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HomeMy WebLinkAboutAgreement_General_12/8/2022_JMZ Tequesta PropertiesVillage of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Elizabeth Minelli, President Main Street Village, Inc., & JMZ Tequesta Properties, Inc. 1903 SE Federal Highway Tequesta, FL 33469 Re: Tequesta Fest 2023 Dear Ms. Minelli: 561-768-0700 www.tequesta.org On behalf of the Village of Tequesta, I write you to memorialize our understanding regarding your agreement to allow the Village to use your properties generally known as 1 Main Street, and formerly known as Paradise Park. to hold Tequesta Fest 2023 which will occur on January 7, 2023, and which will require set-up and break down beginning January 6, 2023 and concluding January 8, 2023. The Village of Tequesta will, in advance of January 6, 2023, have in place all required and appropriate liability insurance as well as all required and appropriate agreements with Tequesta Fest Vendors to ensure a safe and enjoyable event. The Village will be happy to provide you with copies of any such documents that you care to review. In addition, Village of Tequesta Police and Fire Rescue personnel will be staged and on -site to further assure the safety of all Tequesta Fest guests and Village staff, and to maintain the integrity of your property during the event. The 2023 Tequesta Fest event will in all aspects be offered and operated in the same manner as the 2022 Tequesta Fest event was offered and operated, in terms of amenities, concessions. and anticipated crowd size. The Village of Tequesta greatly appreciates your willingness to allow this anticipated and popular event to again be held on your property. Kindly execute the bottom of this letter. acknowledging you agreement to these terms, and return it to Village Manager Jeremy Allen at your earliest convenience. Sincerely, �6remy' Allen Elizabeth Minelli: Vice -Mayor Kyle Stone Council Member Laurie Brandon Mayor Molly Young Council Member Frank D'Ambra III Village Manager Jeremy Allen Council Member Aaron Johnson PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-0440, OR AT lmcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("W3C"), Web Accessibility Initiative ("WAI"), available at www.w3.or,R/TR/WCAG/."