Loading...
HomeMy WebLinkAboutDocumentation_Regular_Tab 02_2/9/2023Agenda Item #2. Draft A MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL DECEMBER 8, 2022 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, and Council Member Laurie Brandon. INVOCATION AND PLEDGE OF ALLEGIANCE - Mayor Molly Young An invocation was offered by Mayor Young, followed by the pledge of allegiance. APPROVAL OF AGENDA Item 15 was added regarding IT Disaster Recovery by Mayor Young. MOTION: Vice -Mayor Kyle Stone made a motion to approve the agenda with the addition of item 15; Council Member Johnson seconded the motion. Carried unanimously 5-0. PRESENTATION 1. Chili Cook -off Check Presentation Lieutenant Dave McGovern of the Tequesta Fire Department announced the success of the annual Chili Cook -Off. He thanked all sponsors, board members, the 140 volunteers, Village employees Keith Robinson and Doug Chambers, as well as the 3,500 in attendance for another successful event. The 2022 goal was $75,000 and they surpassed the goal by raising $113,500 for an 11 year total of over $540,000. Five charities including Operation 300, Warriors Renewal Coalition, Southeast Florida Honor Flight, Wounded Veterans Relief Fund, and Tequesta Friends of Public Safety were each awarded a check for $22,750. Southeast Honor Flight thanked everyone and announced two World War II Veterans were in attendance, they were 101 years old and 97 years old. Paf@ecgbof 6094 Agenda Item #2. Draft 2. Presentation of the Village's Financial Results for Fiscal Year Ended September 30, 2022 Village Manager, Jeremy Allen, provided the Village financial results for fiscal year ended September 30, 2022, per Village charter. He stated these were unaudited numbers and could change pending the audit. He described the different funds included within the General Fund and Enterprise Funds. The General Fund was funded by property taxes, franchise taxes, utility taxes, and intergovernmental revenue and service charges. He provided graphics with the different balances. The goal of two month operating reserves was hit and staff was now working toward a three month reserves goal. Manager Allen then provided further detail on each fund including the building fund which was very healthy due to redevelopment, the capital improvement fund, capital projects, special law enforcement fund, the water utility fund, storm water fund, and the refuse and recycle which would need to be reviewed in the next budget process. He concluded stating there was two million dollars rolling over to the 2023 budget, which had been accounted for, due to the supply chain issues felt nationwide. Council Comments • Council Member D'Ambra asked about the $95,000 assessment. Manager Allen clarified the grant was coming, and this was being rolled over since the purchase order was issued last year. • Vice -Mayor Stone and Council Member Brandon stressed the importance of continuing to increase the reserve account. • Mayor Young questioned the balance sheet showing a negative number. Manager Allen explained the state shared revenues have a two month delay and not all closing entries had been completed. MOTION: Council Member D'Ambra made a motion to accept the financial results for year end September 30, 2022; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. CONSENT AGENDA Mayor Young thanked the Utilities Department for their proactive work on acquiring two assistance programs for utilities customers. She also thanked Village resident Paul Wittman for his donation supporting the maintenance of the Banyan Tree. MOTION: Council Member D'Ambra made a motion to approve the consent agenda; Council Member Brandon seconded the motion. Carried unanimously 5-0. 3. MINUTES: September 8, 2022 Regular and November 1, 2022 Workshop Agenda Item #2. Draft 4. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Florida Dept. of Health PB County Permit Application -Utilities, $N/A B. Total Caring Training Site Agreement -Fire Department, See agreement for associates fees. C. Depart. of Economic Opportunity -FL Homeowners Assistance Fund -Utilities, $N/A D. Jupiter Hills Club Agreement -Easement Access Wells 18 & 19-Utilities, $N/A E. PB County Low Income Household Water Assistance Program Vendor Agreement -Utilities, $N/A F. Kimley-Horn WM #5 Amendment Gap Work Authorization -Utilities, $3,950.00 G. Holtz Consulting Engineers, Inc. Grant Support Services Work Authorization - Public Works, not to exceed $10,000.00 H. Main Street Village, Inc. & JMZ Tequesta Properties, Inc. Agreement -Public Works, $N/A L Verizon Connect Services Agreement -Public Works, $473.75 Monthly. J. Village of Tequesta Limited Agreement - Construction in ROW -Public Works, $N/A 5. Consider Approval of Florida Department of Environmental Protection (FDEP) Vulnerability Assessment and Adaptation Plan Agreement #22PLN75 6. Consider Approval of Donation Agreement for Banyan Tree Maintenance END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS There were none. COMMUNICATIONS FROM COUNCIL Council Member Brandon requested more lighting, a larger police presence and announcements of event closure at Constitution Park during events. Council Member D'Ambra congratulated Lieutenant Dave McGovern on a successful Chili Cook - Off. He also thanked Betsy Minelli for allowing the Village to use the old Paradise Park for the event as well as the upcoming Tequesta Fest. Vice -Mayor Stone reminded everyone to shop local this holiday season and the Village's SHOP VOT event. Mayor Young provided an update on the US1 Bridge closure from a recent Florida Department of Transportation (FDOT) coffee connections event she attended. She announced the bridge was on track for a March 13, 2023 full closure. STANDING REPORTS Pag@a1jbcff 6094 Agenda Item #2. Draft Village Attorney Village Attorney Davis did not have any reports to share. Village Manager 7. Monthly Manager's Report through November REV Manager Allen announced the completion of the crosswalk on Seabrook Road, the December 24th Santa ride, the January 7, 2023 Tequesta Fest, and the cancellation of the January 3rd Workshop. Police Department 8. Police Department Standing Report Assistant Police Chief, James McGrew, highlighted the events the Police Department participated in during the month of November and announced participation in the December JTAA Christmas parade. He detailed the recent trainings the department took part in and was also pleased to announce the seizure of 50,000 fentanyl pills from the Tequesta Drug Enforcement Agency (DEA) Task Force officer and K9. Fire Department 9. Fire Department Standing Report Fire Chief James Trube detailed the trainings and events the department participated in during the month of November. He announced the upcoming Fire Department Christmas open house and the participation in the December JTAA Christmas parade. Chief Trube also detailed the Emergency Operations that took place during Hurricane Nicole. Council Comments: • Council Member D'Ambra inquired on the cancer link within the department. Chief Trube stated the Palm Beach County Health Department found no common link between the recent cancer diagnoses and the Village of Tequesta facilities. • Mayor Young questioned the progress with a station on the North side of the US1 Bridge. Chief Trube responded the timing was a hurdle. He also stated Martin County was looking into a crew on this side as well due to the County Line Bridge work. UTILITIES 10. Utilities Department Update Pag@a' *af 6094 Agenda Item #2. Draft Utilities Director, Marjorie Craig, announced the Florida Department of Environmental Protection (FDEP) vulnerability assessment grant of 100% was secured and the pre -bid meetings for water main replacements one and four were completed. The bids would open on December 15th and 28 bidders had pulled plan estimates, which was encouraging. Council Comments: • Council Member D'Ambra inquired on supply chain issues. Mrs. Craig stated it had not been a question, but had been an issue in the past with approximately a six month delay. • Vice -Mayor Stone questioned the consumption numbers for October and November as they were the same, but the revenue was different. Mrs. Craig would research the chart as it could be a data point error. REGULAR AGENDA OLD BUSINESS - None NEW BUSINESS 11. ConsiderApproval of Agreement Between the Village of Tequesta Police Department and the Drug Enforcement Administration The item was for one Tequesta officer to work with the Drug Enforcement Agency (DEA) on a multi -year agreement. MOTION: Council Member D'Ambra made a motion to approve the agreement between the Village of Tequesta Police Department and the DEA; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 12. Consider Approval to Enter into a Vehicle Lease Agreement with Enterprise Holdings for the Tequesta Police Department's DEA Task Force Agent Chief McGrew explained the need for the officer to be able to change vehicles if compromised or if they had any mechanical issues. This was funded by the special law enforcement fund. MOTION: Council Member D'Ambra made a motion to approve the vehicle lease agreement with Enterprise Holdings; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 13. Consider Approval to Increase the Special Detail Rate for the Village of Tequesta's Police Department Officers Pag@c1 6094 Agenda Item #2. Draft Chief McGrew detailed the rate increase from $35 per hour to $45 per hour with a second increase occurring January 2024 to $55 per hour. He stated this was the first increase in six years. He also clarified these are the rates that would be charged to entities for non - sponsored Village events. MOTION: Council Member D'Ambra made a motion to approve the increase to the special detail rates for the Village of Tequesta Police Department; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 14. Consider Approval of Sports Tyme Inc. Facility Use Agreement for the 2023 Summer Camp at the Tequesta Recreation Center Parks and Recreation Manager, Greg Corbitt, stated the contract was similar to the previous year with an extended time frame for resident applications. MOTION: Council Member D'Ambra made a motion to approve the Sports Tyme facility use agreement; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 15. Consider Approval of Disaster Recovery Proposal & Extension of Backup Services ADD Agreement IT Manager, Brad Gomberg, explained the new state statute 119.0725 which stated critical and exempt IT infrastructure vendors were confidential for cyber security. He also stated the disaster recovery agreement would allow the Village to maintain operations incase of an emergency. This agreement was a budgeted item and came in under budget. Village Attorney Davis provided more detail on the state statute and the confidentiality aspect which limited discussion and details. MOTION: Vice -Mayor Stone made a motion to approve the disaster recovery agreement; Council Member D'Ambra seconded the motion. Carried unanimously 5-0. 16. Consider Approval of Beach Road Design Guidelines Mayor Young introduced the design guidelines which Council initiated due to outdated code. Attorney Davis informed Council they could discuss the last three agenda items as a package since they were related. Council chose to keep the guidelines as a separate conversation. Community Development Director, Nilsa Zacarias, informed Council of her 32 years of experience and Master in Land Planning. She also introduced Land Planner, Lance Lilly, who also had Masters Degree in Land Planning. Mr. Lilly detailed the timeline of the design guidelines and the data used to create the guidelines that were presented. He highlighted the goals of the guidelines were to support PagfR 6ff 6094 Agenda Item #2. Draft development, encourage site plan and architectural design, ensure compatibility, provide flexibility, and communicate effectively with developers. There were four sections of the guidelines including building, landscape, site plan, and streetscapes. Mr. Lilly provided details on each section. He further explained a checklist would be completed by each applicant with detail provided on how each element was accomplished. The guidelines were heard at the last Local Planning Agency (LPA) meeting with unanimous approval. Mrs. Zacarias added the focus of the guidelines was aesthetics and articulations and the ordinances would focus on setbacks. Council Comments: Council Member Johnson expressed the need for further clarification and questioned if the guidelines were enforceable. Mrs. Zacarias further explained the guidelines focused on aesthetics and there was not a specific criteria on how many guidelines needed to be met. She compared it to a menu stating it gave developers options on what to use and not use when planning. Vice -Mayor Stone was concerned with what an applicant and Council could do if codes were met but not guideline criteria. Mayor Young felt the green building standards were best left as an individual piece. Council had a lengthy discussion on the guidelines, their purpose, the green building aspects and their enforceability. Attorney Davis expounded on the current code and it's subjective wording providing the example of the word harmony throughout the code. The guidelines were meant to assist with this subjective nature of the current code by giving the applicant tools to meet Village code criteria, though not as specific as setbacks, they would provide guidance. Citizen Comments: • Liz Schauer, 85 Teakwood Circle, announced she was an LPA member. She felt the guidelines provided developers some creativity. She praised Mr. Lilly and Mrs. Zacarias who sat with all LPA members to address all concerns and issues. • Mark Bideau, 350 Beach Road, felt the ordinances and guidelines created confusion and requested Council reject the guidelines. • Brian Seymour, an attorney representing Island House NE, stated the guidelines were not clear and was concerned with them being built into the code. • Tom Bradford, 44 Chestnut Trail, advised Council to modify the code through an ordinance stating guidelines would be provided at the Development Review Committee (DRC). He also stated the Environmental Advisory Committee (EAC) was working on the green building criteria but it would take time and it was best to reference the criteria now rather than wait. • Jonathan Griffis, 375 Beach Rd, also felt the setbacks and guidelines were very confusing. Mayor Young asked if the guidelines referenced exact setbacks, Mrs. Zacarias explained the guidelines states that the applicant must comply with all of Village code section 78-143. It was further clarified that the guidelines were not dictating exact setbacks and parking instead they were referencing the code, therefore, if the code was not changed it would reference existing code. Pag@oT 6094 Agenda Item #2. Draft Attorney Davis advised Council to review the document at the next meeting to confirm all changes match the ordinances. MOTION: Council Member D'Ambra made a motion to accept the design guidelines with modifications to reflect the ordinances when approved and with green building standards removed; Vice -Mayor Stone seconded the motion. Carried unanimously 5-0. 17. ORDINANCE NO. 15-22, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING., ARTICLE L IN GENERAL., SEC. 78-4. DEFINITIONS. TO CREATE A NEW DEFINITION FOR THE TERM "DESIGN GUIDELINES"; AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS., SEC. 78- 143. SCHEDULE OF SITE REQUIREMENTS. TO REVISE THE FRONT, REAR AND SIDE YARD SETBACK REQUIREMENTS FOR THE R-3 ZONING DISTRICT; AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS., SEC. 78-175. R-3 MULTI- FAMILY DWELLING DISTRICT. TO ADD THE DESIGN GUIDELINES TO THE REGULATIONS FOR THE R-3 ZONING DISTRICT; AND AT ARTICLE IX. SUPPLEMENTAL REGULATIONS., SEC. 78-289. LOCATION OF ACCESSORY BUILDINGS. TO PROVIDE ADDITIONAL REGULATIONS FOR ACCESSORY STRUCTURES AND BUILDINGS EAST OF BEACH ROAD; AT CHAPTER 22. COMMUNITY DEVELOPMENT., ARTICLE IL COMMUNITYAPPEARANCE. TO AMEND SEC. 22-82. GENERAL REQUIREMENTS RELATIVE TO SITE PLAN REVIEW. TO INCORPORATE THE DESIGN GUIDELINES INTO THE ARCHITECTURAL AND AESTHETIC REVIEW FOR DEVELOPMENT AND REDEVELOPMENT IN THE R-3 ZONING DISTRICT; AND AT CHAPTER 10. ANIMALS. ARTICLE III. SEA TURTLE PROTECTION., SEC. 10-67. SEA TURTLE PROTECTION PLAN REQUIRED. TO ADOPT PALM BEACH COUNTY'S TURTLE PROTECTION REGULATIONS, - PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 10. ANIMALS. AND CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY, PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. Mrs. Zacarias introduced the definition for the design guidelines. She detailed the existing code and the proposed code changes to front yard setbacks, side yard setbacks, and rear yard setbacks. She also detailed the accessory building locations and general requirements relative to site plan review. Council Comments: • Council had lengthy discussions regarding the proposed site requirements and setbacks. • Council Member Brandon listened to the Land Planning Agency meeting and felt they had great discussion. She was not a proponent of redevelopment and did not think the additional 5 feet setback was a problem. PaglRajfedf 6094 Agenda Item #2. Draft • Council Member Johnson felt the guidelines and ordinance were very confusing and wanted to know the science regarding the additional 5 feet setback. • Council Member D'Ambra was not in favor of moving the setback an additional 5 feet and liked the changes in articulation. • Mayor Young preferred moving the setback an additional 5 feet from the shore, but felt it may be out of their jurisdiction. • Vice -Mayor Stone agreed with the comments from his fellow Council Members. Citizen Comments: • Sharon Wolfington, 350 Beach Road, expressed the need to clarify the ordinance or eliminate it. • Mary Beth Koch, 350 Beach Road, stated the guidelines and code felt arbitrary and that the residents on Beach Road needed more time to review them. • Scott Meece, 350 Beach Road, was against the ordinance and was not clear how it would be enforeceable. • Kathy Megrath, 275 Beach Road, did not feel the additional 5 feet was arbitrary and encouraged everyone to walk the beach to see the erosion and pay attention the trucks delivering sand to the beach. • Jonathan Griffis, 375 Beach Road, felt the setbacks would have a nominal effect on the square footage of the building and did not apply to the Burt Harris Act. • Mark Bideau, 350 Beach Road, felt building should be encouraged and not discouraged as newer buildings survived storms. He requested Council reject the ordinance. • Ron Klein, an attorney representing Michael Rutledge of 325 Beach Road, stated the concern was the language incorporated into the Ordinance. He requested the postponement of the first reading until it was cleared up. • Brian Seymour, an attorney representing Island House NE, asked for postponement as the additional 5 feet setback would infringe on density and property rights. • Tom Bradford, 44 Chestnut Trail, shared his opinion that Council had the ability to impose more restrictive setbacks. Council and Mrs. Zacarias addressed citizen comments by detailing the notice of all meetings that took place regarding the Beach Road design guidelines. Attorney Davis advised Council to make edits and bring the Ordinance back for review and first reading. MOTION: Council Member D'Ambra made a motion to table first reading and have staff edit based on discussions; Vice -Mayor Stone seconded the motion. Carried 3-2 (opposed: Council Member Brandon and Mayor Young). 18. ORDINANCE NO. 16-22, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING., AT ARTICLE IX. SUPPLEMENTAL REGULATIONS., SEC. 78-333. CONTENTS OF APPLICATION. TO REQUIRE IRRIGATION PLANS TO BE SUBMITTED IN CONJUNCTION WITH LANDSCAPE PLANS DURING THE SITE PLAN REVIEW PROCESS; SEC. 78-393. PagRalfedi 6094 Agenda Item #2. Draft DEFINITIONS. TO REVISE THE "CANOPY TREE" DEFINITION; SEC. 78-397. PROHIBITED PLANT SPECIES. TO REVISE THE LISTED SPECIES NAMES AND ADD PROHIBITED SPECIES; SEC. 78-402. LANDSCAPING ON SINGLE-FAMILY AND DUPLEX LOTS. TO REQUIRE LANDSCAPE AND IRRIGATION PLANS; INCREASE THE PALM TREE HEIGHT AND REQUIRE NATIVE TREES AND SHRUBS; SEC. 78- 403. LANDSCAPING ABUTTING RESIDENTIAL AREAS; PERIMETER PLANTING STRIP REQUIRED. TO REVISE THE SECTION HEADING, AND REVISE THE WALL, HEDGE AND LANDSCAPE BUFFER REQUIREMENTS; SEC. 78-404. GROUND COVER AND TREES IN PLANTING STRIPS. TO INCREASE THE REQUIRED PALM TREE HEIGHT, AND SEC. 78-409. LANDSCAPING AROUND PRINCIPAL STRUCTURES. TO REVISE THE LANDSCAPING REGULATIONS; AND AT ARTICLE X. OFF-STREET AND NON -STREET PARKING AND LOADING REGULATIONS., SEC. 78-705 REQUIRED NUMBER OF PARKING SPACES. TO INCREASE THE REQUIRED NUMBER OF PARKING SPACES FOR MULTI -FAMILY DWELLING DEVELOPMENTS OVER 20 DWELLING UNITS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. Mr. Lilly detailed the proposed changes of a thicker caliper tree, height info of the canopy tree, prohibited plant species, the R1, R2, and R1A district landscaping and irrigation plans requirements, and the updated landscape buffer criteria. He stated all proposed changes were made in collaboration with landscape architect, Steve Parker, who also works with the Village. Mrs. Zacarias reviewed the proposed changes to the guest parking and parking requirements to the R3 and multifamily developments. She stated there was no language in the current code regarding guest parking. An additional half space for the first 20 units was proposed which was derived from the review of other local municipalities parking requirements. Council Comments: • Council Member Johnson was interested in the shrub and parking requirements. It was explained the new shrub requirement took green standards and the Village Master Plan into consideration. They also explained the parking requirements were suggested based on direction from Council to look into other municipalities guest parking requirements. • Council Member Brandon suggested using a percentage for the guest parking requirement rather than a number. • Council Member D'Ambra felt two parking spaces per unit was sufficient. • Vice -Mayor Stone inquired if condos could have a shared parking agreement and would like to see a study on the parking. • Council Member Young was in favor of the landscape updates and felt parking was something that needed to be reviewed as there was not guest parking provision in the code. P*eg167 t9 6094 Agenda Item #2. Draft Citizen Comments: • Mary Beth Koch, 350 Beach Road, was against the parking requirement. • Sharon Worthington, 350 Beach Road, was confused on the landscape setbacks, Mr. Lilly clarified the changes were Village wide and not just for the R3 district. • Scott Meece, 350 Beach Road, was not in favor of the parking requirement and stated safety of the buildings was the number one priority for the Beach Road residents. • Mark Bideau, 350 Beach Road, felt there was no justification for more parking. • Ron Klein, representing Michael Rutledge of 325 Beach Road, stated there was not a problem with parking and that State legislation would address this issue in the future. • Brian Seymour, attorney for Island House NE, requested Council carve out the R3 district for the parking requirement. • Tom Bradford, 44 Chestnut Trail, detailed parking problems with condos in Juno. He felt an expert should be consulted to review parking. Council agreed to remove the parking requirement and discuss other options further. MOTION: Vice -Mayor Stone made a motion to pass Ordinance 16-22 on first reading with the deletion of Article 10 section 78-705 completely; Council Member Brandon seconded the motion. Carried unanimously 5-0. ANY OTHER MATTERS Council Member D'Ambra requested Council move forward with creating an appropriate use agreement to recognize capital and maintenance contributions and select a league for Tequesta Park. Mayor Young announced this was a scheduled item for the January Council meeting. Council Member Brandon requested clarification on water testing. She wanted to know why the Village was waiting until December 2023 when other surrounding municipalities were testing now. Manager Allen explained the water quality was not an issue in Tequesta, it was a costly test, and since there was not an issue the Village felt it was sufficient to do in December 2023 when it was mandated by the State. If Council desired it to be done sooner staff would accommodate the request. ADJOURNMENT The meeting was adjourned at 10:05 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Council Member Johnson seconded the motion. Carried unanimously 5-0. Respectfully submitted, Page4EB'bf 6094 Agenda Item #2. Draft Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #2. Draft A MINUTES SPECIAL COUNCIL MEETING MEETING VILLAGE OF TEQUESTA, FL DECEMBER 22, 2022 7:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 7:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, and Council Member Laurie Brandon. APPROVAL OF AGENDA MOTION: Vice -Mayor Stone made a motion to approve the agenda; Council Member D'Ambra seconded the motion. Carried unanimously 4-0. COMMUNICATIONS FROM CITIZENS There were none. AGENDA ITEMS 1. Consider Options to Fill Council Seat 5 Vacancy Village Attorney, Keith Davis, re-caped the different scenarios the Village was facing with a special election, a Supervisor of Election office move, a current charter that did not express a time frame for a special election, and a charter referendum addressing this scenario on the March 2023 election ballot. The Supervisor of Elections was able to work with the Village and advised the Village Clerk before the Special Council Meeting that they would be able to add the Special Election to the March 2023 Ballot under a Special Elections heading. This eliminated the need for a Special Election in April which would have been at a significantly higher cost and eliminated the need for further discussion. PageP,Aef11684 Agenda Item #2. Draft Manager Allen thanked the Supervisor of Elections and Village Clerk McWilliams for their partnership and ability to work together for the best outcome. Council Comments: Council Member D'Ambra questioned if the applicant ran unopposed and qualified in January could that person be sworn in early. Attorney Davis would have to research that and would let Council know. Vice -Mayor Stone wanted to make sure the information could be hand written on the bank checks verse printed due to the timing. Clerk McWilliams confirmed it could be written as long as the exact wording, required by law, was used. Mayor Young thanked Clerk McWilliams and the Supervisor or Elections. Citizen Comments: Marcia Nielson, 94 Beechwood Trail, provided history of the 1997 Council resignation and subsequent appointment by Council. She highlighted the issues it had created and requested Council have a transparent method and process of how Council would appoint members in the future to avoid any issues. 2. RESOLUTION NO. 38-22, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, PROVIDING FOR A SPECIAL ELECTION TO FILL AN EXISTING VACANCY IN COUNCIL SEAT 5 IN ACCORDANCE WITH VILLAGE CHARTER SEC. 2.05; PROVIDING THE DATE FOR THE SPECIAL ELECTION, PROVIDING THE QUALIFYING PERIOD FOR THE SPECIAL ELECTION, DIRECTING THE VILLAGE MANAGER REGARDING THE PROVISION OF EARLY VOTING FOR THE SPECIAL ELECTION; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis detailed the Resolution which provided a March 14, 2023 election date and qualifying period of noon on January 11th to noon on January 18th. He also stated by Village code there is not early voting. If Council wanted early voting it would need to be done by Ordinance. Council did not feel that was needed. Resolution Added to Call for Special Council Meeting MOTION: Council Member D'Ambra made a motion to approve Resolution No. 38-22; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. ADJOURNMENT The meeting was adjourned at 7:14 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. PagePftef-A 094 Agenda Item #2. Draft Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Agenda Item #2. MINUTES REGULAR COUNCIL MEETING VILLAGE OF TEQUESTA, FL JANUARY 12, 2023 6:00 PM COUNCIL CHAMBERS CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Molly Young at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Molly Young, Vice -Mayor Kyle Stone, Council Member Frank D'Ambra, and Council Member Laurie Brandon. INVOCATION AND PLEDGE OF ALLEGIANCE - Council Member Laurie Brandon An invocation was offered by Council Member Brandon, followed by the pledge of allegiance. APPROVAL OF AGENDA Council Member D'Ambra requested pulling items 17 and 18 from the agenda for a future workshop and subsequent vote when a full Council was established. Council did not wish to pull the items. Mayor Young added an item to the end of the agenda regarding a letter of support for Martin County. MOTION: Vice Mayor Stone made a motion to approve the agenda with the Martin County letter of support added; Council Member Brandon seconded the motion. Carried unanimously 4-0. PRESENTATION 1. US 1 Bridge Replacement Project Update - Florida Department of Transportation The US 1 Bridge replacement project management team consisting of Angel Gardner, Bodley Barthelemy, Virgil Versaggi, Scott Case and Yaro Concepcion provided a one year update to Council on the progress and upcoming closure. Construction on the bridge started in October of 2021 and was on schedule for an early 2026 completion date. The full closure of the bridge was scheduled for March 13, 2023 with one lane of traffic each way scheduled to open in June of 2024, and two lanes scheduled for November of PagfRE4bof 6092 Agenda Item #2. 2024. There were incentives for the contractor to meet these dates as well as penalties for each day the project was late. Mr. Versaggi explained the access to properties would be maintained as well as marine traffic navigation, though restrictions may occur. Intersection improvements would be completed before the closure and pre-emption signals for emergency response vehicles were installed. Mr. Versaggi detailed the 24 hour smart system monitoring, which would allow for real time adjustments. The project management team was continuing with their community outreach with coffee with the project team as additional open houses scheduled for February 28 and March 1. Council Comments: • Council Member D'Ambra was concerned with additional traffic on Old Dixie Highway and was interested if community outreach was done in the Hobe Sound area. It was explained that Palm Beach County had been contacted for signal studies and pre-emption devices were installed. • Council Member Brandon confirmed lane closures and construction would conclude before the bridge closure. • Vice -Mayor Stone was also concerned with the traffic on Old Dixie the Project Management team stated the priority was to keep traffic flowing. CONSENT AGENDA Item 5 was pulled from the agenda for discussion. MOTION: Vice -Mayor Stone made a motion to approve the consent agenda with item 5 pulled for discussion; Council Member Brandon seconded the motion. Carried unanimously 4-0. 2. MINUTES: November 10, 2022 Regular and November 28, 2022 Workshop 3. Consider Approval of Contracts Signed by Manager Under $25,000 (Per Village Ordinance we are presenting the following agreements, proposals, commitments and memorandum of understanding to Council.) A. Dive Rescue International Host Agreement - Fire Department, $185.00 Per Student B. Martin County Tower And Ground Lease Agreement - Utilities, $N/A C. NZ Consultants - Chen Moore and Associates Consent to Assignment Agreement - Village Manager, $N/A D. Turnberry Beach Road LLC Easement Agreement - Utilities, $N/A 4. Consider Approval of Florida Technical Consultants 1st Addendum for Two Year Renewal of GIS Support Services Agreement PagRb(g 6092 Agenda Item #2. 5. Approve Donation Agreement Between the Village of Tequesta and Todd Sparger to Accept Funds to Install a Bench on Tequesta Bridge Vice -Mayor Stone acknowledged the Sparger family, who were in attendance, and their great history with the Village. He looked forward to sitting on the new bench in the Sparger Families honor. Mayor Young echoed Vice -Mayor Stone and stated the Sparger Family were pillars of the community. MOTION: Vice -Mayor Stone made a motion to approve the donation from the Sparger Family for a bench on Tequesta Bridge; Council Member D'Ambra seconded the motion. Carried unanimously 4-0. END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS Marcia Nielson, 94 Beechwood Trail, made note of the Martin County website which stated the Island Bridge was scheduled for demolition. She also asked for strict enforcement of the weight restriction on the Tequesta Drive Bridge. COMMUNICATIONS FROM COUNCIL Council Member Brandon thanked public safety and also noted that some car carriers and semi - truck drivers were not aware they could not use the Tequesta Drive bridge. Council Member D'Ambra thanked Public Works Director, Doug Chambers, and Parks and Recreation Director, Greg Corbitt, for their work with Tequesta Fest. He suggested a thank you letter be sent to the owner of One Main Street for allowing the Village to host both Tequesta Fest and the Chili Cook -Off on the property. Council Member D'Ambra went on to acknowledge Detective Mike Loney and Lieutenant Dave McGovern for their recognition by the American Legion. He concluded by drawing attention to the new stop sign and solar light on County Line Road. Vice -Mayor Stone wished everyone a Happy New Year. STANDING REPORTS Village Attorney Village Attorney, Keith Davis, did not have any reports to share. Village Manager 6. Manager's Report through December, 2022 PagRdRfi c$ 6092 Agenda Item #2. Manager Allen announced Tequesta Fest had an estimated 2,500 in attendance. The Village wide undergrounding assessment draft was expected in mid February with an April date to Council. He announced the next Coffee with the Manager was scheduled for February 14th, kids night out was scheduled for January 20th, and Tunes and Trucks on February 3rd. Manager Allen also highlighted the two year inspection of Tequesta Bridge went well. Police Department 7. Police Department Standing Report Police Chief, Gus Medina, highlighted the different activities and events the department participated in including the JTAA Christmas parade, motorcyle training, and school shooter trainings. He announced his swearing in as the President of the Palm Beach County Police Chiefs Association. Chief Medina also highlighted the efforts of the Tequesta Residents Action Committee (TRAC) which suggested a Code Red for schools and places of worship that, with the help of the Clerk's office, was successfully implemented. Fire Department 8. Fire Department Standing Report Fire Chief, James Trube, detailed the meetings and trainings the department participated in. He was happy to announce the successful Holiday Open House, the first once since Covid, and the fire department was fully staffed with everyone back from medical leave. Chief Trube also highlighted the implementation of a non -combat volunteer program and was looking for five to seven volunteers. He concluded with the recognition of Lieutenant Dave McGovern by the American Legion. UTILITIES 9. Utilities Department Standing Report Utilities Director, Marjorie Craig, had corrected the error on the monthly revenue dashboard. She stated revenue was up as less water was used and sold. Utilities was continuing their efforts of brining all residents into compliance. The per and polyflourinated substances (PFAS) testing was regulated for December completion, but the Village planned to complete it sooner. Mrs. Craig also announced she was Chair -Elect of the Florida section of the American Water Works and would be sponsoring a Florida Atlantic University (FAU) student on PFAS research. Mayor Young inquired if the Jupiter Island interconnect was still open. Mrs. Craig confirmed it was still open and paid. She did not have an estimate for completion. Pagfadoecg 6092 Agenda Item #2. REGULAR AGENDA OLD BUSINESS 10. ORDINANCE NO. 16-22, SECOND READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING., AT ARTICLE IX. SUPPLEMENTAL REGULATIONS., SEC. 78-333. CONTENTS OF APPLICATION. TO REQUIRE IRRIGATION PLANS TO BE SUBMITTED IN CONJUNCTION WITH LANDSCAPE PLANS DURING THE SITE PLAN REVIEW PROCESS; SEC. 78-393. DEFINITIONS. TO REVISE THE DEFINITION OF THE TERM "CANOPY TREE"; SEC. 78-397. PROHIBITED PLANT SPECIES. TO REVISE THE COMMON AND LATIN NAMES FOR LISTED SPECIES AND ADD ADDITIONAL SPECIES TO BE PROHIBITED IN THE VILLAGE; SEC. 78-402. LANDSCAPING ON SINGLE-FAMILY AND DUPLEX LOTS. TO REQUIRE SUBMISSION OF LANDSCAPE PLANS AND IRRIGATION PLANS PRIOR TO ISSUANCE OF A CERTIFICATE OF OCCUPANCY; INCREASE THE PALM TREE HEIGHT FROM 12 TO 16 FEET, REQUIRE 50% NATIVE TREES BE PLANTED, AND REQUIRE ONE SHRUB PER 500 SQUARE FEET OF SITE AREA WITH 50% OF THOSE SHRUBS AND HEDGES TO BE NATIVE SPECIES ON SINGLE-FAMILY AND DUPLEX LOTS; SEC. 78-403. LANDSCAPING ABUTTING RESIDENTIAL AREAS; PERIMETER PLANTING STRIP REQUIRED. TO REVISE THE SECTION HEADING, REQUIRE HEDGES BE PLANTED ON THE OUTSIDE OF WALLS WHERE REQUIRED FOR COMMERCIAL PROPERTIES ABUTTING RESIDENTIAL PROPERTIES; AND REVISE THE WALL, HEDGE AND LANDSCAPE BUFFER REQUIREMENTS FOR ALL MULTIFAMILY, MIXED -USE, AND COMMERCIAL LAND USES; SEC. 78-404. GROUND COVER AND TREES IN PLANTING STRIPS. TO INCREASE THE REQUIRED PALM TREE HEIGHT FROM 12 TO 16 FEET, AND SEC. 78-409. LANDSCAPING AROUND PRINCIPAL STRUCTURES. TO REVISE THE REGULATIONS FOR LANDSCAPING AROUND THESE STRUCTURES; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 78. ZONING. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was second reading. Attorney Davis detailed the removal of the parks per Council direction. Community Development Director, Nilsa Zacarias, summarized the December meeting and Planner Lance Lilly reviewed the removal of the guest parking section. Council Comments: Council Member D'Ambra was concerned with section 78-402 guidelines not being clear. Mrs. Zacarias clarified this was part of the existing code and she would work with Landscape Architect, Steve Parker, to help clarify it further. Council Member D'Ambra also felt sub -section 4's irrigation waiver did not need to come to Council. He thought Code was able to make that determination. Pagfac-Vjbcff 6092 Agenda Item #2. MOTION: Council Member D'Ambra made a motion to approve Ordinance No. 16-22 with revisions to 78-402 section 4 irrigation language; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. 11. ORDINANCE NO. 02-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 78. ZONING., ARTICLE L IN GENERAL., SEC. 78-4. DEFINITIONS. TO CREATE A NEW DEFINITION FOR THE TERM "DESIGN GUIDELINES"; AT ARTICLE VI. SCHEDULE OF DISTRICT REGULATIONS., SEC. 78- 143. SCHEDULE OF SITE REQUIREMENTS. TO REVISE THE FRONT AND SIDE YARD SETBACK REQUIREMENTS FOR THE R-3 ZONING DISTRICT, AT ARTICLE Vl. SCHEDULE OF DISTRICT REGULATIONS., SEC. 78-175. R-3 MULTI -FAMILY DWELLING DISTRICT. TO MAKE REFERENCE TO DESIGN GUIDELINES AS A TOOL FOR COMPLETING DEVELOPMENT APPLICATIONS FOR PROPERTIES IN THE R-3 ZONING DISTRICT; AND AT ARTICLE IX. SUPPLEMENTAL REGULATIONS., SEC. 78- 289. LOCATION OF ACCESSORY BUILDINGS. TO PROVIDE ADDITIONAL REGULATIONS FOR ACCESSORY STRUCTURES AND BUILDINGS EAST OF BEACH ROAD; AND AT CHAPTER 22. COMMUNITY DEVELOPMENT., ARTICLE A COMMUNITY APPEARANCE. TO AMEND SEC. 22-82. GENERAL REQUIREMENTS RELATIVE TO SITE PLAN REVIEW. TO MAKE REFERENCE TO DESIGN GUIDELINES AS A TOOL FOR COMPLETING DEVELOPMENT APPLICATIONS FOR PROPERTIES IN THE R-3 ZONING DISTRICT; AND AT CHAPTER 10. ANIMALS. ARTICLE Ill. SEA TURTLE PROTECTION., SEC. 10-67. SEA TURTLE PROTECTION PLAN REQUIRED. TO ADOPT PALM BEACH COUNTY'S TURTLE PROTECTION REGULATIONS; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 10. ANIMALS, AND CHAPTER 22 COMMUNITY DEVELOPMENT, AND CHAPTER 78. ZONING SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE, AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was first reading. Mrs. Zacarias detailed the edited definition of design guidelines to include the text stating it was not a criteria for approval, the removal of the R3 rear setback requirement, and new language for Chapter 22. Attorney Davis clarified the site plan review approval was the same and the design guidelines were created as a tool for the architect, providing checklists and examples to meet code. He also detailed the steps taken to draft the new ordinance and, as a courtesy, sent it to the attorney's representing the residents of Beach Road. Attorney Davis advised Council that discussions with the County were still in progress regarding the Sea Turtles and recommended removal of section six until completed. Council Comments: Mayor Young requested to keep the top setbacks at 32 feet. Council Member Brandon was in favor of keeping the 5 feet rear setback and was not comfortable with it's removal. Pagfad4b6ff 6092 Agenda Item #2. Citizen Comments: • Bob Shaw, 198 Golfview Drive, provided information from the Florida Oceanographic Society regarding sea level rise and climate change and asked Council to reconsider the removal of the 5 feet setback. • Jonathan Griffis, 375 Beach Road, was disappointed in the revisions made to the design guidelines. • Jessica Namath, 20 Shady Lane, was also disappointed in the changes made to the design guidelines and the removal of the 5 feet setback. MOTION: Council Member Brandon made a motion to add the 5 feet rear setback; No second. Motion Failed. MOTION: Council Member D'Ambra made a motion to approve Ordinance No. 02-23 with section 6 removed until the discussion with Palm Beach County and Sea Turtles was completed, and leaving the code at the 32 feet height to mimic current code; Vice -Mayor Stone seconded the motion. Carried 3-1 (opposed: Council Member Brandon). 12. Consider Approval of Updated Beach Road Design Guidelines Mrs. Zacarias explained the revisions made to the guidelines to be consistent with the ordinances and the removal of the green building considerations. MOTION: Council Member D'Ambra made a motion to approve the Beach Road design guidelines; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. NEW BUSINESS 13. Conceptual Presentation by Cotleur & Hearing to Improve the Architectural Facade, Increase Green Space, and Enhance Landscape Areas at 358 Cypress Drive Attorney Davis provided a legal disclaimer for conceptual presentations stating that the conceptual presentation was not mandatory, was not a quasi judicial proceeding, no council action would be taken beyond discussion, and the outcome and comments were not a guarantee or assurance of the final action that may be taken by the Council. Mr. Donald Hearing of Cotleur and Hearing presented to Council on behalf of Nate Albers and 358 South Cypress Drive. The building was facing violations for the current condition and Mr. Albers was interested in renovating the building as a private museum. The closest zoning code was indoor storage. Mr. Hearing was requesting a zoning amendment to allow a private car museum as a permit or special exemption use. Council agreed the building needed improvements but was hesitant to allow the use as a museum due to the lack of office space within the Village and the desire to keep the area industrial. PagfaEgbo7l' 6092 Agenda Item #2. Citizen Comments: Tom Bradford, 44 Chestnut Trail, announced the Environmental Advisory Committee (EAC) was researching landscaping for that area and would welcome any professional help. Mr. Hearing was open to assisting the EAC with that corridor. 14. ORDINANCE 1-23, FIRST READING, AN ORDINANCE OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING THE VILLAGE CODE OF ORDINANCES AT CHAPTER 2. ADMINISTRATION. ARTICLE 1. — BOARDS, COMMITTEES AND COMMISSIONS. BY CREATING AN ENTIRELY NEW SECTION 2- 2. — MEETING ATTENDANCE REQUIREMENTS FOR APPOINTEES, TO PROVIDE ATTENDANCE REQUIREMENTS FOR APPOINTEES; AND BY CREATING AN ENTIRELY NEW SECTION 2-3. — VIRTUAL ATTENDANCE LIMITATIONS, TO PROVIDE LIMITATIONS ON THE USE OF VIRTUAL MEETING ATTENDANCE FOR APPOINTEES; AND BY CREATING AN ENTIRELY NEW SECTION 2-4. — ELIGIBILITY FOR APPOINTMENT, TO PROVIDE MINIMUM BOARD, COMMITTEE OR COMMISSION APPOINTMENT ELIGIBILITY CRITERIA; PROVIDING THAT EACH AND EVERY OTHER SECTION AND SUBSECTION OF CHAPTER 2. ADMINISTRATION. SHALL REMAIN IN FULL FORCE AND EFFECT AS PREVIOUSLY ADOPTED; PROVIDING A CONFLICTS CLAUSE, A SEVERABILITY CLAUSE AND AUTHORITY TO CODIFY; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Attorney Davis read the title into record. This was first reading. MOTION: Vice -Mayor Stone made a motion to approve Ordinance No. 01-23; Council Member D'Ambra seconded the motion. Carried unanimously 4-0. 15. Consider Appointment to Fill Planning and Zoning Regular Member Vacancy (term expires 51912024) There were nine applicants for the vacant Planning and Zoning seat. Three applicants pulled their applications. Staff recommended moving Alternate Theresa Maggio to the open seat and filling the Alternate 3 position. The applicants addressed Council: • Theresa Maggio detailed her experience on the board as well as her past experience as a business owner. • Clay Damon highlighted his experience with site plans and development. • Marie Sapirie recapped her experience with law and her past application. • Jared Gaylord was a land use attorney in Martin County who had recently moved to Tequesta and was excited to get involved in the community. Council Comments: Council agreed to move Mrs. Maggio to the open position and fill the Alternate 3 position. Council Member Brandon and Mayor Young were in favor of Mrs. Sapirie PagPdMhd� 6092 Agenda Item #2. Vice -Mayor Stone felt Mr. Damon would be a great fit. Council Member D'Ambra was in favor of Mr. Gaylord. Council felt all applicants were highly qualified and encouraged them all to reapply. MOTION: Vice -Mayor Stone made a motion to move Theresa Maggio to the open seat on the Planning and Zoning Board; Council Member D'Ambra seconded the motion. Carried 4-0. MOTION: Vice -Mayor Stone made a motion to appoint Clay Damon as Alternate 3; No second. Motion Failed. MOTION: Council Member D'Ambra made a motion to appoint Marie Sapirie to Alternate 3; Council Member Brandon seconded the motion. Carried unanimously 4-0. 16. RESOLUTION 1-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, AMENDING AND INCREASING THE FISCAL YEAR 2022- 23 GENERAL FUND BUDGET BY $2,036,098, THE FISCAL YEAR 2022-23 BUILDING FUND BUDGET BY $29,399, THE FISCAL YEAR 2022-23 CAPITAL PROJECTS FUND BUDGET BY $8,000, THE FISCAL YEAR 2022-23 WATER FUND BUDGET BY $566,909, THE FISCAL YEAR 2022-23 STORM WATER FUND BUDGET BY $127,347, AND THE FISCAL YEAR 2022-23 SPECIAL LAW ENFORCEMENT FUND BUDGET BY $44,186, PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. MOTION: Council Member D'Ambra made a motion to approve amending and increasing the FY 2022-23 approved budget by a total of $2,811,939 as outlined on Schedule A of this agenda packet; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. 17. Consider Approval of Field Priority Use Policy Manager Allen explained this was the first step in creating a policy for field use with an RFP for a league being the second step. This would make field use a clear and transparent process. Council Comments: Council Member D'Ambra felt this needed to be workshopped to talk through the process and determine if a league would operate out of Tequesta. Council agreed a policy was needed and to further consider the RFP during the strategic planning workshops. Mayor Young questioned if the estimates for the dugout included fencing. Mr. Chambers clarified the current estimate did not include fencing. She also questioned the resident classification. Parks and Recreation Director, Greg Corbitt explained resident was not spelled out due to the relationship with the Jupiter Tequesta Athletic Association (JTAA). Citizen Comments: Tom Bradford, 44 Chestnut Trail, requested clarification on the policy. Mr. Corbitt clarified this was for group access and not individual use. Pagfadlecg 6092 Agenda Item #2. • Marcia Nielson, 94 Beechwood Trail, questioned the sublease language, she felt it conflicted with the State contract. • Adam Magun, JTAA Executive Director, was against an RFP for a sole provider. He stated it would impact JTAA and other organizations. He felt all organizations could share the fields and work together. Manager Allen clarified all quotes included were not a recommendation of work to complete. They were attached as an illustration for the level of work the park needed. MOTION: Vice -Mayor Stone made a motion to approve the field priority use policy with a definition of local resident and a follow up on the sublease; Council Member Brandon seconded the motion. Carried 3-1 (opposed: Council Member D'Ambra). 18. Consider Approval to Award the Demolition of the Pavilion and Concession Building at Tequesta Park to Rapid Removal, Inc. Mr. Chambers explained the pavilion was 23 years old. A structural assessment determined there was significant structural deficiencies on all columns and short and long term improvement suggestions were provided. Quotes were received and the most cost effective solution, and the recommendation of staff, was removal of the structure. Mayor Young noted the concession stand pavilion was not on the master plan and the structure was deemed unsafe. MOTION: Vice -Mayor Stone made a motion to approve the demolition of the pavilion and concession building at Tequesta Park to Rapid Removal, Inc.; Council Member Brandon seconded the motion. Carried 3-1 (opposed: Council Member D'Ambra). 19. Consider Approval of the Purchase of New Fire Incident Reporting Laptops MOTION: Council Member D'Ambra made a motion to approve the purchase of the new laptops; Council Member Brandon seconded the motion. Carried unanimously 4-0. 20. Consider Approval of an Agreement with Duval Ford for Purchase of a 2023 Ford F250 4x4 for the Utilities Department through the Florida Sheriff's Association Contract for a cost of $52,472, and to Increase the Budget Accordingly This item was pulled as staff was researching other options. 21. Consider Renewal Agreement, Quote, and Requisition with Evoqua Water Technologies for Purchase of 50% Hydrogen Peroxide and Odor Control System Corrosion Control Services MOTION: Council Member D'Ambra made a motion to approve the renewal agreement with Evoqua for 50% hydrogen peroxide and related corrosion control services for water treatment, the Evoqua quote for services, and a requisition for $51,500, for the remainder of the fiscal year; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. Agenda Item #2. 22. RESOLUTION NO. 03-23, A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, SUPPORTING THE 2023 FLORIDA LEAGUE OF CITIES LEGISLATIVE PLATFORM; PRIORITIZING AGENDA LEGISLATION THAT WOULD (1) PRESERVE MUNICIPAL AUTHORITY TO MANAGE MUNICIPAL REVENUE SOURCES INCLUDING ENTERPRISE FUNDS; (2) PROVIDE A CLEAR AND CONCISE REGULATORY FRAMEWORK FOR THE ADOPTION OF MOBILITY PLANS; (3) RESTORE MUNICIPAL AUTHORITY TO FULLY REGULATE SHORT-TERM RESIDENTIAL RENTALS, OR AT LEAST CLARIFY THE EXISTING PARAMETERS REGARDING STATE PREEMPTION AND THE ABILITY OF GRANDFATHERED MUNICIPAL REGULATIONS TO BE AMENDED WITHOUT PENALTY, (4) REQUIRE SADOWSKI STATE AND LOCAL HOUSING TRUST MONEY TO BE USED FOR AFFORDABLE HOUSING PROGRAMS TARGETED TO MEET THE NEEDS OF WORKFORCE HOUSING INCLUDING OWNERSHIP AND RENTALS; AND (5) ESTABLISH A STATE-WIDE COORDINATED PLANNING AND PRIORITIZATION APPROACH FOR WATER RESOURCE INVESTMENTS TO FUND FLORIDA'S CURRENT AND PROJECTED WATER NEEDS IN AN EQUITABLE MANNER; FURTHER SUPPORTING THE FLORIDA LEAGUE OF CITIES' POLICY POSITIONS ON THE TOPICS OF PROPERTY TAX PROTECTION, RESIDENTIAL ZONING, TRANSPORTATION FUNDING, AND WATER / WASTEWATER PLANT OPERATOR LICENSURE; FURTHER SUPPORTING THE GRANT OF APPROPRIATIONS TO FUND IMPROVEMENTS AT TEQUESTA PARK; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES MOTION: Council Member D'Ambra made a motion to approve Resolution No. 03-23; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. 23. Consider approval of Support Letter for Funding through the State of Florida for the South County Bridge project located in Martin County. MOTION: Vice -Mayor Stone made a motion to approve a letter of support for Martin County for funding for funding of the South County bridge project; Council Member D'Ambra seconded the motion. Carried unanimously 4-0. ANY OTHER MATTERS Council Member Brandon announced the Environmental Advisory Committee would be presenting their quarterly update at the next workshop and they were working on landscape ideas for the Cypress Drive area. Council Member D'Ambra inquired if Council was open to reviewing residential code and adding design elements. Council agreed to discuss this further. He also asked Council review Council compensation levels to keep up with other municipalities. Council agreed it was not something they would like to review at this time. Vice -Mayor Stone requested staff research the C2 zoning to allow a veterinary office in that district. Pageglg'bf 6092 Agenda Item #2. Mayor Young requested a policy on tax money usage and spending for parks be researched, especially if the bond referendum passed. Council was also open to further discussing a change in the name of Linear Park at a future workshop. Mayor Young inquired on the Village's early voting policy. It weas explained the Village did not participate in early voting due to the cost. Council agreed action would not be taken to change the policy. ADJOURNMENT The meeting was adjourned at 9:04 PM. MOTION: Council Member D'Ambra made a motion to adjourn the meeting; Vice -Mayor Stone seconded the motion. Carried unanimously 4-0. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. Pa@agt412 6092