HomeMy WebLinkAboutDocumentation_Regular_Tab 16_1/12/2023Agenda Item #16.
Regular Council
STAFF MEMO -D
Meeting: Regular Council -Jan 12 2023
Staff Contact: Jeffery Snyder Department: Finance
TITLE 0 %1
RESOLUTION 1-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2022-23 GENERAL
FUND BUDGET BY $2,036,098, THE FISCAL YEAR 2022-23 BUILDING FUND BUDGET BY $2933991
THE FISCAL YEAR 2022-23 CAPITAL PROJECTS FUND BUDGET BY $8,000, THE FISCAL YEAR
2022-23 WATER FUND BUDGET BY $566,909, THE FISCAL YEAR 2022-23 STORM WATER FUND
BUDGET BY $127,347, AND THE FISCAL YEAR 2022-23 SPECIAL LAW ENFORCEMENT FUND
BUDGET BY $44,186, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Requesting to roll committed funds to ensure the completion of projects and ensure funding of the items
ordered but not received by year end. These amounts were budgeted in the prior year and should be
rolled into the Fiscal Year (FY) 2022-23 Budget.
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PROJECT NAME: Purchase
Order Roll Forward
Proposed:
$2,8113939
BUDGET: $2,811,939 ENCUMBERED: $2,811,939
PROJECTED TOTAL: $2,811,939
Projected Remaining:
0
Consider approving amending and increasing the FY 2022-23 Approved Budget by a total of
$2,811,939 as outlined on Schedule A of this agenda packet.
RESOLUTION 01-23 Roll Over of POs
Rr:hediflP A
Page 298 of 396
Agenda Item #16.
RESOLUTION 01-23
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA,
FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2022-23 GENERAL
FUND BUDGET BY $2,036,098, THE FISCAL YEAR 2022-23 BUILDING FUND
BUDGET BY $29,399, THE FISCAL YEAR 2022-23 CAPITAL PROJECTS FUND
BUDGET BY $8,000, THE FISCAL YEAR 2022-23 WATER FUND BUDGET BY
$566?909,p THE FISCAL YEAR 2022-23 STORM WATER FUND BUDGET BY $127,347?
AND THE FISCAL YEAR 2022-23 SPECIAL LAW ENFORCEMENT FUND BUDGET BY
$44J86, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, $2,811,939 of the Fiscal Year (FY) 2021-22 Budget remained committed and
encumbered as of September 30, 2022 for projects that were approved, contracts signed or items
ordered, and funded but not completed; and,
WHEREAS, staff is requesting that the remaining committed funds be rolled forward to
ensure funding for completion of these projects and purchases in FY 2022-23; and,
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA,
PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: Resolution 01-23 is hereby approved, amending and increasing the FY 2022-
23 General Fund Budget by $2,036,098, the FY 2022-23 Building Fund Budget by $29,399, the FY
2022-23 Capital Projects Fund Budget by $8.,000, the FY 2022-23 Water Fund Budget by $566,909,
the FY 2022-23 Storm Water Fund Budget by $127,347, and the FY 2022-23 Special Law
Enforcement Fund Budget by $44,186 in accordance with the attached "Schedule A";
Section 2: This Resolution shall become effective immediately upon passage.
Page 299 of 396
Agenda Item #16.
The Village of Tequesta
Schedule of Department Roll Forward Funding from Fiscal Year (FY) 2021-22 to Fiscal Year 2022-23
Schedule A
General Fund #001 Budget to Roll
GL Account No.
P.O. Number
Vendor
Description
Original
Forward - FY 2022-23
001-150-531.322
22-000672
NZ Consultants
Code Review to Match State Statutes
$ 2,025
$ 2,025
001-150-534.300
22-000627
Treasure Coast Regional
Community Vision Master Plan
105,000
15,750
001-175-664.602
22-000651
Public Safety Supply
Lights & Equipment for New Vehicles
46,943
46,943
001-192-552.305
22-000577
Bennett Fire Products Co.
Bunker Gear
13,440
13,440
001-192-552.305
22-000661
Bennett Fire Products Co.
Bunker Gear
6,966
6,966
001-192-552.312
22-000678
Stryker Medical
Life Pak 1000 AED
4,795
4,795
001-192-664.602
22-000599
Sutphen Corp.
One Pumper & One Aerial Fire Trucks
1,865,588
1,865,588
001-210-531.302
22-000632
Kimley Horn & Assoc., Inc.
Mid Block Crosswalk @ Comm Center
1,651
826
001-210-546.305
22-000613
Wynn & Sons Environ
Sidewalk @ 399 Seabrook Construct.
3,196
3,196
001-210-546.350
22-000690
Wynn & Sons Environ
Cross Walk & Bike Rack Pad
5,480
5,480
001-210-563.600
22-000681
Rep Services, Inc.
Multi Loop Bike Rack
1,055
1,055
001-231-534.300
22-000679
Kimley Horn & Assoc., Inc.
Remembrance Park Construction Plans
73,489
54,071
001-231-549.335
22-000683
BusinessFlare LLC
Tequesta Customer Foot Traffic Trends
11,500
11,500
001-231-549.335
22-000694
Microw Graphics of S FL
Village Marketing Materials
4,463
4,463
Total Budget Roll Forward - General Fund
$ 2/036/098
Building Fund #101 Budget to Roll
GL Account No. P.O. Number Vendor Description Original Forward - FY 2022-23
101-000-202.000 22-000658 Duval Ford Vehicle for Building Department $ 29,399 $ 29,399
Total Budget Roll Forward - Building Fund $ 29,399
Capital Projects Fund #303 Budget to Roll
GL Account No. P.O. Number Vendor Description Original Forward - FY 2022-23
303-000-202.000 21-000509 Hedrick Brothers Constr. Community Center $ 5,532,531 $ 8,000
Total Budget Roll Forward -Capital Projects Fund $ 8,000
Water Fund #401
GL Account No.
P.O. Number
Vendor
Description
Original
Forward - FY 2022-23
401-241-531.302
21-000541
Holtz Consulting Engineers
State Revolving Fund Assistance
$ 48,020
$ 16,840
401-241-531.302
22-000662
Chen Moore & Assoc.
Water Quality Monitoring & Evaluation
75,084
751084
401-242-546.309
22-000654
Terracon Services, Inc.
Water Treatment Plant & Well Maint.
6,675
1,805
401-243-546.342
22-000673
Wynn & Sons Environ
Concrete Apron R&R @ 2 Oak Ridge Ln
3,075
3,075
401-411-531.302
20-000367
Dover Engineering LLC
Train #2 Membrane Replacement Study
19,800
10,896
401-411-531.302
20-000383
Kimley Horn & Assoc., Inc.
Engineering Sery Concentrate Relocate
80,350
3,825
401-411-531.302
21-000476
Mock Roos & Associates
Wels No. R2, R3, R4, Rehabilitation
129,500
27,417
401-411-663.632
21-000456
Holtz Consulting Engineers
Eng Serv-Water Main Replacement Proj
202,001
71,587
401-411-663.632
21-000475
Mock Roos & Associates
Well No. 19 Replacement Project
122,450
31,913
401-411-663.632
21-000519
Kimley Horn & Assoc., Inc.
Beach Rd Wtr Main Replacement Ph 1
125,000
31,758
401-411-663.632
22-000588
Kimley Horn & Assoc., Inc.
Country Club Dr. N Wtr Main Replace
161,475
24,490
401-411-663.632
22-000589
Kimley Horn & Assoc., Inc.
Concentrate Disposal Main Relocate
61,275
48,136
401-411-663.632
22-000590
Chen Moore & Assoc.
WTP Efficiency/Control Improvements
255,600
4,948
401-411-663.632
22-000635
Chen Moore & Assoc.
Asbestos Wtr Main Replacement Ph 3
167,320
46,196
401-411-663.632
22-000675
Chen Moore & Assoc.
Well No. 18 Replacement Project
108,925
100,021
401-411-664.602
22-000634
Bozard Ford Company
2022 Ford Escape SE Hybrid Vehicle
32,419
32,419
401-411-664.602
22-000652
Duval Ford
2022 Ford F-150 Crew Cab Pickup
36,499
36,499
Total Budget Roll Forward -Water Fund
$ 566,909
Storm Water Fund #403
GL Account No. P.O. Number Vendor Description Original Forward - FY 2022-23
403-250-531.302 22-000695 Jones Edmunds & Assoc Vulnerability Assessment Plan
403-411-663.663 22-000668 Chen Moore & Assoc. El Portal Storm Water Improvements
Total Budget Roll Forward -Storm Water Fund
Special Law Enforcement Fund #605
GL Account No. P.O. Number Vendor
Description
$ 95,000 $ 95,000
38,565 32,347
fi 197 Ian
605-171-534.300 22-000664 Accreditation Colony LLC Manage TPD's Accreditation Standards $
605-171-664.600 22-000585 Doosan Portable Power Portable Light Tower
605-175-664.602 22-000666 Alligator Alley Harley David Harley Davidson Police Motorcycle Unit
Total Budget Roll Forward -Special Law Enforcement Fund
Grand Total Village of Tequesta FY 2022-23 Roll Forward Purchase Orders Budget Increase
Original Forward - FY 2022-23
22,344 $ 1,862
9,747 9,747
32,577 32,577
44, "18b
Page 300 of 396