HomeMy WebLinkAboutDocumentation_Regular_Tab 04_12/8/2022Agenda Item #4.
Regular Council
STAFF MEMO -D
Meeting: Regular Council -Dec 08 2022
Staff Contact: Jeremy Allen, Village Manager Department: Manager
TITLE = I -A
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.) A. Florida Dept. of Health PB County Permit Application -Utilities, $N/A B. Total Caring
Training Site Agreement -Fire Department, See agreement for associates fees. C. Depart. of Economic
Opportunity -FL Homeowners Assistance Fund -Utilities, $N/A D. Jupiter Hills Club Agreement -
Easement Access Wells 18 & 19-Utilities, $N/A E. PB County Low Income Household Water Assistance
Program Vendor Agreement -Utilities, $N/A F. Kimley-Horn WM #5 Amendment Gap Work
Authorization -Utilities, $3,950-00 G. Holtz Consulting Engineers, Inc. Grant Support Services Work
Authorization -Public Works, not to exceed $10,000.00 H. Main Street Village, Inc. & JMZ Tequesta
Properties, Inc. Agreement -Public Works, $N/A I. Verizon Connect Services Agreement -Public Works,
$473.75 Monthly. J. Village of Tequesta Limited Agreement - Construction in ROW -Public Works, $N/A
Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are
presenting the following agreements, proposals, commitments and memorandum of understanding to
Council.)
A. Florida Dept. of Health PB County Permit Application -Utilities, $N/A
B. Total Caring Training Site Agreement -Fire Department, See agreement for associates fees.
C. Depart. of Economic Opportunity -FL Homeowners Assistance Fund -Utilities, $N/A
D. Jupiter Hills Club Agreement -Easement Access Wells 18 & 19-Utilities, $N/A
E. PB County Low Income Household Water Assistance Program Vendor Agreement -Utilities, $N/A
F. Kimley-Horn WM #5 Amendment Gap Work Authorization -Utilities, $3,950.00
G. Holtz Consulting Engineers, Inc. Grant Support Services Work Authorization -Public Works, not to
exceed $105000-00
H. Main Street Village, Inc. & JMZ Tequesta Properties, Inc. Agreement -Public Works, $N/A
I. Verizon Connect Services Agreement -Public Works, $473.75 Monthly.
J. Village of Tequesta Limited Agreement - Construction in ROW -Public Works, $N/A
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
BUDGET INFORMATION:,
PROJECT NAME: BUDGET: N/A ENCUMBERED: N/A
Proposed:
Projected Remaining:
Page 20 of 434
Agenda Item #4.
N/A
N/A
PROJECTED TOTAL: 10 Items, each with individual costs
This agenda item is respectfully submitted for your review and approval.
FDOH PBC Permit Application - Utilities
Total Caring Training Site Agreement - Fire Department
Dept. of Economic Opportunity -FL Homeowners Assistance Fund -Utilities Dept.
Jupiter Hills Club Agreement -Easement Access Wells 18 & 19-Utilities
PBC Low Income Household Water Assistance Program -Utilities
Kimley-Horn WM-5 Amendment Gap Work Authorization- UtiIiteis
Holtz Consultinc�Engineer, Inc. Grant Support Services Work Authorization -Public Works
Main Street Village, Inc.& JMZ Teguesta Properties, Inc. Agreement -Public Works
Verizon Connect Service Upgrade Agreement - Public Works
Village of Teguesta Limited Agreement For Construction in ROW -Public Works
Page 21 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
Date: November 23, 2022
To: Jeremy Allen, Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: Nate Litteral, Water Plant Superintendent
Re: Florida Department of Health of Palm Beach County
Permit Application payment by Credit Card
561-768-0700
www.tequesta.org
The following agenda item is in reference to a credit card payment application required by the
Florida Department of Health of Palm Beach County, to pay permit fees online, for the
construction of public water system components.
The online payment application does not add additional cost to the permit.
CC: Jeff Snyder, Director, Finance Department
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 22 of 434
Agenda Item #4.
Florida
-HEALrH
ROM teach County
ENVIRONMENTAL PUBLIC HEALTH
CREDIT CARD INFORMATION FOR USE IN PERMIT APPLICATION FEES
CARD TYPE.- AMERICAN EXPRESS VISA
DISCOVER
L MASTE R CA R D
NAME ON CREDIT CARD.- WATER VILLAGE OF TEQUESTA
PAYMENT AMOUNT -$
AccouNT # 4715 2911 0610 8312
DIGIT C:VV* 567 EXPIRATION DATE: 11/23
CREDIT CARE) BILLING ADDRESS: 345 Tecluesta Drive
CITY: Tequesta STATE: FL ZIP: 33469
FAciLiTy ID.- 4501438
BUSINESS/COMPANY NAME: Village of Tequesta
Digitally signed by Jeremy Allen
SIGNATURE.- J e re my A I I e n Date: 2022.08.2910:34:31 -04'00'
NAME (PRINT)
DATE: 8/2512022
Page 23 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement.. CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
334690
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 24 of 434
Agenda Item #4.
"The village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA")
by ensuring that the Contractor's [ agreement/bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at
www.w3.orgjTRjWCAG/- .0.0
Page 25 of 434
Agenda Item #4.
Village of Tequesta
Department of Fire -Rescue Services
357 Tequesta Drive
Tequesta, FL 33469
James Trube, Fire Chief
To: Jeremy Allen, Village Manager
From: James Trube, Fire Chief
Date: October 31, 2022
Re: Total Caring Training Site Agreement
561-768-0500
www.tequesta.org
Please find attached Training Site Agreement from Total Caring Health Education Staffing to the Village
of Tequesta. The agreement is valid from 1/31/2023-1/31/2024 and may be renewed at the end of that
time period. Both parties agree to abide by the terms and conditions of the proposal and thus, the
agreement has been signed by both parties. The associated fees are as follows:
• Basic Life Support Provider cards: $6.50
• All instructor cards: $8.00
• Advanced Cardiac Life Support cards: $8.00
• Pediatric Advanced Life Support cards: $8.00
• Heartsaver, First Aid Provider cards: $19.75
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank DAmbra III
('. nHnril Member hp-r Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen Page 26 of 434
Agenda Item #4.
TotalCaring
Health Education & Staffimg, Inc.
Training Site Agreement
This is an agreement between TotalCaring Health Education & Staffing, Inc, with its
principal place of business at 96120 Heath Point Lane, Fernandina Beach, FL 32034 and The
Village of Tequesta Fire Rescue with its principal place of business at 357 Tequesta Drive,
Tequesta, FL 3 3469.
WHEREAS, the American Heart Association is a nonprofit organization dedicated to fighting heart
disease and stroke and sets guidelines for emergency cardiovascular care ("ECC") and ECC training;
WHEREAS, Certified Training Center (TotalCaring, Inc.) provides and manages ECC training
under the guidelines and curriculum of the AHA; and Training Site (Village of Tequesta Fire
Rescue) would like to provide ECC training under same guidelines and curriculum of AHA:
NOW THEREFORE, in consideration of the mutual promises set out herein, the parties hereby
agree as follows:
I. DEFINITIONS:
1.1 AHA Materials: "AHA Materials" shall mean all ECC materials published by the
AHA, including, but not limited to, textbooks, instructors manuals, tests, keys,
evaluation forms, newsletters, course completion cards, and course participation
cards .
1.2 Courses: "Course" or "Courses" shall mean the approved ECC courses listed
below in which course cards will be distributed.
A. Basic Life Support (BLS)
Provider Course(s)
Instructor Course (s)
B . Advanced Cardiac L fe Support (ACLS)
Provider Course(s)
Instructor Course(s)
C. Pediatric Advanced Life Support (PALS)
Provider Course(s)
Instructor Course(s)
1.3 Course Cards: "Course Cards" shall mean those cards bearing the AHA
Servicemarks and ECC logo which TS may distribute to students pursuant to
Program Guidelines to indicate that the student participated in or successfully
completed a course.
Page 27 of 434
Agenda Item #4.
1.4 Geographic Territory: The "Geographic Territory" shall mean the State of
Florida.
1.5 Training Site: "Training Site" shall mean persons or organizations engaged or
authorized by CTC to teach courses and for whom CTC will process course
rosters.
1.6 Instructors: "Instructors" shall mean persons engaged or authorized by CTC or
TS to teach courses.
1.7 Program Guidelines: "Program Guidelines" shall mean the then current
Guidelines for Cardiopulmonary Resuscitation and Emergency Cardiac Care, and
most recent version of the CTC Program Administration Manual, as they may be
amended and / or supplemented by the AHA from time to time. The Program
Guidelines are incorporated herein by reference as if fully set forth at length.
2. RESPONSIBILITIES of TRAINING SITE:
2.1 courses: TS shall conduct courses only within geographic territory. TS shall
ensure that all courses taught by TS and / or Instructors conform to requirements of
AHA.
2.2 The TS will support the Chain of Survival initiatives in cooperation with the
AHA in their region and / or community, within available resources as outlined in
Program Guidelines.
2.3 Rosters & course completion cards.
2.3.1 TS shall safeguard Course Cards from unauthorized distribution. It shall
limit the distribution of course cards only to persons who are students of
the TS and/or Instructors who have met the requirements for receipt of
course cards in accordance with Program Guidelines. Only the approved
TS Coordinator may receive course cards from the CTC and will be solely
responsible for control and security of card issuance. This responsibility
may not be assigned or transferred to any other organization or individual,
including Training Sites or Instructors. TS shall unsure that only the
appropriate type of course card, as set out in the Program Guidelines, is
issued to each student. The fee for basic life support (BLS) Provider cards
for TS, payable to CTC is $6.50 per card, Heartsaver, First Aid Provider
card fee is $19.75 per card, and the fee for advanced cardiac life support
(ACLS), pediatric advanced life support (PALS) Provider Cards and ALL
instructor cards (BLS, ACLS, PALS) for TS, payable to CTC is $ 8. oo per
card. (fees do not generate income to the American Heart Association) .
2.3.2 TS shall maintain, rosters and records for all courses conducted by TS for at
least 3 years after the date the course was conducted.
2.3.3 TS shall submit statistical data and/or reports to the CTC as required
under the Program Guidelines.
3. Reviews:
The CTC may monitor and / or review the TS performance and compliance with
Program guidelines and AHA curriculum at least once each year through a review
of course records, site reviews, and course audits. This shall be in addition to the
monitoring of Instructors as part of their review.
Page 28 of 434
Agenda Item #4.
Costs and Fees:
All costs of providing courses and fees charged to students shall be the
responsibility of the TS. The AHA or CTC shall not have any responsibility for
any costs incurred, or fees charged by TS. The AHA is paid no fees by the CTC or
TS or instructors, and the AHA has no financial interest in the business of the CTC
or TS.
Relationship of Parties:
The parties acknowledge and agree that the relationship created by this agreement
is that of independent contractors, each is an independent business entity, and
such, neither party may represent itself as an employee, agent or representative of
the other; nor may it incur any obligations on behalf of the other party; nor are the
parties joint ventures or partners; nor does the relationship created under this
agreement constitute a franchise.
6. Term and Termination:
The term of this agreement shall be for ONE YEAR (usually a one year period —
however covers the entire period between the end of the previous agreement),
beginning on January 1, 2023 and ending on January 1, 2024 (renewable
annually). It may only be extended by mutual written agreement of the parties.
Each party is free to decline to renew or extend the term of this agreement.
Agreements are renewable annually..
This agreement may be terminated by either party if the other party breaches any
y i I
term or condition of the Agreement and fails to cure the breach within ten business
days after receipt of written notice describing the breach. TS acknowledges and
agrees that breach includes, but is not limited to, failure by TS to comply with
program and/or curriculum guidelines, and that neither the CTC nor its affidiates
or officers, employees, volunteers or agents shall have any liability for any
resulting termination under this agreement.
This agreement may also be terminated by either party, ivithout cause, upon thirty
(30) days' prior written notice.
AGREED:
TotalCaring Health E cation & Staffing, Inc. Tequesta Representative/ Fire Chief
BY: BY.
Title: Titl 41 V, A� t--
�IC,
Date: Date.
XA
Last -revised: I / 2 2) 10 / 2 2
Dr. Deborah Fisher Terry, DNP, APRN, ANP-BC, AGACNP-BC
Page 29 of 434
Agenda Item #4.
PUBLIC RECORDS. /naccordance with Sec. ll9.O7O1,Florida Statutes CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, orallow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements ofChapter 219,Florida Statutes. A[ONTRA[T[)R
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to at1orney"s fees and costs
pursuant to Sec. II9.0701, Florida Statutes, and other penalties under Sec 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village 's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119'FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VI LLAG E. AT/561\768-0440; OR AT
Imcwilliams@teguesta.o[g, OR AT 345 TEQUESTA DRIVE/TEQUESTA, FLORIDA
334690
Pursuant to Article X11 of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 30 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title U of the American with Disabilities Act of I990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines Z.O(Dec. ll, 2008) ("WCAG Z.OLevel AA"), published by
Page 31 of 434
Agenda Item #4.
E-Verify Affidavit
Bid[Proposal Number:
L
Project ect Descri tiom �-- '
o� P
In accordance with Section 448.095, F.S., Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E-Verify System to verify the employment eligibility of:
x . All persons employed by the Contractor to perform employment duties within Florida during
the term of the contract; and
2. All persons (including SUBCONTRACTORS) assigned by the Contractor to perform work
pursuant to the contract. The Contractor acknowledges and agrees that use of the U.S.
Department of Homeland Security's E-Verify System during the term of the contract is a
condition of the contract with the Village of Tequesta.
Contractor further agrees to retain sufficient evidence of their enrollment in the E-Verify System and
provide such evidence to the Village of Tequesta upon request. Sufficient evidence shall consist of a
printed copy of the completed E-Verify Company Profile page, obtained from https:llwww. e-
ven ov.
Contractor also agrees to obtain from each of its subcontractorslsubconsultants an affidavit stating that
the subcontractorlsubconsultant does not employ, contract with, or subcontract with an Unauthorized
Alien, as that term is defined in Section 448.095(1)(k), F.S. Contractor further agrees to maintain a
copy of any such affidavit from a subcontractorlsubconsultant for, at a minimum, the duration of the
subcontract and any extension thereof.
By affixing your signature below, you hereby affirm that you will comply with all E-Verify
requirements. fita-1 /41 4f/c& C Ai-1 D�
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Page 32 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
Date:
To:
Through:
From:
Re:
November 28, 2022
of T
561-768-0700
www.tequesta.org
Jeremy Allen, Village Manager
Marjorie G Craig, PE, Director, Utilities Department
Dennis Rick, Utility Billing and Customer Service Manager
Department of Economic Opportunity — Florida Homeowner's Assistance Fund
(HAF)
The Utilities Department requests approval of the signature of the vendor agreement and
signing up through the enrollment portal for the Florida Department of Economic Opportunity
(FDEO) Florida Homeowner's Assistance Fund (HAF) which will allow our customers that qualify
for the program to receive financial assistance with their water utility bill. DEO manages and
operates the HAF funds on behalf of the United States Department of the Treasury established
under Section 3206 of the American Rescue Plan Act of 2021. This program will cover our entire
Village of Tequesta water utility service area.
The HAF was established to assist Floridians with financial hardships related to the Covid-19
worldwide pandemic. Hardships can include mortgage delinquencies, defaults, foreclosures,
displacements, but also includes assistance with home energy services, internet, property and/
or flood insurance, property taxes, and homeowner or condominium association fees.
The enrollment portal allows the Village and other types of servicers to initiate participation in
the program by completing the form with information about their organization and other
related information.
Types of financial assistance available from this funding and their servicers/ vendors include
are:
• Mortgage Servicers
• Utility Companies
• Homeowner Insurance
• Property Taxes
• Internet
• Homeowner Associations
Once the Village is enrolled, we can receive payment for HAF program benefit eligible
customers. We will receive notification about all payments, payment detail files, and complete
direct pay summaries for payments applied to customer accounts through this portal.
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 33 of 434
Agenda Item #4.
FL DFU HAF 1 1
FLORIDA- DEPARTMENT of ECONOMIC OF JNrry
Florida Homeowner
Assistance Fund (HAF)
Program Enrollment Package
.10�� r '0 '� ,�. . lee - 100, ,ram,.
.........
Page 34 of 434
Agenda Item #4.
FL DEO HAF
Purpose
The purpose of this Enrollment Package is to provide information on the HAF program and a step-by-step
guide on the Enrollment Portal.
Summary of Florida HAF
The Homeowner Assistance Fund (HAF) is designed to mitigate financial hardships associated with the
COVID-19 pandemic by preventing homeowners' mortgage delinquencies, defaults, foreclosures, and
displacements, as well as by assisting with home energy services, Internet, property, and/or flood insurance,
property taxes, and homeowner or condominium association fees.
Established under Section 3206 of the American Rescue Plan Act of 2021, HAF provides $676,102,379 in
financial assistance to the state of Florida through the United States Department of the Treasury. DEO has
been designated to manage and operate HAF on behalf of the state of Florida.
For more information related to this program, click here: Florida HAF
The Florida Homeowner Assistance Fund may be able to offer you relief for mortgage payments and other
homeowner expenses. The enrollment portal will allow vendors and servicers to elect to participate in the
program, complete the enrollment form with information about their organization, payment information, and
agree to the terms and conditions of the program.
Vendor types included are:
Mortgage Servicers
Utility Companies
Homeowner Insurance
Property Taxes
Internet
Homeowner Associations
Once a vendor is enrolled in the program, they can receive payment for their customers who are eligible for a
HAF benefit. All payments made to each vendor type will be located in this portal for them to receive
notification of payment, payment detail files and complete direct pay summaries for the payments they have
applied to their customer accounts.
10-111
leool
Page 35 of 434
; J_
Agenda Item #4.
FL DEO HAF
Summary of Enrollment Process:
Step I - Vendor to Complete Web Form
Step 2 - HORNE Sends Invitation to Enroll in System via Email
Step 3 - Vendor Follows Link in Email to Complete Enrollment
Step 4 - HORNE Enrollment Specialist Reviews for Completeness & Accuracy
Step 5 - The vendor will receive a Confirmation Email Once Enrollment is Complete
For additional details, the recording of our webinar is now available to watch.
Page 36 of 43
�1
Agenda Item #4.
FL DEO HAF
Enrollment Portal Instructions:
Access to the Portal
Vendors will initially receive an email inviting them to enroll in the Direct Pay Program after the contact
information has been provided to us.
F-LOP41DA L1LPARTM-(:t4-r
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Login Screen
Once you have defined your password, you can log in to the Direct Pay Program Enrollment Portal using
the link provided to you in the email.
or
Florida Homeowner Assistance Fund (HAF)
Vendor Enrollment Portal
iorloe
Page 37 of 43
Agenda Item #4.
FL DEO HAF
Program Overview &Participation Election Screen
Indicate participation preference and sign (note: signature will only be required here if electing "no"'. If you
select "yes", the signature will be obtained later in the process.) If you choose no here, please refer to the
Non- participation notice section for further instructions. If you choose yes here, continue with instructions
after this section.
DE J
Program Overvim
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'age 38 of 434
Agenda Item #4.
FL DEO HAF
Vendor Dashboard and Enrollment Screen
Once the participation form is signed, the user will be taken to the vendor dashboard. Click "Start
Enrollment" to begin.
� bEziJ Participation Dashbowd My Entity My Payments
I HAF Enrollment
Program Overview
Test SOP Peke 7*
The Homeownef Assistance Fund (HAF) is designed to mitigate financal hardships associated with the COVID- 19 pandemic by preventing homeowners' mortgage delinquencies. defaults. foredosure-s and displacements, as well as by
providing assistance with home energy sef%nces, intemet, property and/or flood insurance, property taxes, and homeowner condommium association fees (HOA). Eligibie Florida homeowners may recer%* up to S50.000 in assistance. The
Florida Department of Economic Opportunity (DEO) is responsible for administration of the HAP on behalf of the state of Florida.
The Flonda HAP Program will disburse benefits for approved homeowners to the following vendor types. Mortgage servicers, utility service providers, Internet -broadband providers, property tax collectors, insurance companies.
and HOA.
The following housing obligations are eligible for payment: First lion and subordinate mortgage loan payments. manufactured/mobile home loan payments. down payment assistance loan Payments. property taxes, prop"
insurance premiums (homeowner's and flood). electric, gas, home heating oil, water, sewer. Internet broadband service payments, and HOA fee payments.
Inorder to receive payments on behalf of your customers. your company must complete the Florida HAP Vendor Agreement via this portal. The agreement 6-oll allove your organization to receive benefit payments on behalf of approved
homeowners from HORNE DEO's third -party disbursement partner- To complete the agreement. this applicauc n will ask you for Vendor Contact Information:
• Entity Contact Information
• Payment Method (financial institution method if ACH. billing address information if by check)
- A W9 for tax compliance purposes,
Tne W9 is required to verify information such as Legal Business Name, Address, Tax ID, and Federal Tax Classrficatkon for determining IRS 1099 Reporting Requirements and ensuring payments are sent to the correct recipient and address. Per
IRS guidance. Mortgage Semcers are not required to provide a W9 unless they are a non -incorporated entity. such as a private party lender.
The enrolling vendor will complete the W9 information section during the enrollment process. as well as upload a copy of the W9. This wU not be a requirement for mortgage servicers. 1099's 6-vill be issued by HORNE at year end for those
companies for which it is required, as many companies may be exempt. We will use the W9 submitted to determine if the company is exempt from receiving a 1099.
• Signed Vendor Agreement
• ServicerNenclor Coifaboration Agreement with Exhibits
Servicer/Vendor Frequent Question s/Answers
Important Acknowfedgement3 for Participation:
—0000"0
Page 39 of 434
Agenda Item #4.
FL DEO HAF
Enrollment Form
Please proceed to complete your enrollment form. Some fields may have been completed on your behalf
using the information previously gathered. Please ensure that information is correct and update it if needed.
(The following screen captures are of one, continuous webpage when viewing within the actual system)
DE.J PjaKtpation Uoshbosrd my Entity MY 90-fMCKS
Entity Information
frktotf
1OQ VVkS)W* Avv
WSW"" Ft
Is YQV --P—q O."C&z. the 5'j-V 'n 4bqft" Ve
lift ft,z 4,4nw.
Cha%go F nt*y
Page 40 of 434
Agenda Item #4.
FL DEO HAF
Please provide details on the authorized representative and preferred point of contact
Entity Contact Information
Primary Point of contact
Test
Phone Number
(850) 123-AS67
Last Name
Tester
Email *
testpeketao I 230*&,com
Authorized Representative
is this contact information the same as the Primary Point of Contact?
-first Name Last Name
r1none IN'umber Email
Position 7it1c-
Should your preferred point of contact be the same as the others requested, please indicate as such
by checking the corresponding box.
Authorized Representative
Is this contact information the same as the Primary Point of Contact?
First Name Last Name
Email
0000-�
0 0 0
So.l.
�74 Page 411 of 43.j
Agenda Item #4.
FL DEO HAF 1 9
Continue to navigate through the rest of your enrollment form including your financial institution information,
customer account information, and W9 information.
Financial Institution Information
The protection of your sensitive data is taken very setiows.1y. Financial data enter" is confidential and will be secured in accordance with the statutory data protection rrqw1&tkw&
Pteaw viorvi4q you fa-40" Imuilw"— iefttriatoon and payment preferences where pctentiV payffwrft — c4s*orw arreatages can be ftKxkv*d if your enroUrrient is accepted
Fmar.e.isl ?rntiouts-vn tis-me I FinarI 111P.Muticift Addrest .
lmt-m.on
Pouting Nwn-b" * C*nJwM ftulanig Numbor
Rc , - - '; jrnber Confirm Rout;ng NumbV.
ACM, , , • -- - , confirm Account Nvint-irl *
Accc-unt Nun%tw Cw4i". Account NlI
pa-mont prefefer-ce *
pteast S#4*d
Uttky COMP'lin), NW'I (AS it IhI appear on 04<4
Check Mjwlwq A4&M Lw* I •
Cdy ZIP cc -if
CA
ICustomer Account Information
Customer Account Format
Please Select
IV
Page 42 of 434
Agenda Item #4.
FL DFO HAF
W9 Infon"ati-o"
tv"; .. - .. � 0,: "r*r 4-*Caw*~
O-J &14 W. %&-& 19&P ter" -Of th are aftl"&W %.0%
ruo of-4-03-fti 4, 40&VWbY 0-4 "p-0010 V10 VVI W44 * --~ 604*,40 owd ov 1r140 0&0"� I Wk^ 0".& *4 a." ft a. OOV 1A W% r%& *4 -%A " 4 ""W.Wo-M.-O #.0 *WWW.W i 11,0M W a 1.•# 60-19 Of$ .0 yew oft
*Y "t*M 1170"COMW W W" It I MM.Wft JK "JJ's C0PVSMM "W M 01111M *0 we -ov, 4" "&Wfe"' t-- $rWWWW d " VVr-.WPV 4 "r go *w-
"W-C I,"N WCO-o'l 10!�-
t4f 44FOO 41*Wp*V 1#
V"v4f "?$I* ,
%dift I f-Oft Tp" %01
A49,
*"►stem 'CaM34 A,;W#--f-WJLJ 410 For-ir,
r-co # %a Iwo W OMW60
":- VM9 A.�-4bdol ti-t�*L J>JP JL-,4 A*4
Read and acknowledge the Terms & Conditions
Terms & Conditions
I certify that I am authorized to act on behalf of the vendor and complete enrollment in the Florida HAF Program. and to the best of my knowledge and belief the information supplied is true. complete. and accurate for the purposes of this
Request for Payment. I am aware that any false. fictitious. or fraudulent informaipon, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud. false statements. false claims, or otherwise, (U.S.
Code Title 18. Section 1001 and Tale 31, Sections 3729 - 3730 and 3801 - 3812). 1 acknowledge that FL HAF payments are issued in reliance of this certification. and false statements, misrepresentations, or material omissions may be the
basis for immediate termination of the enrollment. termination of the Direct Pay Agreement. and repayment of ail funds received.
Important Acknowledgements for Participation:
For Vendors identified as Mortgage Servicers:
- Upon receipt of FL HAF benefits fct an approved homeowner and application of those benefits as part of a loss mitigation solution that rincillm the homeowner's prior delinquency, the Vendor shall not initiate any new foreclosure process
based on the prior delinquency or continue any existing foreclosure process that was based on the prior delinquency,
- If the disbursed HAF benefit amount is insufficient to cure any arrearage or pay other outstanding amounts due, and there are no additional funds to disburse because the mam-rium benefit was provibed. Vendor shall apply ft"s and
notify HORNE through the agreed upons means of the shoriage amount. DEO or its partners will refer homeowner to a certified HUD housing counseling agency. who will provide housing counseling and educational services to help ther-
rreser-,e homeownership.
- Should Vendor receive more funds (i.e.. overage) than needed to cure the homeowner's arrearage or pay other outstanding amounts due. Vendor will apply the overage to reduce that homeowner's pinnapal balance and notify Home. Funds
may also be applied to eliminate an escrow shortage. as applicable. Vendor is not permitted to return HAF overage funds to homeowner under any circumstance. or apply funds to an escrow account other than to eliminate a shortage.
For all other Vendors:
if funds received are insufficient to cure any arrearages or other outstanding amounts due. Vendor shalt notify HORNE through the agreed upons means of the shortage amount.
Should Vendor receive more funds (ce.. average) than needed from HORNE for the account of any particular homeowner, funds should be returned to HORNE. Funds must NOT be made accessible by the homeowner.
Under any circumstances. funds should not be made accessible by the homeowner -
I acknowledge.
Sign your enrollment form and click "Submit Farm." Once submitted, no changes can be made unless re-
opened by an FL HAF Enrollment Specialist. Should you need your file re -opened you can email your
request to FLHAFSupport@horne.com.
Page 43 of 43
Agenda Item #4.
FL DEQ HAF
Authorized Signature
I certify that I am authorized to act an behalf of vendor and register to receive Florida HAF benefits on behalf of eligibWapprowd homeown*riL
Please draw your signature belovi
Ldmr�
�f�
ISave Draft
A
Page 44 of 434 -
Agenda Item #4111
FL DEO HAF . _.
Non -participation Notice
If your company chooses not to participate in the FL DES] HAF program, please select "No" below, provide a
reason for non -participation, and sign before submitting,. Should you choose to participate at a later date
after answering "No" to this farm, you can do so by emailing FLHAFu vrherne.corr�. Once notice is
received, e will reach out to assist you in beginning the enrollment process if you're company has decided
to participate.
- Should vendor receive more funds (i.e. overage) than needed from HORNE for the account of any particular homeowner, funds should be returned to HORNE. Funds must NOT be made accessible by the homeowner
• tinder any circumstances, funds should not be made accessible by the homeowner.
Do you wish to participate?
►`es � No
Please indicate reason for non -participation.
Testing Non -Participation.
Authorized Signature
Please enter your name below.
Authorized Signer Name ' Position Title '
Test Tester OP
I certify that l am authorised to act on behalf of the water system. and accurately stated the water system's enrollment decision for HAP
Please draw your signature below
Clear Signature
(ID HORNE
Page 45 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 46 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 47 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
561-768-0700
www.tequesta.org
Date: November 28, 2022
To: Jeremy Allen, Village Manager
Through: Marjorie G Craig, PE, Director, Utilities Department
From: Nathan Litteral, Water Treatment Superintendent
Re: Jupiter Hills Club, Inc., Agreement — Easement for Access to Village of Tequesta
Water Utilities Potable Water Wells No. 18 and 19
During the planning and design of rehabilitation projects for the Village of Tequesta's water
utilities potable water wells number 18 and 19, it was determined that there were no existing
easements to provide access to the well sites through Jupiter Hills Club, Inc., property.
The attached agreement granted by Jupiter Hills Club, Inc., provides that access to the well sites
for routine maintenance and testing.
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 48 of 434
Agenda Item #4.
Record & return To: 0R R K �;j:'�'P G I �1 `-1 f
Keith W. Davis. Esq., Village Attorney _ ,1L��M
af !=; •F�� �
Village of Tequesta j
34 Tequesta Drive i;� 1 d Cclri idturlt Lcflfl -it UA-:
Tequesta, Florida 33469 t�"I�;4:; �,(" :�:.•{ 0 C '$0 _'Al
GRAFT OF ACCESS AND USE EASEM.E?fTjLbz; -1 Ckfr.
KNOW ALL MEN BY THESE PRESENTS, that the undersigned, Jupiter Mills Club, Inc., whose
mailing address is 11800 E Hill Club Terrace, Tequesta, Florida 33469 hereinafter referred to as the "Grantor",
fee simple owner of the real property located at 19763 SE Counter Line road, Tequesta, Florida 33469, 111
Martin County, Florida (parcel ID No. 4-40-4-000-0-00071- hereinafter referred to as the "'Grantor's
Property", for and in consideration of the sum of TEN DOLLARS AND I 100 ($10. 0 0) and other good and
valuable consideration, receipt and sufficiency of which is hereby acknowledged, DOES HEREBY GRANT
unto the Village of Tequesta, a municipal corporation existing under the laws ofthe State of Florida, whose
rn ilingadd-re i 345 Tequesta Drive, Tequesta, Florida 33469, hereinafter referred to as the "Villages', a non-
exclusive and perpetual ingress, egress, access and use easement ("Access Easement" on, over; across and
through that certain private road within a portion of Grantor's Property which commences at the corner of N.
Id Dixie Highway and SE County Line Road and ends at the northernmost point of two 300 square -foot
tracts of land more particularly depicted and described in Exhibit "A" and Exhibit "B" attached hereto (the
"'Easement Area"), to allow for vehicular and pedestrian ingress, egress, ,access and passage to, from and over
the Easement Area for the Village's execution and maintenance of its well replacement program, and to allow
the Village's employees, agents, contractors, successors and assigns access to said Easement Area for the
Village's execution and maintenance of its well replacement program.. The well replacement program includes
the physical wells which are all located on property iri Tequesta Park outside of the Grantor's Property, as well
as the use of the Access Easement to run electrical service lines to the wells. It is agreed and understood that
no wells may be placed on the Grantor's Property by virtue of the granting of this Access Easement.
See Exhibits "A" and "B", attached hereto for sketch and description of the two square -foot
areas consisting of the Easement Area of the non-exclusive perpetual access and use easement.
IT IS EXPRESSLY COVENANTED AND A REEL , that this Access Easement grants the Village,
as well as its employees,, agents. contractors, successors and assigns, the authority to 'aeeess, enter upon, and
pass t(,),- from and }r r the two 3 00 square -foot tracts of Ian consisting ofthe Ease Area as more
particularly set forth in Exhibits "A" and "B". for the Village's execution and maintenance of its well
replacement program at the sole cost and expense of the Village.
Grantor represents and warrants to the Village that Grantor possesses fee simple title to the Easement
Area.
The granting of this Access Easement in no way conveys the fee simple title to the Grantor's Property
nor shall it be intended to be construed as dedication of the Easement Area for use by any other persons or
entities who are not an agent,, employee, successor, or assign of the Village, but is only a grant of an access and
use casement for the uses and purposes stated herein.
Should irantor's Property be damaged by the Village or its employees, agents, contractors, successors
or assigns, the Village shall restore the property to its pre -damaged condition at the Village's own expense.
Page 49 of 434
Agenda Item #4.
This Access Easement and the terms and conditions contained herein shall be deemed covenants
running with the land, and shall be binding upon the parties hereto and their successors and assigns.
No change, amendment., termination or attempted waiver of any of the provisions of this Access
Easement shall be binding upon any party unless in writing and signed by both parties. Any such written
instrument permitted therein shall be subsequently recorded ire the Public Records of Martin County, Florida.
THIS ACCESS EASEMENT IS SUBJECT TO all existing conditions, covenants, dedications,
easements., restrictions,, and reservations of record.
IN WITNESS WHEREOF, the Grantor have hereunto caused this Grant of Access and Use
Easement to be signed on this I q day of c:k,:)bo-r —, 2022.
WITNESSES:
Signed, sealed and delivered
in the presence of
I
tz'�gcFx—
STATE OF FLORIDA
COUNTY OF
Grantor:
JUPITER HILLS CLUB, INC.:
By
Print 9
(Name, Title)
Date: 1 � � �f i
The foregoing instrument was acknowledged before rne by means of J\d<physical presence or
onfine notarization. this 14 day of 202 2. by r a Aff 40
of JUpiter Hills Club. Inc., a Florida corporation, on behalf of the
corporation. He/she is personally ki-lown to me or has produced as
identification.
LAY A. STEWART
Notary Piibfi-State 31 Ficrida
c
0 HH 308401
z Cornmi
,
n Expires
J
my commissio Notary Public. State of Florida
1�4' Novernbef 19, 2026
Print Name: Le-'s
My commission expires: V L La,
Page 50 of 434
Agenda Item #4.
Exmrr'T�'
Easement Area I oft - Sketch and Descri
I HEREBY CERTIFY thot the ottoched Sketch OF)d
Description of the hereon described property is
t 'lre and to the best of rny knovdedge
and btfIr f r Apnr-ed under lei direcl-tio . I
FURTHER CERTWY that this Sketch and tin- n
1-11eets the Standords of Proctice set forth in
'fl4 opter 5J-17,050 through 5J-17.052. Florida
Administrative Code, pursuant to Section 2.02 ',
Frlda Statutes.
David A iital1 y signed
by David A Bower
Cate. 2022.04.14
Bower 16,23,17 -04'00'
DAVID A- BOWER
PROFESSIONAL SURVEYOR MAPPER
STATE F FLORIDA
CERTIFICATE NO. LS 5588
DESCRIPTION:
10,00 toot wide strip of land being o portion of Section 24, Township nship 40. South.
Range 42 Ecist, Village of Tequesto. Mortin County, Florid+. Being more ,particularly
described os follows -
COMMENCING at the Southeast corner of sold Section 24, thence North '41' " West
(as a basis of beor ngs along the South lire Of 5aid Section 24, a distance of 225,31
feet to a point being on the East Right —of —Way line of the Florida East Coost Pailway
o, according to the Right of Way and Track Map, Southern Division, sion, Flagler ' te,'nn,
Station, 14780+68.5 to -Motion 1 886+,5 .1, Gated Dec. 31, 1927, Lost Corrected on
�jr/30/+
thenc North '41'03" 'West -zjionq said East I iqht—of—Warr line, a distance of 321,91
feet to the POINT F BEGINNING
theriee continue North *41' 3 West along said East Right—of—Wcy lire, a dius
of 10 00 feet;
thence [forth `l r 7'` Enst, a dirt nce of 30,0 feet to a paint being on a line luring
30 00 feet Eust o (arid para I I with) said Ea It Right —of —Way ling,
thence, South 2-1"41 ' 2�" East, along scid porail el line, a distance of 10.00 feet,
thence South 7*18' 7" estx o dk;tance of 30.00 feet to the POINT OF BEGINNING;
Containing 300 square feet.
Dennis J . Leavy & Associates, Inc.
Land Surveyors * Mappers
C Business Pork Way * Suits 8
Royal Palen Beach, Florida 33411
b-
KET FI & DESCRIPTION
FOR: MOCK ROOSASSOCIATES INC-
DRAWN: M T SSE; N le; [ATE* I� 04 1 '2 2
-* D o 0-131-00501 SKEET; + �
Page 51 of 434
Agenda Item #4.
k � �
1
4 �Y
rl i
4 N1ek lira COuh T,ft
1 �
L-IESR PTI ON
�_L
IJ
�LLII
Tk 0 ULS TA
P ARK
SE Coll U N
P AL KI
FL ) IL)A
t
LOCATION MAP
NOT i0 SCALE
Dennis J. Leavy & Associates, Inc.
Land Surveyors * Mappers
40 Business .Pork Way * Suite
Royal Palm Beach, Florfda 33411
1 753m-0530 Email: surmy0d)a9urveynat
SKETCH & DESCRIPTION
FOR: MOCK Roos & ASSOCIATES INC,
DRAWN: : i� TSCALE*. LLB; DATE: 04/12/22
il{: [ IJel70-31-1 I.4.
Page 52 of 434
Agenda Item #4.
SURVEYOR'S NOTES :
I BEARIN'03S DEPICTED AEI ARE BASED UPON THE SOUTH LINE OF SECTION 24
TOWNSHIP 4C SOUTH, RANGE 4.) EASTY VILLAGE OF TEQUESTA, MARTIN '2`0LJN'q'Y ,
FLORIDA- SAID LINE HAVING AN ASSUMED REARING OF NORTH 89-41#28": WEST.
ED MAKES NO REPRESENTATIONS OR GUARANTEES AS 70
THE UNDERSIGNE' MAKES INFORM ATI R"-FLECTED HEREON PrER'AINING TO EASEMENTS, RIGHTS
0.
OP WAYO SETBACK LJNF7St AcREEMENTS AND OTI-IER MATT"RS, AND rURTHER,
TWS INSTRJVENT IS NOT 1NT[r,-,DCD TO RE7-',ECT OR SETFORTH AL- S1 -.' CH
MATTERS, SUCH JNFORMATION SHOULD BE OBTAINED AND CONFIRMED 2v
OTHERS THROUGH APPROPRIATE TITLF VERIFICATION.
LANDS SHOWN H"REON WERE NCJ ABSTRACTFID FOR RIGHTS OF WAY AND/OR
EASEMENTS OF R-ECORL),
4. THE LICENSED BUSINESS NUMBER FOR DENNIS J LEAVY & ASSOCIATES INC. 15
LEI #6599s THE CERTFYIK SURVEYORS LICENSE NUMBER IS LS #5888,
THIS IS NOT A SURVEY.
LEGEND,
(Rwrm) RIC14T OF WAY AND TRACK MAP
SOJTHERN DI SIGN
FLORIDA EAST COAST R4.WAY CO.
FLAGLER SYSTEM
SIATION 10813+68.5 TO STATION 14-886+32-1
-
DATED :DEC 31. 1927, CORRECTED ON 9/30/82
F.C-C-13.0-
FLU R10A EAST COAST RAILWAY CO,
LB
LICE.NSELF HUSINLSS
LS
LfCLNSLD SURVEYOR
M. C.P.R.
MARTIN COUNT"( PUBLIC RECORDS
P B
PLAT RO OK
FIN-
I4ARCLL IDLNFIFICATION DUMBER
PG
PAGE
R/W
SIGHT -OF- WAY
Dennis J. Leavy & Associates, Inc,
Land Surveyors * Mappers
460 Business Park Way * Suite B
Royal Palm Beach, Florlda 33411
Phone; 561 753-0050 Email; surveyed )asurvey�net
SKETCH & DESCRIPTION
FOR: MOCK ROOS & ASSOCIATES INC.
DRAWN.- ?,41 Ste: N /A DATE: 04112-122-
CHK-6 DB 1 J0113# 20-131-00!55DI I SHEET: .3 DF 4 j
Page 53 of 434
Agenda Item #4.
F_ .
R c R/w
(RWTM)
POINT OF BEGINNING
0'
SCALE
■P M
A46 .50 od
0 0
Dennis J. Leavy Associates, Inc.
Land S u rveo r * Mappers
460 Business Pork Way * Sulte
Phone: 551 753-0550 Email; zurvo d jamurwy-n t
..
TEQUESTA PARK
PIN; 194043000000004100
DESCRIBED AREA CONTAINING
300 CAE FEET
PCINT of COMMENCEMENT
SOUTHEAST CORNER
{ TOWNSHIP 40 71-1,
RANGE 42 EAST
' f•- I `41 ' "W 2. 1' 24 1
SOUTH LIE Off. SECTION 24,
TOWNSHIP 40 SOUTH,
FLANGE 42 EAST
(BASIS CF BEARINGS)
SKETCH & DESCRIPTION
FOR: MOCK ROOS & ASSOCIATES INC,
DRA1+ 1. M TSCALE: i " = ` C TE. 0 12 P 2
HK JOB# 20-1 1--005901 HET. 4 -- _ 110
Page 54 of 434
Agenda Item #4.
EXHIBIT I .
Easement Area 2 u - Sketch and Description
I HEREBY CERTIFY knot the attached Sketch and
D�'_-r iption of (tie hereon described property is
orr f.f t - the- hest of y knowledge
arec belief o� prepared Linder � direction. l
FURTIJER CERTIFY thot this Sketch and Description
meets the Standards of Proctice set forth in
Chapter 5J-17.050 through 5J-17.052, Florida
'k.-Jnijnisitrativ Code. pursuant to Section ` -02 7,
F Dorida Statutes.
David A DIgl all signed
by David A Bower
Date 0 .0 .1
+`�rrOF `
Bower 04
r ' .
No
D"ID A. BOWER-
_
PROFESSIONAL SURVEYOR & MAPPER
- STATE OF
i�''�+
4K
TTE F FLORIDA�DA
��,..�.�•
CERTIFICATE NO. LS 5888,*
1i,tr11
1[I���i
DESCRIPTION.
10.00 foot wide strip of land being a portion of Section 24. Township 40 South,
Range 42 East, Village a of T clu sta. Martin County, Florido. Being more p rti marl
describers as follows.
COMMENCING gat the Southeast corner of said Section 24, thence North * 1'28 " West
(.as a basis of bearings) along the South lire of said Section 24, a distonce of 225.31
feet to a point being on the East Right -of -Way lira of the Florida East Coast Railway
s
Y
, according to the Fight of Way and Track Mop, 'southern Division, Flogler System,
Stotion 14780+68.5 to Station 1 +32.1, Dated Dec. 31. 19270 Lot orr ct d on
/3 ;
thience forth ` l' 3" Nest along sold Eost Right-of-fty liner o distance of 785.70
feet to the: POINT OF BEGINNINQ
thence continue forth 2 *1'03" West alone said East Right -of -Way line, o di t n e
of 10.00 feet-,
thence North 67*1 ' " East, a distance of 30.00 feet to o point being on a lire lying
0 00 feet East of and par alel ith said East Fight-of-fty fine;
thence mouth '41 P03" East, along soid parallel lire, a distonr✓e of 10.00 feat
thence South 7F78'5 " West, a distance of 30.00 feet to the POINT OF BEGINNING,
Containing 30 quore feet -
Dennis J. Leavy & Associates, Inc,
Land Surveyors * Mappers
460 Business Park Way Suite B
Fool Palm Soh, Florida .33411
Ptrane: 501 7&3r-0 mail: sur y6d)cmrvey.net
hlb-
S ETCH & DESCRIPTION
FOR. MOCK ROOS & ASSOCIATESINC.
DRAWN: M T SSE: N .' .A DATE04/12/22
HK: B J 8 0-131- 0 D2 SHEET; �,
Page 55 of 434
Agenda Item #4.
Rry
AX
9
tL
LAi
T
0
'M
IVARTIN COU11-Y.
FLORIDA
- T-ilS 'SKETC.,H AND
DpEsckllp TION
IFQLJESTA
PARK
;E CDL)NI.Y �JNE
FALM Ut ALH COUN 1Y
�c� ;-LOQUA
LOCATION MAP
NOT TO SCALE
Dennis J. Leavy & Associates, Inc. SKETCH & DESCRIPTION
Land Surveyors * Mappers FOR: MOCK ROOS & ASSOCIATES INC,
460 Rosiness Par* Way 4, Suite B
Royal Palm Beach, Florida 33411 DRAWN:- w SCALE! N /A MTE-V 04/12/22
Phone: 551 753r-wOB50 Emnall: curve y6djusurve)4nest CHIC Da JOB 20-IZI-005SD2 SHEET: ? X 4
*ft1w
Page 56 of 434
Agenda Item #4.
SURVEYOR'S NOTESIP
:
BEARINGS DEPICTED TED HEREON ARE BASED UPON THE SOUTH LIME OF SECTION 24,
T WNSH0 40 SOUTH, RANGE 4� EAST, VILLAGE OF TEOLIESTA, MARTIN, U J T ,
FLORIDA- SAID LINE HAVING AN ASSUMED ED BEARING OF NORTH ¢4I' 8" WEST,
7HE JNDERSIGNED MAKES NO REPRESEN7ATIONS OR GUARANTEESAS TO
THE ;INFORMATION REFLECTED HEREON PERTAINING' TO EASEMENTS, RIGHTS
HT
F WAS', E-rBA I �.JNE , A�REEMENTS AND OTHER I ATT-ERS, AND F'J THER,
THIS INSTRUMENT 6 NOT INTENDED TO REFLECT T OFF SET FORTH ALA SUCH
MATTERS. SUCH INFORMATION 5H ULD 9E OBTAINED AND CONFIRMED BY
OTHFIRS THROUGH APPROPRIATE TITLE' VERWI TI I_
. LANDS SHOD HERFON WEPF SOT ABSTRACT' D FOR RIGHTS HT F WAY AND/OR
EASEMENTS OF RECORD -
THE LICENSED BUSINESS INE NUMBER FOR DENNISJ, LEAVY & ASSOCIATES INC. I
LB , THE CERTIFYING SURVEYORS L)CENSE NUMBER IBEI IS L .
.. THIS IS NOT A SURVEY.
LEGEND:
(RWTM) RIGHT OF WAY ANp TRACK MAP
SOUTHERN DI V1 ION
FLDRIDA EAT COAST RAILWAY CO,
FLAGLER 5YSTEM
STATION 1480+B.5T STATION 148+,.1
DATE[ :DEC 31, 1927. CORRECTEO ON /30/82
F.E. C.R. C,
FLORIDA EAST COAST RAILWAY +
LB
LICENSED BUSINESS
LS
UCENSED SURVEYOR
M. ' P, R,
MAH IIN COUNTY PUBLIC -RECORDS
P f .
PLA I BOO
IN:
PARCEL IDE ITIFI A 40 NUMBER
P G.
PA L
w
FRIGHT — OF —WAY
Dennis J. Leary & Associates, Inc.
Lard Surveyors * Mappers
o Business Park Way Suite B
Royal Palm Beach, Florldo 33411
ET H & DESCRIPTION
FOR: MOCK RODS & ASSOCIATES INC.
DRAWN: M " Ste: N 1A I DATE-- �04 1 2
I I I JOB# 2 131-005M SHEET: 3 ar 4
Page 57 of 434
Agenda Item #4.
F L.C.R.
(RA
N'41' ti
POINT OF
rj'
SCALE
7" ;-. ?0
Dennis J . Leavy & Associates, Inc.
Land Surveyors * Mappers
o Business Park Way 0 Suite B
Royal Palm Beach, Fi arf a 33411
TEQUESTA PARK
PIN,- 194043000000004100
DESCRIBED AREA CONTAINING
O SQUARE T
� INT OF COMMENCEMENT
SOUTI-EAST CORNER
f sal o! * I.
TOWNSHIP 40 SOUT110
FLANGE 42 EAST
SOUTH LINE E F SECTION t V/
TOWNSHIP 40 SOU TIC, 25 t 30
BRAN L 42 EAST
(BASIS OF EAIG)
KET H & DESCRIPTION
FOR: MOROOS & ASSOCIATES I
AWN: m - SCALE: 1 " 20' DATE; 04/1 2
CHK-& DR JOBJ 20-1-31-005S02 ISHEL7- 4, -,y 4 �j
Page 58 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 59 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 60 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
To: Jeremy Allen, Village Manager
x1f Tequesta
n:
561-768-0700
www.tequesta.org
Through: Marjorie G. Craig, PE, Director, Utilities Department
From: Dennis Rick, Utility Billing and Customer Service Manager
Date: November 28, 2022
Re: Palm Beach County - Low Income Housing Water Assistance Program (LIHWAP)
The Utilities Department requests approval of the signature of the vendor agreement for the
Palm Beach County (PBC) Low Income Housing Water Assistance Program (LIHWAP), which will
benefit our customers that qualify for the program by receiving financial assistance for their
water utility bill. The program receives its funding from the Florida Department of Economic
Opportunity (FDEO). This agreement will cover customers located within our Village of
Tequesta water utility service area that are located within Palm Beach County.
By signing this agreement, the Village of Tequesta's responsibility will be to accept payments on
behalf of the customer for our water utility bills, which allows our customer uninterrupted
water utility service. Palm Beach County administers these funds from the FDEO through the
LIHWAP, based on criteria established for the program.
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 61 of 434
Agenda Item #4.
Low -Income Household Water Assistance Program Vendor Agreement
Palm Beach County, a political subdivision of the State of Florida, by and through its Board of County
Commissioners ("Recipient"), and the undersigned water utilities vendor, Vil_laqe- of Teguesta ("Vendor"),
hereby agree to the following conditions. Vendor customers who receive Low Income Household Water
Assistance Program ("LIHWAP"} financial assistance are referred to as "Cllent(s)."
a. This Agreement will be effective on the last date signed below ("Effective Date") and will expire two
years after the Effective Date. This Agreement shall be reviewed and, to the extent the parties
agree on the terms and conditions, be renewed by both parties at least every two (2) years. Village
of Ttguesta and Recipient may terminate the Agreement for convenience or cause, with thirty (30)
day written notice to the other.
b. Recipient shall make drinking or waste water payments directly to Vendor on behalf of LIHWAP
Clients through Recipient checks.
c. Vendor assures that no household receiving LIHWAP assistance will be treated in violation of any
applicable law by Vendor because of such assistance under applicable provisions of state law or
public regulatory requirements.
d. Vendor will not discriminate, either in the cost of goods supplied or the services provided, contrary
to applicable law against the eligible Client on whose behalf the payments are made.
e. Recipient and Vendor agree that Vendor will endeavor to cause only water and waste -water related
charges to be considered for payment with LIHWAP funds.
f. Recipient may not pay for charges that result from illegal activities including, but not limited to
returned check fees, meter tampering and more. Vendor is aware that such charges are the
responsibility of the Client.
g. Vendor is aware that when the LIHWAP benefit amount does not pay for the complete charges
owed by a Client, the Client is responsible for paying the remaining amount owed.
h. Subject to the Client providing a Vendor -approved release and authorization to disclose to the
Recipient certain Client non-public information, Vendor agrees to: (a) assist Recipient in verifying
the LIHWAP Client's account information and, in the case of crisis assistance, make timely
commitments to resolve the crisis; and (b) allow such Client's information to be collected and used
by the Recipient as part of the Recipient's monthly and quarterly LIHWAP reporting performance
measures. In addition and subject to the Vendor's privacy requirements, the Vendor agrees to verify
for the Recipient the following Client account information: (1) current amount owed; (2) due
date/disconnect dates; and (3) amount necessary to resolve the crisis.
1. Recipient commits to endeavor to make payments to Vendor no more than forty-five (45) calendar
days from the commitment date.
Vendor is aware that if LIHWAP payments made to the Vendor cannot be applied to client's
account, the funds will be returned to Recipient or, with Recipient's approval, applied to another
eligible client's account.
k. Vendor must be in "active" status with the state of Florida at http-.//sunbiz.org and vendor's name
must be checked on SAM at https-//www.sam.go . The name on this Vendor agreement must
match the legal business name on the State of Florida website.
Page 62 of 434
Agenda Item #4.
Low-income Household Water Assistance Program Vendor Agreement
1. This Agreement must be signed by upper level management of both Recipient and Vendor
authorized to enter into such commitments.
m. This Agreement is governed by the laws of the State of Florida. Venue for litigation arising out of
this Agreement shall be the courts of the state of Florida located in Palm Beach County, Florida.
n. Neither the vendor nor its parent, subsidiaries and any affiliated company of Village of Teguesta,
nor any of their respective officers, directors, agents, and employees shall be liable to the Recipient
for consequential, special exemplary, punitive, indirect or incidental losses or damages, including
loss of use, cost of capital loss of goodwill, lost revenues or loss of profit under this Agreement.
Vendor's aggregate liability to the Recipient with respect to all claims, demands, actions or losses
arising as a result of or in any way connected with the performance or nonperformance by Vendor
of its obligations under this Agreement shall in no event exceed with respect to each Client the
applicable LIHEAP funds provided by the Recipient to Vendor under this Agreement on behalf of
each client giving rise to the claim, demand, action, or losses based on personal injury, death, or
property damages. This paragraph will survive the termination or expiration of the Agreement.
o. Recipient is a subdivision of the State of Florida as defined in Section 768.28, Florida Statutes, and
is entitled to sovereign immunity. Recipient is responsible for its own negligence only to the extent
set forth in section 768.28, Florida Statutes. Nothing herein is intended to waive Recipient's
sovereign immunity. Nothing herein may be construed as consent by Recipient to be sued by third
parties in any manner arising out of any contract.
p. The Agreement may be executed in multiple counterparts, each of which shall constitute an original,
but all of which together shall constitute one and the same instrument. It is also agreed that the
facsimile or electronic signature of either Party shall be binding upon the same as if signed in the
original.
q. Signature Authority
The officials executing this agreement warrant and represent that they are authorized by their
respective entity to enter Into a binding agreement.
Page 63 of 434
Agenda Item #4.
Low-income Household Water Assistance Program Vendor Agreement
ICJ W ITN ESS W HEREOF, the Board of Counter Commission rs of Pal rn Beach Ccunt r, Florida has rn ad -0
and executed this Contract on behalf of the COUNTY and AGENCY has hereunto set his/her hand the day
and year above written.
ATTEST:
Joseph Abruzzo, Clerk & Comptroller
By..
Deputy Clerk
WITNESS:
B
Signature
Name Typed
59"(
AGENCY's Federal ID Number
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
Bv:
Assistant County Attorney
PALM BEACH COUNTY, FLORIDA. C-3
Political Subalvision of the State ON -
Florida
BOARD OF COUNTY COMMISSIONERS
BY.
Robert S. Weinroth, Mayor
AGENCY:
Village of Tie guestai
Agency's Name Typed
N, idly stgned by Jeremy Allen
E. Jeremy Allen D,,','�, 2OZ2.11.28 11:13:51 -05'00'
Signature
A%GOENCY'Ctignatory Title abed
APPROVED AS TO TERMS & CONDITIONS
Community Services Department
Department Director
Page 64 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 65 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 66 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
Date:
To:
Through:
From:
Re:
November 28, 2022
Jeremy Allen, Village Manager
of T
Marjorie G Craig, PE, Director, Utilities Department
561-768-0700
www.tequesta.org
David Tinoco, Water Distribution & Stormwater Superintendent
WM#5 Replacement Project — Amendment with Kimley Horn to Cover a 250 foot Design
Gap Between Projects (Between WM#1 & #4 and WM #5 Projects)
The Utilities Department requests approval of the attached amendment to Water Main Replacement
Project #5 for Country Club Drive North with design engineering consultant Kimley Horn on the Village of
Tequesta Utilities Department's continuing services consulting engineering contract. The amendment is
in the amount of $3,950 for survey and design services for a 250 foot gap found between two Village
water main replacement projects.
Kimley Horn was originally issued a work authorization for design services for replacement of existing
asbestos cement water pipe located on Country Club Drive North and adjacent streets in the Village of
Tequesta for an original project cost of $157,525, called "Water Main Replacement Project #5." Holtz
Engineering was issued a work authorization for a similar project for water main replacement projects
#1 and #4 (WM #1 & #4). Recently it was determined that a 250 foot gap exists between the two
projects. Since WM #1 & #4 replacement projects are already 100% designed and currently in the bid
process, Kimley Horn was asked for a proposal to provide survey and design services for the 250 foot
ga p.
Budget summary 401-241-531.302 - Engineering Services:
Budgeted amount: $ 50,000 Available amount: $50,000 Expenditure amount: $3,950
Funding source: water enterprise fund
Project Buffet Encumbered Proposed Remaining
Budget item
As needed engineering $50,000 $0 $3,950 $46,050
services
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 67 of 434
Agenda Item #4.
VILLAGE of TEQUESTA
ENGINEERING SERVICES WORK AUTHORIZATION AMENDMENT
WM-5 (Country Club Drive — North) Water Main Replacement
This Work Authorization Amendment authorizes Kimley-Hom and Associates, Inc. to perform
work set forth herein and is issued pursuant to The Professional Engineering Services
Agreement, between the Village of Tequesta ("Client" or "Village") and Kimley-Horn and
Associates, Inc. ("Kimley-Horn" or "Consultant"), dated September 10, 2020 ("Agreement"). All
terms and conditions of said Agreement are hereby incorporated and made part of this Work
Authorization.
PROJECT UNDERSTANDING
The Village authorized Kimley-Horn in October 2021 to perform design services for the
replacement of existing asbestos cement water main within Country Club Drive from the
intersection of Eastwind's Circle to 1,200LF north of SE Riverside Terrace. The Village had
another Consultant perform water main replacement design services for the south area of
Country Club Drive, from Country Club Circle, south to Tequesta Drive. This left a gap of
approximately 250LF between the two Consultants design projects. For Kimley-Horn to finalize
their design plans, additional survey is required in this area.
The Consultant will perform a topographic survey (right of way to right of way) in the area noted
above.
SCOPE
Kimley-Hom will perform the following services:
1. Provide a topographic survey (right of way to right of way) within Country Club Drive
within the areas noted above and below to include the following.
• Establish horizontal and vertical control to support data collection.
• Locate the right of way lines within Country Club Drive in the project area based on
record plat data.
• Survey limits will be from the south right of way of Country Club Circle to the north
right of way of Eastwind's Circle within Country Club Drive.
• Prepare survey in an AutoCAD file.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope, as well as any changes in the
scope requested by the Village, will be considered additional services to this Work Authorization
and will be performed based on subsequent Work Authorizations approved prior to performance
of the additional services.
1
Page 68 of 434
Agenda Item #4.
INFORMATION AND SERVICES PROVIDED BY THE VILLAGE
Kimley-Hor.ri assuFri es that all -information provided by the Village ran be Felled Upon in the
performane of professional services. The followling inforrnation -shall be provided to Kimfey-
Horn and/or the fol'llowing ser-vices will be per -formed t)y the Wl2ge.
Access to the roadways
Village notifications to Country Club residents
Any VTillage permit fee shalf be wa.ived or Rain. for by the Village
SCHEDULE
For Scone Itern 1. Klmley-Horn w-W complete the work set forth herein within 30 days after
receipt of an executed Work Authorization and Purchase Order, exclusive of delays beyond the
control of the Consultant -
COMPENSATION
Kinilley-Horn wi'l Perform tl�e services deacribed rn the Scope, of Services (Item, 1) on a lump
8 Li m basis for the 2M 0 U nt Df -['h,-ee Thousand Nine FA u ndred and Fifty Dollars ($3;950,00� -
Accepted by,
Village of Tequesta
0 k
%wr
J my Xlerijr Village Manager
Kiml-Iny-Horn and A-ssociakes, inc-
Michael F. SGIB w3-7iz, P-E-Sr. Vice President
Date 11/15/2022
Page 69 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 70 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 71 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
561-768-0700
www.tequesta.org
Subject: Consider Approval, Grant Support Services with Holtz Consulting Engineers, Inc.
Date: November 28, 2022
The Public Works Department is seeking grants for Capital Improvement Projects.
This work authorization with Holts Consulting Engineers Inc., will include general grant funding
assistance, grant identification and analysis, grant writing and proposal development and grant
compliance.
The costs associated with these professional services will not exceed $10,000.00.
Funding for these services is budgeted in Fiscal Year 2023 and available in Engineering
Services, in account 001-210-531.302.
Douglas Chambers
Director
Department of Public Works
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 72 of 434
Agenda Item #4.
DATE: l l/1/2022
VILLAGE OF TEQUESTA
CONSULTING SERVICES WORK AUTHORIZATION
VILLAGE RFQ. NO.
WORK AUTHORIZATION HCE U22.02 FOR CONSULTING SERVICES
PROJECT No.
G/L CODE:
HOLTZ CONSULTING PROJECT NO.:
PROJECT TITLE: Grant Support Services
This Work Authorization, when executed, shall be incorporated in and shall become an integral
part of the Agreement for Professional Services dated September 10, 2020 between the Village of
Tequesta ("VILLAGE"), and Holtz Consulting Engineers, Inc. ("CONSULTANT") hereafter
referred to as the Agreement.
I. PROJECT DESCRIPTION
The project will include general grant funding assistance including grant identification and analysis,
grant writing and proposal development, and grant compliance assistance.
II. SCOPE OF SERVICES
The following is a description of the services to be provided under this Work Authorization.
TASK 1— GRANT FUNDING ASSISTANCE
CONSULTANT shall perform the grant consulting Scope of Services as described herein on a time
and expense basis. The Scope of Services for various tasks will be determined and authorized by the
VILLAGE on an individual basis. Each assignment provided under this proposal shall be defined,
approved and authorized by the VILLAGE. CONSULTANT shall not conduct work on any
assignment under this proposal without prior authorization from the VILLAGE. CONSULTANT
offers a range of services as described below that may or may not be required based on the discretion
and request of the VILLAGE on an individual work order basis.
Subtask 1.1 Grant Identification and Analysis
CONSULTANT shall research and review current and proposed grant opportunities utilizing several
online subscription services and provide updates to VILLAGE staff regarding upcoming grant
opportunities for their consideration. CONSULTANT will analyze grant requirements and restrictions
WORK AUTHORIZATION NO. HCE-U22.02 1 of 8
Page 73 of 434
Agenda Item #4.
including matching provisions, reporting requirements, federal or state regulations, and their impact
on existing grants or potential grant opportunities as requested by the VILLAGE.
Subtask 1.2 Grant Writing and Proposal Development
CONSULTANT shall prepare grant applications and supporting documentation as required by each
individual grant opportunity and as requested by the VILLAGE for specific VILLAGE initiatives.
CONSULTANT shall coordinate application development with VILLAGE staff and/or develop the
grant application including as required:
• Development of the description of the proposed project;
• Development of background information regarding the VILLAGE, project, and project
location;
• Justification of project need, goals and drivers;
• Identification of expected project outcomes;
• Identification of project performance measures;
• Identification of expected project deliverables;
• Identification of anticipated project schedule and project schedule milestones;
• Development of proposed project budget and any proposed VILLAGE cost -share, in -kind or
otherwise;
• Development of any other required information as required by the grant application.
In addition to the above grant application and grant writing tasks, CONSULTANT shall meet all
deadlines for grant proposal submission, and assist with any required VILLAGE Council or public
meetings regarding the grant application.
Subtask 1.3 Grant Compliance Assistance
Following grant award, CONSULTANT shall assist the VILLAGE with grant compliance as
requested including:
• Coordinate, prepare and submit all required grant compliance and project status reports;
• Coordinate, prepare and submit required documentation for invoicing of grants;
• Assist with grant file documentation to ensure compliance with grant conditions and assist
with any required individual grant audits as necessary;
• Coordinate and serve as VILLAGE liaison with Federal, State, District, Local Government,
and private foundation funding agencies.
M. DELIVERABLES
1. Grant opportunity matrix for VILLAGE established projects/priorities.
2. Draft and final copies of the grant application. Two paper copies and one PDF digital copy for
each the draft and final report will be submitted.
3. Draft and final copies of grant status reports, reimbursement requests as requested/required.
WORK AUTHORIZATION NO. HCE-U22.02 2 of 8
Page 74 of 434
Agenda Item #4111111
IV. SCHEDULE
Individual tasks will be scheduled to ensure that all grant applications are thoroughly reviewed by
VILLAGE staff and submitted prior to the grant application due date.
V. COMPENSATION AND PAYMENT
Compensation for work orders shall be on a time and expense basis based upon the hourly rates
included in the Professional Services Agreement. The total compensation shall not exceed $10,000.
Monthly progress payments will be authorized based on actual time and expense incurred by
CONSULTANT and approved by the VILLAGE.
VI. ASSUMPTIONS
To assist in meeting the schedule and budget requirements for development of the grant applications
and/or compliance documentation, VILLAGE will provide the following:
1. Capital Improvement Projects for the VILLAGE, budget information, etc.
2. Attendance of key personnel at grant scoping meetings.
3. Prompt review and comment on deliverables.
4. Assistance with obtaining VILLAGE records as required for grant applications and compliance.
VII. AGREEMENT REFERENCE
The work authorized under this Work Authorization shall be performed under the terms and
conditions described within the Professional Services Agreement dated September 10, 2020, by and
between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT").
Compensation shall not exceed the hourly rates currently in effect under this Agreement.
HOLTZ CONSULTING, INC.
itm
Digitally signed by Stephen Fowler
DN: CN=Stephen Fowler,
Stephen Fowler dnQ
O=FFlorlida, CA01S10D0000017B3AF84C94000177F5,
Reason: I am the author of this document
Date: 2022.11.01 12: 54:37-04'00'
Print Name: Stephen Fowler, P.E.
Title: Vice President
VILLAGE OF TEQUESTA
iln
Jeremy AllenDate:aDigitlly signed2022..11 01b12 17 7Jeremy 04Alle0n0'
Date:
WORK AUTHORIZATION NO. HCE-U22.02
3 of 8
Page 75 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 76 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 77 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Consider Approval, Tequesta Fest at 1 Main Street.
Date: November 28, 2022
561-768-0700
www.tequesta.org
Main Street Village, Inc., and JMZ Tequesta Properties, Inc., has agreed to allow the Village to
use their properties at 1 Main Street to Hold Tequesta Fest 2023. The Event will occur on
January 7, 2023. The agreement begins on January 6, 2023 and concludes on January 8, 2023.
Douglas Chambers
Di rector
Department of Public Works
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 78 of 434
Agenda Item #4. Village of Tequesta
345 Tequerita DrIvu
T-eqUesta, FL 33469
Elizabeth Minelli, President
Main Street Village, InC., & JMZ 1-equestia Properties, Inc.
1903 SE Federal Highway
Tecluesta. FL 33469
Re: Tequesta Fest 2023
Dear Ms. Min;e1ji-
5 61- 7 6 8- 0 70 0
WWW-tequesta.urg
On behalf of the Village of Tequesta.. [ write you to mernarialize our understandi�ng
regard ing your agreement to allow the Village G use you F properties generally known as 1 Main,
Street, and formerly known iss Paradise Park. to hold Teque8t2Fe:st 2023 which w'fl,l occur on
January 71, 2023, and which will require set-up and break down beginning January 6, 202.3 and
concluding January 8, 2023,
The Village of Tequesta wiJi in advance of January 6, 2023, have in place all required
and appropriato 11ab-ility insurai-ice as well as all required and appropriliate agreements with
Ted ueta Fe Vendors to ensure a safe and enjoyable event. The Village will be happy to
We you with copies of any Such document8 that you care to review. In addition, Village of
provil
Tequesta deli and Fire Rescue personnel will be staged and 0,n-site to further assure the
safety of all Tequesta Fosl guests and V'Illage staff, and to maintain 1
during the event.
the "Iltegrity of your proparty
The 2023 Tequesta Felt event wiJI in all aspects be offered and operated in the same
manrier as the 2022 Tequesta Fest event was offered and operated, in terms of amenities,
CC171cessions, and arificipated crowd size. The Village of Tequesta greatly appreciates your
wriling cress to allow this anticipated a rid populla r event to again be held on you r property,
Kindly execute the bottom of this letter, acknowledg in g you agreement to these terms, anc[
return it to Village Manager Jeremy Men at your earliest convenience.
1 n, ce re ly.
*remy-Allen
Elizabeth Minalli-,
Vice -Mayor Kyle Stone Mayor Molly Your
Council Member Laurie Brandon
Council Member Frank 1)"Arribra III
Council Member Aaron Johnson
Village Ma nager .fie rem Alle n
Page 79 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 80 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 81 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Consider Approval, for Verizon Connect Reveal GPS Upgrade
Date: November 28, 2022
561-768-0700
www.tequesta.org
Department vehicles are equipped with Verizon's 3G Connect Global Positioning System,
(GPS). The Police and Fire Departments Vehicles are not equipped with GPS.
In December 2022, Verizon is discontinuing the 3G Connect GPS.
Verizon is moving to a new system called Verizon Connect Reveal.
We will replace the 3G Connect GPS with Verizon's Connect Reveal in 25 Village
Vehicles. Pricing for Verizon's Connect Reveal is based on Sourcewells Cooperative Purchasing
Program of awarded contracts. The current cost per vehicle is $16.19. The cost will increase to
$18-95. The new total monthly cost for 25 Vehicles is $473-75.
The cost for these services is budgeted and available in each Departments Vehicle Repair and
Maintenance accounts, 546.302.
Douglas Chambers
Director
Department of Public Works
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 82 of 434
Agenda Item #4.
2002 Summit Blvd-, Suite 1800
Atlanta, GA 30319
Fax-. (781) 577-4793
Customer Service: 1-844-617-1100
C ustome r Service:
reveal.su 212orto-verizonconnect.com
.verizonconnect.com
SERVICES ORDER FORM
verizon�
connect
GENERAL INFORMATION
Order Date:
Customer Reference Number:
VCF Salesperson Name:
Region:
October 21, 2022
Patrick Nuciforo
VZT
Company Name:
Officer or Owner:
Telephone:
Village of Tequesta
Doug Chambers
(561) 768-0483
Address (Mailing or Invoicing Address):
Officer/Owner Email Address,
Cell Phone:
136 BRIDGE RD
dc;hambers@tequesta.org
City-
State:
Zip Code:
Installation Contact if other than Officer/Owner-
Telephone:
TEQUESTA
FL
3346,9-2714
Please advise your IF scheduler d there are multiple shipping or
Accounts Payable Contact, if other than Officer/Owner:
Telephone*
installation addresses
Email:
SUBSCRIPTION SERVICES,
QUANTITY DESCRIPTION
MONTHLY PER UNIT FE2 MONTHLY TOTALS
25 Vehicle Tracking Subscription
18.95 USD 473,75 USD
25 Engine Connect Data Subscri2tion
0.00 USD 0.00 USD
TOTAL Monthly AMOUNT
473.75 USD
Agreement Length: 12 Months from the Subscription Start Date.
Excludes Applicable Taxes and Fees
The "Subscription Start Date" is the earlier of (i) the date of installation of any Equipment or (ii) passage
of 90 days after the date of shipment. The monthly bundled rate for is invoiced monthly on the first of the
month following the month of the Subscription Start Date if Customer elects to be invoiced monthly. If
Customer elects to be invoiced annually, the monthly bundled rate for twelve (12) months is invoiced as a
lump sum on the first of the month following the month of the Subscription Start Date. Billing for each
ordered subscription shall start at the earlier of (i) the date of installation of the applicable Equipment or
(1i) the passage of 90 days after the date of shipment.
ON E-TI M E FEES e r Occurrence
QUANTITY DESCRIPTION
AMOUNT EXTENDED PRICE
Total One -Time Fees
0.00 USID
COVERT INSTALLATION: Unknown
-EXCLUDES APPLICABLE TAXES AND FEES
-ORDER TERMS:
Customer agrees that the purchase and/or licensing of the products and/or services set forth in this order is subject to the terms and conditions in the contract
between Verizon Connect NVVF inc.(VCN) (formerly Networkfleet, Inc.) and Sourcewell (formerly NJPA) (Contract #020221-NVVF) that are in effect as of the
date the order was received by VCN ("Sourcewell Contract"). The Sourcewell Contract terms and conditions are available at https://www.sourcewell-
mn.gov/cooperative-purchasing/02022I-n%vf. If, in accordance with the terms of the Sourcewell Contract, Customer and SIC N have executed an additional
separate written agreement ("Customer Addendum") with respect to the products and/or services set forth in this order, the terms and conditions set forth in the
Customer Addendum shall also apply with respect to the products and/or services set forth in this order_
INSTALLATIONNOTES not valid for changes to billing, payment or other contract terms):
I —
Customer Name: Digitally signed by Jeremy Allen
Village of Tequesta Jeremy All Date: 2022.10,24 09:55:03 -04'00'
By (signature) Jeremy Allen Dagte.14- XHly 2s2ig-ne44Wy l5rem"Al Wn Date:
Page 83 of 434
Agenda Item #4.
PUBLIC RECORDS. inaccordance with Sec. 119.O7O1,Florida Stotutes CONTRACTOR must keep
andrnaintainthis Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records, CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A[ONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying' within a reasonable time may be subject to attorne»/sfees and costs
pursuant to Sec. I19'0701, Florida Sftotutes, and other penalties under Sec. 1I9.I0, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term,. and
fo||ovv\ngco, rnpIedonoftheAgreenmentifthe CONTRA[TORdoesnottransfertherecord stothe
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, orkeep and maintain public
records required bythe Village. If the CONTRACTOR transfers all public records tothe Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement., the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stoned electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records' in e format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119.F LO R I DA STATUTES, TO CO NTRAC_O R`SDUTY TO P ROV}D E PU B Ll C R ECO RDS
RE_ATING~O-HIS AGREEMENT., PLEASE CONTACT THE VI --AGE CLERK., RECORDS
CUSTODIAN FOR THE V1 LLAG E, AT (561) 768OR AT
| OR AT 345_EQUESTA DR\VE'~������ FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal rna\1ena' review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing, bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions'
authority, and power. The inspector general has the power totake sworn statements, require
the production of records, and to audit monitor,, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect deter,, prevent, and
Page 84 of 434
Agenda Item #4.
"The Village of Tequesta strives tobeaninclusive environment. As such, it is the Village's policy
to comply with the requirements of Title 11 of the American with Disabilities Actof 1990 ("ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications I are accessible
to individuals with disabilities. To comply with the ADA~ the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor.,
including files, images, graphics, text audio, video, and multimedia, shall beprovided inaformat
that ultimately conforms tothe Level AASuccess Criteria and Conformance Requirements ofthe
Web Content Accessibility Guidelines 2.0 (Dec lI' 2008) ("WCAG 2.0 Level AA")' published by
www.w3.org/TR/WCAGZ.,"
Page 85 of 434
Agenda Item #4.
Village
345 Tequesta Drive
Tequesta, FL 33469
of T
Tequesta Public Works Department Memorandum
To: Jeremy Allen, Village Manager
From: Douglas M. Chambers, Director Public Works
Subject: Consider Approval for Construction in the Village Right of Way
Date: November 28, 2022
561-768-0700
www.tequesta.org
Village Residents Nancy and John Crews, located at 133 Intracoastal Circle, submitted a permit
application to install pavers in their driveway through the sidewalk and apron. The sidewalk and
apron is in the Village right of way. A Majority of the homes in Key West Village were built with
pavers through the Village right of way.
This Village is granting permission to construct and/or maintain pavers in the Village right of
way at 133 Intracoastal Circle. By way of this limited agreement, the owners agree to all terms
and conditions in the agreement. The Village will maintain ownership and access at all times.
All maintenance and or removal will be at the Property Owners sole cost and expense.
Please refer to the full terms and conditions in the Limited Agreement for Construction in the
Village right of way.
Douglas Chambers
D i rector
Department of Public Works
Vice -Mayor Kyle Stone Mayor Molly Young Council Member Frank D'Ambra III
Council Member Laurie Brandon Council Member Aaron Johnson
Village Manager Jeremy Allen
Page 86 of 434
Agenda Item #4.
This instrument prepared by,
and return to:
Keith NV. Davis, Esq.
Davis & Associates. P. A.
701 Northpoint Parkway, Suite 205
West Palm Beach, FT 33467
LIMITED AGREEMENT FOR CONSTRUCTION IN ROAD R1(_Y'11T-0E-NVAY
VILLAGE OF TEQUESTA
THIS AGREEMENT made and entered into this 22,
_Aday of 49e06V'�1_ 0
between [PRfYT'1".lZ:rY OWNER], hereinafter called the "Owner"- and the Village of 1'equesta, a
municipal corporatioti organized and existing in accordance with die iaws of the Siam: of IF lorida
4
with its principal Office at 345 1equesta Drive, 1equesta, I"forida 33469, hereinafter called the
"Vill-age".
WITNESSETH:
WHEREAS, Owner is the owner and titleholder of the real property situated at
[STREE,T ADDRESS] in the Village or ad' i I t �of-way maintained and controlled by
Jacent to a n I -
the Village, more particularly described as follows: ./Y3 rl
I. CjAL DESCRIPTION] 4,oT Al
I A-c tf t,�v^7- V1**_e_ A IA? /-14 ot *J7 6 c!Z:< &,5� 14o3 jo
[PARCE1. CONTROUTNUMBER] oe��oa5 Vc Ya�& 1deqc.A<
,
WHEREAS, the Owner has requested pertnission to construct a decorative driveway
surface, which will or does encroach upon the public right of way reserved and designated on the
4
plat of the [PLiliT CONIAINING ROW INFOIUMA-PON]; and
WHEREAS, the Village is willing to permit the construction of said decorative driveway
surface, provided the same is in accordance with and upon the following terms and conditions.
NOW THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth, the parties do hereby agree as follows:
section I.
The Village hereby permits the construction and/or maintenance of said
decorative driveway surface as shown on 1.axhihit A attached hereto and made a part hereof,
provided and only so long as the Owner complies with the following terms and conditions.
I - If the Village or any utility desires to have access to said public right of way for the
purpose of the installation and/or maintenance of any utility transmission line or conduit located
or to be located therein or for any other proper purpose, or if the Village desires in its absolute
discretion to have said decorative driveway surface removed from the public right-of-way., the
%JvViller agrees, upon two (2) weeks noticc, or cttrliur as required, it) remove said decorative
driveway surface at the Owner"s sole cost and expense.
In the event the Owner fails to remove said decorative driveway surface as set forth
herein above within the time prescribed, the Village or any such utility involved, may cause said
decorative driveway surfiace to be renioved and the cost thereof assessed against the above
described real property. which cost shall become a lien upon said real property, and which said
lien, including all costs and reasonable attorney's fees, may be enforced against said real property
by foreclosure or such other remedy as may be available at law.
3. Once all or any portion of said decorative driveway surface has been removed from the
public, right-of-way, the same shall not be reconstructed except upon prior written agreement and
authorization of the Town made or granted in its absolute discretion. Nlo alteration of said
decorative driveway surface is permitted or shall occur by the Owner except to remove or
diminish such encroachment.
4. 'Fhe Owner hereby gyra tits the `Village and any utility servicing, property In the Village
full and complete access to said public right of way over, under, Upon. around and through said
decorative driveway surface.
5. If the Village or any utility work on the public right of way may be acconiplished by a
nicans whereby all or a portion of the decorative driveway surface need not be removed, which
nicans may be more expensive than after the sianie has been removed, then the Village, in its
absolute discretion, m.ay grant the Owner the option that such work be accomplished by such
more expensive means provided the Owner prepays all costs and expenses in connection Page 87 of 434
Agenda Item #4.
therewith.
6. Notwithstanding the foregoing, the Village and any utility serving the Village may take
all necessary or appropriate action concerning the decorative driveway surface when there, is not
sufficient time for notice to the Owner or when the Owner cannot be reached at the above -
described premises.
Sect on This Agreement shall be binding upon the Owner, its heirs, personal
representatives, successors, and assigns.
Section Ill. This Agreement shall be recorded in the public records of Palm Beach
couilly.
IN WMESS WHEREOF, the Owner has hereunto set its hand and the Village has
caused the presents to be executed by its duly authorised officers all on the day and year first
above written.
Signed, sealed and delivered OWNER
in the presence of two (2) witnesses:
vVitnesa signature BY: '.NANU.'�]
As: [OFFICE'. if applicable]
tCORPORATT, ENTITY if applicable]
Witness sit. Z�
STATE OF FLOIUDA
ss-
%.,V. &
�A
COS N1ref' OF A4
physical ica
The foregoing Agreement w acknowled ' d before nic by ineans of physical pi -sense or El
2021, by
online notarization this A day of C,-'I'C-
who is personally known to ine or who has produced a Florida driver's license as identifi&a�tion
and who did/did not take an oath, and who stated that she executed same on behalf ofthe Village
of 'requesta for the purposes therein expressed..
rn Scoft Wfolso,
,7
(Seal) UCOMMIGG914107
."i(fadu ThrU Agreft
NOTARY PLTBLIC., Florida ���6��'g�F.aw� Ni
VILLAGE OF I'EQUESTA
Jeremy Allen Digitally signed by Jeremy Allen
Date: 2022.10.27 13:41:36 -04'00'
Jeremy Allen, ge Manager
ATTEST:
di
- --------------- .
- --
Lori McWilliams, MMC, Village (,'-"Ierk
Page 88 of 434
Agenda Item #4.
PUBLIC RECORDS. In accordance with Sec. 119.07011 Florida Statutes, CONTRACTOR must keep
and maintain this Agreement and any other records associated therewith and that are associated
with the performance of the work described in the Proposal or Bid. Upon request from the
Village's custodian of public records,. CONTRACTOR must provide the Village with copies of
requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR
who fails to provide the public records to the Village, or fails to make them available for
inspection or copying, within a reasonable time may be subject to attorney's fees and costs
pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida
Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated
with this Agreement or associated with the performance of the work described in the Proposal
or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and
following completion of the Agreement if the CONTRACTOR does not transfer the records to the
Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to
the Village, all public records in possession of the CONTRACTOR, or keep and maintain public
records required by the Village. If the CONTRACTOR transfers all public records to the Village
upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. If the
CONTRACTOR keeps and maintains public records upon completion of the Agreement, the
CONTRACTOR shall meet all applicable requirements for retaining public records. Records that
are stored electronically must be provided to the VILLAGE, upon request from the Village's
custodian of public records, in a format that is compatible with the Village's information
technology systems.
IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS
CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT
Imcwilliams@tequesta.OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
33469.
Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has
jurisdiction to investigate municipal matters, review and audit municipal contracts and other
transactions, and make reports and recommendations to municipal governing bodies based on
such audits, reviews, or investigations. All parties doing business with the Village shall fully
cooperate with the inspector general in the exercise of the inspector general's functions,
authority, and power. The inspector general has the power to take sworn statements, require
the production of records, and to audit, monitor, investigate and inspect the activities of the
Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and
eradicate fraud, waste, mismanagement, misconduct, and abuses.
Page 89 of 434
Agenda Item #4.
"The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy
to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("'ADA")
by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible
to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written
statement indicating that all [ agreement /bid documents and specifications], from Contractor,
including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format
that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the
Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by
the World Wide Web Consortium ("WK"), Web Accessibility Initiative UWAI"), available at
www.w3.org/TR/WCAG/."
Page 90 of 434