HomeMy WebLinkAboutDocumentation_Workshop_Tab 02_2/27/2023Agenda Item #2.
Workshop
STAFF MEMO
Meeting: Workshop - Feb 27 2023
Staff Contact: Nilsa Zacarias, Director of
Community Development
Department: Community Development
Discussion on a Parking Study Proposal by McMahon Associates, a Bowman Company.
The Village of Tequesta's Code of Ordinance does not include a guest/visitor parking requirement.
Ordinance 16-22 was drafted to address the lack of a guest parking requirement along with various
other code changes. At the December 8, 2023, Village Council meeting, Council voted to remove the
guest parking section from the subject Ordinance. Based on Council's feedback, Village Staff has
requested a proposal from McMahon Associates, a Bowman Company, to conduct a parking study in
multiple -family residential zoning districts during peak and off-seasons.
This document and any attachments may be reproduced upon request in an alternative format by
completing our Accessibility Feedback Form, sending an e-mail to the Village Clerk or calling 561-768-
0443.
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PROJECT NAME: BUDGET: N/A ENCUMBERED: N/A
Proposed: Projected Remaining:
N/A N/A
ScopeAndFee Estimate
PropLL011823
Page 21 of 50
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Page 22 of 50
Agenda Item #2.
CMcMAHON
a Bowman company
January 18, 2023
Lance Lilly
Senior Planner
Department of Community Development
Village of Tequesta
345 Tequesta Drive
Tequesta, FL 33469
RE: Tequesta Residential Parking Study
McMahon Project No. M 11172.25
McMahon Associates, Inc. (McMahon) is pleased to provide this proposal for traffic engineering services
associated with existing residential developments within the Village of Tequesta. We understand the Village
would like to quantify the current level of parking demand, during peak -season and off-peak season, within
the Mixed Use (M-U), R-2 Multiple Family Dwelling, and R-3 Multiple Family Dwelling (Beach Road) districts.
The scope of work includes the following tasks:
SCOPE OF WORK
TASK 1 — PARKING STUDY
Village staff will identify four (4) residential developments for the study. This will include one (1)
development within the M-U District, one (1) development in the R-2 District, and two (2) developments in
the R-3 District.
A. Existing Inventory — For each site under study, a field review will be performed to identify the total
available number of parking spaces. Where appropriate, regular, handicap, and guest/visitor
parking spaces will be identified. If reserved spaces are also provided for specific purposes, those
will also be identified. If available from the Village, we will document the type/number of dwelling
units (1-bedroom, 2-bedroom, studio, etc.). A graphic will be prepared that will outline the area for
each development.
B. Existing Village Code — The current Village Code for residential parking will be reviewed and
outlined in the study to document the existing parking requirements.
C. Parking Accumulation Data Collection — Parking data will be collected during one (1) weekday
and one (1) weekend day, for peak and off-peak season. The data will be collected in 30 minutes
intervals during the following time periods to capture the maximum expected parking for the site:
a. 5:00 AM to 7:00 AM
b. 10:00 AM to 12:00 PM
c. 6:00 PM to 8:00 PM
d. 10:00 PM to 12:00 AM
2090 Palm Beach Lakes Boulevard, Suite 400, West Palm Beach, FL 33409
P: 561.840.8650
mcmahonassociates.com I bowman.com
Page 23 of 50
Agenda Item #2.
�M�1V�AHON
a Bowman company
D. Parking Analysis — The parking accumulation data and number of units will be used to determine
the current parking ratio. As appropriate, this will distinguish between resident and visitor/guest
parking.
E. Parking Requirements Research — The parking requirements for a few other municipalities will be
included as a guide for the Village.
F. Report — The analysis and its conclusions will be summarized in a report. The report will be
submitted to the client for review, in draft form, prior to preparing the final document. Five (5)
copies of the final TIS will be signed and sealed by a State of Florida Registered Professional
Engineer.
TASK 2 — MEETINGS/COORDINATION/ADDITIONAL ANALYSIS
McMahon representatives will be available to coordinate on the project, attend meetings, or prepare
additional analysis as requested by the Client. This will be performed on an hourly basis as requested by
the Client.
The services to be performed pursuant to this agreement are strictly limited to those expressly set forth
herein.
FEE
The lump sum fees for the above -mentioned services are as follows, plus out of pocket expenses:
Task 1 — Parking Study $55,320.00
Task 2 — Meetings/Coordination/Additional Analysis Hourly
TOTAL: $55,320.00
If additional services are required that exceed those identified in this Scope of Work, a supplemental
agreement will be submitted to the client for review and approval prior to the commencement of any
additional tasks. If changes are made that would require additional traffic analysis to be performed, a
supplemental agreement will be provided for those services. Additional services will commence upon
written authorization to proceed by the client.
SCHEDULE
We are prepared to initiate work on the project upon receipt of written authorization to proceed and receipt
of the retainer referenced below. McMahon will use its best efforts to complete this work in accordance
with the client's meeting schedule.
TERMINATION
This agreement may be terminated by the authorized representative effective immediately on receipt of
written notice. Payment will be due for services rendered through the date written notice is received.
2090 Palm Beach Lakes Boulevard, Suite 400, West Palm Beach, FL 33409
P: 561.840.8650
2 of 4 mcmahonassociates.com I bowman.com
Page 24 of 50
Agenda Item #2.
�M�1V�AHON
a Bowman company
BINDING STATUS
The client and McMahon Associates, Inc. bind themselves, their partners, successors, assigns, heirs, and/or
legal representatives to the other party to the Agreement, and to the partners, successors, assigns and legal
representatives of such other party with respect to all covenants of the proposal.
TERMS
By Company policy, the conditions of this agreement call for the signed execution of this contract. Invoices
for services will be submitted monthly and are payable within 30 days of issuance. All invoices not paid
within 30 days are subject to a 1.5% monthly interest charge, and all projects with overdue balances
exceeding 60 days will be subject to a stoppage of work. Any changes in the specific work program
described above will result in an adjustment of the conditions and fees.
This agreement hereto sets forth the entire understanding between the parties with respect to the subject
matter hereof, supersedes any and all prior understandings whether written or oral with respect to the
subject matter hereof and may not be altered, modified, changed, amended or waived in any manner,
except in a writing signed by all of the parties hereto.
The fee quoted is valid for a period of 90 days from the date of this proposal. If the terms of this contract,
as contained herein, and in the attached Standard Provisions for Professional Services are agreeable to you,
please execute both copies of the agreement in the space provided and return one signed copy to our
office.
We greatly appreciate the opportunity to present our proposal on this project and look forward to working
with you.
Sincerely,
Natalia T. Lercari, P.E.
Senior Project Manager
NTL/cec — Attachment
2090 Palm Beach Lakes Boulevard, Suite 400, West Palm Beach, FL 33409
P: 561.840.8650
3 of 4 mcmahonassociates.com I bowman.com
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Agenda Item #2.
�M�1V�AHON
a Bowman company
Accepted for Village of Tequesta:
IF signing for an LLC or LC, you must have binding authority to make payments to McMahon
Associates, Inc., or Assign an alternate business. The Project Property Address must be listed below.
If adequate information is not provided, and/or cannot be verified by McMahon Associates, Inc.,
work will not commence on your project.
By:
(Signature of Authorized Representative)
(Printed Name of Authorized Representative)
Title:
Date:
Please provide your Accounts Payable contact information & Project Property Address:
Name:
Business Phone Number and Cell Phone Number:
Project Property Address:
E-mail Address:
In the space below, please provide any details, including the date invoices are due each month for prompt
payment, or other pertinent instructions:
F:\FL\11172M_Village_Of_Tequesta_TransportationServices\11172M_25_ResidentialParkingStudy\Project_Management\Proposals\PropLL011823.docx
2090 Palm Beach Lakes Boulevard, Suite 400, West Palm Beach, FL 33409
P: 561.840.8650
4 of 4 mcmahonassociates.com I bowman.com
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