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HomeMy WebLinkAboutMinutes_Regular_10/13/2022MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL OCTOBER 13, 2022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, Council Member Laurie Brandon, and Council Member Aaron Johnson. INVOCATION AND PLEDGE OF ALLEGIANCE - Vice -Mayor Kyle Stone An invocation was offered followed by the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member D'Ambra made a motion to approve the agenda; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Presentation by the Economic Council of Palm Beach County on Palm Beach County Housing and the Palm Beach County Bond Proposal - Jack Weir, Chairman of Housing Leadership Council of Palm Beach County Ms. Suzanne Cabrera SEO of the Housing Leadership Council of Palm Beach County provided Council with a presentation on the $200 million Bond Referendum which would appear on the November 2022 election ballot. She explained the need for affordable housing in Palm Beach County and the 25,000 unit shortfall. Ms. Cabrera detailed how the 20 year bond would be used to provide low interest rate loans to builders who produced affordable homes and apartments. The cost to the average homeowner in Palm Beach County, if approved, would be $14 per year. The loans would be repaid as they were not grants. Council thanked Ms. Cabrera for the presentation. 2. Presentation by Paul Bosse on Little League Baseball Mr. Paul Bosse presented Council with a Tequesta Little League formation plan. He explained the closest Little League was in North Palm Beach and Tequesta was in need of their own League as the the US1 Bridge closure was getting closer. He detailed the three inaugural teams with the season starting in February 2023 and ending in April or May of 2023 for 7 to 12 year olds. All Stars would be in the June to August time frame. Mr. Bosse expected to interleague with surrounding Little Leagues in Hobe Sound, Delray and Boynton Beach. The League would be established as a 501 C3 and would benefit Tequesta Park as funds would be raised to improve the fields including sod, fencing, protective PVC, and grading of the fields. He reiterated that their would not be a cost to the Village. Council was open to the idea of a Little League but had many questions and felt this needed to be discussed at the next workshop. It also required meaningful legal work. Council agreed to discuss this further at the November workshop. 3. Proclamation Proclaiming October as Disability Awareness Month Village Clerk Lori McWilliams read the Disability Awareness Proclamation into the record which was accepted by Leanne Rexford with AbleTrust. 4. Proclamation Recognizing Florida City Government Week, October 17 - 23, 2022 in the Village of Tequesta Due to time the Proclamation reading was forgoed. CONSENT AGENDA MOTION: Council Member D'Ambra made a motion to approve the consent agenda; Council Member Johnson seconded the motion. Carried unanimously 5-0. 5. MINUTES: August 29, 2022 Budget; September 8, 2022 Special - Budget Hearing, September 8, 2022 Regular, September 15, 2022 Special - Budget Hearing; September 15, 2022 Special 6. Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council. A. CPSM Business Associate Agreement -Fire Department, $N/A B. First Arriving Digital Dashboard Proposal -Fire Department, $2,452.00 Annual Subscription C. JMZ Tequesta Properties, Inc. Main Street Landscape Agreement -Public Works, $N/A D. NCSPIus Business Associate Agreement -Fire Department, $N/A F. Zoll Monitor Maintenance Agreement -Fire Department, $4,158.00, 10/1/2022- 9/30/2022 7. Approval to allow JTAA (Jupiter Tequesta Athletic Association) to: 1. Hold the 46th Annual Holiday Parade on Sunday, December 11, 2022 starting at 11:OOam; 2. Utilize a portion of Old Dixie Highway in Tequesta; and 3. The Village of Tequesta to provide the necessary Police coverage for the event. 8. Approve Amendment to the Professional Services Agreement with Kimley-Horn and Associates, Inc. for the Design of Remembrance Park to Include Geo Technical Services 9. RESOLUTION NO. 34-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CONFIRMING BY PROCLAMATION THE STATE OF EMERGENCY DECLARATION ISSUED ON SEPTEMBER 27, 2022 AT 4:10 PM FOR THE VILLAGE OF TEQUESTA DUE TO HURRICANE IAN, ALL EMERGENCY REGULATIONS ACTIVATED UNDER THE PROVISIONS OF CHAPTER 26 OF THE VILLAGE CODE OF ORDINANCES, AND THE DESIGNATION OF THE FIRE CHIEF AS THE EMERGENCY MANAGEMENT DIRECTOR FOR THE VILLAGE FOR SO LONG AS THE LOCAL STATE OF EMERGENCY CONTINUES IN EFFECT, PROVIDING FOR SEVERABILITY, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. 10. SE 07-22 - This is a Special Event application for an annual Fall Festival event on 1013112022 from 6:00 p.m. - 9:00 p.m. for -600 attendees by the First Baptist Church of Tequesta to take place on its premises located at 423 Tequesta Drive. No alcohol will be served. The applicant has provided proof of insurance. The applicant will hire Fire Dept. detail and two (2) off -duty Police Officers for the event. The purpose of the event is to provide a fun safe night of food and games for Village of Tequesta residents. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member Brandon provided an update on the Environmental Advisory Committee's plan to review the streetscapes from the Village's Master Plan, as well as, the astro turf landscape. She was also excited to have events back. Council Member D'Ambra congratulated Pastor Paul Beresford and Police Chief Gus Medina on their recent awards from The Blue Unity Gala. Vice -Mayor Stone thanked all those within the Village for helping and donating to the victims of Hurricane Ian. Mayor Young thanked all the staff who participated in the National Night Out event. STANDING REPORTS Village Attorney Village Attorney Davis did not have any reports to share. Village Manager 11. Manager's Report Manager Allen announced a federal government grant for IT infrastructure that IT Manager Brad Gomberg was applying for. He also congratulated Nilsa Zacarias and NZ Consultants on their 12 year anniversary with the Village of Tequesta. Police Department 12. Police Department Standing Report Assistant Police Chief, James McGrew, highlighted the VR training with TRAC (Tequesta Residents Action Committee), the law enforcement assistance provided to Northport Police, the Ft. Myers hurricane supply drop off and, the success of National Night Out. He stated one more hurricane supply trip would be made at the end of October. Chief McGrew was also pleased to announce the arrival of the new motorcycle which would be in operation very soon. Fire Department 13. Tequesta Fire Rescue Standing Report Fire Chief, James Trube, detailed the emergency operation that took place during Hurricane Ian. He also highlighted the trainings that took place including water rescue, paramedic training, and an exercise with both Palm Beach and Martin County Fire Rescue. He was pleased with the September 11th Ceremony turnout and looked forward to the Halloween events and Chili Cook -Off. Mayor Young inquired on plans for staging rescue trucks during Hurricanes. Chief Trube felt confident with the house's position as it was 17 feet above sea level. He stated they were also reviewing all events and responses to have plans in place. UTILITIES 14. Utilities Department Standing Report Vice -Mayor Kyle Stone inquired if the lab was running tests in-house. Water Plant Superintendent, Nate Litteral, stated the lab was in the process of being recertified to do in-house testing for boil water notices and other items, but the third party lab would still be used for reqular tests. REGULAR AGENDA OLD BUSINESS 15. Approve Work Authorization Village -Wide Undergrounding Feasibility Assessment - Kimley-Horn, Inc. Mayor Young confirmed a high level phasing plan, a plan for unincorporated areas, and costs for residents who would need to bring things into code would be included in the study. Kimley Horn confirmed the feasibility study would include information regarding unincorporated areas and a phasing plan, as well as, information on code items. MOTION: Vice -Mayor Stone made a motion to approve the Work Authorization Village - Wide Undergrounding Feasibility Assessment with Kimley-Horn, Inc.; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. NEW BUSINESS 16. SPR 2-22: Application from 300 BEACH ROAD DEVELOPER LLC for a site plan review to build a ten (10) story 26-unit multi -family 178,320 sq. ft. condominium building including one (1) monument sign, three (3) swimming pools, and a landscaping plan. The subject property is located at 300 Beach Road, Tequesta, FL 33469. Attorney Davis announced SPR 2-22 was a Quasi -Judicial matter and placed three individuals under oath. He asked Council if they had any ex-parte communications. Mayor Young and Vice -Mayor Stone both performed site visits while Council Member D'Ambra had conversations with Mr. George Gentile and Mr. Phil Perko. Community Development Director Nilsa Zacarias announced the Development Review Committee and Planning and Zoning Board had reviewed the project. They recommended approval with the condition that the applicant would provide a letter of map revisions (LOMR) supplied by FEMA when applying for the building permit. Mr. George Gentile of 2GHO presented Council with an updated presentation based on previous conversations. He stated all codes within the R-3 district were being met and the County construction parking agreement would be renewed for this project. Council Comments: • Mayor Young did not notice changes from the conceptual presentation. She was still very concerned with parking and the water mains. Mr. Gentile confirmed the water main was being coordinated and they were confident the parking was ample and would be managed by onsite staff. Citizen Comments: • Mayor Dan Comerford of Jupiter Inlet Colony was concerned with only 52 parking sports for a 26 unit project. • Mr. Harold Taylor of 13 Chapel Court recommended the use of Xypex. MOTION: Vice -Mayor Stone made a motion to approve SPR 2-22 with the inclusion of a letter of map revision (LOMR) issued by FEMA for the site prior to applying for a building permit be submitted; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 17. Conceptual Presentation by 2GHO for a mixed -use development featuring 106-unit multifamily residential units, retail, office, restaurant, indoor fitness, and a private school at One Main Street. Attorney Davis provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi judicial proceeding, no council action would be taken beyond discussion, and the outcome and comments were not a guarantee or assurance of the final action that may be taken by the Council. Mr. George Gentile of 2GHO provided a presentation to Council with details concerning a 106 unit apartment complex, retail, office, and restaurant project on One Main Street. He stated it met all mixed use codes and was requesting the Village abandon One Main Street. He further announced the developer was trying to avoid any special requests or waivers other than the Main Street abandonment. Council Comments: • Council discussed the design at length and was concerned with the density for the area. They were also hesitant with the bank building and abandonment of Main Street being used to meet parking needs. • Council Member Brandon requested clarification on the total area and square footage of the property. • Council Member D'Ambra requested further discussion on dedicating the planned park to the Village, as well as, further information on the flow through of traffic. • Mayor Young was concerned for businesses on Bridge Road and did not see a reduction of automobile traffic as presented. She also requested confirmation of the roof height and turf block parking included in the parking requirement. Mayor Young acknowledged the school already located on the property needed to be kept in mind. Citizen Comments: • Former Mayor Abby Brennan emailed comments cautioning Council on conceptual presentations. • Mr. Tom Bradford of 44 Chestnut Trail was concerned with the right of way, density, Bridge Road commerce, and underground utilities. • Ms. Jessica Namath of 20 Shady Lane stated the community was in an uproar over the size and density of this project. • Mr. Robert Shaw of 198 Golf View requested clarification on lease terns as he was concerned about short term rentals. • Ms. Joyce Raferty of Cypress Drive welcomed changes to the area. 18. Consider Recommendation for Potential Village of Tequesta Sponsorship and/or Support of the Upcoming Solar United Neighbors of Florida Palm Beach County Rooftop Solar Co-op - Presented by EAC Vice -Chair, Robert Shaw The Environmental Advisory Committee's (EAC) Vice -Chair, Robert Shaw asked Council to help publicize the Solar United Neighbors of Florida Palm Beach County Rooftop Solar Co-op. He also suggested Council consider requirements for solar on commercial buildings and on the municipal buildings. Council was opposed to promoting outside businesses on the Village website and was not in favor of mandating solar panels for commercial buildings. Citizen Comments: • Mr. Tom Bradford of 44 Chestnut Trail suggested placing information on the website and not endorsing the co-op. • Ms. Jessica Namath of 20 Shady Lane felt it was helpful to educate residents on solar. Mayor Young asked the EAC to provide information of the pros and cons of solar panels for the Village website. MOTION: Vice -Mayor Stone made a motion to deny webbite sponsorship for Solar United Neighbors of Florida Palm Beach County Rooftop Solar Co-op; Council Member Johnson seconded the motion. Carried unanimously 5-0. 19. RESOLUTION NO. 33-22, RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 202112022 BUDGET Finance Director, Jeff Snyder, explained the amendment would allocate the extra revenue from the Building Department to pay extra expenses that incurred from the 200 Waterway building safety concerns. MOTION: Vice -Mayor Stone made a motion to approve amending the Fiscal Year 2021/2022 Budget; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 20. ORDINANCE NO. 14-22, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ORDERING AND CALLING FOR A BOND REFERENDUM ELECTION TO BE HELD ON MARCH 14, 2023, TO DETERMINE IF THE QUALIFIED ELECTORS RESIDING IN THE VILLAGE APPROVE THE ISSUANCE BY THE VILLAGE OF GENERAL OBLIGATION BONDS, IN ONE OR MORE SERIES, WHICH SHALL MATURE NOT LATER THAN TWENTY (20) YEARS FROM THEIR DATE OF ISSUANCE IN AN AGGREGATE PRINCIPAL AMOUNT NOT EXCEEDING $10,000,000 PAYABLE FROM AD VALOREM TAXES LEVIED IN AMOUNTS SUFFICIENT TO PAY DEBT SERVICE ON SUCH BONDS ON ALL TAXABLE PROPERTY WITHIN THE VILLAGE TO FINANCE COSTS RELATING TO THE ACQUISITION OF LANDS TO BE USED FOR VARIOUS PURPOSES DESCRIBED HEREIN; PROVIDING SEVERABILITY AND AN EFFECTIVE DATE. Attorney Davis read the title into record. Manager Allen detailed the ordinance purpose of creating an account of funds for land areas, open spaces, preservations, purchases of parcel for pocket parks, expand the footprint of Constitution Park, and redevelop parks in accordance with the Village Master Plan. He stated the Village could issue debt, had three years to spend debt, and could spread out the debt service. Council Comments: • Council Member Brandon confirmed all purchases would still have to go through Council. • Council Member D'Ambra felt this was an important step in having funds available should a property become available for the Village to purchase. • Vice -Mayor Stone expressed his hope that the burden would be shared with unincorporated areas. • Mayor Young was not in favor of adding an additional burden to residents at this time and felt waiting a year would be more beneficial. Citizen Comments: • Mrs. Marcia Nielson of 94 Beechwood Trail felt the wording of the Ordinance was deceitful. • Mr. Tom Bradford of 44 Chestnut Trail requested clarification on how long the Village had to spend the money. Manager Allen clarified it was three years from the time debt was issued. • Ms. Jessica Namath of 20 Shady Lane offered help and support, she was involved with a similar ordinance in Jupiter. • Mr. Harold Taylor of 13 Chapel Court suggested utilizing the empty space on Seabrook Rd. MOTION: Council Member D'Ambra made a motion to approve Ordinance NO. 14-22 with language change, Council Member Johnson seconded the motion. Carried 4-1 (opposed: Mayor Young). 21. Consider Approval for Raftelis Financial Consultants Water Utility Financial Forecast and Capital Recovery Charge Update Study MOTION: Council Member Brandon made a motion to approve the purchase requisition for Raftelis Water Utility Financial Forecast and Capital Recovery Study; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 22. Approve Centerline Drilling Piggyback Agreement for Surficial Aquifer Well Rehabilitation Manager Allen stated the item concerned the rehabilitation of well number eight. Council Member D'Ambra was interested in the cost differential between well rehabilitations. Mr. Litteral stated the agreement was for a year, and if all wells were completed in that time period, the costs would be similar. MOTION: Council Member D'Ambra made a motion to approve the Centerline Drilling Agreement for surficial aquifer well rehabilitation; Council Member Johnson seconded the motion. Carried unanimously 5-0. 23. Approve Second Amendment to Employment Agreement for Village Manager Attorney Davis reviewed the Village Manager's contract extension through 2027. He detailed the five additional personal days and an increase in severance to twenty weeks. Council discussed the request and agreed to the new four year term with 20 weeks severance starting on July 1, 2023. They also agreed on an additional week of vacation starting immediately. MOTION: Council Member Johnson made a motion to approve the second amendments to the Village Manager's employment agreement; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Vice -Mayor Kyle Stone sought Council feedback on moving the meetings to 5:30 PM. Council felt that would create a challenge for some and agreed the meetings should remain at 6 PM. Mayor Young petitioned Council to consider a zoning in progress until the Treasure Coast Regional Planning and NZ Consultants final presentations. Council did not feel that was necessary. Mayor Dan Comerford of Jupiter Inlet Colony wanted to congratulate Manager Allen on the renewal of his contract and Chief Medina and Pastor Paul on their recognitions at the Blue Unity Night 2022 Law Enforcement Valor Awards Dinner. He was able to attend and noted over 300 people from all over the Country were there. ADJOURNMENT The meeting was adjourned at 9:34 PM. MOTION: Council Member Johnson made a motion to adjourn the meeting; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. R`� esspectfu�lllljy submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.