Loading...
HomeMy WebLinkAboutAgreement_General_1/12/2023_NZ Consultants/ChenMooreVillage of Tequesta 345 Tequesta Drive Tequesta, FL 33469 Jeremy Allen 345 Tequesta Drive Tequesta, FL 33469 (561) 768-0465 July 3,d, 2023 Cristobal Betancourt Chen Moore and Associates, Inc. 1851 W. Indiantown Road Suite 100 Tequesta, FL 33458 Subject: Cancellation of Contract Notice Dear Cristobal, 561-768-0700 www.tequesta.org I hope this letter finds you well. I am writing to inform you of our decision to cancel the contract between the Village of Tequesta and Chen Moore and Associates for Community Development Consulting. According to the terms and conditions outlined in the contract, I am providing a 30-day notice period for cancellation, as per the stipulated cancellation clause. Therefore, this letter serves as an official notice of cancellation for the agreement ending September 30, 2023. I kindly request you to acknowledge the cancellation and take the necessary steps to halt any ongoing services or arrangements mentioned in the contract outside of September 30, 2023. Additionally, please confirm in writing of any associated fees or obligations resulting from the cancellation. I would appreciate receiving a written acknowledgment of this cancellation notice within five business days to ensure a smooth transition. If you have any questions or require further information regarding this cancellation, please do not hesitate to contact me at (561) 768-0465 or fallen@tequesta.org. I genuinely regret any inconvenience caused by this decision, but circumstances have necessitated the cancellation. I genuinely value the business relationship we have had and hope that this termination will not adversely affect our professional rapport. This document may be reproduced upon request in an alternative format by contacting the Village Clerk's Office at 561-768-0440 or by completing our accessibility form: https://bit.IV/3mnfeU4 Thank you for your prompt attention to this matter, and I look forward to receiving your confirmation of cancellation. Sincerely, Village Manager Village of Tequesta 345 Tequesta, Drive Tequesta, FL 33469 fallen@tequesta.org (561)768-0465 Values: Excellence I Ethics and Transparency I Quality of Life I Employees Page 2 of 2 Consent to Assignment of Agreement On December 20, 2022, NZ Consultants, Inc. notified the Village of Tequesta ("Village") that NZ Consultants, Inc. recently agreed to sell its assets, including its Director of Community Development Consultant Agreement with the Village to Chen Moore and Associates, Inc. Pursuant to correspondence dated December 20, 2022, there will be no change in personnel who will serve the Village's Community Development Department under the assigned agreement. The December 20, 2022 correspondence is appended hereto as Exhibit "A" and is hereby incorporated by reference. Pursuant to Section 3.03 of the Village Charter, the Village Manager hereby consents to the assignment of the Director of Community Development Consultant Agreement in its entirety from NZ Consultants, Inc. to Chen Moore and Associates, Inc. The undersigned have executed this Consent to Assignment of the Agreement this 1L day of January, 2023. Village of Tequesta By: � Name: e emy Allen Title: 1lage Manager NZ Consultants, Inc. By:' I v Name: Nilsa Zacarias Title: President Jeremy Allen Subject: FW: please see - Assignment of NZ Consultants contract to Chen Moore and Associates Good afternoon Mr. Allen, Hope your week is going well! Thank you for the call with Brent and me regarding Chen Moore last week. As we mentioned, the same planning team will continue providing services to the Village of Tequesta. Please we would like to assign the current NZ Consultants contract to reflect Chen Moore and Associates, please let me know if I need to provide further information to proceed with this. I am including Keith in this email. As I indicated before, I am honored to continue providing planning services to the Village for the last 12 years. Thank you so much! Nilsa INilsa Zacarias, AICP Director of Planning fq--I �1� ,flea Moore and as"Vates CMA Jupiter: 1851 W. Indiantown Road, Suite 100 1 Jupiter, FL 33458 direct: +1(561) 437-0709 1 mobile: +1(561) 758-2252 1 office: +1 (561) 401-9459 email: nzacarias@chenmoore.com I web: www.chenmoore.com TEAMS I FACEBOOK I INSTAGRAM I LINKEDIN I TWITTER PUBLIC RECORDS. In accordance with Sec. 119.0701, Florida Statutes, CONTRACTOR must keep and maintain this Agreement and any other records associated therewith and that are associated with the performance of the work described in the Proposal or Bid. Upon request from the Village's custodian of public records, CONTRACTOR must provide the Village with copies of requested records, or allow such records to be inspected or copied, within a reasonable time in accordance with access and cost requirements of Chapter 119, Florida Statutes. A CONTRACTOR who fails to provide the public records to the Village, or fails to make them available for inspection or copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Sec. 119.0701, Florida Statutes, and other penalties under Sec. 119.10, Florida Statutes. Further, CONTRACTOR shall ensure that any exempt or confidential records associated with this Agreement or associated with the performance of the work described in the Proposal or Bid are not disclosed except as authorized by law for the duration of the Agreement term, and following completion of the Agreement if the CONTRACTOR does not transfer the records to the Village. Finally, upon completion of the Agreement, CONTRACTOR shall transfer, at no cost to the Village, all public records in possession of the CONTRACTOR, or keep and maintain public records required by the Village. If the CONTRACTOR transfers all public records to the Village upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. Records that are stored electronically must be provided to the VILLAGE, upon request from the Village's custodian of public records, in a format that is compatible with the Village's information technology systems. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE VILLAGE CLERK, RECORDS CUSTODIAN FOR THE VILLAGE, AT (561) 768-04401 OR AT imcwilliams@teguesta.org, OR AT 345 TEQUESTA DRIVE, TEQUESTA, FLORIDA 33469. Pursuant to Article XII of the Palm Beach County Charter, the Office of the Inspector General has jurisdiction to investigate municipal matters, review and audit municipal contracts and other transactions, and make reports and recommendations to municipal governing bodies based on such audits, reviews, or investigations. All parties doing business with the Village shall fully cooperate with the inspector general in the exercise of the inspector general's functions, authority, and power. The inspector general has the power to take sworn statements, require the production of records, and to audit, monitor, investigate and inspect the activities of the Village, as well as contractors and lobbyists of the Village in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement, misconduct, and abuses. "The Village of Tequesta strives to be an inclusive environment. As such, it is the Village's policy to comply with the requirements of Title II of the American with Disabilities Act of 1990 ("ADA") by ensuring that the Contractor's [ agreement /bid documents and specifications ] are accessible to individuals with disabilities. To comply with the ADA, the Contractor shall provide a written statement indicating that all [ agreement /bid documents and specifications], from Contractor, including files, images, graphics, text, audio, video, and multimedia, shall be provided in a format that ultimately conforms to the Level AA Success Criteria and Conformance Requirements of the Web Content Accessibility Guidelines 2.0 (Dec. 11, 2008) ("WCAG 2.0 Level AA"), published by the World Wide Web Consortium ("WK"), Web Accessibility Initiative ("WAI"), available at www.w3.org/TR/WCAG/."