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Home My WebLink AboutDocumentation_Regular_Tab 10_10/13/2022Agenda Item #10. Regular Council STAFF MEMO -D Meeting: Regular Council -Oct 13 2022 Staff Contact: Jose Rodriguez, Building Official Department: Building TITLE= I -A SE 07-22 -This is a Special Event application for an annual Fall Festival event on 10/31/2022 from 6:00 p.m. - 9:00 p.m. for —600 attendees by the First Baptist Church of Tequesta to take place on its premises located at 423 Tequesta Drive. No alcohol will be served. The applicant has provided proof of insurance. The applicant will hire Fire Dept. detail and two (2) off -duty Police Officers for the event. The purpose of the event is to provide a fun safe night of food and games for Village of Tequesta residents. SE 07-22 -This is a Special Event application for an annual Fall Festival event on 10/31/2022 from 6:00 p.m. - 9:00 p.m. for ^'600 attendees by the First Baptist Church of Tequesta to take place on its premises located at 423 Tequesta Drive. No alcohol will be served. The applicant has provided proof of insurance. The applicant will hire Fire Dept. detail and two (2) off -duty Police Officers for the event. The purpose of the event is to provide a fun safe night of food and games for Village of Tequesta residents. This document and any attachments may be reproduced upon request in an alternative format by completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768- 0443. PROJECT NAME: N/A BUDGET: N/A ENCUMBERED: N/A Proposed: N/A PROJECTED TOTAL: N/A Projected Remaining: N/A ammm PSEP22-0014 - FIRST BAPTIST CHURCH OF TEQUESTA INC FALL FESTIVAL - SPECIAL EVENT APPLICATION.ada Page 124 of 478 Agenda Item #10. of Tequesta 345Toqummta Drive Tmrumotm,FL 33469 561-768-0700 www.tequmuta.org To: Jeremy Allen, Village Manager From: Jose Rodriguez, Building Director CC: Honorable Mayor and Village Council Date: August SOth,2OZZ Re: PSEP22'0014 Special Event Permit Application for First Baptist Church of Tequesta,October 3l,ZOZ2Fall Festival (-'5OOAtendees).Noalcohol. This is a Special Event application for an annual Fall Festival event by the First Baptist Church of Tequesta,|nc,a registered5O2/[\3,signedb«itsregistcredagent,K4ichae|Richardson(see attached Special Event Permit Application), to take place on its premises located at 423 TequestaDrive. The event istobeheld onMonday, October 3l,2O22from 6:O0p.nn. 9:00 p.m.Noalcohol will beserved. The projected nurnberofettendeesfortheeventis"-5OOover the course of the event. The event istobetobeheld within the east parking lot of4Z3TequestaDrive, which is purported to be open, providing adequate means of ingress and egress (see Special Event Form, and Architect graphic, attached). There will be 13 tents set up at the event, all of which will be flame resistant (see attached Certificate of Flame Resistance). Purpose The purpose of the event is to provide a "fun safe night of games for all of the Village of Tequestaresidents. Everything lsfree, including hot dogs, soda, popcorn\cotton candy and snow cones '' |nror;;ncP The fee for the Special Event Application in the amount of $50.00 will be paid in advance by the applicant. The applicant, First Presbyterian Church of Tequesta, Inc. has provided proof of General Liability and Umbrella Liability insurance (see Certificate of Liability Insurance, attached). Vice -Mayor Kyle Stone Mayor Molly Young Council Member Laurie Brandon Council Member Frank [yAmnbna Council Member Aaron Johnson Village Manager Jeremy Allen Page 125 of 478 Agenda Item #10. Event Details Date ofevent: yy\, -- C-) Hours of event: I} Type ofevent: Location of event: Property owner name: /1-1°LL C6,S__T1QAL You must attach the written consent of the property owner on record. Contact Information: Sponsor/persons responsible for event: -S Ll �� qk1-��a||ing add�ss c~ �t� , Phone number-.- Fax number: ( �_-) (0 1) -7 L(O - 4-1 -7 (.6 � C kut-y-c k . "e- - Projected number of attendees: Is Village Council approval needed? YesRNo[] Any proposed special eventmhoseattendancelscontemp|atedtoexceedZQOpeop|eintota|shaUnequire final approval by the Village Council which, after considering the recommendations of the Building Director, the Police Chief and the Village Manager, may approve the application, deny the application inwhole orin part; orapprove the application with conditions. Is alcohol being served? Yes[:] N 0 zw w The service of alcoholic beverages at any special event shall require the issuance of the appropriate state alcoholic beverage permit, acopy ofwhich must beprovided tothe village inconjunction vvith the special event permit application. The Village may require the use ofphysical barriers todefine and contain the outdoor area within which alcoholic beveragesmay be consumed and/or the use of security or off -duty law enforcement personnel at the special event. It is the applicant's responsibility tomonitor for and prevent excessive aswell asunderage consumption ofalcoholic beverages atall times. Page 126 of 478 Agenda Item #10. How many tents will be used at event? Will tents have sides? YesJR' ` "F—] � Should the event include the use of one or more tents, a $35.00Fire Inspection Fee, due at time of application, and a certificate of flame resistance is required for each tent. Inspection to be done on the first day of event. w By submitting a complete application, the applicant expressly agrees that it shall indemnify, defend and hold the Village harmless from any and all damage to any real or personal property, and from any and all injury or death suffered by any person directly or indirectly related to the consumption of alcoholic beverages )nconjunction with the special event. Non -Prof it Enterprises: ~ The Village may issue non-profit permits to any person or organization for the conduct or operation of occasional sales and/or fundraising projects held bynon-profit enterprises, either regularly or temporarily, when the applicant signs an affidavit that the applicant operates without private profit, for acivic, public, charitable, youth, service, educational, literary, fraternal, or religious purpose m A person making application under this section must comply with all rules and procedures for the granting of special event permits as set forth in this section. All persons operating under a non-profit permit shall operate their non-profit enterprise in compliance with this section and all other rules and regulations ofthe Village. Required Documents The following items must besubmitted atthe time ofapplication: " Summary of event on official letterhead of organization, signed by the applicant 0 Proof of insurance in amounts acceptable to the Village for the type of event. The Village shall be named as additional insured on all liability insurance (not a certificate holder). w Expected traffic, fine'rescue,and utilities impact, lfany, and proposed mitigation plans. � Copy ofall required state and county permits ifevent will beheld onorutilize state and/or county - controlled property. • A refundable deposit is required if the event is held on any Village property. • Site Plan required with each application accompanied with drawing indicating layout for event. o All event sites shall be left in a clean and orderly manner upon completion of event. Special Event Fees w Under 20Oattendees: $40.00 , Over 2QOattendees: $100.00 � PerVlUageReso)ution36'l9,feesforpropertyovvnersthetane5Ol(c)(3)nonforprofitent1tiesshaUbe reduced by 50%. Page 127 of 478 Agenda Item #10. Applicant name: - Applicant signature: Date: Applicant Signature A A Office Use Only Permit number: - Submittal Date: Deposit amount: Recommended for Approval Building Department: ( 6� A/) A& Date: 9/9/2022�/ Police Chief Date: V Z_ Fire Chief: Date: Z��l -2,0 1 Parks & Recreation: Date: Approved by Jeremy Allen Oigilaqy signed by Jeremy Allen Village Manager: Date; 202 2-09-06 18,D5- 13 -M00' Date: Approval notes: Tclui /10, d ri! d, 14 rg 4ppl(CAmIf d 19ge "CIL// W1 V V /Y7 I Let -5--- P a'j, w J-// el 0,""Cj ,6 /1&AJ Page 128 of 478 Agenda Item #10. TEQ lJ ESTA FIRST BAPTIST CHURCH We will be again putting on our annual outdoor Fall Festival on Oct 31". This is a friendly, safe, free evening of games music and food for the entire community. We will have hired members of the Tequesta police and Fire Dept on the grounds for security and for any mishap that may occur. We have been providing this event on Halloween evening for over 20 years and have not had any security or safety issues. Sin(,-e-rely, Pastor Michael Richardson Tequesta's First Baptist Church 423 Tequesta Dr. Tequesta,FL 33469 561-746-4447 www.tequestaschurch.net Page 129 of 478 Agenda Item #10. �� DATE (MMIDa1YYYY) CERTIFICATE of LIABILITY INSURANCE 12/15/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACTNAME: lliana Abatte Marsh & McLennan Agency LLC PHONE -----i4�FAX 9859 N. W. 41 st Street (A/C. No. FEW: _ (Arc, No). 212--948-5660 Suite 190 ADDRESS: C.ertSMiaMi@mma-fi.com Miami FL 33178 IN0i1S F ER A F ❑ NG covERAGE N G INSURED First Baptist Church of Tequesta Inc. 423 Tequesta Dr, Jupiter FL 33469 # COVFRACFs r.FRT1PICATF N11MRFR-7RAnri0S7A RFVISION N1]MRFR± THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS WI CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iNSR LTR TYPE OF INSURANCE � DL IN SU D POLICY NUMBER POLICY EFF MMI D YYYY POLICY EXP MMI DDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY LlED CLAIMS -MADE L.. � I OCCUR PHPK2357069 12/13/2021 12113/2022 EACH OCCURRENCE $ 1,000,000 DAMAGE TO PREMI ES Ea occRENurrence) nce $ 300,000 GEN`L MED EXP (Any one person) $15,000 PERSONAL & ADV INJURY $ 1.000,000 AGGREGATE LIMIT APPLIES PER: POLICY [] PRO- LOC JECT OTHER: GENERAL AGGREGATE $2.000,000 PRODUCTS - COMP/OP AGG $2,000,000 S A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS x HIRED x NON -OWNED AUTOS ONLY AUTOS ONLY PHPK2357069 12/13/2021 12/13/2022 COMBINED SINGLE LIMIT Ea accident S 1,000,000 BODILY INJURY (Per persona S BODILY INJURY (Per accident) S PROPERTY DAMAGE Per accident S A X UMBRELLA LIAR EXCESS LIAR X OCCUR CLAIMS -MADE PHUB795622 12/13/2021 12/13/2022 EACH OCCURRENCE $ 3,0001000 AGGREGATE $ 3,000,00D DEfl I x RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANYPROPRIETORIPARTNERIEXECUTIVE F—] OFFICERIMEMBEREXCLUDE-D? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N 1 A AWC1176939 1/112022 1/112023 X sT� UTC O H- E.L. EACH ACCIDENT $ 1001000 E.L. DISEASE - EA EMPLOYEE -" $ 100,000 E.L. DISEASE - POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additlonal Remarks Schedule, may be attached if more space Is required) Certificate holder, as Designated Organization, is an Additional Insured as respects General Liability when required by written contract subject to the terms, conditions, and exclusions of the policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Village of Tequesta 345 Tequesta Drive AUTHORIZED REPRESENTATIVE Tequesta FL 33469 • @ 1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Page 130 of 478 Agenda Item #10. Y 0 WON" M_ Wa�-_ 184�LTW BY; APN_fCATJ*N A4-7-TEC- TENTS & EVE14TS GONORRU W4 490 ALA!iKA AVENUJ�_ 1212004 TORS, CA 90903 CAL GMTSF419.01 ve beLan ffarne retardant treated (OrarJ3 ;nher rids: is: fo ccr6f V that the materh?ls de,5v�rlbed below lweof hi� Rntly nonffammzkbre), rorz PREWlEA" PARTY RENWS-FL M0,6v*EMAR7'1N SPUARE CITY STUART STATE FL Aq CotfiftQdan iS hercuby made that: fchOck 'W- �� -be arUc[ou d-tigeribed beluW thig mrkffl(;2te h;we beef treated wlfb Ei flame rein ant chemlc�l �Ipproved a n d r IstareAby the S Cafe Fin- Marsha} a n d that th 4 ap p] i ca tion of said c h m Ic a I Was dare In co rtf-pr- May) *.e W, -1 th 014 lavis Q f the te of C a I ifo rn !a a lid the R ul o s a o cf -Re puhtibng of tho SMO Ffm Marshal ........... ihem, Reqq- No., ..._ ............... Name Of Cheamluaj bsed-... atbod -of applocation ......... 11 191 pb p 1, 9 1 ",.%A 141 1 (bTbs tirtiules dwwuij�ed ibetow hemuF am mado from a flome ntfabrliz or matqfiai rogistRred Vad' ) kapprqved b� th6 State R Tra d e name air Ra me-resis ta in t ferric ric 0 V M a ta r-10 I Qf ue, 0 cl Opf; dr-d Urk ...... ........ . .............. Reg. t4cr, 4 °'s U- N07 Be ReMoved by WasHing The Flarnin Retardant 99d-W-A4%14/-9OW-ftvav Li I RES RE' 1W )JI of VV!1) n00 David Bradley Chuck Miller - President V ,-t 'A &'L I -Z -ell q.01 Rr_�.-A �1 'R 'p tiz Y,__, 4M., CUSTOMER ORDER NO. 01143198 ITEMS MANUFACTURED: 10X10 FFS TIVA-1, 15 OZ. FEE (4) 1 5X1 -5 FE$ TIVA L • 16 OZ. 2310 (4) � OX2 0 FEMA L 15 0 Z. 9/0 (4) k P6gel 31 of 478 Agenda Item #10. . �. I der 0 1 1 • a � � �• kl{ glflr �. � 1C XX _ �AR n + ■ aw • ■ r � le Ak r 1 1•y�y� '�`j- �� r • 'fir/ . +�`t { • s�`. � � � � • yt��M • �., a �,a'n t •A, 40 • •�� 1 xra '.+ Y + � - �� • ; ma's } � { !F r 1t to r i �r-r � ■ e l � �. � .ram • , two ' • � 1 ; ! i1F■i � !*� p.■t ARK-UNE k ] Jrrt JK A� 1�+C i� � � �`--•�` C�i � ��. � t�C i� � � i� lm[ tit ]max Fal localLs7t e]�I`4�`taf�i`�yr �' 'SEE ]BELOW MAT a � aC tz �- � r • 1-113ST 1 C110"Cii • • OF TEQUES" � • �� rh+y ...�{ �� r Y of PHAT1j=;z1LT TEQ LJF.T,A 1 Ex _ FLORIDA Cr r '``4a. t: �23 r '2" S Page 132 of 478