Loading...
HomeMy WebLinkAboutAgreement_General_12/8/2022_Holtz Consulting U22.02VILLAGE OF TEQUESTA CONSULTING SERVICES WORK AUTHORIZATION DATE: 11/1/2022 VILLAGE RFQ. NO.: WORK AUTHORIZATION HCE U22.02 FOR CONSULTING SERVICES PROJECT No. G/L CODE: HOLTZ CONSULTING PROJECT NO.: PROJECT TITLE: Grant Support Services This Work Authorization, when executed, shall be incorporated in and shall become an integral part of the Agreement for Professional Services dated September 10, 2020 between the Village of Tequesta ("VILLAGE"), and Holtz Consulting Engineers, Inc. ("CONSULTANT") hereafter referred to as the Agreement. I. PROJECT DESCRIPTION The project will include general grant funding assistance including grant identification and analysis, grant writing and proposal development, and grant compliance assistance. II. SCOPE OF SERVICES The following is a description of the services to be provided under this Work Authorization. TASK 1— GRANT FUNDING ASSISTANCE CONSULTANT shall perform the grant consulting Scope of Services as described herein on a time and expense basis. The Scope of Services for various tasks will be determined and authorized by the VILLAGE on an individual basis. Each assignment provided under this proposal shall be defined, approved and authorized by the VILLAGE. CONSULTANT shall not conduct work on any assignment under this proposal without prior authorization from the VILLAGE. CONSULTANT offers a range of services as described below that may or may not be required based on the discretion and request of the VILLAGE on an individual work order basis. Subtask 1.1 Grant Identification and Analysis CONSULTANT shall research and review current and proposed grant opportunities utilizing several online subscription services and provide updates to VILLAGE staff regarding upcoming grant opportunities for their consideration. CONSULTANT will analyze grant requirements and restrictions WORK AUTHORIZATION NO. HCE-U22.02 I of 8 including matching provisions, reporting requirements, federal or state regulations, and their impact on existing grants or potential grant opportunities as requested by the VILLAGE. Subtask 1.2 Grant Writing and Proposal Development CONSULTANT shall prepare grant applications and supporting documentation as required by each individual grant opportunity and as requested by the VILLAGE for specific VILLAGE initiatives. CONSULTANT shall coordinate application development with VILLAGE staff and/or develop the grant application including as required: • Development of the description of the proposed project; • Development of background information regarding the VILLAGE, project, and project location; • Justification of project need, goals and drivers; • Identification of expected project outcomes; • Identification of project performance measures; • Identification of expected project deliverables; • Identification of anticipated project schedule and project schedule milestones; • Development of proposed project budget and any proposed VILLAGE cost -share, in -kind or otherwise; • Development of any other required information as required by the grant application. In addition to the above grant application and grant writing tasks, CONSULTANT shall meet all deadlines for grant proposal submission, and assist with any required VILLAGE Council or public meetings regarding the grant application. Subtask 1.3 Grant Compliance Assistance Following grant award, CONSULTANT shall assist the VILLAGE with grant compliance as requested including: • Coordinate, prepare and submit all required grant compliance and project status reports; • Coordinate, prepare and submit required documentation for invoicing of grants; • Assist with grant file documentation to ensure compliance with grant conditions and assist with any required individual grant audits as necessary; • Coordinate and serve as VILLAGE liaison with Federal, State, District, Local Government, and private foundation funding agencies. III. DELIVERABLES 1. Grant opportunity matrix for VILLAGE established projects/priorities. 2. Draft and final copies of the grant application. Two paper copies and one PDF digital copy for each the draft and final report will be submitted. 3. Draft and final copies of grant status reports, reimbursement requests as requested/required. WORK AUTHORIZATION NO. HCE-U22.02 2 of 8 IV. SCHEDULE Individual tasks will be scheduled to ensure that all grant applications are thoroughly reviewed by VILLAGE staff and submitted prior to the grant application due date. V. COMPENSATION AND PAYMENT Compensation for work orders shall be on a time and expense basis based upon the hourly rates included in the Professional Services Agreement. The total compensation shall not exceed $10,000. Monthly progress payments will be authorized based on actual time and expense incurred by CONSULTANT and approved by the VILLAGE. VI. ASSUMPTIONS To assist in meeting the schedule and budget requirements for development of the grant applications and/or compliance documentation, VILLAGE will provide the following: 1. Capital Improvement Projects for the VILLAGE, budget information, etc. 2. Attendance of key personnel at grant scoping meetings. 3. Prompt review and comment on deliverables. 4. Assistance with obtaining VILLAGE records as required for grant applications and compliance. VII. AGREEMENT REFERENCE The work authorized under this Work Authorization shall be performed under the terms and conditions described within the Professional Services Agreement dated September 10, 2020, by and between the Village of Tequesta ("VILLAGE") and Holtz Consulting ("CONSULTANT"). Compensation shall not exceed the hourly rates currently in effect under this Agreement. HOLTZ CONSULTING, INC. IN Stephen Fowler=';ed°„°- ,� �X- -- Print Name: Stephen Fowler, P.E. Title: Vice President VILLAGE OF TEQUESTA LIN Jeremy AllenDate: 22 A112-1 ; "00' Date: WORK AUTHORIZATION NO. HCE-U22.02 3 of 8 PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT Imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."