HomeMy WebLinkAboutDocumentation_Regular_Tab 10_11/10/2022Agenda Item #10.
Regular Council
STAFF MEMO -D
Meeting: Regular Council -Nov 10 2022
Staff Contact: Marjorie Craig Department: Utilities
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Utilities Department Update
Attached is the monthly Utilities Department update and dashboard.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
BUDGET.WORMATION:
PROJECT NAME: BUDGET: N/A ENCUMBERED: N/A
Proposed: Projected Remaining:
N/A N/A
None
22.1101.00T Utilities Update mqc
Page 169 of 475
Agenda Item #10.
V'111age
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345 Tequesta Drive
561-768-0700
Tequesta, FL 33469
www.tequesta.org
To: The Honorable Mayor and Village Council
Through: Jeremy Allen, Village Manager
From: Marjorie G. Craig, PE, Director, Utilities Department
Date: November 1, 2022
Re: Utilities Department Monthly Report
The Utilities Department monthly report for October is found below:
Stormwater & Water Distribution
• An extreme wet weather event - was experienced on October 12t" with approximately 7
inches of rain over the span of a few hours. Several areas were flooded. Standing water
cleared within a day with some remaining ponding and "bird baths." Stormwater related
work accomplished over the last three years including pipe lining, Swale restoration, and
bioswale installation, has helped in areas, and we will continue working moving forward
with planned restorations. There are several areas which are in critical need of stormwater
pipe lining, which we are accelerating. David Tinoco, Distribution & Stormwater
Superintendent, has solicited bids. The estimated cost is more than what we had originally
budgeted for FY23's stormwater budget because of cost increases so we are working hard
to prioritize and find the best piggyback and contractor.
• Cypress Drive Exfiltration Trench Weir Modification — on 10/25 our contractor lowered a
weir in the stormwater structure by about 18" to enhance drainage in the Tequesta Dr. area
near Willow Rd and along S Cypress Dr., as permitted by the SFWMD
• El Portal Stormwater & Sidewalk Improvements — 90% walkthrough was held with the
contractor, engineer, and staff; some additional improvements were determined necessary
and the engineer is revising plans and is scheduling borings for the project
Water
• EDEP State Revolving Loan (SRF) Fund loan —fully executed agreement was received back
from FDEP
o Bid solicitation draft received from consultant for approved first tranche projects:
Water Main (WM) Project 1- Tequesta Drive and WM Project 4 —Country Club Dr.
(South) —estimated cost $2.63M
o Bid anticipated to be advertised this month
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 170 of 475
Agenda
Awa#rN,19M (Copt d) RE. Utilities Department Monthly Report Page 2 of 2
To: The Honorable Mayor and Village Council
From: Jeremy Allen, Village Manager, Through: Marjorie Craig, PE, Director, Utilities Department
Date: November 1, 2022
• County Line Road Bridge Replacement project — Martin County has agreed to include VOT in
their project for our potable water main and untreated well water main. We are
coordinating on the consultant work and an agreement. This change was made from
coordinating with LRD on a directional bore under the bridge to coordinating with Martin
County, since they will allow pipes back on the bridge after construction, allowing us better
access
o Water Utility Financial Feasibility Update — updating the financial forecast of the
water utility due to substantial increases in materials/ constructions and supply
chain issues to forge a path forward for project phasing and financial sustainability.
The AC pipe replacement phasing and the water treatment plant projects, among
others, have a current projected price increase of about 40% more than originally
projected. The SRF loan allows us to borrow more money under the agreement, but
we need to ensure we can cover the debt service
o Wellfield access safety - tree trimming has been completed around Tequesta Park
for well access
o Jupiter Island interconnect — providing about 100,000 gallons of Tequesta water per
day (down from closer to 200,000 in August)
Grants
• Met with HE on 10/18 — the bipartisan infrastructure money is being funneled through low
interest loans such as SRF and WIFIA funding; in terms of available grant funding, there is
not much available out there but we continue to monitor the situation; best approach is to
continue to work on providing and prioritizing projects on the LMS task force to be ranked
within the County projects
Village of Tequesta oof
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