -site city and government municipalities and private sector clients throughout South Florida. As technology continually changes and advances, we adapt to them as deemed necessary. We are constantly upgrading our systems and products to comply in every respect with today's ever -changing market. Our well -experienced managers have the adaptability to improve practices and find efficiencies for our customers in the realm of supply management, product cost and inventory control. Ceiling to Floor Cleaning, Inc. develops and implements a janitorial workforce and systems to provide our clientele with top-notch services. We do this by recruiting and training industry -focused personnel and providing them with solid executive management, efficient and proper tools, engineered systems and standardized products. Keeping in mind the vast knowledge, experience and qualifications of our firm, Ceiling to Floor Cleaning, Inc. is a well-rounded organization that will meet all your facility requirements. Ceiling to Floor Cleaning, Inc. has staff members with more than 15 years of experience working in the grounds -keeping and janitorial cleaning industry. Our qualifications have enabled us to serve a wide array of facilities and organizations. We have extensive experience ranging from entities such as multi -site contracts for Broward County, City of Fort Lauderdale, City of Boca Raton, City of Hollywood Parks and Recreation Division, Town of Jupiter, City of Pembroke Pines, private learning institutions and medical facilities. This also includes the complexities of surgical centers and large social venues such as NASCAR, Food and Wine Festivals. Caribbean Festivals and Miami's Ultra Music Festival at Bay Front Park (b3Lwhich 50-60 employees were provided based on the event size). Several of our current projects demand the highest level of compliance to OSHA standards, as well as "Green Seal" environmental standards for cleaning. For example, the eye surgery center that we maintain; requires the most demanding standards of cleanliness along with specialized knowledge of handling blood -borne pathogen contaminants and knowledge of JAHCO Regulatory Standards. Our company adheres to a philosophy of owner -management and management participating in the operation of its' business units and contracts. This provides key contracts with direct accessibility to management for decision -making. A key reflection of this philosophy is seen in the following key indicators of performance: ➢ Long Term Account Retention/Professional relationships ➢ Flexibility in the management of projects and decision making 11 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom ➢ Experienced project and corporate management ➢ Efficient processes a nd proced u res ➢ Cost controls from suppliers ➢ Ongoing safety and product trainings Our staff of professionals will provide you with cleaning expertise and our management team will provide you with exceptional project oversight. Through our strong beliefs in the constant training and motivation of our staff regarding cleaning technologies, at Ceiling to Floor Cleaning, Inc. our multi -faceted cleaning approach delivers results which meets and most often exceeds our client's benchmarks. Ongoing education and training incentives help keep our work force at the top of the service industry. Our customer base is both extensive and diverse, however, our core competency is commercial properties identical to your various city sites and other governmental locations. We are building our success by tailoring our services to the specific needs of each customer, backed by a corporate support structure that is open and accessible. We are ready and available to discuss any customers questions and/or suggestions in the interest of improving our service and your bottom line. Lastly, it is our staff that really set us apart from the competition. Our employees are a part of our team ... part of our family. We continually invest in their future, hence our very low turnover rate. They understand that we value them and take pride and ownership in the work they do for our clients. Service Issue Resolution The goal of Ceiling to Floor Cleaning, Inc.'s employees is perfection in the services we provide. That means never forgetting a task or an area, but no one is 100% perfect; after all we're only human. What separates us from other vendors is the immediate actions taken to identify and rectify service - related issues, we resolve issues within the first 24 hours that they are identified. Our Quality Control Program groups cleaning issues into three categories: Contract Work Complaints or Cleaning Related Issues Non -Contract Work/Additional Services Via Wireless Technology, Ceiling to Floor Cleaning, Inc.'s on -site management is notified immediately of cleaning problems and visits their point of contact to determine the category of the cleaning issue. If it is determined to be a contract work issue, the operations manager is contacted to implement and supervise corrective actions as deemed appropriate. 12 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Employee Accountabilitx Since we are in the business of providing service to multiple locations simultaneously, it is of the utmost importance that we utilized a system to assist with employee tracking and scheduling. "When I Work" is a web -based & mobile -friendly interface that allows our management and supervisory team the ability to create daily, weekly and job specific employee schedules and track the time assigned to the operation of specific locations. This system simplifies the difficulty of monitoring multiple employees in multiple area and/or locations by serving as eyes and ears despite the location of an employee. "When I Work" provides us with the following accountability benefits: o Employees are required to clock -in and clock -out directly with their smart phones. o Employees select their working location and/or specified job at the clock -in screen. o The system allows us to combine the GPS location of an employee's smart phone and the IP location of our scheduled cleaning locations to monitor employees exact clock -in and out location. o Photo capture encourages honesty as employees are required to submit a photograph of themselves clocking -in and out. o This electronic timekeeping software allows managers to easily track when employees are late for scheduled shifts, absent and available/unavailable to work. Q When I Work' 13 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Inspection Procedures &Quality Assurance Our Quality Control Program utilizes a defined structure, clear responsibilities, a formal schedule, appropriate analytical procedures, strong documentation requirements and required corrective action plans (if necessary). One of the key features of the proposed cleaning program at Ceiling to Floor Cleaning, Inc. is the maintenance of supervisory and management reports. This ensures proper care of tools, equipment and material. All our cleaning staff are trained in the maintenance of tools and equipment during our training sessions. The Village of Tequesta will benefit from multiple levels of quality assurance as it relates to Janitorial Cleaning Services including: ➢ Weekly inspections by the Site -Supervisor ➢ Regular inspections by the Project Manager ➢ Periodic reviews by the Operations Director In addition, our process incorporates several controls, measures and a reporting system to ensure scheduled maintenance is performed on a regular basis. Ceiling to Floor Cleaning, Inc. believes good communication is the heart of any quality assurance program. As such, representatives of the Village of Tequesta will have 24/7 access via cell phone to all team members placed on this project. Effective flow of communication between facility management, janitorial staff and building occupants will facilitate ongoing improvements, resolve recurring complaints and ultimately result in a safer work environment. Supervision Ceiling to Floor Cleaning, Inc. shall provide a supervisor to direct the work being performed by his/her employees and to ensure that all requirements of the contract are being carried out. The responsible supervisor shall have authority to act as an agent for Ceiling to Floor Cleaning, Inc. Key Control Policy & Procedure Since Ceiling to Floor Cleaning, Inc. understands the importance of safety and security in each location we service, we've implemented a policy to ensure proper distribution and handling of all keys for the locations we service. Access to locked facilities and areas required for the performance of an employee's assigned tasks will be provided through the issuance of an appropriate key/key card for entry into authorized area(s). Keys to buildings, offices, and other facilities will only be issued to an employee upon proper clearance through all necessary background checks. Any person who knowingly makes, duplicates, possesses or uses access -controlled keys for the entry to any areas without appropriate authorization will be subject disciplinary action by Ceiling to Floor Cleaning, Inc. 14 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING toFLOOR CLEANING Qua&# Ckaning from Top to, ToUoin Individuals to whom keys/key cards are issued must sign the key request form when they pick up their key/key card acknowledging receipt and agreeing to assume full responsibility for the security and proper use of keys issued to them. Upon receiving keys or a keys card, the recipient must also agree to the following: ➢ agree not to lend or otherwise permit key(s) to be used by any other person. ➢ agree not to duplicate or alter the key(s) and will not allow others to do so. ➢ agree to report the loss or theft of keys(s) immediately to supervisor or management. ➢ agree to return issued key(s) that are no longer needed to supervisor or management. ➢ agree to return issued key(s) to supervisor upon termination of employment and obtain a clearance form indicating all keys have been returned. ➢ agree to hand deliver key(s) being returned and will not send key(s) through mail. ➢ agree to ensure the door(s) to an assigned work area are properly locked or otherwise secured when leaving the area of at the conclusion of work. Uniforms and Identification Employee appearance is a direct reflection of the quality of service we will provide to the Village of Tequesta. Therefore, it is always vital to portray the appropriate image. With your final approval in mind, we recommend the below uniform standard is used: IMF Photo ID Badges are also issued to our employees for proof of identification and security purposes. See a sample shown below: �NL®I®FlA4R CLEANN0 J= rvkP9f III�III�IIII■��1II�II®� 15 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 This Organization Participates in E-V rift' Y ti F a.�� wl r•crwir Sri Fm�r, �..,: rr.... *.� n.yn. r.a r.�.,... f� ..i,.; , s..r.,. - 5ro aaa I +�n�ln. 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CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom E-Verify Ceiling to Floor Cleaning, Inc. participates in the E-Verify System operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). This Internet based system is used to verify the employment eligibility of all new hires. According to the U.S. Citizenship and Immigration Services (USCIS), E-Verify is the best means available for employers to electronically verify the employment eligibility of their newly hired employees. Once Ceiling to Floor Cleaning, Inc. hires a new employee, we enter the individual's 1-9 information into the E-Verify online portal. The E-Verify System, based on records from the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), notifies us regarding the individual's employment eligibility. If E-Verify determines that there is an issue, the employee must resolve the issue according to a specific process and timetable. Key benefits of using the E-Verify System include: ➢ Helping employers maintain a legal workforce ➢ Virtually eliminating Social Security mismatch errors ➢ Improving the accuracy of wage and tax reporting Background Checks Ceiling to Floor Cleaning, Inc. will conduct mandatory background checks at levels I and II as required by the Village of Tequesta. Drug -Free Workplace Ceiling to Floor Cleaning, Inc. has a longstanding commitment to provide a safe and productive work environment. Alcohol and drug abuse pose a threat to the health and safety of employees and to the security of our equipment and facilities. For these reasons, Ceiling to Floor Cleaning, Inc. is committed to the elimination of alcohol and/or drug use and abuse in the workplace in accordance with Florida Statute 287.087. 16 2003 Mears Parkway, Margate, FL 33063 ■%%W000 11 ONE BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Full Range of Services Ceiling to Floor Cleaning, Inc. understands the importance of professional appearance and cleanliness. When you contract with Ceiling to Floor Cleaning, Inc., you will see a dramatic difference in the appearance of your facility from the first day of service. Consistent satisfaction is the reason for our success and that consistency serves as the foundation for our company. First, we meet with you to discuss your cleaning preferences and expectations. We will then custom tailor an affordable cleaning program based on your input to satisfy your specific requirements. Our professional staff uses the latest state-of-the-art equipment and is trained to provide all the following services at your request: •'• Janitorial Maintenance Services •'• Special Event Cleaning Services ❖ Commercial Parking Garages/Parking Lots Cleaning Services ❖ Debris/Trash Removal •:+ Exterior Pressure Washing •'• Carpet Cleaning/Spotting ❖ General/Specialized Medical Office Cleaning •'• Restroom Sanitizing Wash and Sanitize Waste Receptacles •:+ Emergency Cleaning (Floods & Water Damages) ❖ Glass /Window Cleaning ❖ Floor Care: Tile/Grout Cleaning and Floor Stripping & Refinishing •:* Wood Floor/Wood Laminate Care ❖ Supply/Inventory Management Security Lock -up 17 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom TOOLS/EQUIPMENT The following is a list of the working tools and equipment provided, depending upon the type of service rendered. Please note that all equipment is owned and operated by Ceiling to Floor Cleaning. Color -Coded Microfiber Cleaning System Dust Mops Kaivac No Touch System Carpet Cleaning Machines Rubbermaid Pulse System DVAC One -Pass System Floor Refinishing Machines Rubbermaid Hygiene System Auto Scrubbers Tile &Grout Machines RotoVac 360 Machine Backpack Blowers Commercial Brooms Hand-held Blowers Safety Vests Waxes Carpet Sweepers Squeegees Trash Grabbers Disinfectants/Sanitizers Pro Team Vacuum Cleaners Wiping Cloths Pressure Washers Floor Dressings Wet Mops Gloves/Goggles/P.P.E. Dust Cloth Window Washing Equipment 3M Twist-N-Fill Systems Microfiber Mops MadVac Street Sweeper Wyp-all Disposable Cloths Shown below are snapshots of some of the essential equipment used by Ceiling to Floor Cleaning, Inc. in our routine janitorial cleaning services. ProTeam Super Coach KaiVac Restroom Cleaning System Backpack Vacuum Cleaner Hygienic Mopping & Water Filtration System RotoVac 360XL Carpet Cleaner 18 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Qua&# Ckaning from Top to, WoUoin DVAC Deluxe Rim Caddy Combines 3 cleaning passes (Dusti ng + Vaou urDing + Waste Collection and Sortation) into '7 PASS'. there by eli m inating non -productive travel 6 mesh an cif mie en vira nrr.-ent EASY: An ergoncimic arch-ed handle makes maneuvering easy- Caddy design, makes i3O easy to organ ize & retrieve on -board cleaniing su pp lies & vacuuming tools. Twist and lcwk you r 44 Gal BRUTE-& container to the dolhy integrated va-Du urn base. Easify attach and remove poly- li ners. Fu 11 bag i nclicmtor I ig ht lets the user know vvhL-n it`s time to replace the bag PCWERFUL-- Dedir-at-ed powered a 9 itator nozzle to maxi m ize clan ni ng efficien-cy- Capa b le of holding & trans ng over 175 po unds Cff waste and recyclin g with the Legendary R ubbe rm aid Comn-k-erciali Producr-s du rability. SMART: Ability to hold separate waste stream s fDr ref -Wing of rts. Reduces non - prod uctive travel time up to 015%, enhancing worker prcxJucfiv*ry- Quiet operation su ppor-s day clean ing in noise sensitive en vircinments. Supports Day Ck:kaning and Green -Clean in g. H EPA Vaou urn bag available f� inureased. 1-ndo�r Air Dual ity. CEI Ll N G FLOOR C LEA N I N G 19 2003 Mears Parkway, Margate, FL 33063 E%%W000 11 ONE BID No.: RFP-PARKS-07-22-0-2022 CEILIK -n FLOOR ELEANINE an rin PIP, 1p Commercial Cleaning L .A�-JTA F17TINC-5 S FL D 0 F:3- z L11 L7 rljk� F-o r- Q=HEFhL L:_'W -t'W A _ L AS CEILING to FLOOR CLEANING Quafi4 Cleaning from Top t& Bottom COLOR -COD ED CLEANING SYSTEM C elfin g To F Lo-or Cleani'ng, Inc. uses the colorcodi n g gii I d e for cle-a ning. This Is an I ntergra I part of m-r i: rA ed cleaning processes and ensures the most hyge-ni c -and thorough cleaning methods. ig qstern Color Coding Is the Ide-a of designating certain cl eanling to-olls and processes by consistant color schemes- Its pal rpose is the segregation -of materia Is1 equi pment and procedu res -as -a means of prevent,_07-g a ie 4 0' cross-contaml nation- The colors used MUST remain Fuitzb*e lor- consistent for their specific tasks. 13 All D I k1:5 U R FIC E 8 The col ors -and t1hel r mean I ng aret I Pei =14 i S I I tna): C., F C I GE h1E R AL For —'D E, BAF; U111 'iL RED- most often used 1 n h igh sari itary (h igh risk of spreadl n g 1 nfection). app lications or in restroom cl eanin g such as toilets and url nal & - for s in Ins, cou nters and Ewa shroom surfaces. Aiscs, used for spec ila I ity clean-Ing such as mirrm, gyms. service c-ounters -and metall works, In lower risk are -as -of a build Ing such as desk -tops, I edges, wa lisand til e, wind ow cl eaning an d h igh/low d usti ng. - used in food processing nd fbod service reas, such as kitchens and bar areas. (Sample work -site) 20 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom TAB 300 Method of Operation and Implementation of Services 21 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Village of Tequesta Community Center (Janitorial -Custodial Service) -Project Plan Regular Season: Mon./Wed./Fri. Days of the Week Summer Season: Monday -Friday Hours of Operation After 7:30pm (unless otherwise specified) Number of Staff Members 1 Major Equipment used for all large Kaivac No Touch Cleaning System cleaning projects and daily use as Pro -Team HEPPA Filtration Vacuums deem appropriate. Rubbermaid DVAC Major Cleaning Solutions/Products Kaiblooey Restrrom/Disinfectant Cleaner used for daily cleanings and major 3M Floor Stripper cleaning projects. Hard as Nails Floor Sealer We would keep all minor equipment in the Storage designated janitorial storage areas. Method of Operation: Our experience as the current cleaning vendor of this location will allow us to implement the following continuation of service approach: ➢ The assignment of a site supervisor and most appropriate and knowledgeable staff to support and effectively implement all start-up functions and cleaning assignments. ➢ Schedule pre -start meetings with designated facility liaisons of the Village of Tequesta Community Center to ensure all concerns are proactively addressed and processes are initiated. ➢ Maintain close communications with pertinent personnel regarding all transition efforts. Ensuring those individuals have access to telephone numbers and email addresses of Ceiling to Floor Cleaning, Inc.'s staff members. ➢ Implement our cleaning checklists to include the development of employee schedules, assigned cleaning tasks, equipment set-up, quality control measures and safety/security procedures. ➢ Ensure said checklists and schedules are posted in appropriate areas of facility. ➢ Conduct site orientations between Ceiling to Floor Cleaning, Inc. supervisors and cleaning staff to clearly address the efficiency/full details of the scope of services (one-on-one on -site training and expectations). ➢ Conduct inspections of progress and receive feedback from the Village of Tequesta Community Center to address specific areas of focus. ➢ Conduct ongoing -periodic inspections of progress and receive feedback from the Village of Tequesta Community Center. 22 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Implementation of Services Ceiling to Floor Cleaning, Inc. understands the nature of the location listed in the scope of services and we will provide the Village of Tequesta with the level of quality expected and deserving of a thriving community. We have evaluated this BID package and we have considered all your scope of service requirements. With your community center in our hands, we embody an ownership mentality by which we treat them as our own. Our 100% company -owned; state-of-the-art equipment allows us to perform all methods of cleaning in a very efficient and effective manner. For example, our Kaivac No Touch Cleaning System is the best in the industry when it comes to restrooms and other heavily soiled areas; nothing beats Spray - and -Vac cleaning. This system is a hygienic green cleaning system that removes soils and invisible bacteria/germs (where mops spread them around). The multiple cleaning systems that will be provided to you by Ceiling to Floor Cleaning, Inc. are the best when it comes to protecting the health and safety of your buildings occupants, visiting patrons and overall environment. Ceiling to Floor Cleaning, Inc. is armed with multiple cleaning systems needed to adapt to any cleaning environment Ceiling to Floor Cleaning, Inc. also uses the Microfiber Cloth Color Coding System. This is an integral part of our cleaning processes and ensures the most hygienic and thorough cleaning methods. Color Coding is the idea of designating certain cleaning tools and processes by consistent color schemes. Its purpose is the segregation of materials, equipment and procedures as a means of preventing cross -contamination. The colors used MUST remain consistent for their specific tasks. Our uniformed staff will provide exceptional cleaning services to the Village of Tequesta as outlined within the Scope of Service. The project plan outlined below is consistent with the needs of this location. Ceiling to Floor Cleaning, Inc. has thoroughly planned daily tasks and responsibilities in the best interest of the community center and its' employees. We will ensure standardization methods are in place to exercise a smooth and orderly introduction of service. Added benefits to choosing Ceiling to Floor Cleaning, Inc.: ✓ Customizable service based on janitorial needs ✓ Assistance with Supply Management and Inventory Control (if applicable) ✓ Professional uniformed staff ✓ Employee Accountability ✓ Adaptable to change/ability to comply with changes ✓ Exceptional standards in safety ✓ Management Services o Initiative Taking & Independent Judgment o Effective Communication o Efficient service planning/organizing/controlling 23 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Project Management The Project Manager for this RFP will be Brice Bennett as he has over 15 years of experience in overseeing all the responsibilities of any size entity. Mr. Bennett will act as a point of contact for the Village of Tequesta. He will supervise staff and has the authority to make immediate decisions to successfully maintain our highest standards, as well as the goals of the Village of Tequesta Community Center. Mr. Bennett also is fully supported by our corporate resources and management infrastructure. During the site visit of your location, we performed a detailed analysis of your requirements. This approach ensures that all your needs are accounted for and processes are put into practice. COMMUNITY CENTER To ensure the Community Center always looks its' best, we will have 1 uniformed staff member cover this facility for the full term of the contract. Monday through Friday (During the Summer Season) and Monday/Wednesday/Friday (During the Regular Season), our cleaning staff will be on -site after 7:30pm (unless otherwise determined by facility management). The specific tasks to be performed will include the following: ➢ High/low level dusting and cleaning throughout the entire facility. o Tops of cabinets/tabletops/table-bottoms in all building entrance areas, Conference Rooms and General Office areas will be dusted and cleaned as per the Scope of Services. o All chairs, tops of door frames, door trims and picture frames will be dusted and cleaned. o Corners of ceilings, ceiling vents and floorboards will be vacuumed to remove cobwebs. o Dusting of office furniture, vertical blinds, tops of doors and light fixtures. ➢ Floor Care o We will work closely with facility managers regarding appropriate scheduling. o Strip and seal of all tiled floors will be conducted semi-annually in all of the appropriate areas. ➢ Glass/Window Cleaning o All building entrance and exit glass, windows and mirrors throughout the facility will be cleaned daily. ➢ Restroom Disinfecting o All restrooms throughout the facility will be cleaned thoroughly with our Kaivac No Touch Cleaning System. This Hygienic Green Cleaning System from Kaivac removes greater than 99.9% of targeted bacteria in restrooms. o Polish all stainless steel in all restrooms. o Replenish all paper products daily in all restrooms. o High/ low-level dusting of tops of doors, door frames and trims, ceilings, ceiling corners, ceiling vents and floorboards. 24 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom [;YMNAgII I To ensure the Gymnasium inside the Community Center always looks its' best, we will have 1 uniformed staff member cover this facility for the full term of the contract. Monday through Friday (During the Summer Season) and Monday/Wednesday/Friday (During the Regular Season), our cleaning staff will be on -site after 7:30pm (unless otherwise determined by facility management). The specific tasks to be performed will include the following: ➢ High/low level dusting and cleaning throughout the entire facility. o All chairs, tops of door frames, door trims and picture frames will be dusted and cleaned. o Corners of ceilings, ceiling vents and floorboards will be vacuumed to remove cobwebs. o Dusting of furniture, windowsills, tops of doors and light fixtures. o Window frames (internal), drinking fountains and shelving will be dusted and cleaned. ➢ Stairwell Cleaning o All stairwells will be vacuumed thoroughly with a HEPPA Filtered Vacuum. o All handrails and stairwell door handles will be disinfected. ➢ Floor Care (Basketball Court, Underneath Bleachers, Inside Supply Storage Area) o We will work closely with facility managers regarding appropriate scheduling. o Hard surface floors will be swept, vacuumed and mopped regularly. o Strip and seal of all tiled floors will be conducted semi-annually in all of the appropriate areas. ➢ Glass/Window Cleaning o All building entrance and exit glass, windows and mirrors will be cleaned daily. o All internal glass of Basketball Courts, main entry doors and mirrors will be cleaned daily and interior window frames/sills will be cleaned as outlined within the Scope of Services. 25 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Village of Tequesta Community Center-Schedule/Timeline (SAMPLE) Da s/Hours Daily -Administration Building/Fitness Club/Hallways Village of Tequesta Community Center 399 Seabrook Road Tecluesta, FI 33469 Regular Season: Monday/Wednesday/Friday (after 7:30p.m.) Summer Season: Monday -Friday after 7:30pm Dusting of horizontal surfaces Mon., Tue., Wed., TH, Fri. Spot cleaning of horizontal surfaces Mon., Tue., Wed., TH , Fri. Clean entrance doors/glass partitions Mon., Tue., Wed., TH , Fri. Cleaning of walls as needed Mon., Tue., Wed., TH , Fri. Sanitizing drinking fountains Mon., Tue., Wed., TH, Fri. Empty waste receptacles Mon., Tue., Wed., TH, Fri. Replace trash can liners Mon., Tue., Wed., TH, Fri. Vacuum(daily) and removespots from all carpeted areas as needed Mon., Tue., Wed., TH, Fri. Vacuum, sweep, dust moping floors Mon., Tue., Wed., TH , Fri. Mop all hard surface floors Mon., Tue., Wed., TH, Fri. Interior window cleaning Mon., Tue., Wed., TH, Fri. Daily-Restrooms/Saunas/Locker Rooms Disinfect all areas of restroom Mon., Tue., Wed., TH , Fri. Empty waste receptacles Mon., Tue., Wed., TH , Fri. Empty sanitary napkin receptacles Mon., Tue., Wed., TH, Fri. Polish all mirrors Mon., Tue., Wed., TH , Fri. Spot clean walls and partitions with germicidal solution Mon., Tue., Wed., TH, Fri. Restock hand soap/paper products Mon., Tue., Wed., TH, Fri. Disinfect door handles, light switches, fixtures Mon., Tue., Wed., TH, Fri. Clean waste receptacles inside/outside Mon., Tue., Wed., TH, Fri. Clean/sanitize dispensers inside/outside Mon., Tue., Wed., TH, Fri. Daily -Multi -purpose Rooms/Kitchen Clean counters and table -tops Mon., Tue., Wed., TH , Fri. Clean glass to remove smudges Mon., Tue., Wed., TH , Fri. Empty waste receptacles Mon., Tue., Wed., TH, Fri. Replace liners as needed Mon., Tue., Wed., TH , Fri. Vacuum and removespots from all carpeted areas Mon., Tue., Wed., TH, Fri. Clean/ microfiber mop the & wood floors with neutral cleaner Mon., Tue., Wed., TH, Fri. Clean tops of tables and chairs Mon., Tue., Wed., TH, Fri. Wipe clean outside of refrigerator Mon., Tue., Wed., TH, Fri. Clean outside of microwave Mon., Tue., Wed., TH , Fri. 26 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Remove trash, replace liners as needed Mon., Tue., Wed., TH ,Fri. 0 Weekly -Administration Building/Fitness Club/Hallways Disinfect keyboards and telephones Mon., Wed., Fri. Dust light fixtures and ceiling vents Tue., Th., Sat Polish a lll drinking fountains Weekly Restroom Areas/Sauna/Locker room Mon., Wed., Fri. Dust light fixtures and ceiling vents Tue., Th., Sat. Clean all fronts of lockers Tues., Th., Sun infect partitions, walls around toilet/urinals i Monthly -All appropriate areas Tue., Th., Sun. High level dusting, dusting of all venation blinds 1 st Sat. of every month Furniture -Vacuum Fabric 2nd Sat. of every month Detail vacuum carpet edges 3rd Sat. of every month Dust all baseboards 3rd Sat. of every month Clean table & chair legs and bases 4th Sat. of every month ower wash showers(including walls i Floor Care -Quarter) or as requested 2nd Sun. of every month Tile & Grout of tiled areas including sauna and locker room As requested by City/Site Mgr. 27 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom (SAMPLE) Ceiling To Floor Cleaning, Inc. Facility Cleaning Checklist Facility Location: Employee Name: Date: .• , - - • Front Door (inside/outside) Closets Flooring Light Fixture (if reachable) Cob Webs Mop (if applicable) Other DON EdMFFICES/CON FERENCE ROOMS/RECEPTION AREAS or NOTES Dust Walls & Cobwebs Patio Doors & Sliders Light Fixtures (if reachable) Heater Vents Vacuum & Edge Baseboards Mop (if applicable) Other 0 Dust Walls & Cobwebs -lime Closets Doors & Knobs Mirrors Shelves & Cabinets (inside/outside) Light Fixtures (if reachable) Vacuum & Edge Baseboards Other 9mid"M Eel= Tub/Shower-Tile, Grout, Doors, Tracks, Soap Dish, Chrome Sink -Stains, Polish Chrome Toilet -Tank, Bowl, Seat/Lid, Paper Holder Medicine Cabinet, Shelves, Mirror Toothbrush Holder Countertops Closet/Cabinets (inside/outside) Light Fixtures (if reachable) Remove Cobwebs from Exhaust Fan Dust Walls & Cobwebs 28 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Vacuum & Edge Baseboards & Mop • .. :: . • Stove Top, Drip Pans, Under Burners & Range Top, Knobs Grill Oven Racks -Clean Underneath (if already moved) Inside/Outside Oven Door Range Vent and Filters Dishwasher (inside/outside) Microwave (inside/outside) Cabinets, Shelves & Drawers, Handles & Knobs, Clean Tops & Fronts Countertops -Tile and Grout Sink -Stains, Disposal, Polish Chrome Trash Compactor (inside/outside) Pantry -Floors, Shelves, Door Light Fixtures (if reachable) Dust Walls & Cobwebs Vacuum & Edge Baseboards & Mop Nam Tracks Sills Blinds & Shutters Traverse Rods Other DONAILPATIO Other and BALCONY NOTES Sweep & Vacuum Rails Light Fixtures (if reachable) Storage Area, Sweep Dust Walls & Cobwebs Other !! IM0 Cobwebs, Walls, and Ceiling Baseboards Fingerprints on Walls Mark Removal Switch and Outlet Plates Top of Doors Note if there are any cracks in windows or tears in screens. 29 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom TAB 40 : References 30 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom RP.fPrPnr.Pq Town Hall of JupiterZPolice Department 210 Milita Trail (Current Contract: 6th Year) Jupiter, FI 33458 Contact: Catherine Morosco, Special Projects Coordinator (561) 748-2766 Email: catherinemo@jupiter.fLus Scope: Provide day porter janitorial maintenance services to Town Hall (50,000 sq. ft.) and the Police Department (40,000 sq. ft.) facilities 5 days per week in the areas of daily general office cleaning, stripping and waxing quarterly, quarterly tile & grout cleaning, quarterly carpet cleaning maintenance, bi-monthly restroom sanitizing, etc. Monroe Countv (UDDer Kevs and Marathon 3583 S. Roosevelt Blvd. (Contract eff.: March 1, 2019-December 31, 2021) Key West, FI 33040 (Multi site: 18 locations) Contact: Alice Steryou, Facilities Maintenance Contract Monitor (305) 292-4549 Email: Steryou-Alice@monroecounty-fl.gov Scope: Provide day porter and after-hours full janitorial cleaning services to these facilities 6 days per week from Key Largo to Marathon in the areas of daily general office cleaning, internal and external window cleaning, restroom sanitizing, carpet cleaning, hard floor surface auto scrubbing, etc. City of Fort Lauderdale -Transportation and Mobility Dept. 290 NE 3rd Avenue (5th renewal term eff. 11/1/2021) Fort Lauderdale, FI 33301 (multi -site: 14 locations) ***(Effective 7/10/19 awarded an additional 28 locations) *** Contact: Jeff Davis, Parking Services Manager (954) 828-3797 Email: idavis@fortlauderdale.gov Scope: Provide parking garage and parking lot cleaning services 7 days per week to various Fort Lauderdale locations (i.e. City Parking Garage (CPG), Performing Arts Parking Garage, Fort Lauderdale Beach Parking Lot, Intracoastal Parking Lots, etc.). We ensure all trash, debris, litter, etc., is cleaned 7 days weekly. 31 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom References (cont.) City of Hollywood (Parks and Recreation Department) 1405 South 28th Avenue (Current Contract amount varies based on events) Hollywood. FI 33022 Contact: Daniel Mell, Recreation Coordinator (954) 921-3501 Email: dmell@hollywoodfl.ord, Scope: Provide full special event cleaning services to all areas of Arts Park @Young Circle during and post special events such as the Food and Wine Festival, Colors of the Caribbean Festival and the Caribbean "Chill" Festival. We service all areas of these special events to include restroom cleaning & disinfecting, event grounds cleaning of all trash/debris/litter, sidewalk perimeter and building perimeter blowing, trash pick-up and debris removal, proper trash and recycling disposal, tree branch and weed cleaning, etc. Griffin Gardens Building-Broward County Housing Authority 4881 Griffin Road Davie, FI 33314 Contact: Curvis Jackson, Property Manager (954) 325-3692 Email: cliacicsongbchafl.org Scope: Provide after-hours full janitorial cleaning services to this (75,000+ sq. ft.) facility 5 days per week in the areas of daily general office cleaning, stripping and waxing quarterly, quarterly tile & grout cleaning, monthly floor maintenance, monthly pressure washing, restroom sanitizing, etc. 32 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom TAB 50 : Additional Documents 33 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Janitorial -Custodial Services: Village of Tequesta Community Center (BID No.: RFP-PARKS-07-22-0-2022) Additional Submittal Documents Enclosed ✓ Spirit of Excellence ✓ Mission Statement/Pledge ✓ Drug Free Workplace Policy ✓ New Employee Orientation Checklist ✓ Green Cleaning Program 34 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Operating in The Spirit of Excellence! We provide complete janitorial cleaning services and professional sanitizing services to commercial properties, governmental branches, learning institutions, physician/healthcare facilities and residential properties throughout South Florida. We pride ourselves in supplying the professional & sanitized cleaning services that you deserve. Ceiling to Floor Cleaning, Inc. has the highest standards when it comes to keeping your building/facility clean and properly maintained. Our employees are committed to doing the best job possible. While we believe in being competitive in price, there are other factors to consider when choosing a cleaning company: 1. Will your cleaning company ensure your building portrays a first-class image to customers and employees? 2. A properly cleaned building will help to ensure you have a healthy building free from contaminates such as mold, bacteria, allergens and pollutants. A healthy building with good indoor air quality will also reduce the amount of sick time taken by employees. 3. Studies have proven that employees are more productive in clean working environments. 4. Clean showrooms, service areas and medical facilities are more appealing to customers. 5. Keeping your building/facility in tip top shape will assist in maintaining high property values. Having a clean building improves the lifespan of the facility. What Ceiling to Floor Cleaning, Inc. can provide to you: 1. All your general cleaning services provided by a dedicated staff of well -trained employees. 2. Professional advice on all your cleaning concerns and issues. 3. Specialized cleaning services including carpet spotting, carpet cleaning, emergency water damage, pressure cleaning and sanitizing. 35 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Qur,Vission Our mission is to become an asset to our customer's team by providing exceptional customer service with immediate responses to issues on a consistent basis. Thus, enabling them to ensure the highest quality work environment for their employees, tenants and consumers. Our mission is also to exceed our customers expectations for quality and safety while being socially conscious/compliant to environmental standards. Our �Ple e To our customers we pledge to remain a principle -centered organization built on a superior level of hard -work, honesty, loyalty and fairness. We strive to provide our internal and external customers with the highest quality of personal service possible at a cost-effective price. We are committed to be a customer -driven organization as our customer's needs are our top priority. We are creative and proactive in our ability to conform to your specifications. Not only do we maintain facilities, at Ceiling to Floor Cleaning, Inc. we also build and maintain relationships. To our employees we pledge to adhere to the highest standards in our recruitment and employee selection process. We provide our employees with personal and career growth opportunities. Training is a top priority and we ensure our staff the continued benefit of learning and cross - training in a positive work environment. We recognize employee contributions and provide incentives consistent with extraordinary work efforts/ethics. To our corporation we pledge to making a fair profit in an ethically, yet aggressively competitive manner. Our strategy is one of controlled growth by building our customer base and actively contributing to our targeted market selection. We commit to repaying our community for providing Ceiling to Floor Cleaning, Inc. with this business opportunity. We fully support community directed efforts towards the betterment of people and the environment. Aisha Styles President/CEO 36 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom DRUG -FREE WORKPLACE POLICY Purpose and Goal Ceiling to Floor Cleaning, Inc. is committed to protecting the safety, health and well being of all employees and other individuals in our workplace. We recognize that alcohol abuse and drug use pose a significant threat to our goals. We have established a drug -free workplace program that balances our respect for individuals with the need to maintain an alcohol and drug -free environment. This organization encourages employees to voluntarily seek help with drug and alcohol problems. rnvararl \A/nrkarc Any individual who conducts business for the organization, is applying for a position or is conducting business on the organization's property is covered by our drug -free workplace policy. Our policy includes, but is not limited to executive management, supervisors, full-time employees, part-time employees and off -site employees. Applicability Our drug -free workplace policy is intended to apply whenever anyone is representing or conducting business for the organization. Therefore, this policy applies during all working hours, whenever conducting business or representing the organization, while on call, paid standby, while on organization property and at company -sponsored events. Prohibited Behavior It is a violation of our drug -free workplace policy to use, possess, sell, trade, and/or offer for sale alcohol, illegal drugs or intoxicants. Notification of Convictions Any employee who is convicted of a criminal drug violation in the workplace must notify the organization in writing within five calendar days of the conviction. The organization will take appropriate action within 30 days of notification. Federal contracting agencies will be notified when appropriate. Drug Testing To ensure the accuracy and fairness of our testing program, all testing will be conducted according to Substance Abuse and Mental Health Services Administration (SAMHSA) guidelines where applicable and will include a screening test; a confirmation test; the opportunity for a split sample; review by a Medical Review Officer, including the opportunity for employees who test positive to provide a legitimate medical explanation, such as a physician's prescription, for the positive result; and a documented chain of custody. All drug -testing information will be maintained in separate confidential records. Each employee, as a condition of employment, will be required to participate in random, post -accident and reasonable suspicion testing upon selection or request of management. The substances that will be tested for are: Cannabinoids (THC), Cocaine, Phencyclidine (PCP), Alcohol, Methaqualone and Methadone. Testing for the presence of alcohol will be conducted by analysis of breath. Testing for the presence of the metabolites of drugs will be conducted by the analysis of urine. 37 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Any employee who tests positive will be immediately removed from duty, referred to a substance abuse professional for assessment and recommendations, required to successfully complete recommended rehabilitation including continuing care, required to pass a Return -to -Duty test and sign a Return -to -Work Agreement and terminated immediately if he/she tests positive a second time or violates the Return -to -Work Agreement. An employee will be subject to the same consequences of a positive test if he/she refuses the screening or the test, adulterates or dilutes the specimen, substitutes the specimen with that from another person or sends an imposter, will not sign the required forms or refuses to cooperate in the testing process in such a way that prevents completion of the test. Consequences One of the goals of our drug -free workplace program is to encourage employees to voluntarily seek help with alcohol and/or drug problems. If, however, an individual violates the policy, the consequences are serious. In the case of applicants, if he or she violates the drug -free workplace policy, the offer of employment can be withdrawn. The applicant may reapply after one year and must successfully pass a pre -employment drug test. If an employee violates the policy, he or she will be subject to progressive disciplinary action and may be required to enter rehabilitation. An employee required to enter rehabilitation who fails to successfully complete it and/or repeatedly violates the policy will be terminated from employment. Nothing in this policy prohibits the employee from being disciplined or discharged for other violations and/or performance problems. Return -to -Work Agreements Following a violation of the drug -free workplace policy, an employee may be offered an opportunity to participate in rehabilitation. In such cases, the employee must sign and abide by the terms set forth in a Return -to -Work Agreement as a condition of continued employment. Occictnnrp Ceiling to Floor Cleaning, Inc. recognizes that alcohol and drug abuse and addiction are treatable illnesses. We also realize that early intervention and support improve the success of rehabilitation. To support our employees, our drug -free workplace policy: • Encourages employees to utilize the services of qualified professionals in the community to assess the seriousness of suspected drug or alcohol problems and identify appropriate sources of help. Treatment for alcoholism and/or other drug use disorders may be covered by the employee benefit plan. However, the ultimate financial responsibility for recommended treatment belongs to the employee. Confidentiality All information received by the organization through the drug -free workplace program is confidential communication. Access to this information is limited to those who have a legitimate need to know in compliance with relevant laws and management policies. 38 2003 Mears Parkway, Margate, FL 33063 ■%%W000 11 ONE BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Shared Responsibility A safe and productive drug -free workplace is achieved through cooperation and shared responsibility. Both employees and management have important roles to play. All employees are required to not report to work or be subject to duty while their ability to perform job duties is impaired due to on- or off -duty use of alcohol or other drugs. In addition, employees are encouraged to: • Be concerned about working in a safe environment. • Report dangerous behavior to their supervisor. It is the supervisor's responsibility to: • Inform employees of the drug -free workplace policy. • Observe employee performance. • Investigate reports of dangerous practices. • Document negative changes and problems in performance. • Counsel employees as to expected performance improvement. • Clearly state consequences of policy violations. Communicating our drug -free workplace policy to both supervisors and employees is critical to our success. To ensure all employees are aware of their role in supporting our drug -free workplace program: • All employees will receive a written copy of the policy. • The policy will be reviewed in orientation sessions with new employees. • Employee education about the dangers of alcohol and drug use and the availability of help will be provided to all employees. Employee Signature/Title Date 39 2003 Mears Parkway, Margate, FL 33063 NJUHUd RUM ff I 1 ■ BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Qua it, from, Top to Bottom New Employee Orientation Checklist Employee Name: Status: Full-time/Part-time Employee ID: Department: Hire Date: Item Supervisor Signature Date Completed Notes: Signature of Employee: Date: Signature of Supervisor: Date: 40 2003 Mears Parkway, Margate, FL 33063 Company Properties Photo ID Badge Business Cards Laptop/Computer Company Documents Desk/Drawer Keys Uniform Company Promotion/Sales Materials Company Policies Received Dress Code/Uniform Policy Employee Handbook Cell Phone Use/Communication Policy Drug -free Workplace Policy Safety and Security Policy HIPPA/Confidentiality Agreement Educational Courses Completed OSHA Bloodborne Pathogens Infection Control Confidentiality Workplace Violence Cultural Diversity Effective Customer Service Safety in the Workplace Review of PPE Program Personal Protective BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom GREEN AND HEALTHY CLEANING PROGRAM Green and Healthy Cleaning Policy The following is a set of written guidelines or Standard Operating Procedures (SOPs) that govern Ceiling to Floor Cleaning, Inc.'s cleaning procedures, chemical handling and tracking requirements, equipment operation and maintenance procedures, communication protocols, training programs, inspection programs, and record keeping and reporting procedures. These guidelines are available to all cleaning personnel upon request. These SOPs shall be reviewed for possible revisions on an annual basis. Green Clean Plan A comprehensive Green Cleaning plan encompasses cleaning practices, as well as the procurement of cleaning products, equipment and training. There are dozens of manufacturers who offer "certified" green cleaning chemicals that work well and are cost -competitive compared to traditional products. Vacuums, floor buffers and furnishers are available with high -efficiency filters that can capture microscopic materials that might adversely impact building occupant health or damage sensitive equipment. Cleaning Practices Changes in the frequency, technique or time when cleaning is performed can be as important as the products and equipment being used. Green Cleaning promotes the use of less toxic cleaners and the use of equipment that would reduce the need to use harsh, conventional chemicals. The technology of the cleaning industry has made remarkable advances with newer technologies that perform effectively, reduce health and environmental impacts, and are cost competitive compared with conventional products. It is best to promote cleaning programs based on: o The US Green Building Council's Leadership in Energy & Environmental Design -Existing Buildings criteria and o ASTM's E-1971 Standard Guide on Stewardship for Cleaning Commercial and Institutional Buildings. o Green Seal's GS-42 Environmental Standard for Commercial and Institutional Cleaning Services 41 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Procurement of Cleaning Products and Equipment The products chosen to accomplish the tasks can have significant impacts on the health and performance of students, staff, and the people performing the cleaning. Choices in cleaning products and equipment dramatically impact the lifespan of building materials and furnishings while preserving the environment. A purchasing program that promotes Green Cleaning uses products and equipment that meet the following standards: o Green Seal's GS-37 environmental standard for industrial and institutional cleaners, o EcoLogo's CCD-146 standard for Hard Surface Cleaners, o Carpet and Rug Institute's Green Label Program for vacuum cleaners and o US EPA's Comprehensive Procurement Guidelines for janitorial paper products and plastic trash bags. Cleaning Program o Ceiling to Floor Cleaning, Inc. will develop and implement a floor maintenance plan, consistent with manufacturers' maintenance recommendations, to extend the life of flooring through routine, periodic, and restorative cleaning operations. o Ceiling To Floor Cleaning, Inc. will prepare schedules of routine cleaning operations, project work or activities performed periodically, equipment operation and maintenance/ cleaning inspections. o The schedule of cleaning operations will include and detail the minimum frequency required for cleaning and maintaining the area to a level that adequately protects human health and the environment. o The schedules of cleaning operations will be reviewed at a minimum of twice per year and adjusted as needed in response to the changing needs of the building and its occupants. o A comprehensive communications plan will be established by the department with the client. The plan shall describe procedures for cleaning personnel to communicate with building coordinators and occupants, as well as a system for providing feedback from them. o Easily understood directions will be provided to custodial staff in appropriate written languages or in graphic representation for the dilution of chemical cleaning products. o The quantities of chemicals consumed over time by cleaning operations must be tracked on a quarterly basis. o Ceiling to Floor Cleaning, Inc. will use a chemical measuring and dilution control system that limits worker exposure to chemical concentrates while facilitating the proper dilution of chemical concentrates. o The custodial staff must be fully trained in the safe and effective use of all relevant chemical cleaning products. o The appropriate technology (coarse spray bottles, automatic chemical dispensers on powered equipment, etc.) must be used for applying the chemical product in a manner that does not result in overuse and waste of the product. 42 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom o Clear directions for the proper rinsing and disposal of used or expended chemical solutions or empty chemical containers will be provided to the custodial staff. o Ceiling to Floor Cleaning, Inc. will reduce, minimize, or eliminate the need for using cleaning chemicals wherever possible. Equipment Maintenance Program o Department supervisors must maintain an accurate inventory of their janitorial equipment, including information showing date of purchase and vendor specifications showing the equipment meets the sustainability requirement. o All powered cleaning equipment in use must be routinely maintained to optimize performance. o All janitorial equipment must be inspected by the supervisor every quarter to ensure that each piece of equipment operates at a safe and optimum level in accordance with the manufacturer's specifications. o Results of the inspection must be recorded in a maintenance log, which should always be available for review. o On an annual basis, the department will avail of the expert services of equipment distributors or other third -party specializing in equipment repair to inspect and validate the condition of the equipment. Reducing Solid Waste o Chemical products and supplies are to be purchased in concentrates or quantities that minimize the amount of packaging and container waste generated. o All waste items from cleaning operations, including paper, glass, plastics, cardboard, other packaging materials, empty chemical containers, and worn equipment that are acceptable for recycling in the community must be segregated and recycled. o When working with cleaning towels, cloths, and materials saturated with cleaning products, these materials must be disposed of, rinsed, or placed in a sealable container (i.e., metal flammable rag canister, locking plastic bag, etc.) within 2 hours of use to minimize evaporation of cleaning product. o Where feasible and practical, reusable cleaning cloths or microfiber technology will be used in lieu of paper products. Reusable cleaning cloths or microfiber must be cleaned or laundered prior to reuse. Vacuum Use and Maintenance o The following requirements apply to the use of vacuum cleaners: Vacuums must be equipped with the proper filter or bag; the filters shall be changed or cleaned consistent with the manufacturer's recommendations. o Vacuum bags or canisters must be inspected at regularly and changed or replaced when half full or when indicated by a bag sensor if vacuum is so equipped. 43 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom o Precautions, such as the provision of Personal Protection Equipment (PPE), must be taken to limit worker exposure to dust and particulate matter when cleaning and replacing bags and filters. Training o Green Cleaning practices provide proper training of custodians in the hazards, use, proper dilution, safety, maintenance and disposal of cleaning chemicals, dispensing equipment, and packaging. o The custodial staff, including supervisors, Assistant Superintendents and Senior Superintendents shall be trained in the proper handling of chemicals, proper use and maintenance of janitorial equipment, and proper cleaning procedures. o Upon hire, custodial staff will be required to undergo initial training on standard operating procedures, the proper sequencing of cleaning steps, and the proper use of personal protective equipment (PPE). This training may occur before personnel are assigned to a facility or it may be conducted at the site, before beginning independent work. o As part of initial training, all personnel are to be given standard safety training including focusing on reducing and preventing ergonomic injuries and exposure to hazardous materials encountered by the department. o Site -specific training such as providing specific job -site training focusing on standards for the facility to which they will be assigned. Site -specific training shall cover: o All custodial staff shall receive continuing training and/or education on an annual basis to maintain knowledge of correct procedures for safety, tools, techniques, and pertinent environmental standards. For new hires, at least 12 hours of this training must be provided upon initial employment, followed by 24 hours of in-service training, continuing education, and/or professional development opportunities on an annual basis. o Training records shall be maintained on each employee for all training specified within this program. The documentation shall include topics included in the training, a general outline of information covered, the name and qualifications of the trainer, and the date(s) and duration of the training or courses. For current employees, records shall be retained for two years from their hiring date; records shall be retained for one year for former employees. 44 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom TAB 60 : Required Documents 45 2003 Mears Parkway, Margate, FL 33063 ■%%W000 11 ONE BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Janitorial -Custodial Services: Village of Tequesta Community Center (BID No.: RFP-PARKS-07-22-0-2022) Required Documents Enclosed ✓ Exhibit A- Service Areas ✓ Exhibit B- Scope of Work ✓ Exhibit C- Proposer's Statement of Qualifications Form ✓ Exhibit D- Cost Proposal Form ✓ Exhibit E- Professional Services Agreement Template ✓ Exhibit F-Conflict of Interest Disclosure Form ✓ Exhibit G- Confirmation of Drug -Free Workplace ✓ Exhibit H- Village Clerks Office ADA Compliance Statement ✓ Exhibit I- E-Verify Statement ✓ Exhibit J- Offeror's Acknowledgment ✓ Exhibit K-Acknowledgement of Addenda ✓ Exhibit L- Notification of Public Records ✓ Exhibit M- Notice of Public Entity Crimes Law ✓ Exhibit N- Proposal Checklist ✓ Business License/Certificate of Status/Sample Proof of Insurance 46 2003 Mears Parkway, Margate, FL 33063 BID No.: RFP-PARKS-07-22-0-2022 CEILING to FLOOR CLEANING Quafi4 Cleaning from Top trr Bottom Janitorial -Custodial Services: Village of Tequesta Community Center (BID No.: RFP-PARKS-07-22-0-2022) Contract Number: BID No.: RFP-PARKS-07-22-0-2022 BID Due Date/Time: August 18, 2022, at 3:00pm Contract Owner: Village of Tequesta Contract Address: Village of Tequesta Community Center 399 Seabrook Road Tequesta, F133469 Project Mgr.: Jeffrey Snyder, Finance Director 399 Seabrook Road Tequesta, F133469 Bidder's Information: Ceiling to Floor Cleaning, Inc. 2003 Mears Parkway Margate, F133063 Email: Info@ctfcleaning. com Phone: (954) 662-2735 47 2003 Mears Parkway, Margate, FL 33063 Agenda Item #17. -W.-MMOM& Qt DATE �h9W[7[7-'1'Y#Y'� CERTIFICATE OF LIABILITY INSURANCE {7M8.2022 w� FTHIS OERTlF11TE I ISSUED MATTER OF INFORMATION ONL' AND CONFERS N RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OFF NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BE LOW. TH IS C ERTIFICATE OF IN LI RANC E DOES NOT CON STITUTE A. CONTRACT BETWEEN TH E ISSUI NO IN U RER( ), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. I MPO TANT. If the certificate holder is an ADDITIONAL. INSURED, ED, the Policy(ies) must have AU DITIONAL IN U RE D provisions or be endorsed. If S IJ BRO ATION IS WAILED, subject to the terms and concI tions of the ,pal icy, certai n policies may requ Ire an endorsernent. A statement an this certificate does not confer rights to the certifIcate Molder in lieu of such endorsement( ). PRODUCER WN TAC T Triton Global NAME, TritGn. Insurance Group D Nt� Ext : PHONE (8w) 4 00-7 74 100 ,Nix(iAJC: (36 6) 687-3678 iPJ100 ADDRESS. quote tritcnagenc _-rorn N State Road 7 kNSU R.IR�S) AFFOROl NG COVERAGE N A 1 C # Unit 304 INSUREIN A { Nationwide Insurance Company Of America 23737 Margate FL 33083 INSURED INSURER 8, Infinity Assuran ce 39497 INSURER c : Old Republic Surety Company 40444 CEILING TO FLOOR CLEANING INC. PO PDX 880 INSURER a INSURER E INSURER r FORT LAUDERt)ALE FL 3330 -0880 COVERAGES CERTIFICATE NUMBER: CL 271818784 REVISION NUMBER, THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENTWITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE I NSURANCE AFFORDED BY THE POLICIES DESCRIBED :HEREIN IS SUBJECT TO ALL THE TERMS. L CLUSIONIS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAiD CLAIMS_ I N S R LT R TYPE or IN S I RANCE AIIJUL I E, SD SU13R 4' VD POLICY N U M2 ER# POLICY EFF M Mda D POLIO' EXP MMIDD LIMITS X COMI M,ERC I►hL GENERAL LIABILITY CCURRENCE-- EACH OCCURRENCE—­- 1,000,000 CLAIMS-MADE9 OCCUR PREMISES Ea occurre h c�, 100,000 S MED EXP (Any one person) 5,000 PER ONAL &ADV INJURY g 1,000,000 A Y ACP3007831364 07/2W2O22 07128f 023 EN'L AGGREGATE LIMIT APPLIES PER EMI EIEAL AGGREGATE 2,000,000 POLICY E O. LOC F PRODUCTS - CO4P,+CP AGO Penal & Advedsing 110001000 OTHER: AU TOMOB I LE LEABI L ITY ]MR DIED SINGLE LIMIT Ear a klenl 1,000,000 BODILY INJURY (Per person) ANY AUTO OWNED s �E�J1 -F..'ALTOS ONLY � AUTO Y 50982003311,9001 0410212022 04i!32�2023 BODILY IIN,lURY (Per aeddent) $ PROPERTY DAMAOE Pee accident)� 1,000,000 MIRED NON -OW NP" AUTOS ONLY AL17FOS ONLY RIP -Bash $ 10,000 UMERELLA LIAR OCCUR EACH OCCJRRENCE $ AC—GREGATE $ 5X ESS LIAS CLAIMS -MADE LIED RETENTION .5 $ WORKERS OOMPENSATtON AND EMPLOYERS` LIABILITY Y i R PER 5TIH- STATUTE ER _ ANY P RC)PRIE TOPJPARTN ME E CUTIVE OFFIU ER/M EM RER E CL U DE D? hI d A E.L. EACH ACC I DENT $ (Mandatory in NH) E-L. DISEASE . EA. EMPLOYEE $ If yes, de rite under 0ESCRIPTI0N OF OPERAT 10 NS belay' E L. Di8r:ASE - I10LICY LIvvr $ .EMPLOYHE SERVICE BOND W1 0 178G8 0611112022 06111r 0 3 DISHONESTLY 10,0c)(wo D ES C R I PT 10 N OF OF EBATIMS I LOCATI ONS � If E HIDLEE (ACORD 101, Add anal Remarks SO#t&d u Ie, m ey. 4e! etta ehe ci if mom s pane is required) C0NITRAC T EPW- 019-14 Ja.nitorial Maintenance Services for the Tow n Hall FaciIityr_ Town of J upiter iS and additional inured with respects to the ge n e ra I I labi I ity and the a uto m obile I is bill Ity, CERTIFICATE HOLDER CANCELLATION Town of Jupiter 210 MilItary Trail Jup lte r FL 33458 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITHTHE POLICY PROVISIONS. AUTHORIZED RE PR ESE N TATIVE 1988- 015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/0) The ACORD name and logo are registered marks of ACORD Page 399 of 537 Agenda Item #17. ACC>R& CERTIFICATE OF LIABILITY INSURANCE DATE i Mlu1IDDPYY" 07/26/2022 THIS CERTIFICATE IS ISSUED AS A MATTED OF I NFI F MATtON ONLY AND CONFERS NO FIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF IN U RANI E DOES NOT CONSTITUTE A CONTRACT BETVVEEN THE ISSUING IN URER( ), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED. the poficy(ies) mint have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS VVAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A stater ent on thi s certificate does not con fer rig hts to the certificate holder in lieu of S ueh (anldorsernent(s). PRODUCER CONTACT NAME: _ AP INTF O INSUI AI E GROUP HONE I FAX WC. No): 3 7 5 Woodcliff Drive E-MAIL _ Suite 103 ADDRES& Fait -port, NY 14450 1NSURER(S) AFPO R01NG COVERAGE _ NAJC # INSURED felling To Floor Cleaning, Inc. PO Box 880 Fort Lauderdale, FL 33302 INSURER A ; NorG"UARD Insurance Company � I 1470 INSURER 13: IN,SURER INSURER D. INSURER E: INSURER F: C0VFRA E r'FRT1F1r.AT1= N11MR1=P- PF;1/1 1n1%1 N11"FtF=P- THIS IS TO CERTIFY THAT THE POLI-CIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED_ NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OIL OTHER DOCUMENT WITH RESPECT TO WHICH THIS ERTIFI LATE MAY EE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS A,DDL SLJ R POLICY EFF POLICY EXP - - LrR TYPE OF I NSURA N C E INSD W PO LILY N U MBER f Mh11D D1YYYY r4 N11DD1YY LIMITS COMMERCIAL C ENERAL LIABILITY EACH OCCURRENCE � $DAMAGE CLAI -IAA DE- CUR TO R 0 � EM_I a ENTo urren ce $ MED EXP (A21 one person) $ PERSONAL & ADV INJURY EN'L AGGREGATE UMIT APPLIES PER' GENERAL AGGREGATE S0 PRE POLICY �ECT 1-7-�C PROIDUCT- COMIOP AGG $ - 0 OTHER. AUTOMOBILE LIABILITY COMEINEDSINGLELIMIT Ea aocidenD � $ ANY AIJ TO , 8004LY INJURY (Per person) OWNED SCHEDULED ALIT08 ONLY AUTOS DgLY INJURY (leer awident) J $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE fPeF accident w UMBRELLA LIA.B C UFO EACH OCCURRENCE $ AGGREGATE � EXCESS LIAS CLAIMS -MADE" DED R ETE FFION WORKERS COM PEN SAT 10 N AND EMPLOYERV LIABILITY YIN A.NYPR0PRIET WPA RTN E RfEX ECU'l I V E A OFF C I- RIM E M 5ER EXCIL UDED? NN MIA STATUTE ER E L. EACH A►CQUENT CEWC335536 07111/2022 07/111202 _ $ 5O0 o 00 0 S 500 0DO (Mandatory in NH) E.L. DISEASE- EA EMPLOYEE ! f yes, describe under DESCRIP rION OF 0PERATIONS bdow E.L. DISEASE- ROI_ICY 1_1MIT $ S00 000 w " DESCJ1IPTION OF CARERATIONS I L AT -IONS i V1=HICLES (ACORD 101, Ad rti0naI Rem arKs Schedule. may be! attached if more space is required) CERTIFICATE HOLDER CANCELLATION Town of Jupiter 10 Military Trail 3upiter, FL 33458 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERS-13 IN ACCORDANCE WITH, THE POLICY PROVISIONS - AUTHORIZED REPRESENTATIVE: 1988-2015 ACORN CORPORATION. All rights reserved. ACORD 25 (016103) The AC+ORD name and logo are registered marks of AO RD Page 400 of 537 Agenda Item #17. EXHIBIT "A" — SERVICE AREAS The following is list of areas requiring Janitorial/Custodial Services Summer.Wonth! Regular Season June I —.4ugm%t 15 August 16-Ahy 31 Locadon -Nmuber of'Rooms Dqys Per Week Days Per Week 5- I.} a}' Per Hleek- 3- Dvs er Wet* qP 111 WrV Lobbi- Motiday - Fridav ,V o-, Wedwsdav, An,&, - F riday -5- 19i�vs Per Week 3- Deivs per ff,eek Gatlic Room -41miday - Fridqy 10 Monday, Wedizesdav- 5- Days Per Week 3- Dql"A per TVi-,,'fir Gvmasium + Monday - Fridai Mondai-, Wednesdav- F rid av 5- Days Per U'veek 3 - Dq,1w per Ifeek- Hallway Coiwidoi- MotidqyAfoiidc+y, Wednesdqv. Fride v- i- Days Per FVe-ek 3- Dq) -s lier Ifeek Inlerior Bathrooms fmiday - Fridgy- MoiWay, 11,"ednesday, f- f i , k, J. 5- Days Per Week 3- Dav,,r Week Exterior Bathr000ns Motidav - Fridav Molidav, Wednesdav, 5- Days Per Week 3- DeivN 1?er H"Cek- ,4dult Activi�),- Roorn Almiday - Friday Mondav, O"ednesday. The Village of Tecluesta reserves the right a.t its sole discretion to Proposer"s Signature: modify the cleanii-ig schedule. Date: ell- F vi Page 401 of 537 Agenda Item #17. EXHIBIT "B" - SCOPE OF WORK The Contractor agrees to provide the following services. a. Daily Cleaning Tasks Empty all waste receptacles and replace liners as needed Clean entry door glass, both inside/outside Clean all interior glass (window and doors) Vacuum and dust all entries and vestibules Dust mop and remove scuff marks on gym floor • Disinfect./clean-light switch plates, door frames, knobs, etc. Disinfect and clean lavatory fixtures a n d chrome fittings • Clean and -service lavatory dispensers, paper, soap, Sanitary, etc. The Village of Tequesta wil; provide toilet paper, paper towels and soap for the bathroom dispensers at no cost to the contractor). Clean lavatory tile walls and partitiens including mirrors Wet mop (using disinfectant) all lavatory floors Clean all drinking fountains (do not use polish) • Sweep, clean and/or damp mop all Floors, Vacuum all carpeted areas Spot clean carpeting as needed Clean all countertops, sinks and appliances Daily • Dust all office furniture and equipment including desktops (provided materials have been removed or cleared from the surface), on rotation basis Maintain custodial contractors closets neat and orderly Turn all nonessential equipment and lighting off Check all doors., and lock a. required Report any mechanical problems to supervisor and supervisor will notify Village personnel b. Weekly Cleanina Tasks Pour 1/2gallon water down floor drains to prevent sewer gas odors Dust/wipe all Blinds Page 402 of 537 Agenda Item #17. C. Cleaning Hours All work shall be performed between the hours of 7.-30pm - 4:30am the following morning. Changes to this schedule will be made only at the request or by approval of Village of Tequesta Community Center Director or designee. In the case of special meetings or functions held the Contractor may be required to adjust the normal work schedule at the request, or by approval, of the Community Center Director or designee. Proposer 's Signature: Date: Page 403 of 537 Agenda Item #17. Exhibit "C" — Proposer's Statement of Qualifications Form Please provide requested information in full. Proposers who do not provide the requested information or submit a full and complete Cost Proposal (Exhibit D) may have their proposal deemed unresponsive during the seiection process. All information provided by the proposer gill be subject to verification by the Village. 1. CONTRACTOR INFORMATION The primary contact shall be the person with the authority to enter into contracts with the Village. Name of Contractor: _z4LrJ Primary Contact and Title: Legal Addre.5s of Contractor: Primary Contact Phone Number: Primary Contact Email Address J (. 1'7 L 2. LIST OF SUBCONTRACTORS Provide a list of all subcontractors to perform work on this contract, including relevant licenses, permits, and certifications. Attach relevant information (experience. references) to allow the Village to evaluate the subcontractors as part of the evaluation criteria for this RFP. Subcontractor Name Work to Be Performed Licenses, CertifiC2fiorosy Permits-] 3. CONTRACTOR'S AND SUBCONTRACTOR'S QUALIFICATIONS Describe your Janitorial —Custodial Experience, including any relevant work for governmental agencies. Include a description of Contractor's and any subcontractor's core -competency and experience with similar work that is described in the Scope of Work (Exhibit B). Attach a separate. shee,t, if necessary. ti 6 _40Q., I W-1 4&a ��_ 2- 21do i-v W t, Ila Page 404 of 537 Agenda Item #17. 4. L[CENSES AND CERTIFICATIONS Provide, a listing of any relevant cer-tifi cations, permits, or licenses for Contractor's or subcontractor's pe rso n nel and equi pment use. I ncl ud e the license num be r an d type and 1 n d irate wheth or the I icense "eld bythe Co sub Tractor or g.pintractof. 0 5, CLEANING EQUIPMENT DeSiGribe any experience and/or certificatiorts your COMPANY has OPERATING cleaning Oquipment, such as, mops, brooms, electriqibatte� operated fl0 �q! ilea erg 6. LIST OF REFERENCES Please provide current references for 3 past or existing commercial clients doing similar work to that specified in this RFP. 4 A. Client: e. Contact Name Title Phone Number Email Addres""r Fr__ ." X? B. Client: 0 Lori Contact Name Title Phone. Nurnberl Email Address 4 C. C!ient: Lar e Contact Name Ti.tle • 4 Phone urn / Erna Address, 7. COMPANY OPERATIONS Number of employees: Connpany Prpfiile —Brief Description AW-It- Number of year in business: �/UP�.CD/�'1 Page 405 of 537 Agenda Item #17. i W-1 How7any ,.qmployees wi I be dedicated to clean the Village's Community Center? HowMill : you ens r? t e Village is receiving a high standard of work? fF /��. 01 x I L--,o 8. PROOF OF INSURANCE In a separate attachment, provide proof of commercial general and alitomobile liability insurance, as specified in Section 12 of theattachProf es5ional Services Agreennent. P7 Date: �..d ''.' ' Proposer's Signature: Page 406 of 537 Agenda Item #17. Exhibit "D" — Cost Proposal Form The proposal prices are to include the fury fishing of all labor, materials, equips entt fees, taxes, incidentals, and overhead necessary to perform the worK described in Exhibit B for ALL Areas described in Exhibit A Ofr this RFP. Company Name: Monthly Cps_t: Total Annual Cost: 7- Additional Cleaning Services Hourly Rate The Villager ay request additional cleaning services: Please provide an Hourly Rate to include the furnishing of all labor, materials, equipment, fees, taxes, incidentals, and overhead necessary to perform additional cleaning services: Hourly Rate: The Proposer affirms that in the event they are selected as the successful Contractor, all work will be performed in -the specified manner and under the terms and conditions specified at the prices listed above. Pr- oposer's Signature: Date: ti Page 407 of 537 Agenda Item #17. Exhibit "E" PRO F ESS I ONAL S E RVI C ES AG REEM E NT TE M PLATE AM P L E AGREEMENT ATTACHED NEXT PAGE) Page 408 of 537 Agenda Item #17. 1VILLAGE OF TEQUESTA AGREEMENT FOR JANITORIAL -CUSTODIAL SERVICES THIS AGREEMENT for janitorial -custodial services is entered into and effective this day of [enter month], 2022 (the "Effective Date"), by and between the V I LLAG E 0 F TE Q U ESTA, a Florida municipal corporation with offices located at 345 Tequesta Drive, Tequesta, Florida 33469, organized and existing in accordance with the laws of the State of Florida, hereinafter the "Vi I lag e"; and [eater contractor name], a [enter- Contr"acto r' company/corporation type] with offices located at [enter Contractor address], hereinafter the "Contractor" and collectively with the Village, the "Parties". WITNESSETH The' illage and the Contractor, in consideration of the mutual covenants contained herein and for other good and valuable consideration, including but not limited to Contractor's assertions to the Village that It is sufficiently qualified., certified and experienced to perform properly and timely the services contemplated by this Agreement, the rece i pt a n d sufficiency of which i s hereby ackn owl edg ed by both Parties hereby agree as follows: 1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement whereby the Contractor shall provide janitorial -custodial services for and at the it I ag e's. C o m rn u n it Center located at 3 99 Se ab rook Road , Teq Vesta, F lorid a 334 6 9 $ pursuant to all applicable statutory, licensing and Village code requirements. The Par -ties agree to enter into this Agreement pursuant to the Village's !FP -PARKS 07-22-2022 and the Contractor's Proposal submitted thereunder, which are hereby fully incorporated 'Into this Agreement and attached hereto as Exhibits gg A 75 and "B" respectively. 2. COMPENSATION: In consideration for the above Scope of Services, pricing shall be pursuant to the pri.ces provided in the Contractor's Proposal submitted for Page 409 of 537 Agenda Item #17. RFP-PARKS 07-22-2022 found in Exhibit "B". No additional compensation shall be paid for any other expenses incurred unless approved in writing by the Village in accordance with Paragraph 4 "Change Orders" below. Contractor shall submit to the Vill2ge its invoice for services rendered itemizing the fees and costs incurred during the previous calendar month no later than the loth of each Calendar month. The Village shall pay the Contractor pursuant to the Florida Prompt Payment Act. 3. TERM; TERMINATION; NOTICE: This Agreement shall be for a term of three (3) years commencing on the Effective Date, with options for two additional one (1) year extensions at the same terms, conditions and pricing as the original term. This Agreement may be terminated by either party upon forty-five (45j days written notice to the other party. Notice shall be considered sufficient when sent by certified mail or hand delivered to the Parties during regular business hours at the following addresses: Village Contractor Village of Tequesta [Contractor Name 345 Tequesta Drive & Address Tequesta, FL 33469 Attn-. Agent Namel Attn: Doug Chambers 4. CHANGE RDERS: Contractor is aware that price and time are of the essence in this Agreement and that prompt and timely performance of all such obligations is strictly required. If conditions change that would require an increase in price, scope, or time for performance Contractor must notify the Village in writing, detailing the conditions that have changed, providing evidence of same, and requesting a change order to the Agreement. Change orders that may be agreed to by the Village will not be effective under any circumstances until three (3) complete calendar months following the Village's approval of the change order. Only one change order per calendar year shall be permitted. Contractor shall not proceed with any change to its obligations under a change order request unless documented in a change order executed by both Parties. The Village in its sole and absolute discretion may accept the change order as is or with modifications, deny the change order, or re -advertise and re -solicit providers for the required goods or services and terminate this Agreement. If the Village elects to re -advertise and re -solicit Page 410 of 537 Agenda Item #17. the need for goods or services the Village will have three (3) complete calendar months to accept the contemplated change order or terminate this Agreement. Approved change orders shall be effectuated through 2written Amendment to this Agreement as executed by both Parties pursuant to Section 16 of this Agreement. 50 INSURANCE: Contractor shall provide proof of insurance in the types and amounts requ*tred by RFP-PARKS 07-22-2022, Paragraph 12, and shall name the Village as an "additional insured?' on the liability portion of the insurance policies: 6. INDEMNIFICATION: Contractor shall at all times indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim, demand or cause of action of whatsoever kind or nature 'ansing out of error, omission, negligent act, conduct, or misconduct of the Contractor, its agents, servants, or employees in the performance of services under this Agreement. Nothing contained in this provision shall be construed or interpreted as consent by the Village to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section 768.28, Florida Statutes. 7. PUBLIC ENTITIES, CRIMES ACT: As provided in Sections 287.132-133, Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof, the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will per -form hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department, of Management Services within thirty- six (36) months immediately preceding the date hereof. This notice is required by Section 287.133(3)(a), Rod Statutes. a. INDEPENDENT CONTRAC It is specifically understood that the Contractor is an independent contractor and not an employee of the Village. Both the Village and the Contractor agree that this Agreement is not a contract for employment and that no relationship of employee —employer or principal agent is or shall be created hereby, nor shall hereafter exist by reason of the performance of the services herein provided. 9. USE -OF OTHER CONTRACTORS; CHANGE IN KEY PERSONNEL: Contractor must obtain the Village's prior written approval to use any Sub -Contractors that were not listed in the Proposer's Statement of Qualifications Form to perform any portion Page 411 of 537 Agenda Item #17. of this Agreement. Contractor's key person assigned to per -form work under this Agreement shall not assign another person to be in charge of the work contemplated by this Agreement withou t the prior mitten authorization of the Village. 10. INSPECTOR GENERAL: Pursuant to Sections 2-421-2-432 of the Palm Beach County Code of Ordinances, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. 11. ENERIFY ELIGIBILITY:. The Contractor warrants and represents that it is in compliance with Section 448.095, Florida Statutes, as may be amended. Prior to performing services and receiving compensation under this Agreement, the Contractor shall: (1) register with and use the E-Verify System (E-Vehfy.gov) to electronically verify the employment eligibility of all newly hired workers; and (2) verify that all of the Contractor's subconsultants performing the duties and obligations of this Agreement are registered with and use the E-Verify System to electronically verify the employment eligibility of all newly hired workers. The Contractor shall obtain from each of its su bco n su Ita nts a n affidavit stati ng th at th e s u bco n su Ita nt does n et e m p I oy, con tract with, or subcontract with an Unauthorized Men, as that term is defined in Section 448.095(l)(k), Florida Statutes, as may be amended. The Contractor shall maintain a copy of any such affidavit from a subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. This provision shall not supersede any provision of this Agreement which requires a longer retention period. The Village shall terminate this Agreement if it has a good faith belief that the Contractor has knowingly violated Section 448.09(l), Florida Statutes, as may be amended. If the Contractor has a good faith belief that the Contractor's subconsultant has knowingly violated Section 448.09(l), Page 412 of 537 Agenda Item #17. Florida Statutes, as may be amended, the Village shall notify the Contractor to terminate its contract with the subconsultant and the Contractor shall immediately terminate its contract with the suboors ultant. In the event of such contract termination, the Contractor shall be liable for any additional costs incurred by the Village as a result of the termination. 12. SCRUTINIZED COMPANIES: For Contracts under $1 M] the Contractor certifies that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, and that it is not engaged in a boycott of Israel. The Village may terminate this Agreement at the Village's option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over $1 M, the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes. The Contractor further certifies that it is not engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as similarly provided in Section 287.135, Florida Statutes. The Village may terminate this Agreement at the Villagers option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), for Statutes or if the Contractor has been placed on one of the aforementioned lists created pursuant to Section 215.4725, Florida Statutes. Additionally, the Village may terminate this Agreement at the Val lage's option if the Contractor is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes. 13. ATTNEY'S FEES: In the event a dispute arises concerning this Agreement, the prevailing party shall be awarded attorneys fees, including fees on appeal. 14. FORCE MAIEURE: The Contractor shall not be considered in default by reason of any failure in performance under this Agreement if such, failure arises out of causes reasonably beyond the control of the Contractor or its subcontractors and without Page 413 of 537 Agenda Item #17. their fault or negligence. Such causes include, but are not limited to: acts of God; acts of war; natural or public health emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather conditions. 15. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed In accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should any dispute arise with regard to this Agreement. 16. AMENDMENTS AND ASSIGNMENTS: This Agreement, all Exhibits attached hereto, and required 'insurance certificates constitute the entire Agreernert between both Parties; no modifications shall be made to this Agreement unless in writing, agreed to by both Parties, and attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the provision of services called for in this Agreement without prior written consent of the 'pillage. 17. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in Scope of Services. Upon request from the Village's custodian of public records, the Contractor must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access a n d cost req u i rements of C h a Ater 119, Florida Statutes, A Contracto r who fai Is to p rovi d e the public records to the Village, or fails to make them available for inspection or copying, within a reasorable time may be subject to attorney's fees and costs pursuant to Section 119.0701 , Florida Statutes, and other penalties u n d e r Section 119. 10 , Florida Statues. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the provision of services contemplated herein are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the Contractor does not transfer the records to the Village. Finally, upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all public records in possession of the Contractor, or keep and maintain public records required by the Village. If the Contractor transfers all public records to the Village upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public Page 414 of 537 Agenda Item #17. records disclosure requirements. If the Contractor Deeps and maintains public records u pon com pletion of the Agreement, the Contractor shall rneet ell app] icable requ ire ent for retaining public records. Records that are stored electronically must be provided to the Village, upon request from theVillage's custodian of public records, in a format that i compatible with the Village's information technology systems. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0685, OR AT 1mcwiI1iams@teauesta.ora, OR AT 345 TIEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. 18. I _ The headings contained in this g reer ent are provided for convenience only and shall not be considered in construing, interpreting or enforcing this Agreement_. 19. E ERABILIT : The invalidity or unenforceability of any provision of this g ree ment shall not affect the validity or enforceability or any other provision of this Agreement and this g reem ent shall be construed and enforced in all respects a if the invalid or unenforceable provision is not contained herein. . WAIVER: o waiver by the Village of any provision of this g reer ent shall be deemed to be a waiver of any other provisions hereof or of any subsequent breach by the Contractor of the same, or any other provision or the enforcement hereof. The Village's consent to or approval of any act requiring the Village's consent or approval of any act by the Contractor shall not be deemed to render unnecessary the obtaining of the Village's Rage's consent to or approval of any subsequent consent or approval of, whether or not similar to the act so consented or approved. 1. ENTIRE AGREEMENT: This eight page Agreement constitutes the entire agreement between the parties; no modification shall be made to this Agreement unless such modification is in writing, agreed to by both parties and attached hereto as an addendum to this Agreement. Page 415 of 537 Agenda Item #17. [REMAINDER OF THIS PAGE INTENTIONALLY LEST BLANK] N WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. Page 416 of 537 Agenda Item #17. Exhibit "F" CONFLICT OF INTEREST STATEMENT This Request for Proposal is subject to the conflict of interest provisions of the policies and Code of Ordinances of the VILLAGE OF TEQUESTA, the Palm Beach County Code of Ethics, and the Florida Statutes. The Bidder shall disc[ose to the VILLAGE OF TEQUESTA any possible conflicts of interests. The Bidder's duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to the attention of the VILLAGE OF TEQUESTA. CHECK ALL THAT APPLY: To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal due to any other clients, contracts, or property interests, ItTo the best of our knowledge, the undersigned business has no potential conflict Of interest for this PFOPOS21 as set forth in the policies and Code of Ordinances of the Village of Tequesta, as amended from time to time. IftTo the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the Palm each County Code of Ethics, as amended from time to time. F % To the best of our knowledge, the undersigned business has no potential conflict of [nterest for this Proposal as set forth in Chapter 112, Part 111, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED, the undersigned business, by attachment to this form, shall submit information which may be a potential conflict of interest due to any of the above listed reasons or otherwise. The undersigned understands and agrees that the failure to check the appropriate blocks above or to attach the documentation of any possible conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your a(ireement, if one is entered into. ly: ir UUMr-fNIN, T Exhibit "G" DRUG -FREE WORKPLACE CERTIFICATE Page 417 of 537 Agenda Item #17. Exhibit "F" CONFLICT OF INTEREST STATEMENT This Req uest for Proposal is s u bject to the conflict of i nte rest provisions of the policies and Code of Ordinances of the VILLAGE OF TFQUESTA, the Palm Beach County Code of Ethics, and the Florida Statutes. The Bidder shall disclose to the VILLAGE OF TEQUESTA any possible conflicts of interests. The Bidder's duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to the attention of the VILLAGE OF TEQUESTA. CHECK ALL THAT APPLY: To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal due to any other clients, contracts, or property interests. F71 To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the policies and Code of Ordinances of the Village of Tecluesta, as amended from time to time. To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the Palm Beach County Code of Ethics, as amended from time to time. EiTo the best of our knowledge, the u nd e rsig ned business has no potential confl i ct of interest for this Proposal as set forth in Chapter 112, Part 111, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED, the undersigned business, by attachment to this form, shall submit information which may be a potential conflict of interest due to any of the above listed reasons or otherwise. The undersigned understands and agrees that the failure to check the appropriate blocks above or to attach the documentation of any possible conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your agreement, if one is entered into. vK S � � ! `- ! �L� f �� � � `. . � �� L ti �! { f ^! 1 '�i V C NAML (HKIN I- UK I YFF) I t I Lr� I I r 1--\ U'UIVIrMINI T Exhibit "G" DRUG -FREE WORKPLACE CERTIFICATE Page 418 of 537 Agenda Item #17. 1, 1he un ersIGI ed , in accordance with Florda Statute 287.08.7, hereby certify that F I Q2 i I TWIPrint or Type Name of Firm) Publishes a written statement notifying that the unlawful manufacture, distributlan, dispensing, possession, or use of a controlled substance is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition. Informs employees about the dangers of drug abuse in the workplace, the firm's policy of maintaining a drug -free working environment and available drug counseling, rehabilitation, and employee assistance programs-, and the penalties that may be imposed upon employees for drug- use violations. Gives each employee engaged in providing commodities or contractual services that are under bid or proposal a copy of the statement specified above. Notifies the employee that as a condition of working on the commodities or contractual services under bid or proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of Chapter 1893 or any controlled substance law of the State of Florida or the United States for a violation occurring in the workplace, no later than 5 days after such conviction, and requires employees to sign copies of such written statement to acknowledge their receipt, Imposes a sanction on or requires the satisfactory participation in a drug -abuse assistance or rehabilitation program, if suchis available in the empioyee's community, by any employee who is so convicted. Makes a good faith effort to continue to maintain a drug -free workplace through the implementation of the drug -free workplace program. As a person authorized to sign this statement, I certify that the business, firm, or corporation named above complies fully with the requirements set f0ft he.ryir;.I° Authorizea wanature STATE OF FLORIDA 0 U N TY B"WAA-10 LD )atep5 gne sence Sworn and subscribed before me by means of phys, cal preen or online notarilzation on this U Go SV day of who is personally known to m.e or 2 0 by!l; I has.pr6dLiced as identification and who diid/etake an oath in the state and county fir mep'tioned above. ..3 Ai r DE LEON E LEGA' Nctary pUb[fC te State O;r FlornWa ubl'ic (affi CC GG 9 74 4 01 jr M.) -v 20 My Commission Expires: VZ7 10--e L � �-­mln, Expire-5 Av-r 27r 2024 Exhibit "H':' Village Clerk's Office ADA Compliancy Statement The Village of Tequesta strives to be an inclusive environment. As such, it is the Page 419 of 537 Agenda Item #17. h 1,,je un ersigp�a d, in aeeo dance with Florida Statute 287.087, hereby certify that IN q O=Print or Type Name of Firm) Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing,, possession, or use of a controlled substance Is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition.. Informs employees about the dangers of drug abuse in the workplace, the firm' s policy of maintaining a drug -free working environment and avallable drug counseling, reha,billtation, and employee assistance programs; and the penalties that may be imposed upon employees for drug- use violations. Gives each employee engaged in providing commod ItIes or contractual services that are under bid or proposal a copy of the statement specified above. Notifies the employees that as a condition of working on the commodities or contractual services under bid or proposal, the employee will abide by the, terms of the staternert and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of Chapter 1893 or any controlled substance law of the State of Florida or the United States for a violation occurring in the workplace, no later than 5 days after such conviction, and requires employees to sign copies of such written statement to acknowledge their receipt. Imposes a sanction an or requires the satisfactory participation in a drug -abuse assistance or rehabilitat[on program, if such is available in the employee's community, by any remployee who is so convicted. Makes a good faith effort to continue to maintain a drug -free workplace through the implementation of the drug -free workplace program. "As a person authorized to sign this statement, I certify that the business, firm, or corporation named above complies fully with the requirements set fort hefViI7. STATE OF FLORIDA POk-M-BE-A COUNTY bazujArfuo Sworn and subscribed before me by means of physical presence or online rota r[Z2tion on this _11AUCPusr-dayof_,20 x ul r who is personally known to me or Ira s produced as identifi cation and who d id/take an oath, i n the Mate a nd cou my fir mentioned above. ARMEDELEON ublic (affi "''e 4_1 Notary pubijc - State of # GG 974401 MY COM Fn, Expires Apr 27, 2024 My Comm ission Expires: Lww�, - Exhibit "H" Village Clerk's Office ADA Compliancy Statement The Village of Tequesta strives to be an inclusive environment. As such, it is the Page 420 of 537 Agenda Item #17. Village's policy to comply with the requirements of Title 11 of the America n with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contr2ctor &hall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WC AG 2.0 Level AN'), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAF), available at the Web Content Accessibility Guidelines per. Required GanfErma#ion: 15- Ile i have read, the above compliancy statement and confirm the agreement, bid documents and specifications, including files, images, graphics, text, audio, video, and multimedia, contained within this bid packet are accessible to 4 r .ndividuals with disabilities and conforms to the Level AA Success Criteria and Conformance I quirernents of the Web Content Accessibility Guidelines 2.0. Represent ve Sig -nature Date: Exhibit "I" E-Verify Aff idavit l� n �J1 r r ,,, �J Bid/Proposal Number: Page 421 of 537 Agenda Item #17. Village's Policy to comply with the requirements of Title 11 of the American with Disabilities Act of 1990 ("ADA" by ensuring that the Contractor's [ agreement /bid documents and specifications, ],are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all C agreement /b id d ocu meats and specifi cati o n sj, from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in. a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AX), published by the World Wide Web Consortium ("WX"), Web Accessibility Initiative CWAI"), available at the Web Content Accessibility Guidelines I Required Confirmation: i have read the above compliancy statement and confirm the agreement, bid documents and specifications, including files, images, gr2phics, text, audio, videos and multimedia, contained within this bid packet are accessible to individuals with disabilities. and conforms to the Level AA Success Criteria and Conf9- ance Rp FM quirements of the Web Content Accessibility Guidelines 2.0. rrY FIJ r e s e j i eve S Fg—i --i-a7u r e 1 29 Date: nll-, I I Exhibit "ll" E-Verifti y Affidavit .0 ()Ing Bid/Proposal Number: 1�f � V z Page 422 of 537 Agenda Item #17. 4V. Project Descr ipt ion, L _k. d-& In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of - I All persons employed by the Contractor to perform employment duties within Florida during the term of the contract; and 2All persons (including SUBCONTRACTORS) assigned by the. Contractor to perform work pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a carldition of the contract with the Village of Tequesta. Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and provide such evidence to the Village; of Tecluesta upon request. Sufficient evidence shall consist of a printed copy of the completed E-Verify Company Profile page, obtained from https://www.e-verify.gov. Contractor also agrees to obtaln from each of its subcontractors/subconsultants an affidavit stating that the subcontractor/subconsultant does not employ, contract with, or subcontract Mh an Unauthorized Alien, as that term is defined in Section 448,095(l)(k), F.S. Contra for further agrees to maintain a copy of any such affidavit from a sub contractor/suboon suItant for, at a minimum, the duration of the subcontract and any extension thereof. By affixing your signature below, you hereby affirm that you will comply with all E-Verify requirements, --I r; 1 at! I Aj 2 uoinp n� e art m i ag n Zat u re -p7rint Name STATE OF FLORIDA PA J"OZ-1,71 COUNTY GkCWA4-'� F deral Employer Icalen Xiica-MW -b�ee i ine Sworn and subscribed before me by means of hysical resent , or online notarization on this 107 day �of 20Z?,�_byAj��& J. .449 who is personally known to me or has produced as identification and who did I&U Q take an oath i n the state and co u My first me io ed above. M AML ARNIE DE LEON lorida f ".9. Not ary Pu b lic - S tate of F lorlda N blic (affix seal) G 974401 CornmlSsion 9 G 24 y =Commission Expires: 447 my c cm m, Exp! re s,%p r 27, 2 0 24 Exhibit "J" OFFEROWS ACKNOWLEDGMENT SUBMIT YOUR PROPOSAL TO DEMANDSTAR AT WWW.DEMAND STAR.COM RFP- PARKS 07-22-0-2022 Page 423 of 537 Agenda Item #17. -b i 4 Pro'ec.t Description: 7,pg LZ In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of- 1. All persons employed by the Contractor to perform employment duties within Florida during the term of the contract; and 2. All persons (including SUBCONTRACTORS) assigned by the Contractor tG perform work pursuant to the comtract. The Contractor acknowledges and agrees that use of the U.S. Department of Homela rid Security's E-Vorify System d u ri ng t he term of th e contract is a condition of the contract with the Village of Tequesta. Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and provide such evidence to the Village of Tecluesta upon request. Sufficient evidence- shall consist of a printed copy of the completed E-Verify Company Profile page, obtained from https,//www.e-verify.gov. Contractor also agrees to obtain from each of its subcontractors/subconsultants an affidavit stating that the subcontractor/subconsuItarat does not employ, contract with, or subcontract with an Unauthorized Al ien, as th at term i s defi n ed in Section 448.096(l )(k), F. S. Contractor fu rthe r a green to ma intai n a co py of any such affidavit from a subcontractor/ subconsuitant for, at a rani nimurn, the duration of the subcontraCt and any extension thereof. By affixing your signature below, you hereby affirm that you will comply with all E-Verify requirements. u- name om-�� 77k vrint Name STATE OF FLORIDA COUNTY Fecreral Employer ldenwicaion —No. L LYM A Sworn and subscribed before me by means of hysical re en - or online notarization an this day of 40GOGT 1 2 OZgt- by A L,544A -T - .54# , who i;s personally known to me or has produced f5;�L,— as identification and who dids 444�. take an oath, in the state and county first m ew e d a b 6- -v e ARNIE DE LEON e of Florida •Stat totem Pub4c (affix seal) v commission # GG 974401 Opt My Comm. spires Apr 27, 2024 y Commission ExpiresL2-- �7 A OW'q- .,.; Exhibit "J" OFFEROWS ACKNOWLEDGMENT SUBMIT YOUR PROPOSAL TO DEMANDSTAR AT WWW.DEMANDSTAR.COM RFP- PARKS 7® Page 424 of 537 Agenda Item #17. Janitorial — Custodial Services Proposal must be received byAugust 18, 2022 by 3:00pm Deadline Offeror's Namei ind(Flduedo specify if a co Fed. I D#. Address:,, On- lx�90A3 (IJI-A G(��I�� 101 M,AAqA1,i-) Telephone No. Fax Number-F Email Address' �`��F���� � -.t"��IP� / • �f� Contact representative: The undersigned authorized representative of the offeror agrees to all terms and conditions stated in the RFP, and oroposes and agrees that if this proposal is accepted by the Village, the offeror,---V,41 negotiate with the' it lace in order to enter into a contract to provide all goods and/or services as stated in this proposal and in accordance with the terms and-conditioi--s of the .FP. 0� "7utnunzea Keoresenta-rive's Z:iignature —Nlaame: uate —position o. Exhibit "K" ACKNOWLEDGEMENT OF ADDENDA RFP- PARKS 07-22-0-2022 Janitorial — Custodial Services INSTRUCTIONS: COMPLETE PART I OR PART 11, WHICHEVFR APPLIES Page 425 of 537 Agenda Item #17. Janitorial — Custodial Services Proposal must be received byAugust 18, 2022 by 3:00pm Deadline f) Offeror's Narne:-(--4� Ir i�fq i L, qat C, ind(Obb2alo specify if a co Fed. ID#: Address :(A' rt� �I'�90- A3 '10A) a (AV. g,7, ��1 � �J��t� ;2. Telephone No.: 2--Fax Nuether. .­',�5 Email Address: Contact representative. p 6, The undersigned authorized representative of the offeror agrees to all terms and conditions stated in the RFP, and oroposes and agrees that if this proposal is accepted by the Village, the offeror wj I I negotiate with the Village Ire order to enter into a contract to provide all goods and./or services as stated in this proposal and in accordance with the terms and,corditions of the RFP. e- AUthUrizecl-"Rle.presentatie ' Date F? awe: Positions Exhibit "K" ACKNOWLEDGEMENT OF ADDENDA RFP- PARKS 07-22-0-2022 Janitorial — (0ustodial Services INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES Page 426 of 537 Agenda Item #17. 4, PART 1; List below the dates of Issue for each addendum received in connection with this Solicitation: Addendum #1 Dated Addendum #2 Dated Addendum #3, Dated Addendum #-4, Dated:; Addendum #5. Dated RT 11: -AD-E-N-13U, MiVAS-RECEIVED IN'CONNE-C-TION*,VMH,-TtlfS--SO-L-4CtT-A-TAON Firm Name Signature Name and Titl (Pri t or Type) i I W Date Exhibit "L" Notification of Public Records Law Pertaining to Public Contracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records la w by keeping and maintaining public records required by the Village of Tequesta in order to perform the service. Upon request from the Village of Tecluesta's custodian of public records, Page 427 of 537 Agenda Item #17. 211 11iI List below the dates of issue for each addendum received in connection with this SoRcitation: Addendum #1 Dated Addendum #2, Dated Addendum #3, Dated. Addendum 94, Dated Addendum #5, Dated �RT 11: ---SGL-47GtTA-T4ON ... ADEN-DU WkS-RECEIVED 1N'C0NKECT10N'W1TWTMtS' ON � � �'-C �� Firm. Name"/ Signature 1 00, Name and TRI ;(;Pri. t or Type) OL Date Exhibit "L" Notification of Public Records Law Pertaining to Public Contracts and Requests for C ontractor Records P u rs uant to C ha Ater 119, Florida Statutes Pursuant to Chapter 119, Florida Statutes, Cortractor shall comply with the public records la w by keeping and maintaining public records required by the Village of Tequesta in order to perform the service. Upon request from the Village of Tecluesta's custodian of public records, Page 428 of 537 Agenda Item #17. Contractor shall provide the Village of Te q ue to with a copy of the requested records or allow the records to he inspected or copied within a reasonable time at a cost that does not exceed the co t provided in Chapter 119, Florida ,statutes or as otherwise provided by law. Contractor shall enure that public records that are exempt or confidential and exempt from public records dl clo ure requirements are not disclosed except as authorized by law for the duration of the contract terra and following completion of the contract if the contractor does not transfer the rec ords to the Village of Tequesta. Contractor upon completion of the contract shall transfer, at no cost, to the Village of Teq u esta all public records in possession of the Contractor or keep and maintain public records required by the Village of Teq ue to in order to perform the service. If the Contractor transfers all public records to the Village of Teq u esta upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and e e m pt from public records disclosure requirements. if the Contractor keeps and maintains public. ree ords upon completion of the contract, the Contractor shall rn eet all applicable requirements for retaining public records. All records stored electronically must he provided to the Village of Tegue ta, upon request from the Village of Tequesta's custodian of public records, in a format that is compatible with the information teohnoiogy systems of the Village of Teq ue ta. IF THE CONTRACTOR. HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119., FLORIDA STATUTES, TO THE CONTRACTOR'S DUN TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-0440, lmcwifliaMskuLeauesrg, OR BY MAIL AT VILLAGE OF TEQUESTA, 345 TEQUESTA DRIVE, TEQUESTA, FL 33469M Ac,�nowledged by: Firm Namev ) Sign ki Name and Title { r nt or T e) 0�7 Date Exhibit "M" PUBLIC ENTITY CRIME AFFIDAVIT SWORN STATEMENT PURSUANT To SECTION 287.133(3)(a), FLORIDA T T E , ON PUBLIC ENTITY F I I I E THIS FORM MUST BE SIGHED AND SWORN To IN THE PRESENCE of A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER TEF OATHS. Page 429 of 537 Agenda Item #17. 5. 1 understand that a AC person" as defined in Paragraph 287-13,3(1)(e), Florida Statutes, means a n y natu ral person or entity organized u nd e r if ie. laws of a ny state o r of the U nited SLate .s with th e legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with, a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 6. Based on information and belief, the statement which I have marked below is true in relation to the e, 'ty sub [Tj itting this sworn statement. [indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, mernbers! or agents who are active in the management of the ent1ty, nor any affiliate of the entity, has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a pu b1i c, entity cri me s u bseq uent to J u ly 1, 1989. However, there has been a subseq uent proceed i ng before a Hearing Officer of the State of Flor :D i- is -on of Ad m i n istrafive Hearings a n d the Final Order entered by the Hearing Officer determined that it was not in p u bl ic, interest to place the entity submitting this sworn statement on the convicted vendor list. [attach a copy of the final order] I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED, I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. [signature] rUL Idat ] STATE OF FLORIDA Page 430 of 537 Agenda Item #17. Contractor shall provide the Village of Teq u esta with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the co st provided in Chapter 119, Florida Statutes or as otherwise provided by law, Contractor shall ensure that public records that are exempt or confidential and exempt from pu b I i c records disclosure requirements are not disclosed except as authorized by law for the duration of the contract terra and following cor npi ction of the contract if the Contractor does not transfer the rec ord s to the Village of Tep ue ta. Contractor upon completion of the contract shall transfer, at no cost, to the "pillage of Tequesta all public records in possession of the contractor or keep and maintain public records required by the Village of Te ue sta in order to perform the service. If the Contractor transfers al I pu bl is record s to the Vi I lage of Teq u esta a pon corn p letion of the co retracts the Contractor shall destroy any duplicate public re,cords that are exempt or confidential and e e rapt from public records disclosure requirements. it the Contractor keeps and maintains public rec orris upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village of Teq u esta, upon request from the Village of Teq uesta's custodian of public records, in a format that is compatible with the information technology systems of the Village of Teq u esta. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119., FLORIDA STATUTES., TO THE CONTRACTOR'S DUN TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-0440, IrncwilliamsPtequesza,.org, OR BY MAIL AT VILLAGE OF TEQUESTA, 345 TEQUESTA DRIVE.,,, TEQUESTA, FL 33469. nowledged by. Firm ate# X Sign turd/ Name and Title, r nt or T e) Fate PUBLIC ENTITY CRIME E FFI DAVIT SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND wo To IN THE PRESENCE of A NOTARY PUBLIC OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. Page 431 of 537 Agenda Item #17. . f , .' I I " 1. This sworn statement is submitted to BY. [print individual' s name and title] [print name of the public entity] 7� F o r ���kabit:r A AJ,?o [print name of entity submitting sworn statement] whose business address Is .0 1 , and if applicable) its Federal Employer Identification Number (FEIN) is . -?� : If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statom erat: 2. 1 understand that a ``public entity rime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a vioiation of any state or federal law by a person with respect to and 6rectly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited lot any bid or contract for goods or services to be pmwided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation, 3. 1 understand that ``con i ted111 or "convictlon:p as defined in Paragraph 287.133(l)(b), Florida Statutes, means a finding or guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 11 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 4. 1 unden5tand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime: or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted, of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another personL or a pooling of equipment or Income among persons when riot for fair market value under an arm' s length agreernent, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted, of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. Page 432 of 537 Agenda Item #17. COUNTY Sworn and subscribed before me b means of physical presence or online notarization on this day of A�JGLI&r 201?::_�y ZK%14A'J � , who is personally known to me or has prod 4.-- as identification and who did/did-mtA take an oa 'in the state and county first mey(fion�� above. rl ublic My Commission Expires, ARRIE DE LEON of Ftorida H otary * n 11L rorrrnissiotj GG 974401 2024 p- M. Comm, Egrir Exhibit "N" PROPOSAL CHECK LIST (affix seal) Please cheLck each item and make sure that all required inforan ation Is incitided in your Proposal submission. Failure to submit this infoon-nation may result in your submission being rejected as being a non -responsive and responsible Proposer. _7 i. Proposal Submittal — Submitted electronically via E-biddin g through Deniandear, at N www.demandstar.com. es 0 2. Did. Bidder sign and submit the follow'Ing forms listed I N 0 Exhibit 4'A" Service Areas C-S 0 0 Exhibit "B" Scope of or ae No 0 Exhibit "'C" Proposers Statement of Qualifications Foi-m Page 433 of 537 Agenda Item #17. COUNTY Swornand subscribed before me by means of physical presence or online notarization on th-Is day of _A_4JG0&r 2072, ..by_Ai45144a %W05- who is personally known to me or has prod --as identification and who did/did-m:)t take an l a in the state and county first me tloa(pd abov 'Aw LEOS i blic Stat.e of riorida I Notary Pu .�Com, 974401 ublir 9 GG 4 F c (affix seal) My Comm, Expires Ap27$ 2024 My Commission Expires'. 7 Exhibit "N" PROPOSAL CHECK LIST Please check each item and make sure that all required information is included in your Proposal submission. Failure to submit this information may result in your submission being rejected as beincy a non -responsive and responsible Proposer. 1. Proposal Submittal _ Submitted electronically via E-biddiiig through Dematid&aT, at w�vw.dcniandstar.com. Fes, N 1 0 2, laid B I d(i er s ign and submi t the fo I I owl ng forms I i ste d 6 Exhibit "A" Service Areas qr) N 0 9 Exhibit "B"' Scope of Work ae N o 0 Exhibit "'C" Proposers Statement of Qualifications Form (tYql No Page 434 of 537 Agenda Item #17. * Exhibit "U" Cost Proposal forQ�je . 9r-% No a Exhibit "E" Professional Services AgTeement Template o a Exhibit t'E"' Conflict of Interest Statement o • Exhibit �+, " ' onfl -nat o n for Drug -Free 'work Place a No a Exhibit "H"' Village Clerk's rk' fee, ADA Compliancetatomen ° e N o 0 E hib it "I" E,-V ri fy A M davit re5 N o 0 . hibit "J"' Offeror's Acknowledgment Yet to a Exhibit t4." cknowlad rnent of Addenda e o 0 Exhibit "U a Notice of Public recordEYEO) r o a Exhibit `CIS"' Notification of public Entity Crimes Law No 0 Exhibit "N" Proposal Checklist LIEW o . Did Bidder submit proposal with cover letter tr�nsmitta l r�"' ��ejs- No . Did Bidder provide all qualifications and references o . Did Bidder- provide all current licenses (Does not apply to this 1 F ) / / . Did B i cier provide a proposed cost and include on Exhibit pro p 7�7 s N o 7. Did Bidder review and submit acknowledgement of addend urns issued re o Page 435 of 537 Agenda Item #17. Village 345 Tequesta Drive Tequesta, FL 33469 July 26, 2022 561-768-0700 www.tequesta.org RE: RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services- 0-2022/dc., fir5t amendment. To whom it may concern; We have received two queries on afore mentioned Request for Proposals {RFPy: Questions: 1) 1 need to request the current contract and amount being paid to the cleaning company providing services to the Village of Tequesta Community Center located at 399 Seabrook Road, Tequesta, FL 33469. 2) Is it possible to get the previous tabulation for this bid? Answers: 1) The Village completed construction of the Village of Teq.uesta Community Center, located at 399 Sea b rook Road during the current fisca I year. The re have been no contracts with cleaning companies. 2) This is the first time that this facility cleaning RFP has been bid. Sincerely., Jeff Snyder, CPA Finance Director Village of Tecluesta Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III Council Member Laurie Brandon Council Member Aaron Johnson Village Manager Jeremy Allen Page 436 of 537 Agenda Item #17. V1*11age 34S Tequesta Drive Tequesta,, FIL 33469 August 5, 2022 561-768-0700 www.te q u e sta - org RE: RFC' -Parks- 07-22-0-2022 Janitorial -Custodial Services-0-2022/dc, second addendum. To whore it may concern; Below is general information for the Request for Proposals (RFPJ- Parks-07-22-0-2022 Janitorial - Custodial Services-0-2022/dc. Sincerely, Jeff Snyder, CPA Finance Director Village of Tequesta 5 REf'� A�� � Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III Council Member Laurie Brandon Council Member Aaron Johnson Village Manager Jeremy Allen Page 437 of 537 Agenda Item #17. (7) Or) a) :3 0- M 0 0 U) U CD co M r. 0 En 0 M 0 E CD CD ca IL CL Page 438 of 537 Agenda Item #17. Village of Tequesta Community Center PRE- BID REVIEW And Walk Through REQUEST MR PROPOSALS Janitorial — Custodial Services RFP- PARKS 07-22-0-2022 RFP SUBMISSION DATE: AUGUST 1-8, 2022 AT 3:00 P.M. INSTRUCTIONS TO PROPOSERS N. OBJECTIVE The Village of Tequesta is seeking written proposals from qualified Proposers to provide Janitorial/Custodial Services at the Village Community Center, located at 399 Seabrook Road Tequesta Florida 33469. The initial term of the Agreement is for a period of three years, with the option to extend the agreement for two additional one (1) year terms at the same terms, conditions and pricing as the original term, and upon the successful demonstration, in the sole determination of the Village, of exemplary contract performance. This RFP describes the required scope of services and the minimum information that must be included in the proposal. Failure to submit information in accordance with the RFP requirements may be cause for disqualification. Page 439 of 537 Agenda Item #17. TENTATIVE SCHEDULE RFP Release Date' July 25, 2022 Mandatory Pre -Bid Meeting Date: August 5, 2022, 10:00am Deadline to submit questions., August 11, 2022, 3:00pm Deadline Proposals Due: August 18, 2022 3:00 P.M. Deadline-. Review a nd Eval u ation of P roposa Is: Aug u st 22, 2022 at 10: 0 Oam PROPOSAL REQUIREMENTS Proposals must include completion of the following: EXHIBITS Exhibit A Service Areas Exhibit B Scope of Work Exhibit C Proposer's Statement of Qualifications Form Exhibit D — Cost Proposal Form Exhibit E — Professional Services Agreement Template Exhibit F — Conflict of Interest Disclosure Form Exhibit G — Confirmation of Drug -Free Work Place Exhibit H — Village Clerks Office ADA Compliance Statement Exhibit I — E-Verify Affidavit Exhibit J — Offeror's Acknowledgment Exhibit K — Acknowledgement of Addenda Exhibit L — Notification of Public Records Exhibit M — Notice of Public Entity Crimes Law Exhibit N — Proposal Checklist EVALUATION CRITERIA AND SELECTION PROCESS It is the Village's intent to select the Proposer with the best combination of qualifications and cost proposal based on the following selection criteria. Criterii'a Cost Proposal eight 30 Experience of Ke Personal 25 Relevant VVoFk Experience 20 'Location of Shop and Storage Facilities of the Proposal 10 1.0 -Completeness Customer References. 5 Total 100 Points Page 440 of 537 Agenda Item #17. SUBMISSION DEADLINE AND REQUIREMENTS Proposals will only be accepted electronically via E-biddirig through DemandStar, at www. dem an d to r - com - P rop osa Is a re to be subm ifted to the Vi 1 lage th roug h the DemandStar website on or before , August 18, 2022 at 3:00p.m. Proposals received after the stated deadline shall not be accepted. Other Requirements.,. 1. The proposal shall be signed by an authorized official of your firm. 2. The proposal shall be valid for a minimum of 90 days. 3. The Village of Tequesta reserves the right to reject any or all proposals, to modify the RFP, or to carGel the RFP. QUESTIONS AND AMENDMENTS Questions about this RFP should be submitted by email to Jeffery Snyder, Finance Director at Jsnyder@tequesta.org- Deadline to submit questions is, August 11,2022 by 3:00 P.M. Responses to all questions will be posted by Jeffery Synder to the DemandStar website, www.DemandStar.com and the Village Website www.tequesta.org. Proposers should not rely on any representations, statements or explanations other than those made in this RFP or in any amendment issued by the Village, or in any response to a question as provided by the Village on its webs ite. Where there appears to be a conflict between this RFP and any amendment or any response to a question, the latest document issued shall prevail. Page 441 of 537 Agenda Item #17. E X H I B I T "' A"" - 'S L R VICE A 11",I r-- A-) The following i s list of areas requiring J a n Ro ria 11C ustod ia I Services Er,niq Lobby C kone Rooin Qvini��resitan Halli-vay Corridor Inlerior Balhroonis ll,-xterior Ba1hrooins Adull Aelivily Rown Sununer Mandis Jun-e I —August 15 Days Per Week 5- Days Per Week Monday - 11'riclay ,5- I)qvs Per Week -W 'b.iciciy . 'Orlday � Pt 5- Dcivs- Per Week M 04 1161cly - riclay Days Per Week Wilda - i'l-iday Y 5- Aiys Per Week Monday - Friday 5- Days Per Week .1foliclay , hridLv 5- Days Per Week .for - 11'riday Regulai, Season .A sigust 16-Alay 31 W Days Per Wt-;ek 3 - Dqvs per Week Monday, Wednesday, Fri 3- Days per Week Monclu v , Wed i i esoqy, Friday 3- Days per Week iv lonclu � Wednesday, j Friday 3- Days per Week Youday, Wednesday, Friday 3- Days per Week M ?da doy, M y, Wednes lf'riclay 3- Doys per Week Monclay. Wednescloy. 14).0cly - 3- I)qys per Week Monday, Wednesday, T"riday Numher ql'Rooins I N 4 2 I Page 442 of 537 Agenda Item #17. EXHIBIT "'B" - SCOPE OF WORK The Contractor agrees toprovide the following services. a. Daily Cleaning Tasks E-mpty all waste receptacles and rep ace liners as needed • Clean entry door glass, both inside/outside Clean all interior glass (window and doors) Vacuum and, dust ail entries and vestibules Dust mop and remove scuff marks on gym floor Disinfect/clean-light switch plates, door frames. knobs, etc. Disinfect and clean lavatory fixtures and chrome fittings •Clean and service lavatory dispensers, paper, soap, Sanitary, etc. The Village of Tecluesta will provide toilet paper, paper towels and soap for the bathroom dispensers at no cost to the contractor). Clean lavatory tile walls and partitions including mirrors Wet mop (using disinfectant) all lavatory floors Clean all drinking fountains (do not use polish) Sweep, clean and/or damp mop all Floors, Vacuum all carpeted areas Spot clean carpeting as needed Clean all countertops, sinks and appliances Daily • Dust all office furniture and equipment ircluding desktops (provided materials have been removed or cleared from the surface), on rotation basis •Maintain custodial contractors closets neat and orderly Turn all nLonessential equipment and lighting off Check all doors, and lock as required Report any mechanical problems to supervisor and supervisor will notify Village personnel b. WeekIV Cleaninq Tasks Pour '/:? gallon water down floor drains to prevent sewer gas odors Dust/wipe all Blinds Page 443 of 537 Agenda Item #17. Cleaning Hours All work shall be performed between the hours of 7-30pm - 4:30arn the following morning. Changes to this schedule will be made only at the request or by approval of Village of Tequesta Community Center Director or designee. In the case of special meetings or functions held the Contractor may be required t02djust the normal work schedule at the request, or by approval, of the Community Center Director or designee. Page 444 of 537 Agenda Item #17. Exhibit "D" — Cost Proposal ForM The proposal prices are to include the furnishing of all labor, materials, equipment, fees, taxes, incidentals, and overhead necessary tc perform the work described in Exhibit B for ALL Areas described in Exhibit A of this RFP. Company Name: Monthly Cost: Total Annual Cost. Additional Cleaning Services Hourly Rate The Village may request additional cleaning services, Please provide an Hourly Rate to include the furnishing of all labor, materials, equipment 3 fees taxes, incidentals, and overhead necessary to perform additional cleaning services: Hourly Rate: The Proposer affirms that in the event they are selected as the successful Contractor, all work will be performed in the specified manner and urder the terms and conditions specified at the prices listed above. Proper' s Signature: Date: Page 445 of 537 Agenda Item #17. q. I Village �45 Tequesta Drive Tequesta, FL 33469 August 5, 2022 561-768-G700 www.tequesta.org RE: RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services- 0-2022/dc, third addendum. To whom it may concern; Below is a change to Exhibit "'A" — Service Areas for the Re q nest for Proposa Is (RF P)-Pa rks-07- 22-0-2022 Janitorial -Custodial Services-0-2022/dc. The change relates to the two exterior bathrooms, second line from the bottom. This changes notes that during the Regular Season August 16 — May 31 cleaning of the two exterior bathrooms is not required. Sincerely, Jeff Snyder,. CPA Finance Director Village of Tequesta Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D"Arnbra III Council Member Laurie Brandon Council Member Aaron Johnson Vil lage M a nager Jere my Al I en Page 446 of 537 Agenda Item #17. EXHIBIT"A" — SERVICE AREAS The following is list of areas requiring Janitorial/Custodial Services SummerMoullis Reg uhirSectsoji bone I —A ugu.vt 15 A sigus i 16-Alay 31 Locution Days Per Week Days Per Week 5- Day.v Per Week 3- Days per Week ViindFr idqy Monday, Wednesday, Frid4y 5- Dqys Per Week 3- Days per Week U,Un le B, Monday - Friday Monday, Wednesday, I Fd riday 5- Days Per Week 3- Days per Week Gymnashon Mondqy - Friday Monday, Wednesday, I Friday j- Days Per Week 3- Days per Week Haffivqy Corridor or Monday - F iday Monday, Wednesday, I Friday 5- Days Pei- Week 3- Days per Wee.A.- Interior Bathrowns liomday - Friday Mbndco�� Wedniesday, 4 5- Days Per Week ExteNor Bathroonis NolRequired 2 Monday - Friday .5- Days Per Week 3 - Days per Week Adult Aclivity Room Monday - Friday Mo n duy,: We A e s day, I loriday The it tape c)f Tequesta reserves the right at its sole discretion to modify the -cleaning schedule. b Proposer's Signature. Date; Page 447 of 537 Agenda Item #17. Village 34S Tequesta Drive Tequesta, FIL 33469 561-768-0700 www.tequesta.org August 11, 2022 RE: UP -Parks- 07-22-0-2022 Janitorial -Custodial Services, fourth addend urn. To whom it may concern; The Village of Teq u est a has received two sets of q u esti ons. First set of questions follow (answers in blue): 1. Are you able to provide the square footage of the building? The total square footage for the building is 14,799 (please see Floor Plan attachment). 2. Can you provide the flooring type breakdown of all areas along with the sq. ft? carpet, concrete,, VCT, Tile . etc. Approximately; 0 Gymnasium: 5,043 Sq Ft (see Athletic Flooring attachment). 9 Adult: IF Sq Ft (flooring is the same material as the gymnasium). a Kids Zone: 825 Sq Ft (Carpet). Polished Concrete: Corridors 1,058 Sq Ft and Reception Area/Lobby 1,267 Sq Ft. 3. Do you have a budget for the service? The Village does not have an approved budget for the budget year October 1, 2022 to September 30, 2023. 4. Will the service be provided after regu la r business hou rs? Ref er to the Bid Documents in RFP- Parks- 07-22-0-2022 Janitorial -Custodial Services Exhibit "B" Scope of Works, C —Cleaning Hours. 5. Do you have a standard requirement of what type of chemical we should use? Contractor required to provide Safety Data Sheet for ALL Chemicals. All Chemicals will be reviewed and approved by the cm unity Center Director or Designee. Also Refer to OSHA Cleaning Industry Standards, Janitorial Services Code 561720. 6. How often are you thinking about doing special services? There are not "'Special Services" in this UP. "There is no guarantee of additional services. Requests will be on as needed basis"' 7. What are the criteria for awarding the contract? Refer to the Bid Documents in UP-Parks- 07-22-0-2022 Janitorial -Custodial Services, Section 5; Evaluation Criteria and Selection Process. 8. Can you specify the percentage of each category? Refer to the Bid Documents, In RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services -Section 5; Evaluation Criteria and Selection P rocess. 9. Do you have a requirement for the porter services.? For example, man, woman, bilingual, etc? Refer to the Bid Documents in RFP-Parks- 07-22-0-2022 Janitorial -Custodial Services - Section 10: Personnel and Section 13: N ondiscrimi nation. 10. Wh e n are you expecting to start with the service .7 October 2022. Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D"Ambra III Council Member Laurie Brandon Council Member Aaron Johnson Village Manager Jeremy Allen Page 448 of 537 Agenda Item #17. The second set ofquestions are osfollows (answers in blue): 1. In exhibit A we can see the location, days of week of work, but there is no Information about the square feet. Could you pieaselet usknow the SCLFTofeach location individually? Please see the answer ±oquestion number 2 above. 2.The special services like the windows or floor are included in the price or is it a different imvoice?Therearenot°Speda|Services^lnthisRFP."Thereisnoguaranteeofadditlona| services. Requests will be on as needed basis" Please refer to Refer to the Bid Documents in RFP-Parks-O7-22-0-2OZ2Janitorial -Custodial Services Exhibit Bfor Scope ofServices and frequency. 3. Is there a Bid Bond? How much is it? There is no Bid Bond required. Jeff Snyder, CPA Finance Director Attachments Page 449 of 537 Agend rp 4 #17. 0- 2 0 Og Uim 0 i 9 4t' ;� 0 0., M 4L q, L k DO .0 @06 Np 0 4b L,:) Z.Z, _OAL Ir Jr -A 1, r r9 Arm r6* lYr lk I JL *k Ir L6 11 LU 40 di 2E _%r 4 41 Ll x I br �.k.E C6-jr .5 _q _41Iq .3 - - - 14, C L, 7tj .0 Aq _04 &Sr ri - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --- - - t r k r lk C h k I 4ir 516 2-DO - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - r Na - -- - - - - - - - - - - - - - - - - - - �j Ir k. - c7l L7'cl A A-Al-i qL - I I riL 4k ;E tE ... . . . . . . . 6 3 4. 4■ k k; tWe it qF 0 0 A -IS ArR p p Lrl A A rr -P-Li I Page 450 of 537 N O L ru V) Q L Cl V N IL Q) N V N L L O a) i i N ro V) V)0 � p •� N •� V) •— N 0 Q LU V) Agenda Item #17. T Page 452 of 537 Agenda Item #17. QUALITY ASSURANCE PROGRAM I: Our customized quality assurance program places your needs and expectations, and the expectations of your staff and guest at the forefront. With goals performance, procedure indicators in place, you can continue and rely on consistent results across your entire health system. 24 Hours remain committed to provide program that improve quality, cost, satisfaction, community engagement and environmental sustainability. Our quality assurance programs include rigorous performance and high -quality standards evaluated through daily inspection of services, weekly quality controls with transparent data systems like CleanPilot, Zone Cleaning@ and Swept, weekly reports, monthly program that provides clear measurements for results, monthly customer survey to assure 100% satisfaction, among others. OUR ON -SITE ASSESMENT AND QUALITY CONTROL DAILY INSPECTIONS On -site supervisor must perform an inspection before and after the shift. During the inspection the supervisor or manager examines equipment, labeling of supplies and the condition of janitorial closets and cleaning carts. Prior to every shift the supervisor must determine the urgent matters and address them with the cleaner immediately, and throughout the day in order to balance workloads and forecast where high -or -low -activity areas will be. This visibility and availability allow them to respond instantly to Customer's staff and employee concerns, monitor progress and document requests and deficiency in real time with our cloud -based CleanPilot System. At the end of every shift employees must leave all equipment and supplies in a tidy manner ready to use by the next shift. With the transformation of the building blueprints into an electronic work schedule, 24 Hours guarantee to keep a vigilant watch over all operations areas including the following: ■ Lobbies /Receptions • Waiting areas ■ Public Restrooms ■ Hallways • Offices ■ Exam Rooms ■ Elevators ■ Shower and baths (If any) • Stairwells ■ Break Rooms ■ Lounges ■ Conference Rooms • Patient Rooms Page 453 of 537 Agenda Item #17. I: WEEKLY INSPECTIONS The Regional supervisor must perform weekly inspections with the on -site supervisor to assure accountability at the supervisory level. During these inspections the Regional Supervisor must evaluate the quality of the cleaning and distribute action plans, as needed for areas in need of improvement. Results of all inspections are analyzed to evaluate facilities on a global level, indicating quality trends and utilizing the results to correct inconsistencies by focusing on identified hot spot. These inspections can be conducted with a Cleveland Cleaning Director or the person designated for this assignment upon a mutual frequency agreement or as requested to keep the 24 Hours team apprised of expectations or concerns, that help us to establish a long-term relationship with our customers and demonstrate the value we can bring to Cleveland Clinic. 24H QUALITY CONTROL ■ The 24H standard describes in detail how to measure the cleaning quality and how many impurities' are allowed in each room after the cleaning. ■ The standard describes two main principles: visual inspection and inspection using measuring instruments. ■ This standard describes exclusively the application of the measuring system for specifying a required quality and for inspecting the cleaning quality achieved. 1l}.57 AM 7Non it Filter SSA Avon: Frequenryallone Apt �'AIl I. Per SOP Are all cleaning chemicals current (riot expired)? lI Y Delalls: 1 Tracking Items, 0 Are all employees adhering to proper cl alnroom behavior (e.g. holding doors open too long, moving t... I y ! " �, LDelalls. I Tracking Items- 0 Are all employees cleaning the clean Flom in compliance with Customer's Procedures? A retails:0 Tracking Items. 0 66� Are all employees current on all customer training? I , � Delalls: - . � Tracking Items: � y Naas: FuriEIion: I alin€gc Anv/AJI I RateelWnrated Clear All cleaning chemicallslagenis are current. ctes Yes. all employees are in compliance. Notes: Need is request client's SOP to be in compliance, Notes: Yes, each employee has completed annual recertification tralning. Are all employees following Customer Gowning and Ncte : De -Gowning Procedures Page 454 of 537 Agenda Item #17. I: CUSTOMER SATISFACTION SU RVEI In our quest to deliver the best possible cleaning services with a high -quality level the Regional Supervisor must focus on customer needs and satisfaction, by conducting a Customer Satisfaction Survey on a monthly basis, that allows the customer to grade us based on our performance correct errors and deficiencies to continuously improve the quality of our service. E4_..j HOW ARE WE DOI Dear GusWmer! In our questtod eliverthie bit possible deaningservioeswitli a highquality level, we ask for your help to answer the following questions. Th is survey is an irnpo rtarit part of our qual ity management system to ISO 9001:2000. It helps us to correct errorsxand deficiencies, and to coratinuously improve our quality. We would also IikeW hear yourcornaments under each questiotti_ Thank's fiat your business and corporation - D Date from 1-5.1 is worst and 5 being the best 1 a ? 4 5 on't Knraw How is our cleaning quality in generaly ❑ ❑ ❑ ❑ ❑ ❑ Gommerats: Do we perform Oearirrag uccordukg to t!e cleunitig irkstn Ction? ❑ ❑ ❑ ❑ ❑ ❑ Gommera[s: Perfect! Lave the staff! DowelistentocwnpluIhLaboiitoilr5Ervtes? ❑ ❑ ❑ ❑ El ❑ G6rI merils: How are aiir staffs kricwledge of seMGe and expertis-e? ❑ ❑ ❑ ❑ ❑ ❑ Gommerat�,: What about super visorf' level of smite grad expertise'% ❑ ❑ ❑ ❑ ❑ ❑ Gomments: How is our responsiveness and f3exibiOW- ❑ ❑ ❑ ❑ ❑ ❑ [ ornrnerYM: What about otir environmerrtal work and our adaptut c10 ❑ ❑ ❑ ❑ ❑ ❑ Gommerats: Other cornmertts {iridLitiirg the requirements that you produce for us and What we slould do to improve ourselves) VI ,bV Cleveland Signature= Gvmpoly: Cl=n 9545543346 acne: Thank you for your purticipation! please sobrnitt ie completed q;jestoranxaire to our field inspector. OPERATIONS MONTHLY REPORTS In order to maintain the customer apprised about our performance and progress throughout the month and keep constant communication and assure 100% satisfaction to our customer, Operations will summarize major activities, accomplishments and weekly inspections reports from CleanPilot and Swept system to review performance indicators of environmental services. Our managers and supervisory staff participate in the process to ensure consistent standards, communicate with staff, leadership and monitoring of complaints and special requests received and the successfully prosecution. Page 455 of 537 Agenda Item #17. 1 PRODUCTIVITY 24 Hours focuses on offering excellent ongoing training to increase knowledge, adherence to safety regulations and policies to reduce injury, enhance productivity and increase customer and patient satisfaction. TIME TRACKING With our Cloud based system SWEPT we can pin point and monitor all of our employees to ensure compliance of all the shifts hours assigned, and immediate coverage or replacement of an absentee employee. To continuously improve service delivery, we measure program compliance every quarter using our internal audit program to monitor compliance of all our processes including: o Operations o Management systems o Training o Quality o Improvement 0-1 Page 456 of 537 d V N J* f 11 ate ., ------- --'— •,n, .:—eP.. ._'.. R•T'=— :r--r°_ n •r �r ' TRAINING PRC)r..RAM ,d y Agenda Item #17. TRAINING PROGRAM In order to assure that every employee at Cleveland Clinic has the opportunity to reach their full potential, 24 Hours offers a complete training program that focus on initial and ongoing development, reducing absenteeism and accidents, fostering a high level of commitment to the work performed by the employees. This training program includes technical and personal skills development, with the proper documentation for future needs assessment and regulatory compliance. This training program consist of the following elements Orientation Training Each manager or supervisor is responsible to ensure that all new hired employees receive the proper and required training to successfully perform their duties, and work productively and safety. All training is documented electronically that includes the following sections: ■ Regulatory and mandatory company training: Company policies and administrative procedures ■ Basic Skills training: Skills useful for any department ■ Position -Specific skills: Customized training based on the position needs. ■ Safety Training: 24 Hours takes safety seriously and assures that all professional employees understand how to carry out job responsibilities in a safely manner. The best way of reducing injuries and accidents is trained and professional employees. A task that is performed safely is performed correctly and with high degree of satisfaction. Safety Education ■ New employee safety education and orientation ■ Training Manuals ■ Continuous education for all employees to maintain a consistently high level of safety awareness. ■ Specific education when new procedures or equipment is implemented or put into operation or when significant changes are made. •oil 11114 :&IN Disaster Plan and Emergency Evacuation Fire Prevention Bloodborne Pathogens Electrical Safety Back Injury Prevention CPR Slips, Trips and Falls Prevention Automatic Floor Machines use Office Safety Buffing and Burnishing Personal Protective Equipment Stripping and Refinishing Identifying and Controlling Workplace Hazards Carpet Care Emergency Action Plan MSDS Training Measuring Tools ■ Injury Frequency and cost Page 458 of 537 Agenda Item #17. ■ Safety inspections ■ Timeliness and quality reports Train the trainer Program Our Train the trainer program is designed for cleaning team leaders or cleaning supervisors/managers to develop and deliver practical internal training courses to the employees (Cleaners). Delegate authority: The only way to achieve specific objectives is to assign people to perform the job and give them capacity, support and authority to carry it out. Foundations of coaching Communications Skills Development training Train the Cleaner Program ■ Intelligent Software system training: CleanPilot, Swept, Zone Cleaning ■ Microfiber color coded Training ■ Bottle labeling Training ■ Chemical training and Safety ■ Chemical Allergic reaction Safety Training ■ Cleaning performance Training ■ Communications Skill Development Training ■ Electrostatic Disinfection Training Page 459 of 537 Agendaltem #17. Page 460 of 537 Agenda Item #17. Action Plan for Cleveland Clinic As the incumbent service provider for Cleveland Clinic, we will rapidly deploy many of the new programs and innovations proposed in this response. The award of contract will influence the timing of the entire transformational process. However, our quality and technology initiatives will begin immediately and even prior to a new contract being finalized. Overall, the schedule will resemble the following forecast: SUPPORTACTION STEPS -A6- 1k L ■ Mats Brunache, President & CEO Review proposal with the operations team ■ Lynda Brunache, Vice President ■ Andrea Morales, COO ■ Mats Brunache, President & CEO Conduct a transition/update meeting to clarify Cleveland ■ Lynda Brunache, Vice President Clinic and 24H ongoing expectations ■ Andrea Morales, COO ■ Cleveland Clinics Leadership Team CleanPilot set up and implementation Insurance certificate Execute marketing and communications plan as needed Review session with administration Personal contact with key personnel ■ Andrea Morales, COO ■ On -site Leadership Team ■ CleanPilot Support Department ■ Andrea Morales, COO ■ Lynda Brunache, Vice President ■ Andrea Morales, COO ■ Lvnda Brunache. Vice President ■ Andrea Morales, COO ■ Lynda Brunache, Vice President On -site Leadership Team Page 461 of 537 Agenda Item #17. TRANSITION Communication is a constant, two-way street, and our commitment is to be a valued member of Cleveland Clinic community, actively engaged in ongoing conversations with you. - : - - • Meet with Cleveland's Clinic Manager for supervisor's introduction. Review Plan for 24 Hours to be on site one week prior to start date RM/OPS Schedule expectation meeting RM/OPS Discuss special needs OPS Order and receive, equipment and supplies Admin/RM Provide Communication folder with, work schedule and 24 Hours contact information OPS Review and approve staffing plans RM/OPS Implement New Schedules RM/OPS Duty Lists and work schedules for em to ees RM Identify Projects RM/OPS/OSM Review projects with Administration RM Develop a completion log for documentation for ro jects RM/OPS/Admin Review all facility emergency lans RM Establish Employee meeting calendar RM/OPS Review employee sick leave records and policies GM/OPS Review vacation policy and forms Admin Review absentee policy Admin Develop Inspections calendar RM/OPS Review Payroll procedures RM/Admin Communication systems RM/Admin Establish Key Control systems RM/OPS Obtain Name tags for employees, management staff RM Obtain keys for Housekeeping use RM all training classes with employees OSM -Complete Complete on -on -one training with employees on site. OSM • - Inventory capital equipment RM/OSM Use daily hours control report RM/OPS Review Payroll sign -out sheets RM/OPS If required label and fill bottles, carts equipment OSM Review Chemicals Dilution Ratio Charts RM/OSM Equipment Maintenance Forms OPS Equipment sign -out log OPS Supplies sign -out log OPS [Provide employees with protective equipment RM/OPS Page 462 of 537 Agenda Item #17. TRANSITION Responsibility Legend RM Regional Manager OPS Operations Manager OSM On -Site Manager As the incumbent, we will schedule a transition meeting to codify your priorities, matching them with our resources and personnel to make sure every element is in place. this approach eliminates This approach eliminates the anxiety and stress that inevitably disrupts service. Cleveland Clinic can anticipate an effective client transition meeting touching on: ➢ Listening to your expectations ➢ Reviewing Regional personnel ➢ Effective coordination of a I I resources What will our transition meeting NOT contain? ■ Surprises concerning the transition of personnel ■ Unadvertised billing requirements We will bring you more than a new process. We will bring you our proven track record and all the key components of a successful operation: ■ Experienced team ■ Integrated systems ■ Detailed communication ■ Accessibility to resources ■ Organization, planning and execution Y Page 463 of 537 Agenda Item #17. TRANSITION Timeline TASKS Review and QA Assessment Areas of Service Assessment RESPOSIBLE TEAM Start-up Team Start Date Due Date Duration Cleaning Specification Start-up Team Position Schedule Start-up Team Create Duty List Start-up Team Access to Building information (Alarm Codes, keys, Special Procedure) Regional Manager Identify Storage Areas Start-up Team Identify Areas requiring immediate attention Start-up Team Store Room reorganization Start-up Team New Equipment Inspection Supervisor Equipment Installation Start-up Team Equipment Sign - out logs Start-up Team Equipment safety and maintenance logs Start-up Team Badging Process Technicians Employees Training Regional Manager Regional Position Deep Cleaning Schedule Manager/Operations Daily Inspections On -Site supervisor Regional Manager / Floor Care Services Execution Floor technicians Quality Controls and details reports On -Site supervisor Regional Customer Survey Manager/Operations Administrative and Operations Supplies Order Operations Equipment Order Operations Establish receiving department procedure Coordinate Supplies/ Equipment Delivery Operations Client approval of management selections Operations Client approval of equipment selection Operations Validation of Safety Plan Order Black Light Inspection kit Operations Communications Folders Set up Operations System Set up (Clean Pilot) Operations System Set up (Swept) Operations System Set up Zone Cleaning Operations Ipads Order Andrea Morales Dail Wrapu meeting y p g On -Site supervisor & Regional Supervisor Page 464 of 537 ADDENDUM B, CLEANPILOT �._ E Ah F. I IN 10 � e1 Expertise, technology and great societal value The world "s smartest cleaning solution in the Nordics • On -demand cleaning with smart IoT sensors • Quality and documented cleaning operations at every level • Easily adaptable cleaning plans and sensor integration • Optimized and adapted for COVID-19 cleaning requirements Agenda Item #17. The future of cleaning is digital - but what is digital cleaning? Society is being digitised at a rapid pace. The cleaning industry is under- going major change. Traditional cleaning is on its way out and the solution of the future is digital and on -demand. There are several reasons for this. Firstly, we must stress that digital cleaning is not about getting cleaners to work faster. It is about doing things in a smarter and more efficient way. FROM FREQUENCY TO ON -DEMAND Frequency -based cleaning has dominated the industry until now. Here, cleaners are assigned specific work activities that must be performed at set times, for example office premises scheduled for cleaning every Tuesday and Thursday. The challenge associated with frequency -based cleaning is that cleaning is performed regardless of actual need. Perhaps there is no-one at the office and the cleaner could have spent their time more efficiently in another room, for which cleaning is actually required. The system also fails to take into account the fact that usage patterns of buildings are subject to continuous change and that there may be fewer people at the On -demand cleaning is not based on scheduled frequencies. Instead, cleaning procedures are adapted for individual companies so that the tasks are performed as needed rather than how often each cleaning task is scheduled to be performed. In other words, it is the outcome of the work that defines the work tasks and this requires a good overview of where resources are required and where resources can be allocated differently. Agenda Item #17. Supported by sensors Smart sensor technology will turn the cleaning industry upside down within a few years. The change is under way. - The shift will be easy because technology adds great value and because 2020 has allowed managers to experience just how critical cleaners are to society. Without cleaners, Norway stops, says Jan Kristensen, who is the Director of Sales and Marketing at Datec. Smart sensors linked to cleaning systems quickly identify where cleaning is needed and the rooms or areas that are not in use. Datec is a market leader in this field and wants to demonstrate that on -demand cleaning using sensor technology is the future. The CleanPilot Connect system interacts with sensors, ensuring that cleaners and other personnel have a complete overview of what is needed, when it is needed and where it is needed. - Customers experience enormous benefits from this system. The experiences we are gaining in Norway are unrivalled anywhere in the world, Kristensen says. i-4-�)iRES A SHIFT Moving from frequency -based cleaning to on -demand cleaning using sensors requires a digital shift for everyone involved. This applies to managers, service personnel and users. - This is a shift that the industry must prioritise. The digitisation of cleaning is moving too slowly and the potential is enormous. Digital, on -demand cleaning ensures more efficient procedures, highlights the important work performed by cleaners and ensures that there is thorough documentation, he says. Taking the first step is the key to success. Afterwards, you need to facilitate information, involvement and training, so that everyone involved in the value chain is comfortable using the system. Agenda Item #17. The worl Is smartest cleaning at the Norwegian School of Sport Sciences The Estates Department has taken a technological quantum leap with a new Norwegian solution. The Norwegian School of Sport Sciences at Sognsvann in Oslo has been one of the world's most prominent providers of sport science education for more than 50 years and is an international leader in sports research. Tore Sundby is the Unit Manager for Bathrooms and Cleaning in the Estates Department, which employs 32 people. A total of 72,000 square metres of sports facilities and buildings are managed, of which 36,000 square metres are cleaned on a daily and weekly basis: Offices, toilets, showers, sports halls, library, reading rooms, swimming pools, gyms, pub, shooting range, dance halls, etc. - It is an extremely interesting place to work and we have great freedom to be innovative. There is always something new happening and we constantly try to improve how we perform our tasks, says Sundby. The 14 cleaners in the department are known for delivering quality that ensures there are no complaints. - We are active from early in the morning until late at night and it is an achievement for the team to deliver as well as they do in accordance with the strict requirements set out in our quality system. It is absolutely critical that we always have complete control of cleaning, par- tini iinvix/ Ai irir%r c!nxic Ci ir,r k%/ CONTROL ACHIEVED THROUGH THE USE OF SMART SOFTWARE Around ten years ago, Sundby became aware of Datec from a conference. - It was tempting to get rid of the vast mountains of paper cleaning schedules and to avoid the need to use external consultants for the preparation of forms and procedures. We knew we had to update and it was easy to get excited about the digital solution presented by Datec, he says. Following a quick demonstration, Sundby and his colleagues went "all in" for the system. - We haven't regretted that once. The system was installed on tablets, which were issued to cleaners. The tablets provide the cleaners with a complete overview of all tasks, allow them to communicate with cleaning managers and mark tasks as completed - both routine tasks and those that occur along the way. Moving from paper to tablets has led to great benefits in terms of efficiency and has also resulted in much better cleaning quality. - We have a real-time overview and high satisfaction levels among both cleaning r,nrcnr,r,nl !nr,rl thn i icnrcc n4: thn ki i;IA;r%ric Agenda Item #17. USING THE INTERNET OF THINGS =OR CLEANING Based on the positive results and high levels of professionalism, the department was an obvious candidate to test out the next generation of cleaning solutions: Datec Clean - Pilot Connect. These are fully integrated online tools for on -demand cleaning, in which sensor data tells the cleaners which rooms and areas require inspections and cleaning. It might also be one of the first systems on a global scale in which cleaning is managed by the Internet of Things (IoT). - We have deployed 60 to 70 sensors, which record movements in the areas, such as on toilet doors. This provides us with insight into the room load. By setting rules for how frequently cleaning should be performed, we can means -test maintenance. We can then decide that an alert will be issued to a cleaner after a given number of toilet visits, so that the room can be cleaned quickly, Sundby says. The major benefit is that the areas are cleaned more effectively and not based on predefined rules that have not been configured to match the needs at all times. - We have many buildings and large distances to cover and we can therefore ensure that the cleaner who is situated closest to the area that needs cleaning can be allocated the task automatically, he says. The system is not dissimilar to how a taxi dispatcher will send the closest taxi to a customer. THE WORLDS SMALLEST SENSORS The sensors are made by the Norwegian technology company Disruptive Technologies (DT). The company has made the world 's smallest sensors, which are also extremely cost-effective and make it easier for companies to deploy large-scale IoT solutions. Together, DT and Datec have created a solution that makes it quick and easy to connect sensors in premises and then create rules and automation to allow both cleaning managers and cleaners to have a much more productive workday. - Sensors are just as important in areas with low pressure and load, to ensure that we do not perform more cleaning than we have to. This allows us to steer our people to areas where the needs are the greatest. It has been a big transition for all of us to change manual routines and habits by walking past rooms we previously cleaned at fixed times, he says. After introducing the systems, there have been no more complaints about the cleaning and Sundby jokes that they may have been too cautious about the number of visits it takes before cleaning has to be performed. Agenda Item #17. KEEPING THINGS QUIET Even though the new concept has been in use for a year, this has not been communicated at the school. Only a few members of the management team and trade union representatives are aware. - There has been a major focus on cleaning in 2020 and we have found that we have received more praise than usual. We believe that this is both because the systems have made us better and because cleaners are finally getting the recognition they deserve. If we did not have great people working as well as they do, we would have had to close down the school. Sundby notes that the school is recognised as one of the best in the world in its field and that much of this can be attributed to talented employees and students, who thrive in the environment that has been created at Sogns- vann. - The cleaners must take some of the credit here and this is something to be proud of. They also think it's really cool to be at the first to have the chance to test out exciting new technology. The Estates Department manages state funds and is committed to ensuring that budgets are used in the most sensible way possible. - I cannot turn down the opportunity to test out new concepts that raise quality and reduce costs at the same time, Sundby says. FREES UP ONE WEEKLY FTE EACH WEEK Insight from the systems allows for better planning and smarter use of resources. - In the areas we monitored in October, we saved 40.5 hours. These resources can then be used for additional COVI D-19 measures, Sundby says. Better use of resources should also normally result in less overtime and reduce the amount of cleaning agents used. Time is also freed up for the cleaning manager, who is then able to work on the plans and procedures intended to result in even better systems and working conditions. - Having the opportunity to test out this concept has been fun and it is awesome that we are so far ahead on the international stage. I doubt that anyone else has gone much further than we have in this field. Datec are talented and they are a horse's head ahead of the competition, he says. PRAISED BY ESTATES MANAGER Their enthusiasm also leads Sundby and the team to send in suggestions for improvements, which the Datec developers can take into account in order to create even better solutions and features. - We will be buying more sensors and will test the system out in as many areas of application as possible. We are working systematically on this and we are learning and improving as we go, he says. The cleaning team has managed to handle the many additional tasks in 2020 and there is also a greater sense of satisfaction with the way in which the work day is structured. The Estates Manager applauds the work we are doing and we will soon be presenting the results to the management of the school. With the sensors and the system, we obtain insights that it can be hard to put a price tag on, Sundby concludes. N6aj P2XFl4l.a qFKm T+.FE +.• CfiiAU _ZL. [ Av -MMOAV� 13 58 928 40 i #LL ®6uaaw� .a Rita t�l ls. .t N W ■ Pon Uhl � .1er F#iUvi*-#fti 9"1G -04W uhllg7vw,;I1 W, I 60m 928 - . � DIGITAL SHIFT ACROSS EUROPE The industry organisation European Cleaning and Facility Service Industry represents industry organisations for facility management in 14 European countries - corresponding to 283,000 companies with a total of 4.1 million employees. In an article in the European Cleaning Journal, they write that digitisation and the green shift are the strongest trends in the market. The focus is on cleaners as the key target group, both in order to ensure effective training and skills development and to reduce language barriers, which is highlighted as one of the current challenges in the industry. Digital tools are considered a prerequisite for ensuring that cleaners, service personnel and companies are able to operate efficiently and safely - including during emergencies such as a pandemic. Agenda Item #17. Sensor technology opening new doors New technology in the hands of talented people results in a safer society. - By working on the digital shift for a number of years, we have found that the main focus of digitisation has to be the talented cleaner. When we link key experiences to the opportunities presented by new technologies such as IoT, we are inspired to help give cleaners the opportunity to showcase just how extremely valuable they are to the company and society at large, says Datec CEO Jorgen Sannesmoen. In 2019, Datec became the first company in the industry to integrate IoT (Internet of Things) into its software concept. This allows service organisations to easily install and integrate sensors that interact with the software. This provides a wealth of opportunities. IoT provides us with better insights, allowing us to make better decisions, work smarter and document the work that is done in a simple and secure manner. - This has always been important, but the COVI D-19 pandemic became the eye- nnnnnr that lorl fn cnf-iofxi i inrlorcf--inrlimn ii ict ensuring a safe workplace and an infection - free society, says Sannesmoen. A MEGATREND WITHIN MANAGEMENT, OPERATIONS AND MAINTENANCE IoT is about objects becoming smarter by connecting them to sensors and the internet. This means that objects can automatically and seamlessly collect, interpret and share information. The use of sensors in cleaning involves, for example, deciding that the toilets in a building must be cleaned after the door has been opened X number of times. This makes it easy to allocate resources where they are actually needed. - According to McKinsey, IoT is one of six trends we will see more of within facility management going forward. The technology has major potential for companies wishing to reduce costs and increase efficiency within facility management, Sannesmoen says. Agenda Item #17. HOW SENSOR TECHNOLOGY WORKS WITH CLEAN PI LOT The tasks in CleanPilot Connect are controlled by rules and sensor technology from the Norwegian company Disruptive Technologies. These are the world's smallest commercial -grade wireless sensors. Rules can easily be configured in the system at two different levels: Directly linked to a sensor: When a button has been touched a specific number of times, the system will create a cleaning task on the tablet allocated to the cleaner responsible for the room in question. The counter will be reset when the task has been completed. Scaling up and down, linked to the room and to cleaning schedules: It is possible to configure a rule that says, for example, that a toilet must be visited a specific number of times before the task must be performed by the cleaner. If the number of visits exceeds a certain limit, the priority of the task will be increased and the cleaner is given a deadline for performing the task. At the other end of the scale, a task can be postponed to the following day if a room does not receive enough visits. This allows you to adjust the intensity of the existing cleaning schedule upwards or down- wards, based on actual needs identified by the sensor. 0IRE CT C;*,,-nnect �Tl GO VALUE PLAN Agenda Item #17. POP The cleaner's key role in society Cleaners have always played an important part in society. Cleaners ensure that we arrive at pleasant office premises, safe hospitals and clean shopping centres. - Unfortunately, it took a pandemic for society to truly realise just how important cleaners are, says Jan Kristensen from Datec. When Norway went into lockdown on 12 March 2020 as a result of COVID-19, everyday life changed abruptly. Infection control, thorough hand washing and social distancing quickly became the most important tools we had to limit infections and ensure a safe everyday life. - Cleaning and hygiene became "top of mind" for both private individuals and decision - makers in the business sector. With a virus that was spreading rapidly, cleaning and infection control procedures had to be tightened. Many likely found that cleaning procedures were not facilitated and documented well enough, he says. 4F ONE OF THE MOST IMPORTANT THINGS WE HAVE On 23 March, 11 days after Norway went into lockdown, cleaning was added to the list of key jobs in society. - The pandemic can never be considered a good thing. But we can be happy that cleaning is finally getting the recognition it deserves in society, Kristensen says. In the future, proper procedures for cleaning and infection control will be among the most important tools for ensuring a safe society, safe workplaces and safe cleaning. Agenda Item #17. Emergency preparedness at Oslo Emergency Ward simplified through digital cleaning Cleaners are key resources that ensure safe premises for both employees and patients at the Oslo Emergency Ward. Digital resources have become an important tool during the pandemic. Every year, the Emergency Ward in Oslo sees more than 205,000 patients. During the COVI D-19 pandemic and particularly at the start, when the characteristics of the virus were still unknown, every room had to be thoroughly disinfected after every visit. This resulted in mounting pressure for the Cleaning department at the Oslo Emergency Ward. With hectic days, strict infection control procedures and a small staff, properly established procedures and the digital CleanPilot tool became crucial to achieving excellent emergency preparedness plans and procedures. - We don't always know what is going to happen here. We therefore find that the approach to take to cleaning is to ensure that work tasks are performed as needed and not just because they are part of a schedule. It is impossible for me and my cleaners to count how many times a toilet door is opened. With a sensor in the door, we can easily register when the door is opened and closed and identify when cleaning is required. Digital aids are the best thing to come out of COVID-19. We have become highly digital in a short period of time and I think that is fantastic, says Ashild Stenseth, Section Manager for the Cleaning, Operations, and Internal Services department at Helseestaten. A CHALLENGE FOR THE ENTIRE INDUSTRY Truls Eirik Baklid is the Head of the Administration Department at Helseestaten and shares Stenseth "s enthusiasm for digital resources. - Although we see some development, I think the pace of innovation in the cleaning industry is too slow. I would like to see more sensor -based cleaning, robots in the corridors and automation in the profession. I believe this is a challenge the industry needs to tackle, he says. Baklid says that there are high ambitions for the major new city emergency ward that is currently being developed. The building is scheduled for completion in 2023 and is situated within the Aker Hospital site. - I have clear expectations that we will manage cleaning and service roles in the new building with the same or a lower personnel count than now, even with a much greater area than we have here. The only way in which to achieve that is by using modern technology and taking advantage of the opportunities that exist. Agenda Item #17. Better time management with sensor technology New technology resolves time issues and ensures a smarter workflow for employees of the Norwegian Government Security and Service Organisation. The Norwegian Government Security and Service Organisation supplies security, facility, HR and digital services to the government. The Department for Facility Management (FM) is, among other things, responsible for cleaning, distribution, logistics and canteens. From August 2019 to December 2020, the Norwegian Government Security and Service Organisation:FM participated in a pilot project with Datec to test on -demand cleaning and waste management using sensors. - The aim was to test and contribute to the development of a sensor solution integrated in the digital planning tool we currently use. We wanted to find out if the sensors would provide us with a simpler way to get an over- view of activities and needs, in order to design the delivery better, says Paulo Ruvina, Head of the Cleaning Services Section at the Norwegian Government Security and Service Organisation. GETTIN('M.F HELP 'r0 PRIORITISE BETTER Sensor technology is intended to provide cleaners with the opportunity to prioritise more effectively, among other things by involving users. One example is that toilet visitors can notify cleaners directly if they see that additional cleaning is required. - The sensors also provide managers with a better overview and the option to adjust the frequency based on the number of visits to a room, says Ruvina. For several years, the Norwegian Government Security and Service Organisation has been using the Datec CleanPilot concept and also has experience of using sensors from other solutions. The pilot project with Datec was conducted at a building in the Government Quarter, which houses around 1250 employees. KEY DOCUMENTATION OF CONTROL MEASURES ENSUk= The COVID-19 pandemic struck Norway during the project period and many of the employees based at the project building transitioned to remote working. This situation meant that the usage pattern of the building changed. In this way, the pandemic provided the opportunity to properly test and experience major changes to usage patterns in practice. It also became clear just how important it is to document infection control procedures. At the very root of the Norwegian Government Security and Service Organisation, you will find that values of standardisation, digitisation and collaboration, which form the foundations intended to ensure that the organisation is well equipped for the future. The objective of on - demand facility services with sensor support is to replace the fixed frequency with more dynamic service deliveries based on actual needs and user interaction. Agenda Item #17. CLEANING FREQUENCY REDUCED THROUGH THE USE OF SENSORS Sensors from Disruptive Technologies (DT) were used in the project. The sensors are small, wireless and extremely easy to install in door- ways or as touch buttons in indicator boards. Sensors were installed in doorways to toilets and meeting rooms, as well as indicator boards with pressure sensors in toilets and waste collection points. The sensors continuously transmit data to CleanPilot, which conveys cleaning and service tasks to service personnel via a digital and dynamic schedule on the tablet. Through rules management in CleanPilot, management can determine the response times and visitor limits for various tasks in different rooms. This provides cleaners with continuous updates on which rooms must be cleaned sooner than planned and which rooms can wait. The cleaning operative Signe Musajeva is one of several who have received training in CleanPilot Connect. - At the Norwegian Government Security and Service Organisation, we are used to testing out new solutions and technologies. We always keep up-to-date with what is happening in the industry, which I find really exciting. I was slightly unsure at the start of the project, but the training went really well. We wondered whether users would be touching the indicator boards in the toilets all the time, but thankfully that was not the case. Instead, the indicator boards provide reassurance by making sure that we are quickly alerted if something goes wrong in one of the toilets, she says. The results of the project show that the cleaning frequency has been reduced at several of the toilets, based on the actual needs provided by sensor data. The infection control tasks are easy to implement and document using CleanPilot and can be managed on -demand in the same way as other tasks. At the same time, sensor data showing actual use helps cleaners prioritise and document the actual delivery. Agenda Item #17. El GREAT RESULTS FOR WASTE MANAGEMENT The Norwegian Government Security and Service Organisation also wanted to test the sensor solution in CleanPilot for the handling of waste, and so challenged Datec in this field. Bjarte Nygard is the Section Manager for the Norwegian Government Security and Service Organisation's Facility Services Section and reports great results: - When Paulo mentioned the possibility of introducing sensor technology to the cleaning service, it really inspired me and I wanted to introduce it in other services too. We know that the activities in an office building vary greatly during a year and that is also the case in government. Accordingly, it is not always the case that services are in line with actual Results from waste management using sensors: needs. Through the use of sensor technology, we wanted to explore the possibility of stream- lining and improving the services, he says and adds: - We found that the need to remove waste paper reduced significantly. We were able to extract synergies between the service areas, allowing us to inhouse the service using internal resources. Sensor technology really can contribute to developing the services we deliver. The Norwegian Government Security and Service Organisation has decided to continue using parts of the solution in the project building and is also planning for the possible expansion of the solution using CleanPilot with sensor support for toilets and waste management in additional building stock. Waste fraction Frequency -based On -demand ReductionJ1 Number of collections Number of collections d"W 0LVAI KZ.1•I• Our goal is to provide you with the tools you need to ensure a safe and future -oriented workplace. The world's smartest cleaning method is digital and needs -tested. The method helps you make the workplace safer, establish procedures for cleaning and infection control more quickly, and better utilise your resources. Needs -tested cleaning ensures: • High quality of work performed - at all levels • A more cost-effective work day, without compromising on quality • The digital shift in one of the most important industries in society The technology is easy to implement and our customers find it to be extremely user-friendly. Agenda Item #17. CleanPilot Customer Reference - Ostfold Hospital in Norway Page 481 of 537 Agenda Item #17. Digitization of facility management The transition going from a simple excel -based cleaning program with an overview of all rooms to a digital cleaning program, was quite significant. Finally, we had acquired a program that could provide us with a good overview of the work organization, resource management of employees, and distribution of cleaning areas to individual employees. This gave us a solid foundation for each individual area and team, with an overview of daily cleaning frequencies and how long it took for areas to be cleaned. We were thus able to more fairly distribute areas to each individual employee. Employees have gone from a paper -based system to a digital cleaning tool. This shift has increased professional pride, makes it easier to plan the day, and provides a good overview of scheduled work. Employees can easily add all extra tasks such as infection control cleaning, main cleaning and all extra tasks that have been ordered right into CleanPilot GO. This gives them a complete overview of everything that has been completed during the day. Solid and up-to-date cleaning programs CleanPilot Plan is a web -based planning program that allows us to easily make changes to specific rooms, daily cleaning frequencies, room drawings, and general areas. These changes are in turn swiftly transferred to the tablets and employees. Documentation of perfomed tasks CleanPilot Direct is a sound reporting system that captures data on the number of rooms that have not been cleaned according to the cleaning plan, as well as the number of extra tasks a cleaner has performed each day. This data is then added into a separate form that we at the Ostfold Hospital have prepared and which later can be used for employee follow-up. Reference provided by: Marianne Holme and Trine -Marie S. Samuelsen FM Section managers Ostfold hospital, Norway 24 Hours, inc. 1215 SE 2nd Ave Fort Lauderdale, FL 33316 www.24hclean.com info@24hclean.com 1-855-849-2929 Page 482 of 537 Ll ADDENDUM C, SWEPT 1144'II ,F a �` .1•T¢,' .fir' v ,I•d r k' k, i. •-r �. l'14�'F.•1'.�� �I�f 'k° ,� , rl' , i r. _. _ — ._ a 1' ' 1 � I t y r Aikk r 11 I 1 ITT +°� _ r ` 9 +Mir i 1 •'.k ADDENDUM D. ZONE -CLEANING Agenda Item #17. Do you know that 24 Hours can guarantee that your building will not only look clean but will actually be clear' By transforming your blueprint into multiple zones, Every day regular cleaning is perfourned throughout the bulldIng, but a specific area will receive a complete deep cleaning according to the zone assigned in the blueprint, in a period of 7 to 14 days your entire building will receives a deep cleaning with ne additional charge. Our systems provides 1 00%,transparency to the customer. F1 ida, I Gin Or Page 485 of 537 Conference Agenda Item #17. Roorn Wednesday Even Week First Floor Elevator levato "v Discharge Elevator Elevator Office Office Vest Elevator [Electrical Storage Lobby IT a Elevator Mail Storage Room Reading -a" g Clean Office Room Linen r n) Reading RoomElectrical .- Tuesday Zone I Monday Even Week Even Week Zone 2 Tuesday Even Week ow Zone 3 Wednesday Even Week T� Zone 4 Thursday Even Week L. ICT Scan Zone 5 Friday Even Week D CT Equip Office Storage Clean Mechanical Exam U __j Linen Soiled Ultrasound e� Monday Clean Linen torage Exam ce Even Week I L L I Dress I DressL J Waiting Waiting 7 1 Sub Waiting r T —1 1 LM &;;� Dress I DressLockers F I r Second Floor Elevator Thursday or Lounge Elevator Even Week WaitingTherapy Storage Electrical Elevator Main Dist. Exam Cast j Exam Room Exam Exam RoomExam Exam Central Exam Exam Exam Exam Exam Exam Ex,m., Exam Exam Storage Procedure Exam Exam Exam Exam TreatmentExam Exam Exam Exam Exam rj Scope Exam Exam L, Exam rExam Clean Exam Exam Exam Exam Exam Exam Clean Scope Supply I Sc Exam Cast E JL C" Exam Consultation 'u Room Procedure -c-r' Treatment L ' Lounge g Exam Exam Central Exam Exam Storage e Procedure Prc g ' Exam procedure .t Scope e V p u Cl', Exam LE an Scope Treatment e Clean Nurse Nurse Nurse Work Area7 st , Work Area Work Area Friday torjage Exam Work Area Even Week TL— _ - 7 T e Office [Office 10fl7cel7 e Offic Coordinators L CoordinatorsOffice[Office [Office I OfficelOfficT T TofficelOffice Office ffice I Office 7 rrj Monday Odd Week Third Floor Elevator Wednesday Elevator Elevator Waiting Odd Week Elevator IT Electrical Lounge Lobby Elevator Storage r Thursday Steril Odd Week Storage Clean Recovery Recovery Soiled Assembly Women's Work Locker Men's Locker iz Lab F, Room e b �Q hh—offic L M I I I I � St to Recovery [e 1]en cc 's Locker b Lab Friday Odd Week El —4T Scope Storage OR FOR 3 1 Equip OR FOR I E' Equip , Storage Scope Clean Storage Storage rf—)1i Zone—Cleaning%�::/ Zone 6 Monday Odd Week Zone 7 Tuesday Odd Week Zone 8 Wednesday Odd Week Zone 9 Thursday Odd Week Zone 10 Friday Odd Week Tuesday Odd Week CC Hospital Page 486 of 537 0 It ADDENDUM Ff INSPECTION RFPIIRTF Agenda Item #17. 24 Hours INC CLEANING INSPECTION INSPECTION PLAN: YMCA inspection COMPLETED BY: Erika Suarez (Supervisor) Wed, Mar 10, 2021 Powered by swept COMPLETED FOR: 501 SW 172nd Ave, Hollywood, FL 33027 Front desk Windows Floors Page 1 of 14 Page 488 of 537 Agenda Item #17. 24 Hours INC Vacuum Carpet Clean doors (both sets, inside and out) Wipe handles Trash Dust (High/Low) Powered by swept Page 2 of 14 Page 489 of 537 Agenda Item #17. 24 Hours INC Powered by swept Vacuum carpet Floors Trash Dust L Page 490 of 537 Page 3 of 14 Agenda Item #17. 24 Hours INC Inspection Point Vacuum carpet r Floors Dust Floor mats Empty garbages Empty dishwasher Empty sink Powered by swept Exceeds Meets Below N/A Page 4 of 14 Page 491 of 537 Agenda Item #17. 24 Hours INC Counter tops Clean tables r Wipe and tidy seats Clean fridge Floors 0 Empty garbages L Inspection Point Clean walls Clean door Floors L Powered by swept Exceeds Meets Below N/A Page 5 of 14 Page 492 of 537 Agenda Item #17. Powered by swept 24 Hours INC Railing Clean buttons Inspection Point Exceeds Meets Below N/A Organize supplies Organize equipement Empty garbages Floors Neutral good smell Glass Return vents i Page 6 of 14 Page 493 of 537 Agenda Item #17. 24 Hours INC Inspection Point Dust (High/Low) r Vacuum carpet Floors r Clean tables Clean desks Wipe and tidy seats Empty garbages i� Water Fountain Powered by swept Exceeds Meets Below N/A Page 7 of 14 Page 494 of 537 Agenda Item #17. 24 Hours INC Inspection Point Vacuum carpet Trash Floors Empty garbages Replace paper towel Clean mirrors Powered by swept Exceeds Meets Below N/A Page 8 of 14 j Page 495 of 537 Agenda Item #17. 24 Hours INC Wipe down facets/sink/counter-top Clean urinals Dust Clean toilets Floors Powered by swept T T h Dispensers o N Stalls � N Page 496 of 537 Page 9 of 14 Agenda Item #17. 24 Hours INC Powered by swept Inspection Point Exceeds Meets Below N/A Glass Ar Trash Floors Machines Mirrors I } Page 10 of 14 Page 497 of 537 Agenda Item #17. 24 Hours INC Dust Powered by swept Inspection Point Exceeds Meets Below N/A Sauna Showers Page 498 of 537 Page 11 of 14 Agenda Item #17. 24 Hours INC Floors r Trash Dust Benches Powered by swept Page 12 of 14 Page 499 of 537 Agenda Item #17. 24 Hours INC w- Dispensers L Inspection Point Exceeds Floors &a Trash Windows Seating Area Powered by swept Meets Below N/A Page 500 of 537 Page 13 of 14 Agenda Item #17. 24 Hours INC Dust L Inspection Point Dust k Floors Countertops Trash Dispensers Glass Powered by swept Exceeds Meets Below N/A Page 14 of 14 Page 501 of 537 F ° ti ° P At r f- r s � i l �'a ADDENDUM F, HOW ARE WE DOING Page 502 of 537 DocuSign Envelope ID: 1 D10CCAD-9BA4-4E72-9117-67D6CB4BC60D Agenda Item #17. a --- � HOW ARE WE DOING? Date: 3/9/2021 Dear Customer! In our quest to deliver the best possible cleaning services with a high quality level, we ask for your help to answer the following questions. This survey is an important part of our quality management system to ISO 9001:2000. It helps us to correct errors and deficiencies, and to continuously improve our quality. We would also like to hear your comments under each question. Tha n k's for your business and corporation. Rate from 1-5. 1 is worst and 5 being the best 1 2 3 4 5 Don't Know How is our cleaning quality in general? Fx] [:1 Comments: Do we perform cleaning according to the cleaning instruction? Fx] [I Comments: Perfect! rove the staff! Do we listen to complaints about our services? Fx] [I Comments: How are our staffs knowledge of service and expertise? Comments: What about supervisors' level of service and expertise? El El El El Fx1 El Comments: How is our responsiveness and flexibility? Comments: What about our environmental work and our adaptation? El El El El Fx] El Comments: Other comments (including the requirements that you produce for us and what we should do to improve ourselves) DocuSigned by: U�6r �A,V'I�A,�hsx C1 evel and C1 i ni 9545543346 Signature: Company: phone: _ Thank you for your participation! Please submit the completed questionnaire to our field inspector. Page 503 of 537 Agenda Item #17. SCHEDULE OF UNDERLYING INSURANCE Issued to: 24 HOURS, INC Policy Number: EBU 067342013 By: NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA. TYPE OF POLICY INSURER, POLICY NO. OR COVERAGE AND POLICY PERIOD LIMITS GENERAL LIABILITY Ohio Security $1,000,000 Insurance Company PER OCCURRENCE 02/09/22 $ 2, 000, 000 02/09/23 GENERAL AGGREGATE Included PRODUCTS & COMPLETED OPS. AGGREGATE $ 2, 000, 000 PER PROJECT GENERAL AGGREGATE $ 2, 000, 000 PER LOCATION GENERAL AGGREGATE Defense Expenses are in addition to the limit EMPLOYERS LIABILITY Technology $11000,000 Insurance Company, BODILY INJURY BY ACCIDENT Inc $1, 000, 000 09/28/21 BODILY INJURY BY DISEASE (EACH 09/28/22 EMPLOYEE) $1, 0001000 BODILY INJURY BY DISEASE(POLICY LIMITS) Defense Expenses are in addition to the limit U. � e2Q)� AUTHORIZED REPRESENTATIVE UNDSCH (5/99) AH0006 Page 504 of 537 Agenda Item #17. CYPRESS INSURANCE GP pOBOX gs28 nmuoEnoALE'FL3asm 1954-771+0300 Cert'lf'lcate of Insurance Pfl98flL7JrMr/yF L01WIVERCX4l Policy number: 957112857 Underwritten by: Progressive Express Ins Company NA|[Number: 1O19] April 1'zozz Page I of I Certificate Holder ----........... ----.............................. ---........... ......... ---.................... --....... .............. ............. ...... .......... Z4Hours Inc. 4251 BWHigh Meadow Ave Palm City, FL3499O mmnm ------------------------------------.'.���Agen. 24Hou�|nc —--------------------'' [YPR——'��—|N�UR—AN[E—GP — 4251 SW HIGH MEADOW AVE PO 8OXQ3ZO PALM CITY, FL 34990 FT LAUDERDALE, FL 33310 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the pehod(d indicated. This Certificate isissued for information purposes only. Itconfers norights upon the certificate holder and does not change, alter, modify, or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and conditions of these policies. Liability coverage may not apply to all scheduled vehicles, ............ ......................................... ....... ........ -------------.. P�icyEffe�veDa�: Apr 2'2OZ2 Rdi��pi��onDam: Apr2'Z�� ---------------- �^�����?���p��---___________..umu B odihI� [amage $1 0O0.�,[o�b/'n� —''|---------------------'' --''—''�''�''�'�`'�--------------'—���vwu.u.�mn�.mm.�n�eumo Uni��e� �o�h�' Non�ac�d �30I.00O �om��� ��—'—.-------------------- P��n | |�myP���on $1� 00 . w/$ . 0'D I ed .'m —|nsu — red 'On —.... ------............. ---- Blanket Additional Insured Blanket Waiver ot5ubmgation Description of Location/VehUcies/SpeciaU Items Sched�Ued�����o�~/ ... . . . .. ... 2018 CHEVROBT EXPRESS G2500 1G[WGAFG019O8587 ' '' —' --'' '' —' Medical Payments $21000 Stated Amount $30'000 Comprehensive $1.000Ded Page 505 of 537 Agenda Item #17. 24 HOURS INC. 4251 SW High Meadow Ave Palm City FL 34990 (855) 849-2929 mats.brunache@24hclean.com Company Profile 1Number of Cleaning employees and management a. 200+ 2. Year business established a. 2008 3. Location and address of Headquarters a. 4251 SW High Meadows Ave Palm City, FL 34990 4. Number and location of regional offices a. 1 at above address 5. States or Provinces of operation a. Florida 6. Annual revenue of janitorial a. 5.6 Million r. Daily square footage janitorial a. Approximately 3.5 million square feet Best regards, Mats Brunache CEO, 24 HOURS INC. 8. Any Janitorial sub -contractors if yes how many a. 50+ 9. Primary contact a. Lynda Brunache (Vice President ) 561-577-3526 Lynda.brunache@24hclean.c om 200+ b. Maryelis Rodriguez (COO ) 561-777-4273 Maryelis. Rodriguez@24hclea n.com 10. Are you member? a. Yes, Mats Brunache , the CEO, is. 11, Will you be CIMS or CIMS GB? a. CIMS GB Page 506 of 537 Agenda Item #17. EXHIBIT "A" — SERVICE AREAS The following is list of areas requiring Janitorial/Custodial Services Summer Months Regular Season June 1 August 15 August 16 May 31 Location Number of Rooms Days Per Week Days Per Week 5- Days Per Week y 3- Days per Week Ent Lobby y Monday - Friday y Monday, Wednesday, 1 Friday 5- Days Per Week 3- Days per Week Game Room Monday - Friday Monday, Wednesday, I Friday 5- Days Per Week 3- Days per Week Gymnasium Monday - Friday Monday, Wednesday, I Friday 5- Days Per Week 3- Days per Week Hallway Corridor Monday - Friday Monday, Wednesday, I Friday 5- Days Per Week 3- Days per Week Interior Bathrooms Monday - Friday Monday, Wednesday, 4 Friday 5- Days Per Week 3- Days per Week Exterior Bathrooms Monday - Friday Monday, Wednesday, Friday 5- Days Per Week 3- Days per Week .Adult Activity Room Monday - Friday Monday, Wednesday, I Friday The Village of Tequesta reserves the right at its sole discretion to modify the cleaning schedule. Proposer's Signature:) Lynda Brunache (Dated 08/16/2022 Page 507 of 537 Agenda Item #17. EXHIBIT "B" - SCOPE OF WORK The Contractor agrees to provide the following services. a. Daily Cleaning Tasks • Empty all waste receptacles and replace liners as needed • Clean entry door glass, both inside/outside • Clean all interior glass (window and doors) • Vacuum and dust all entriesand vestibules • Dust mop and remove scuff marks on gym floor • Disinfect/clean-light switch plates, door frames, knobs, etc. • Disinfect and clean lavatory fixtures and chrome fittings • Clean and service lavatory dispensers, paper, soap, Sanitary, etc. The Village of Tequesta will provide toilet paper, paper towels and soap for the bathroom dispensers at no cost to the contractor). • Clean lavatory tile walls and partitions including mirrors • Wet mop (using disinfectant) all lavatory floors • Clean all drinking fountains (do not use polish) • Sweep, clean and/or damp mop all Floors, • Vacuum all carpeted areas • Spot clean carpeting as needed • Clean all countertops, sinks and appliances Daily • Dust all office furniture and equipment including desktops (provided materials have been removed or cleared from the surface), on rotation basis • Maintain custodial contractors closets neat and orderly • Turn all nonessential equipment and lighting off • Check all doors, and lock as required • Report any mechanical problems to supervisor and supervisor will notify Village personnel b. Weekly Cleaning Tasks • Pour �/2 gallon water down floor drains to prevent sewer gas odors • Dust/wipe all Blinds Page 508 of 537 Agenda Item #17. C. Cleaning Hours All work shall be performed between the hours of 7:30pm - 4:30am the following morning. Changes to this schedule will be made only at the request or by approval of Village of Tequesta Community Center Director or designee. In the case of special meetings or functions held the Contractor may be required to adjust the normal work schedule at the request, or by approval, of the Community Center Director or designee. g oser Prop's Signature: Lynda Brunache Date: 08/16/2022 Page 509 of 537 Agenda Item #17. Exhibit "C" - Proposer's Statement of Qualifications Form Please provide requested information in full. Proposers who do not provide the requested information or submit a full and complete Cost Proposal (Exhibit D) may have their proposal deemed unresponsive during the selection process. All information provided by the proposer will be subject to verification by the Village. 1. CONTRACTOR INFORMATION The primary contact shall be the person with the authority to enter into contracts with the Village. Name of Contractor: 24 Hours Inc. Primary Contact and Title. Legal Address of Contractor: Lynda Brunache VP 4251 SW Hight Meadow Ave, Palm City, FL, 34990 Primary Contact Phone Number. Primary Contact Email Address 561-577-35-26 lynda.brunache@24hclean.com 2. LIST OF SUBCONTRACTORS Provide a list of all subcontractors to perform work on this contract, including relevant licenses, permits, and certifications. Attach relevant information (experience, references) to allow the Village to evaluate the subcontractors as part of the evaluation criteria for this RFP. Subcontractor Name Work to Be Performed Licenses, Certifications, Permits Pheve Hilton Cleaning Inc Janitorial services Aspe Cleaning Solution Janitorial Services 3. CONTRACTOR'S AND SUBCONTRACTOR'S QUALIFICATIONS Describe your Janitorial —Custodial Experience, including any relevant work for governmental agencies. Include a description of Contractor's and any subcontractor's core -competency and experience with similar work that is described in the Scope of Work (Exhibit B). Attach a separate sheet, if necessary. 24 Hour Inc, has been in the Janitorial business for more than 30 years, it was founded in Sweden and came to the United State in 2018, working with several contractors and companies throughout the state of Florida, providing the best services to our customers, See custodian experiences attached along with the list of references. Page 510 of 537 Agenda Item #17. 4. LICENSES AND CERTIFICATIONS Provide a listing of any relevant certifications, permits, or licenses for Contractor's or subcontractor's personnel and equipment use. Include the license number and type and indicate whether the license is held by the Contractor or subcontractor. 24 Hours Inc. is certified with: Small business and Woman & Minority Business Certification. Attached certifications for your records. 5. CLEANING EQUIPMENT Describe any experience and/or certifications your COMPANY has OPERATING cleaning equipment, such as, mops, brooms, electric/battery operated floor cleaners 24 Hours uses all type of equipment buffer machine, scrubber machine, extractor machine, steam machine, electrostatic machine, mops, brooms, etc. 6. LIST OF REFERENCES Please provide current references for 3 past or existing commercial clients doing similar work to that specified in this RFP. A. Client: List of References will be attached on Demandstar Contact Name / Title Phone Number / Email Address B. Client: Contact Name / Title Phone Number / Email Address C. Client: Contact Name / Title Phone Number / Email Address 7. COMPANY OPERATIONS Number of employees: 200+ Number of years in business: 30+_ Company Profile —Brief Description Company Profile will be attached on the site. Page 511 of 537 Agenda Item #17. How many employees will be dedicated to clean the Village's Community Center? 2 Person 3 hours each,in a daily basis will ensure that your facility is completely clean. How will you ensure the Village is receiving a high standard of work? We work with 3 main services to ensure you receive the best quality of service from us Swept, an Online system to monitor statt and scope ot wor , Zone cleaning creating a color -coded map base on the floor plan to ensure all areas are covered, and Clean Pilot a unique system, from Sweden having the privileges to be the only company providing this service in the United States. More information provided. 8. PROOF OF INSURANCE In a separate attachment, provide proof of commercial general and automobile liability insurance, as specified in Section 12 of the attached Professional Services Agreement. Proposer's Signature: Lynda Brunache Date: o8/16/2o22 Page 512 of 537 Agenda Item #17. Exhibit "D" - Cost Proposal Form The proposal prices are to include the furnishing of all labor, materials, equipment, fees, taxes, incidentals, and overhead necessary to perform the work described in Exhibit B for ALL Areas described in Exhibit A of this RFP. Company Name: Monthly Cost: $3)840 Total Annual Cost: $46,080 24 Hours Inc. Additional Cleaning Services Hourly Rate The Village may request additional cleaning services: Please provide an Hourly Rate to include the furnishing of all labor, materials, equipment, fees, taxes, incidentals, and overhead necessary to perform additional cleaning services: Hourly Rate: $20 The Proposer affirms that in the event they are selected as the successful Contractor, all work will be performed in the specified manner and under the terms and conditions specified at the prices listed above. Proposer's Signature: Lynda Brunache Date: 08/16/2022 Page 513 of 537 Agenda Item #17. 1VILLAGE OF TEQUESTA AGREEMENT FOR JANITORIAL -CUSTODIAL SERVICES THIS AGREEMENT for janitorial -custodial services is entered into and effective this 16 day of [ August], 2022 (the "Effective Date"), by and between the V I L L A G E O F T E Q U E S T A, a Florida municipal corporation with offices located at 345 Tequesta Drive, Tequesta, Florida 33469, organized and existing in accordance with the laws of the State of Florida, hereinafter the "Village"; and [enter C ontractor name], a [enter Contractor's company/corporation type] with offices located at [enter Contractor address], hereinafter the "Contractor" and collectively with the Village, the "Parties". W I T N E S S E T H The Village and the Contractor, in consideration of the mutual covenants contained herein and for other good and valuable consideration, including but not limited to Contractor's assertions to the Village that it is sufficiently qualified, certified and experienced to perform properly and timely the services contemplated by this Agreement, the receipt and sufficiency of which is hereby acknowledged by both Parties, hereby agree as follows: 1. SCOPE OFSERVICES: The Parties hereby agree to enter into this Agreement whereby the Contractor shall provide janitorial -custodial services for and at the Village's Community Center located at 399 Seabrook Road, Tequesta, Florida 33469, pursuant to all applicable statutory, licensing and Village code requirements. The Parties agree to enter into this Agreement pursuant to the Village's RFP-PARKS 07-22-2022 and the Contractor's Proposal submitted thereunder, which are hereby fully incorporated into this Agreement and attached hereto as Exhibits "A" and "B" respectively. 2. COMPENSATION: In consideration for the above Scope of Services, pricing shall be pursuant to the prices provided in the Contractor's Proposal submitted for Page 514 of 537 Agenda Item #17. RFP-PARKS 07-22-2022 found in Exhibit "B". No additional compensation shall be paid for any other expenses incurred unless approved in writing by the Village in accordance with Paragraph 4 "Change Orders" below. Contractor shall submit to the Village its invoice for services rendered itemizing the fees and costs incurred during the previous calendar month no later than the 10t" of each calendar month. The Village shall pay the Contractor pursuant to the Florida Prompt Payment Act. 3. TERM; TERMINATION; NOTICE: This Agreement shall be for a term of three (3) years commencing on the Effective Date, with options for two additional one (1) year extensions at the same terms, conditions and pricing as the original term. This Agreement may be terminated by either party upon forty-five (45) days written notice to the other party. Notice shall be considered sufficient when sent by certified mail or hand delivered to the Parties during regular business hours at the following addresses: Village Contractor Village of Tequesta 24 Hours Inc. 345 Tequesta Drive 4251 SW Hight Meadow Ave Tequesta, FL 33469 Palm City, FL 34990 Attn: Doug Chambers Attn: Lynda Brunache 4. CHANGE ORDERS: Contractor is aware that price and time are of the essence in this Agreement and that prompt and timely performance of all such obligations is strictly required. If conditions change that would require an increase in price, scope, or time for performance Contractor must notify the Village in writing, detailing the conditions that have changed, providing evidence of same, and requesting a change order to the Agreement. Change orders that may be agreed to by the Village will not be effective under any circumstances until three (3) complete calendar months following the Village's approval of the change order. Only one change order per calendar year shall be permitted. Contractor shall not proceed with any change to its obligations under change order request unless documented in a change order executed by both Parties. The Village in its sole and absolute discretion may accept the change order as is or with modifications, deny the change order, or re -advertise and re -solicit providers for the required goods or services and terminate this Agreement. If the Village elects to re -advertise and re -solicit Page 515 of 537 Agenda Item #17. the need for goods or services the Village will have three (3) complete calendar months to accept the contemplated change order or terminate this Agreement. Approved change orders shall be effectuated through a written Amendment to this Agreement as executed by both Parties pursuant to Section 16 of this Agreement. 5. INSURANCE: Contractor shall provide proof of insurance in the types and amounts required by RFP-PARKS 07-22-2022, Paragraph 12, and shall name the Village as an "additional insured" on the liability portion of the insurance policies: 6. INDEMNIFICATION: Contractor shall at all times indemnify, defend and hold harmless the Village, its agents, servants, and employees, from and against any claim, demand or cause of action of whatsoever kind or nature, arising out of error, omission, negligent act, conduct, or misconduct of the Contractor, its agents, servants, or employees in the performance of services under this Agreement. Nothing contained in this provision shall be construed or interpreted as consent by the Village to be sued, nor as a waiver of sovereign immunity beyond the waiver provided in Section 768.28, Florida Statutes. 7. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133, Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof, the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within thirty- six (36) months immediately preceding the date hereof. This notice is required by Section 287.133(3)(a), Florida Statutes. 8. INDEPENDENT CONTRACTOR: It is specifically understood that the Contractor is an independent contractor and not an employee of the Village. Both the Village and the Contractor agree that this Agreement is not a contract for employment and that no relationship of employee —employer or principal —agent is or shall be created hereby, nor shall hereafter exist by reason of the performance of the services herein provided. 9. USE OF OTHER CONTRACTORS; CHANGE IN KEY PERSONNEL: Contractor must obtain the Village's prior written approval to use any Sub -Contractors that were not listed in the Proposer's Statement of Qualifications Form to perform any portion Page 516 of 537 Agenda Item #17. of this Agreement. Contractor's key person assigned to perform work under this Agreement shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the Village. 10. INSPECTOR GENERAL: Pursuant to Sections 2-421 2-432 of the Palm Beach County Code of Ordinances, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. 11. E-VERIFY ELIGIBILITY: The Contractor warrants and represents that it is in compliance with Section 448.095, Florida Statutes, as may be amended. Prior to performing services and receiving compensation under this Agreement, the Contractor shall: (1) register with and use the E-Verify System (E-Verify.gov) to electronically verify the employment eligibility of all newly hired workers; and (2) verify that all of the Contractor's subconsultants performing the duties and obligations of this Agreement are registered with and use the E-Verify System to electronically verify the employment eligibility of all newly hired workers. The Contractor shall obtain from each of its subconsultants an affidavit stating that the subconsultant does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(1)(k), Florida Statutes, as may be amended. The Contractor shall maintain a copy of any such affidavit from a subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. This provision shall not supersede any provision of this Agreement which requires a longer retention period. The Village shall terminate this Agreement if it has a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes, as may be amended. If the Contractor has a good faith belief that the Contractor's subconsultant has knowingly violated Section 448.09(1), Page 517 of 537 Agenda Item #17. Florida Statutes, as may be amended, the Village shall notify the Contractor to terminate its contract with the subconsultant and the Contractor shall immediately terminate its contract with the subconsultant. In the event of such contract termination, the Contractor shall be liable for any additional costs incurred by the Village as a result of the termination. 12. SCRUTINIZED COMPANIES: For Contracts under $1 M, the Contractor certifies that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, and that it is not engaged in a boycott of Israel. The Village may terminate this Agreement at the Village's option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over $1 M, the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida Statutes. The Contractor further certifies that it is not engaged in a boycott of Israel, and that it does not have business operations in Cuba or Syria, as similarly provided in Section 287.135, Florida Statutes. The Village may terminate this Agreement at the Village's option if the Contractor is found to have submitted a false certification as provided under Section 287.135(5), Florida Statutes or if the Contractor has been placed on one of the aforementioned lists created pursuant to Section 215.4725, Florida Statutes. Additionally, the Village may terminate this Agreement at the Village's option if the Contractor is engaged in a boycott of Israel or has been engaged in business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes. 13. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreement, the prevailing party shall be awarded attorney's fees, including fees on appeal. 14. FORCE MAJEURE: The Contractor shall not be considered in default by reason of any failure in performance under this Agreement if such failure arises out of causes reasonably beyond the control of the Contractor or its subcontractors and without Page 518 of 537 Agenda Item #17. their fault or negligence. Such causes include, but are not limited to: acts of God; acts of war; natural or public health emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather conditions. 15. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed In accordance with the laws of the State of Florida, and venue shall be in Palm Beach County should any dispute arise with regard to this Agreement. 16. AMENDMENTS AND ASSIGNMENTS: This Agreement, all Exhibits attached hereto, and required insurance certificates constitute the entire Agreement between both Parties; no modifications shall be made to this Agreement unless in writing, agreed to by both Parties, and attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the provision of services called for in this Agreement without prior written consent of the Village. 17. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the Contractor must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in Scope of Services. Upon request from the Village's custodian of public records, the Contractor must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A Contractor who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Section 119.0701, Florida Statutes, and other penalties under Section 119.10, Florida Statutes. Further, the Contractor shall ensure that any exempt or confidential records associated with this Agreement or associated with the provision of services contemplated herein are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the Contractor does not transfer the records to the Village. Finally, upon completion of the Agreement, the Contractor shall transfer, at no cost to the Village, all public records in possession of the Contractor, or keep and maintain public records required by the Village. If the Contractor transfers all public records to the Village upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public Page 519 of 537 Agenda Item #17. records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the Village, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-06851 OR AT Imcwilliams@teguesta I OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. 18. HEADINGS: The headings contained in this Agreement are provided for convenience only and shall not be considered in construing, interpreting or enforcing this Agreement. 19. SEVERABILITY: The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability or any other provision of this Agreement and this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision is not contained herein. 20. WAIVER: No waiver by the Village of any provision of this Agreement shall be deemed to be a waiver of any other provisions hereof or of any subsequent breach by the Contractor of the same, or any other provision or the enforcement hereof. The Village's consent to or approval of any act requiring the Village's consent or approval of any act by the Contractor shall not be deemed to render unnecessary the obtaining of the Village's consent to or approval of any subsequent consent or approval of, whether or not similar to the act so consented or approved. 21. ENTIRE AGREEMENT: This eight (8) page Agreement constitutes the entire agreement between the parties; no modification shall be made to this Agreement unless such modification is in writing, agreed to by both parties and attached hereto as an addendum to this Agreement. Page 520 of 537 Agenda Item #17. [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] N WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. Page 521 of 537 Agenda Item #17. Exhibit "F" CONFLICT OF INTEREST STATEMENT This Request for Proposal is subject to the conflict of interest provisions of the policies and Code of Ordinances of the VILLAGE OF TEQUESTA, the Palm Beach County Code of Ethics, and the Florida Statutes. The Bidder shall disclose to the VILLAGE OF TEQUESTA any possible conflicts of interests. The Bidder's duty to disclose is of a continuing nature and any conflict of interest shall be immediately brought to the attention of the VILLAGE OF TEQUESTA. CHECK ALL THAT APPLY: ✓ To the best of our knowledge, the undersigned business has no potential conflict 6f interest for this Proposal due to any other clients, contracts, or property interests. ✓ To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the policies and Code of Ordinances of the Village of Tequesta, as amended from time to time. To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in the Palm Beach County Code of Ethics, as amended from time to time. ✓ To the best of our knowledge, the undersigned business has no potential conflict of interest for this Proposal as set forth in Chapter 112, Part III, Florida Statutes, as amended from time to time. IF ANY OF THE ABOVE STATEMENTS WERE NOT CHECKED, the undersigned business, by attachment to this form, shall submit information which may be a potential conflict of interest due to any of the above listed reasons or otherwise. The undersigned understands and agrees that the failure to check the appropriate blocks above or to attach the documentation of any possible conflicts of interest may result in disqualification of your proposal or in the immediate cancellation of your agreement, if one is entered into. 24 Hours Inc COMPANY OR INDIVIDUAL NAME Lynda Brunache AUTHORIZED SIGNATURE Lynda Brunache NAME (PRINT OR TYPE) Vice President TITLE, IF A COMPANY Page 522 of 537 Agenda Item #17. Exhibit "G" DRUG -FREE WORKPLACE CERTIFICATE 1, the undersigned, in accordance with Florida Statute 287.087, hereby certify that 24 Hours Inc. is Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled Substance is prohibited in the workplace named aboveand specifying actions that will be taken against violations of such prohibition. , ■ Informs employees about the dangers of drug abuse in the workplace; the firm's policy of maintaining a drug -free working environment and available drug counseling, rehabilitation, and employee assistance programs; and the penalties that may be imposed upon employees for drug- use violations. • Gives each employee engaged in providing commodities or contractual services that are under bid or proposal a copy of the statement specified above. ■ Notifies the employees that as a condition of working on the commodities or contractual services under bid or proposal, the employes will abide by .the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contenders to any violation of Chapter 1893 or any controlled substance law of the State of Florida or the United States for a violation occurring in the workplace, no later than 5 days after such conviction, and requires employees to sign copies of such written statement to acknowledge their receipt. a Imposes a sanction on or requires the satisfactory participation in a drug -abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. ■ Makes a good faith effort to continue to maintain a drug -free workplace through the implementation of the drug -free workplace program. "As a person authorized to sign this statement, I certify that th business, firm, or corporation named above complies fully with the requirements set forth STATE OF FLORIDA t orize ignature PALM BEACH COUNTY Date iganed Sworn and subscribed before me by mecans of phylical presence or online notarization on this 149 day ofa 20_,:2,2� �C ;,�,,(Urrictltwho is personally known to me or has procfused e P) i�_4 as identification and who did/did not take an oath, in the state and county fi rn donned a o NoWy Pubhc She Of Florida m tQ-ned a o Humbeft Ro&%Km P ,1 7 u c MY CwAiSsiw HN 0TD7W Notary I c Expim 17ilor=4 My Commission Expires: 0 ,zol, 7 Page 523 of 537 Agenda Item #17. Exhibit "H°° Village Clerk's Office ADA Compliancy Statement The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") byensuringthatthe Contractor's [agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AX), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at the Web Content Accessibility Guidelines page. Required Confirmation: I, Lynda Brunache have read the above compliancy statement and confirm the agreement, bid documents and specifications, including files, images, graphics, text, audio, video, and multimedia, contained within this bid packet are accessible to individuals with disabilities and conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0. Lynda Brunache Representative Signature Date: 08/16/2022 Bid/Proposal Number: RFP-PARKS 07-22-0-2022 Page 524 of 537 Agenda Item #17. Exhibit "I" E-Verify Affidavit Bid/Proposal Number: RFP-PARKS 07-22-0-2022 Project Description: Janitorial - Custodial Services In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E-Verify System to verify the employment eligibility of: I . All persons employed by the Contractor to perform employment duties within Florida during the term of the contract; and All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E-Verify System during the term of the contract is a condition of the contract with the Village of Tequesta. Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a printed copy of the completed E-Verify Company Profile page, obtained from https://www.e-verify.gov. Contractor also agrees to obtain from each of its subcontractors/subconsultants an affidavit stating that the subcontractor/subconsultant does not employ, contract with, or subcontract with an Unauthorized Alien, as that term is defined in Section 448.095(l)(k), F.S. Contractor further agrees to maintain a copy of any such affidavit from a subcontractor/subconsultant for, at a minimum, the duration of the subcontract and any extension thereof. By affixing your signature below, you hereby affirm that you will comply with all E-Verify requirements. �2 � {-(Uois Compa na e 7 -.11 ........... ;;;; ............ .. Signature Print Nae STATE OF FLORIDA PALM BEACH COUNTY Federat Employer Identification No. e�) Date/ Title Sworn a4subscribed before mepy e s physicalpre ence or online notarization on this day of 2 0 *22- b v W 6t 1!5twho is personally known to me or has produced 01'Z —C-W11..,--$1 as id ratification and who did d1d ULWe t t county first mentioned a ve. 1W Wr NotatV Publm State of FbWa Humberto Rofttm s JSZ:r___- --- My Commission HH 070793 Notary - �.+w� SExpires 12/10/2024 PublO (aff ift dft - A My Commission Expires:�/�0/`�p04 Page 525 of 537 Agenda Item #17. Exhibit "J" OFFEROR'S ACKNOWLEDGMENT SUBMIT YOUR PROPOSAL TO DEMANDSTAR AT WWW.DEMANDSTAR.COM RFP- PARKS 07-22-0-2022 Janitorial — Custodial Services Proposal must be received byAugust 18, 2022 by 3:00pm Deadline Offeror's Name: 24 Hours Inc. Fed. I D#: 77-0715863 Address: 4251 SW High Meadow Ave, Palm City, FI 34990 Telephone No.: 567-577-3526 Fax Number: Email Address: lynda.brunache@24hclean.com Contact representative: VP Lynda Brunache The undersigned authorized representative of the offeror agrees to all terms and conditions stated in the RFP, and proposes and agrees that if this proposal is accepted by the Village, the offeror will negotiate with the Village in order to enter into a contract to provide all goods and/or services as stated in this proposal and in accordance with the terms and conditions of the RFP. Authorized Representative's Signature Lynda Brunache Name: 08-16-2022 Date Vice President Position: Page 526 of 537 Exhibit "K" Agenda Item #17. ACKNOWLEDGEMENT OF ADDENDA RFP- PARKS 07-22-0-2022 Janitorial — Custodial Services INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: List below the dates of issue for each addendum received in connection with this Solicitation: Addendum #1, Dated July 26, 2022 Addendum #2, Dated August 5, 2022 Addendum #3, Dated August 5, 2022 Addendum #4, Dated August 11, 2022 Addendum #5, Dated PART II: NO ADENDUM WAS RECEIVED IN CONNECTION WITH THIS SOLICITATION Firm Name Signature Name and Title (Print or Type) Date Page 527 of 537 Agenda Item #17. Exhibit "L" Notification of Public records Law Pertaining to Public Contracts and Requests For Contractors Records Pursuant to Chapter 119, Florida Statutes Pursuant to Chapter 119, Florida Statutes, Contractor shall comply with the public records la w by keeping and maintaining public records required by the Village of Tequesta in order to perform the service. Upon request from the Villa of Tequesta custidian of public records, Contractor shall provide the Village of Tequesta with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the co st provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the rec ords to the Village of Tequesta. Contractor upon completion of the contract shall transfer, at no cost, to the Village of Tequesta all public records in possession of the Contractor or keep and maintain public records required by the Village of Tequesta in order to perform the service. If the Contractor transfers all public records to the Village of Tequesta upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exe mpt from public records disclosure requirements. If the Contractor keeps and maintains public rec ords upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Village of Tequesta, upon request from the Village of Tequesta's custodian of public records, in a format that is compatible with the information technology systems of the Village of Tequesta. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119., FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 561-768-0440, 1mcwi11iams@teguesta.org,, OR BY MAIL AT VILLAGE OF TEQUESTA,, 345 TEQUESTA DRIVE,, TEQUESTA,, FL 33469. Acknowledged by: 24 Hours Inc. Firm Name i Signalire Lynda Brunache Vice President Name and Title (Print or Type) 08-16-2022 Date Page 528 of 537 Agenda Item #17. Exhibit "M" PUBLIC ENTITY CRIME AFFIDAVIT SWORN STATEMENT PURSUANT TO SECT;ON287.133(3)(a)' FLORIDA STATUES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TOVNTHE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TOADMINISTER OATHS. 1. This sworn statement is submitted to Villas of Tequesta by od roilarlige irlp6no q 6 C tw [prVnt individualls name and titlef" For 24 Hours Inc [print name of entity submitting sworn statement] whose business address is 4251 SW High Meadow Ave, Palm City FL 34990 and (if applicable) its Federal Employer Identification Number (FEIN) is . 77-0715863 (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:5�,-Lq/ 2.|understand that a^public entity crime asdefined inParagraph 287.133(1�\.�o�da ��.n�nma����any ���f��|��a��n���o�'—'and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United S1ates, induding, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, ormaterial misrepresentation. 3. | understand that ^ convicted " or^convodon^ as defined in Paragraph 2R7.133(1)(bl, Florida Ststuiem, means a finding ndimg or�u�or conviction of public entity crime, vv�h'o - out on adjudication of guilt, in any federal or state ihe| court of record relating to charges brought b« indictment or information after July 1, 1989' as o result of jury verdict, no 'uryiha|. or entry of a plea of guilty or nolo contendere. 4.1undmratand1heian^affi|iate~eadefinedinPeregraoh287.133MVa).Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime: or b. Anentity under the control of any natural person who iaactive inthe management of the entity and who has been convicted ofepublic entity crime. The term ` affiliate" includes those officers, directors, executives, padnana, ohareho|dero, ernp|oyeee, members, and agents who are active in the management of an affiliate. The ownership by one person of ahenss constituting a controlling interest in another person, or pooling of equipment or moorne among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with e person who has been convicted of public entity crime in Florida during the preceding 36 months shall be considered an affiliate. Page 529 of 537 Agenda Item #17. 5. 1 understand that a "person" as defined in Paragraph 287.133(l )(e), Florida Statutes, means any natural person or entity organized under the laves of any state or of the United States with the legal poorer to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods Or services let by a public entity, or which Otherwise transacts or applies to transact business with a public entity. The term "person" includes those Officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 0. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [indicate which statement applies.] r Neither[ thel entityl submitting[ this! sworn[ statement,l norl anyl officers,[ direct+ors,l executives, l partfiers,1 shareholders,l employees,l members,l orl agentsl whol arel activel inl thel managementl ofl thel entity,i norl anyl affiliatel ofl thel entity,[ hasl been# chargedl withl andlconvictedl ofl al publicl entityl crirnelsubsequentltoiJulyll ill 989. The entitysubmitting this sworn statement or one or more of its officers directors, 9 , d ec ors, executives,l partners,1 shareholders,l employees,[ members,[ orl agentsl whol arel activel inl thel managementl ofl thel bntity,l orl anI affiliatel ofl thel entityl hasl beeni chargedl withl andl convictedl ofl al publiclentitylcri melsubsequentltolJulyl l ,I 1989. LJ The entity submitting this sworn statement, or one or more Of its officers, directors, executives,l partners,l shareholders,l employees,[ members,l orl agentsl whol argil activel inl thel managementl ofl thel lantityl orl and affiliatel ofl thel entityl has[ beenl charged[ withl andl convictedl ofl al pu bl iclentityl eri m el subsequenti tol J ulyl 1,11989.1 However, i therel h asi bee n i a l subseq uentl proceeding l beforel al Hearingl Officerl ofl thel Staeel of[ Florida,[ Divisionl ofl Administrativel Hearingsi andl thel Finall OrderlenteredlbyltheiHearinglOfficerldeterminedlthatlitlwaslnotlinlpubliclinterestltol placelthelentity] submittinglthislswornistatementlonithelconvictedlvendorl Iist.[[attach a copy of the final order] I UNDERSTAND THAT THE SUBMISSION of THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED, I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. Signature. Lynda Brunache date: 08-10-2022 STATE OF FLORIDA PALM BEACH COUNTY SW orn nd subscribed b fore 7e by means of physical presence or online Notarization on thin day of _,20)` b who is personally known to nee or has produced � 1 G-7 � as identification a. d ho Ad not take an oath, in the state and county first mentioned above. Notary Pu rc tary PubNc�Stato o! F I no RM Commission Ex ires: k 1 G�ssten HH 070793 y p E:; pirres 1?1fU�24 Page 530 of 537 Agenda Item #17. Exhibit "N" PROPOSAL CHECK LIST Please check each item and make sure that all required information is included in your Proposal submission. Failure to submit this information may result in your submission being rejected as being a non -responsive and responsible Proposer. 1. Proposal Submittal — Submitted electronically via E-bidding through DemandStar, at www.demandstar.com. y es N 0 2. Did Bidder sign and submit the following forms listed • Exhibit "A" Service Areas y es N 0 • Exhibit "B" Scope of Work Yes No • Exhibit "C" Proposers Statement of Qualifications Form Yes No Page 531 of 537 Agenda Item #17. • Exhibit "13" Cost Proposal Form Yes No Exhibit "E" Professional Services Agreement Template- Yes No • Exhibit "F" Conflict of Interest Statement Yes No • Exhibit "G" Confirmation for Drug -Free Work Place Yes No • Exhibit "H" Village Clerk's Office ADA Compliance Statement Yes No • Exhibit "I" E-Verify Affidavit Yes No • Exhibit "J" Offeror's Acknowledsiment 9--y Yes No • Exhibit "K"' Acknowledgment of Addenda Yes No • Exhibit "L" Notice of Public Records Yes No • Exhibit "M" Notification of Public Entity Crimes Law Yes No • Exhibit "N" Proposal Checklist Yes No 3. Did Bidder submit proposal with cover letter transmittal Yes No 4. Did Bidder provide all qualifications and references Yes No 5. Did Bidder provide all current licenses (Does not apply to this R-FP) N/A N/A Did Bidder provide a proposed cost and include on Exhibit D y N es 0 7. Did Bidder review and submit acknowledgement of addendums issued y N es 0 Page 532 of 537 Agenda Item #17. Villas of Tequesta Community Center REFERENCES t Owner: YMCA of South Florida Location: Miami Size: 550,000+ square feet (Multiple Locations) Scope of Work: Entrances/Lobby-Hallways--Gym-Locker Rooms -Bathrooms -Offices -Classrooms -Pool Area - Outside Areas and more. Carpets, Tile, Epoxy, Rubber, Concrete and Vinyl T. Type of Contract (Fixed Price, Unit Price, cost plus Fixed Fee, Cost plus Percent Fee, Incentive, Other): Fixed Price Contact: James Carballo Title: Executive Facility Director Address: 900 SE 3rd Ave, Ft Lauderdale, FL 33316 Phone: 954-549-8288 Owner: YMCA New Tampa Location: Tampa Size: 300,000+ square feet (Multiple Locations) Scope of Work: Entrances/Lobby-Hallways--Gym-Locker Rooms -Bathrooms -Offices -Classrooms -Pool Area - Outside Areas and more. Carpets, Tile, Epoxy, Rubber, Concrete and Vinyl T. Type of Contract (Fixed Price, Unit Price, cost plus Fixed Fee, Cost plus Percent Fee, Incentive, Other): Fixed Price Contact: Nick Reid Title: Executive Facility Director Address: 16221 Compton Dr, Tampa, FL 33647 Phone:407-549-8072 t - - - - Owner: La Gorce Country Club Location: Miami Beach Size: 70,000 square feet Scope of Work: Entrances/Lobby-Hallways—Conference Rooms -Bathrooms -Offices -Break Room, Cubicle Areas, Computer Room and more Type of Contract (Fixed Price, Unit Price, cost plus Fixed Fee, Cost plus Percent Fee, Incentive, Other): Fixed Price Contact: Vuk Dinic: Facility Manager Address: 5685 Alton Rd Miami Beach, FL 33140 Phone: 786-417-4178 © 2022 24 Hours, Inc. Confidential Information. Page 533 of 537 AgendavP�41170 BROWARD"' COLLEGE Owner: Brickell Motors Location: Stuart Size: Multiple Location Scope of Work: Entrances/Lobby-Hallways—Conference Rooms -Bathrooms -Offices -Break Room, Showroom. Type of Contract (Fixed Price, Unit Price, cost plus Fixed Fee, Cost plus Percent Fee, Incentive, Other): Fixed Price Contact: Devin Carlson Title: General Manager Address: 3990 SE Federal Hwy, Stuart, FL 34997 Phone: 954-646-1471 © 2010 24 Hours, Inc. Confidential Information. Page 534 of 537 0 .71 0 lm� LU LL) (A LL) rZ LLJ re 0 D z u 0 u z Ln < Ln LLJ z LLJ Ln Z: 00 0 uj Lj- z 0 Ln LLJ 0 0 Z U 0 cc� LLJ Z F- < Lu Lli z C) > Z UL 0 Uj L.) 0 Ln u z LL :) VI 0 0 (A z LU Z U Z 0 LJL — F- 0 cn 0 LU > LL Lu 0 < cc 0 LLJ V) z T- - F- Z U) en z D Vl F- C) _j F- U ❑"n LLJ F- 0 z LLJ > ::E < 0 CO a::k cn 0 (:) UJ -J V) ui > 0 Lu 0 LL © 0 0 Ln uj V) U„LU cr. z > ce. U.) cn LL- . < —J 0 :5 cy- z 0 Z U CN < 0 U Z < o CL E z m 0 u Q LLi LU LL 0 LU 0 U u EL- LL LL 0 Lj- Cl < LIN < 10 Page 535 of 537 LU oc ui < LO LJO Lr) Of 0 LL. CD 00 < CT) > CD F- 0 UD :D u.) Lu > Ln V) 3: Lr) LLJ CT) * 4 x ❑< LL o Ln -t r-i x Lr) U-) ryl) Z Z Lr) (T) cz LLJ -J LLJ Z U-i Z uj LL) 0 LD DocuSign Envelope ID: 25902B96-E5C1-4629-BAEF-7AA19DC87AOD Agenda Item #17. Form W=9 (Rev. October 2018) Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not Department of the Treasury Internal Revenue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. send to the IRS. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 24 Hours Inc a 0 v M Q a� 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. ❑ Individual/sole proprietor or ❑ C Corporation ❑✓ S Corporation ❑ Partnership ❑ Trust/estate single -member LLC ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. ❑ Other (see instructions) No- 5 Address (number, street, and apt. or suite no.) See instructions. 4251 SW High Meadow Ave 6 City, state, and ZIP code Palm City, FL, 34990 7 List account number(s) here (optional) MUMN Taxpayer Identification Number (TIN) 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) Requester's name and address (optional) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other - - entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. 7 7 - 0 7 1 5 8 6 3 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later. Sign Signature of to �� Uvi,a 5/14/2021 Here U.S. person ► 1 Date 0- General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form;-,Q(F��-�18�37 �c genda Item #17. 0 0) Ln -0 00 0) T--i Ln L m m cn v N 0 t cn U 0 w 0 -0 ,,, N Ln Ln OQoo E U Q Q w o L Q 00 A4 O u� o O o� C�7 W CL o Ly L.Li E Co. I,= W 0 Page 5 of137