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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_12/8/2022Agenda Item #3. [Draft) v P� OF re county MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL SEPTEMBER 8, 2022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, and Council Member Aaron Johnson. Absent were: Council Member Laurie Brandon. INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Young An invocation was offered by Pastor Charlie Hubbard of Jupiter Christian School followed by the pledge of allegiance. APPROVAL OF AGENDA The Environmental Advisory Committee presentation was moved ahead of the Legislative update as Representative Snyder was running late. MOTION: Council Member D'Ambra made a motion to approve the agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). PRESENTATION 1. Legislative Update - Representative John Snyder Florida House Representative John Snyder provided a legislative update to Council. He announced the passing of a historical $112 billion balanced budget and highlighted local budget appropriations including $750,000 to Max Planck Institute of Neuroscience, $500,000 to Loggerhead Marine Life Center, and $750,000 to Place of Hope. Representative Snyder drew attention to several bills he worked on including HB6037 which enhanced penalties for criminals traveling across County lines to commit crimes and, Pa@aqbc1F 4fi8 Agenda Item #3. 01 Draft SB896 which provided an educator certificate pathway for veterans who pursued careers in education. He also announced the priorities of his office for next legislative session, including implementing a regulatory framework for homeowners insurance competition to relieve Florida citizens of the rising insurance costs, affordable housing options in Florida, and condominium resources and reserve allocations specifically for safety repairs. He thanked Council and was happy to serve the community. Council Member D'Ambra was interested in further support for education choice in Florida and was an advocate for funding following the children. Representative Snyder said that was high on the agenda and that they were reviewing recent reforms passed in Arizona that could be improved upon in Florida. Council Member D'Ambra echoed Rep. Snyder's concerns on homeowners insurance costs and also requested funding for Tequesta Park. He wanted the Village to be in a better position to receive funding for the park next year. Rep. Snyder was happy to continue to work with the Village on Tequesta Park funding. Vice -Mayor Stone and Mayor Young echoed Council Member D'Ambra's request for assistance in securing funds for the improvement of Tequesta Park. 2. Environmental Advisory Committee Update Environmental Advisory Committee (EAC) Chair Tom Bradford provided Council with an update on past committee projects and initiatives. He highlighted the development of the Race to Zero like plan for the Village and the recommendation of the EAC to join ICLEI USA (Local Governments for Sustainability) to gain access to GHG (Greenhouse Gas) inventory. He also announced the completion of the conservation review of the comprehensive plan, which included a recreation open space review and a vulnerability study recommendation. Mr. Bradford detailed the EAC's involvement with both Community Development and the Code Department to maximize efforts with Tequesta Park and Remembrance Park as well as more Florida friendly landscaping code. He concluded with details on the Trees for Tequesta initiative and the push for pesticide regulations. Mr. Bradford encouraged the public to attend the EAC meetings. Council thanked Mr. Bradford and recognized the EAC as a great resource for Council. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the consent agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. 3. MINUTES: July 21, 2022 Workshop; August 1, 2022 Workshop; August 11 Regular Council Meeting Agenda Item #3. 01 Draft 4. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Business Flare Foot Traffic Analysis Scope of Work -Village Manager, $8,500.00. 5. SE 06-22 - This is a Special Event Permit application for a Family Fall Festival event at Good Shepherd Church, located at 402 Seabrook Rd, on October 8, 2022 from 11:00 a.m. - 5:00 p.m. The applicant, Good Shepherd Episcopal School, LLC, has provided proof of insurance, and will hire an off -duty Police Officer to be present for the event. No alcohol will be served. The projected number of attendees for the event is ~250. 6. Approve the Loxahatchee River Environmental Control District Sewer Utility Access and Use Easement Agreement 7. Approve a Stormwater Utility Easement Access Agreement at 27 Leeward Circle END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Mrs. Pat Watkins of 167 River Drive commended the Village, Fire Rescue's Lieutenant Andre Dodd, and Police Chief Medina for the resident CPR program. COMMUNICATIONS FROM COUNCIL Mayor Molly Young read a thank you letter she received from the Palm Beach County elections staff who handled the polls at the Recreation Center. The letter thanked the Parks & Recreation staff for their assistance during the recent primary elections. STANDING REPORTS Village Attorney Village Attorney Davis did not have any reports to share. Village Manager 8. September Manager's Report Village Manager Jeremy Allen announced the Business Flair and Florida Department of Transportation (FDOT) reports, along with the Master Corridor Plan were forthcoming in October. He highlighted the utilities billing cycle change to the 15th of each month, an agreement was reached between the PBA (Police Benevolent Association) and CWA (Communication Workers of America), the September 11 th Memorial Ceremony, and the return of Food Trucks and National Night Out on October 7th. Agenda Item #3. 01 draft Police Department 9. Police Department Update Police Chief Media highlighted the return of National Night Out on October 7th with many local agencies joining, Sergeant Emir Yildiz's Operation Safe Start interview, and the Active Shooter ALICE training for Harvey Academy, First Presbyterian Preschool, Mary Mother of Light Preschool, and Good Shepherd School. Chief Medina concluded by announcing his appointment as President of the Palm Beach County Chiefs Association. Fire Department 10. Fire Department Update Fire Chief James Trube provided Council with an update on the US1 bridge closure and meeting with contractors regarding pre-emptive devices and a temporary Palm Beach County station at the former Coast Guard facilities. The bridge was still on track for an April 2023 closure. Chief Trube highlighted Lieutenant Dave McGovern's graduation from the Managing Officer Academy, his work on a capstone project for a non -combat fire program, and the completion of the Palm Beach County Officer Development Academy for Captains. UTILITIES 11. Utilities Department Update Utilities Director Marjorie Craig updated Council on the new mid month utilities billing cycle, the completion of the bioswales, and the ongoing Jupiter Island interconnect. Vice -Mayor Stone questioned the length of the interconnect. Mrs. Craig explained the timing was unknown, but there was sufficient water capacity. Mayor Young was interested in the amount of time it would take for the cross connection control to reach 100 percent compliance, Mrs. Craig would research this and provide an update at a later date. REGULAR AGENDA OLD BUSINESS 12. Approve Work Authorization JE STW22.01 - Vulnerability Assessment - Jones Edmunds & Associates - El F, mm" Agenda Item #3. 01 Draft Mrs. Craig was pleased to announce the Village was one of 98 municipalities awarded the grant to complete the vulnerability study. The study would provide vulnerability assessments due to sea level rises on a partial basis of all utilities. MOTION: Council Member D'Ambra made a motion to approve Work Authorization JE STW22.01 Vulnerability Assessment; Council Member Johnson seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). NEW BUSINESS 13. Conceptual Presentation by 2GHO to update the architectural elevations at 300 Beach Road. Attorney Davis provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi judicial proceeding, no council action would be taken at this time beyond discussion, and the outcome and comments were not a guarantee or assurance of the final action that may be taken by the Council. Mr. George Gentile of G2HO presented Council with a conceptual rendering of the 300 Beach Road project, also known as The Savoy. He introduced Mr. Michael Wallace of Swedroe Architectures who noted the color change, reduced window sizes, addition of molding and extended balconies. All treatments were inspired by the Village's master corridor workshop. Mr. Gentile made Council aware the construction parking agreement, which was in place for the Seaglass project, would be extended for the Savoy project. Council Comments: • Council Member D'Ambra felt additional renderings would be helpful. • Mayor Young felt the amenities were obtrusive to the beach and that lighter colored pavers would be beneficial for the heat. She was also concerned with the amount of parking spaces available for guests and service vehicles. Citizen Comments: • Ms. Alison Dudley of 325 Beach Road was concerned with beach access, parking, and tides due to the building's proximity to the beach. 14. Conceptual Presentation by 2GHO for a 34-unit multifamily development at 250 Beach Road Attorney Davis provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi judicial proceeding, no council action would be taken at this time beyond discussion, and the outcome and 0 E $Kmt J omm" - J Agenda Item #3. 01 Draft comments were not a guarantee or assurance of the final action that may be taken by the Council. Mr. George Gentile of G21­10 presented Council with conceptual renderings of the 250 Beach Road project. He drew attention to the reduced number of units in comparison to the building this was replacing. He also noted this was not a timeshare or hotel, but strictly condos. Mr. Gentile introduced Ms. Michelle Cintron of Arquitectonica who detailed the architectural plans, parking, amenities, and the compliance with codes and setbacks. She highlighted the limestone and tonal colors throughout the building as well as the recessed balconies to allow for shaded outdoor space. Council Comments: • Council Member D'Ambra was hoping for greater harmony between the two buildings since they were neighbors. • Vice- Mayor Stone agreed the two buildings did not go together, but stated they did not have to. • Mayor Molly Young was pleased with the colors and aesthetics. She felt additional landscaping and parking should be considered. She expressed concerns with the outdoor pavilion on the beach. Mayor Young requested clarification on the R3 zoning. Community Development Planner Lance Lilly clarified R3 is zoned strictly as multi -family, condos and apartments. Timeshares and resorts were not included in the definition. Citizen Comments: • Ms. Alison Dudley of 325 Beach Road spoke on behalf of the Island House community which was concerned with storage for the units as well as turtle nesting. • Mr. Tom Bradford of 44 Chestnut Trail agreed with Council Member D'Ambra on the cohesiveness of the two buildings. He felt it looked very commercialized. • Mr. Harold Taylor of 13 Chapel Court requested the developer look into Xypex to prevent water from entering the concrete. 15. RESOLUTION 28-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING THE WRITE-OFF OF UNCOLLECTABLE EMS TRANSPORT FEES AS IDENTIFIED IN THE ATTACHED "EXHIBIT A'; AND AUTHORIZING THE VILLAGE MANAGER TO PROCEED ON BEHALF OF THE VILLAGE; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Chief Trube stated the annual uncollectable EMS transport fees from 2016 through 2020 was $122,680. Council was concerned with the increased number. Chief Trube explained the increase was due, in part, to the increase in rates. Approximately $70,000 was in collections with the remaining balance from deceased patients. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 28-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Agenda Item #3. 01 Draft 16. RESOLUTION NO. 29-22, RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202112022 Finance Director Jeff Snyder explained the budget amendment recognized the Police Department contribution and expenditures for the gym remodel. The donation was previously accepted and this was the budgeting source and use. MOTION: Council Member D'Ambra made a motion to approve Resolution No. 29-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). 17. Award Janitorial -Custodial Services RFP-Parks 07-22-0-2022 to Clean Space, Inc, in the Amount of $145,400 Annually Public Works Director Doug Chambers detailed the bid process for the Recreation Center Janitorial Services. Three bids were received on August 18, 2022. The committee unanimously chose Clean Space, who also provided service for Martin County and Boynton Beach. The contract was for three years, fixed pricing, with extension options. Council Member D'Ambra clarified the contract documents allowed for a change order for price negotiations, if needed. Attorney Davis confirmed that was accurate. MOTION: Council Member D'Ambra made a motion Award the Contract for Janitorial - Custodial Service to Clean Space Inc. Council Member Johnson seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). ANY OTHER MATTERS Council Member D'Ambra announced he would not be at the October Workshop meeting. Mayor Young had received communication from Amy Angelo of Oceana Coffee requesting A - frame signs during construction and the US1 bridge closure. Council agreed to wait for the impact study report before having this discussion. Mayor Young also wanted to consider a lock box program for senior citizens, similar to the one implemented by Palm Beach and Delray Fire Rescue. Manager Allen was researching the program and would implement it, pending there was not a financial impact. ADJOURNMENT The meeting was adjourned at 7:53 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member Brandon). Pagl@*fta 488 Agenda Item #3. 01 draft Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. WE �",.MO'Kejr, Agenda Item #3. [Draft) v P� OF re couat� MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 1, 2022 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Young, Vice Mayor Stone, Council Member Brandon and Council Member Johnson. Absent were: Council Member Frank D'Ambra III. AGENDA ITEMS 1. Discuss Conceptual Site Plan Process Mr. Lance Lily, Community Development Planner addressed Council and gave a history on the existing process as well as information on the proposed process. Council discussed the pros and cons and was in favor of mandating conceptual presentations for the major thoroughfares within the Village. Attorney Davis would make small adjustments to the mandating criteria and bring back to Council for approval. Mr. Tom Bradford of 44 Chestnut Trail, commented on the corridors and questioned why other streets were not included. Ms. Pat Watkins of 167 River Drive suggested there be an initial meeting with developers to establish a pulse, and then possibly move forward with a second stage. 2. Discussion On Agreement for Little League to Utilize Tequesta Park Mr. Paul Bosse and Mr. Mitch Greiner, Little League advocates, addressed Council and referred to the previous presentation they had given at a recent, prior meeting. Council Agenda Item #3. 01 Draft asked questions about intent, field availability to other organizations, cost, daytime play, maintenance of fields, master plan, transparency, bleachers, field condition and usage. Ms. Marcia Nielson of Beechwood Trail, commented on funding and the bond issue when considering improvements. Mr. Adam Magun of JTAA expressed his desire to use the fields as he had been doing for many years. He would like to see the fields brought up to par so that they might be utilized by several groups. Currently, JTAA was running out of space for baseball due to increased demand. Ms. Jessica Namath of 20 Shady Lane asked about traffic, number of cars parked in the lot, and did not want to see a "Sports Destination". She did hope the fields would be improved and would like to see the resident surveys honored. 3. Discuss Recreation Policies and Procedures Mr. Greg Corbitt, Parks and Recreation Director addressed Council with an update on operations during the first seven months of the Rec Center being opened. He felt the staff was great, although there had been some turnover lately. Mr. Corbitt felt that the events were popular and well attended, as were the programs. Additionally, some policy changes he would recommend would be: increase the daily fee from $2 to $5, non profits be treated as residents, and for JTAA be able to use the facility for a half day on Saturdays. Council asked that an agreement for JTAA be worked out and brought back for approval. 4. Discussion on Sec. 10-4. Keeping of animals generally; and Sec. 10-10. Raising or boarding animals or fowl prohibited, last updated in 1977. Vice Mayor Stone asked for Council to consider a Workshop on vacant land. Manager Allen reminded Council of the resident request for Council consideration on raising chickens. Council discussed the potential problems and/or benefits to raising chickens. It was recognized to potentially be more work for code enforcement. Ms. Jessica Namath of 20 Shady Lane commented on mobile chicken coops and was in favor of raising chickens. Mr. Tom Bradford of 44 Chestnut Trail felt the chickens would be a mess and could contribute to bird flu. Additionally, his HOA would not allow fowl or poultry. Mrs. Pat Watkins of 167 River Drive asked that Council not allow chickens. Council tabled the topic until further notice. - El F$r mwd rlwi Agenda Item #3. [Draft) ADJOURNMENT The meeting was adjourned at 7:55 PM MOTION: Council Member Johnson made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0 (absent: Council Member D'Ambra). Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. WE "$M"1-eJrT,;FJ