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HomeMy WebLinkAboutAgreement_General_9/8/2022_Business FlareJeremy Allen Village Manager Village of Tequesta, Florida Via Email tojallen@tequesta.org Dear Mr. Allen: BUSINE, FLARE It is my pleasure to provide the following proposed scope of work to provide the Village with foot traffic analytics services to develop a foot traffic assessment for the Village that evaluates the customer and employee foot traffic trends for the businesses and residents of the Village, to identify baseline trends prior to the closing of the US 1 bridge and to provide periodic updates to the baseline during the term of the bridge closure, as more specifically described in the following scope of work. Scope of Work Tequesta Customer Foot Traffic Trends - Independent Baseline Assessment and Monitoring BusinessFlare will evaluate weekly foot traffic trends beginning in 2019 (pre -pandemic) through the most recent period for which data is available (generally up to 10-14 days prior). The evaluation will include review of fa pre - pandemic baseline (2019) and a baseline for the stabilized post -pandemic recovery period —the period in which foot traffic to the Village's businesses returned to a stabilized level, taking into consideration seasonality. a. Evaluate customer foot traffic trends to independent businesses including but not limited to Publix, Rocky's Marshall's and West Marine and to the Village's main shopping centers and commercial areas. This assessment will include a review of trends regarding day of week and time of day visits, main routes to and from the destination including their first and last stop, customer home and work location (block group), and their favorite places for shopping, entertainment, dining and services. b. Evaluate local employee foot traffic trends including home location and main routes to and from work, places stopped to and from work, and day of week and time of day travel to and from work. c. Evaluate Village resident foot traffic trends including work location, time of day to and from work, main routes and places stopped to and from work. This review will also include identification of favorite places for shopping, entertainment and dining within and outside of the Village. d. BusinessFlare will conduct a data discovery meeting with the Village to review the information that has been gathered and the key initial findings and identify specific areas for further research. e. The analysis will include identification of the share of customers/workers/residents impacted through identification of the share of each that use US1 as well as those that use the alternate routes when engaging in commerce, economic and employment activity. The analysis will include estimates of the potential loss and gain of business due to the closure through an assessment of competitor locations www.BusinessFIare.net 1175 NE 125`" Street, Suite 601, North Miami, FL 33161 1 786-671-2074 Kevin@BusinessFiare.net with the potential to increase market share and competitor locations with potential customer loss that may be captured. a. Deliverable: Foot Traffic Analysis Report and Presentation. b. Timeline: Within 6 weeks of execution of this letter agreement Monitor and update the baseline data on a monthly basis and report the updated trends to the Village at least quarterly for the duration of the project. Identify key customer, employee and resident behavior changes, identify and forecast potential permanent customer behavior changes, and provide recommendations on possible business mitigation actions. a. Deliverable: Quarterly Report on Updated Foot Traffic Trends. g. Continue to monitor the baseline trends on a monthly basis for a period of six (6) months following completion of the bridge replacement and identify and report on actual post construction customer behavior changes. a. Deliverable: Final Report on trend before, during and after the completion of the project. Fees The tees for this project shall be as follows 1. Tasks a-e: $5,000, to be invoiced at the time the deliverable is submitted to the Village. 2. Task f: $1,000 per quarter, to be invoiced at the time each deliverable is submitted to the village. 3. Task g: $2,500, to be invoiced upon submission of the Final Report. This fee includes attendance at one kick-off meeting with the client, one meeting to present the findings of the Foot Traffic Analysis, and one meeting to present the findings of the Final Report. Additional services requested by the Village shall be billed at an hourly rate of $195. zz Kevin S. Crowder, Founder alp BusinessFlare 7 "S� eage yAllen. - age Manager Dare of Tequesta, Florida FLORIDA VETERAN 16. OWNED BUSINESS www.BusinessFIare.net 1175 NE 1251" Street, Suite 601, North Miami, FL 33161 1 786-671-2074 Kevin@BusinessFiare.net PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT mcwil1 lams@teguesta.c , OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/." PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT mcwflfiams9tequesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."