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HomeMy WebLinkAboutMinutes_Workshop_11/28/2022MINUTES WORKSHOP MEETING VILLAGE OF TEQUESTA, FL NOVEMBER 28, 2022 6:00 PM VILLAGE HALL CONFERENCE ROOM CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Deputy Clerk Mary Ann Grieser. Present were: Mayor Molly Young, Vice Mayor Kyle Stone, Council Member Frank D'Ambra III, Council Member Laurie Brandon and Council Member Aaron Johnson. AGENDA ITEMS 1. Discussion on Priority of Facility and Field Use Manager Allen reminded Council of their request for a priority use agreement for Tequesta Park field usage. He believed the closest agreement to what the Council was looking for was Palm Beach County's current agreement. In -kind donations for priority use was a possibility and residential play was another factor to be considered. Manager Allen explained the intent was to give everyone the ability to play on the fields. A rough estimate to rehabilitate the fields was received at a cost of one hundred thousand dollars. ($100,000). Council deliberated on how to decide between the different styles of play being requested through leagues. It was determined it would be up to the league to decide on the style of play. Safety, lighting, fencing, in -kind donations, practice time and park improvements were part of the conversation. Ms. Marcia Nielson of 94 Beachwood Trail believed the lease could be lost with the State, if Tequesta Park was subleased. Mr. Thomas Bradford of 44 Chestnut Trail had not read the backup but believed the agreement should go through the RFP (Request for Proposal) process. Mr. Paul Bosse, of Little League Baseball, commented on the agreement and believed his league would not be able to participate due to the proposed stipulations within the policy. It was a Consensus of Council to tighten up the policy and to obtain more detailed cost information. 2. Discuss Prioritization of Key Recommendations from the Treasure Coast Regional Planning Council Village Manager Allen had a handout for Council on key tasks and rankings related to recommendations from the Treasure Coast Regional Planning Council. Council discussed each task and deleted, kept or added to the list, while ranking the importance level. Manager Allen asked Council to be aware that some of the code changes would not be covered under Community Development Director Zacarias' contract and could cost additional funds. Council discussed names of Village districts, civic open space, building height, drive throughs, parking locations, primary streets, green infrastructures, bird friendly glazing, dark sky night lighting, architectural design guidelines, pre -application processes, development incentives, and adopting formula business. Green building related topics were to be added to a future Workshop Meeting. Community Development Director Nisa Zacarias, would create another packet for Council containing building style guidelines. Mr. Thomas Bradford of 44 Chestnut Trail, commented on design guidelines not being included in the code. 3. Discussion on Lease of FEC ROW known as Linear Park Manager Allen reminded Council of the lease renewal of Linear Park coming due in January of 2023. If Council chose not to renew, the obligation would be to remove all of the landscaping and sidewalk, and have it returned back to its' original state. Initial costs on removal of landscaping were in the ballpark of fifty thousand dollars ($50,000). Additionally, several Council Members were not supportive in calling the area a "park". Ms. Marcia Nielson of 94 Beachwood Trail, was opposed to spending funds on more trees in Linear Park, because of possible increases from FEC (Florida East Coast) Railroad. Mr. Tom Bradford of 44 Chestnut Trail, asked that Council not do anything until the streetscape design for Old Dixie Highway was completed. 4. Discussion Regarding Temporary Signage Manager Allen reminded Council of the direction given to him to bring the temporary signage topic to a Workshop Meeting. A single business owner was concerned with not being allowed to have an A -frame sign and/or flutter flags. Council agreed that there was no need to address the signage topic at this time. ADJOURNMENT The meeting was adjourned at 7.42 PM. MOTION: Vice -Mayor Stone made a motion to adjourn the meeting; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.