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HomeMy WebLinkAboutDocumentation_Regular_Tab 8B_8/9/1990A 7 VILLAGE Oh 'I EQUESTA �ccc^rc ; WATER DEPARTMENT 9- T`�" ;,.�� 11 Post Office Box 3474 • 357 Tequesta Drive A�C Tequesta, Florida 33469-0474 • (407) 575-6230 Mq� M E M O R A N D U M TO: Thomas G. Bradford, Village Manaaer FROM: Thomas C. Hall, Water System Manager DATE: August 1, 1990 SUBJECT: Old Dixie Water Main - Relocations Please review the attached engineer.inq proposal from PTIA relative to the above. Because of the dollar amounts indicated it is necessary to have Council approval for this work. I would appreciate it if you would place this on the Council Agenda for their review and approval on August 9, 1990. Although this project is scheduled for FY91, engineering plans and specifications must be completed and submitted to Palm Beach County in September to allow inclusion of this work in the County bid. If a satisfactory agreement cannot be reached with the County we must proceed with this work as planned to be on schedule allowing for our own bids to hit the streets in time for proper coordination with the Old Dixie Highway work. Funds for the indicated engineering are available in the department budget under General Engineering Services. A brief description of the proposed work is attached in APPENDIX A of the RMA proposal. TCH:gk attachment RMA Reese, Macon and Associates, Inc. July 23, 1990 Village of Tequesta P.O. Box 3273 Tequesta, FL 33469 Attn: Mr. Tom Hall Re: Professional Engineering Services Gentlemen: We are pleased to submit this proposal for engineering services in connection with water main relocations associated with the Old Dixie Highway roadway improvements. REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the services as documented below for the Village of Tequesta, hereinafter referred to as the Client. SCOPE The following specific tasks will be performed by the Engineer: 1. Using base sheets supplied by the Client showing existing utilities and proposed roadway improvements, design water main modifications required to accommodate the road construction. The modifications will be as set forth in Appendix A to this agreement. 2. Prepare technical specifications for the required work. 3. Prepare and submit DER and Health Department permitting documents and act as the Client's liasion with the regulatory agencies. 4. If separately authorized, prepare bidding documents, assist the Client in bidding and make a recommendation of award. Unless it is cost prohibitive, the Engineer recommends bidding the work through the County roadway improvements project rather than separately, in the interest of construction coordination. 5. Prepare an estimate of the construction cost. 6. Provide engineering services during construction leading 3003 S. Congress Avenue - Palm Springs. Florida 33461 - (4071 411-qll I Village of Tequesta Mr. Tom Hall July 23, 1990 - Page Two to certification of completion to the Health Department. Routine inspection services will be provided by the Client. 7. Provide other related services as may be separately authorized. The above scope is predicated on the assumption that the Client shall furnish., at no cost to the Engineer, all available pertinent information including previous reports, plans, specifications, permits and other data relevant to the performance of the above services for the project. The following specific information and/or items shall be furnished at no cost to the Engineer: 1. surveys: topographic, property, boundary, right -of way, permanent reference monuments, permanent control points. The Engineer will assist in the coordination of any required survey work. 2. appropriate professional interpretations. 3. data prepared by or services rendered by others such as subsurface explorations laboratory tests and inspections of samples. 4. all permit application and government inspection fees. 5. title search and abstract of property. 6. reproducible mylar base sheets showing the proposed roadway improvements and existing utilities. 7. an on -site inspector to report to the Engineer on day-to- day construction,activities. The Engineer will visit the site routinely for overall awareness and coordination. TIME OF PERFORMANCE Items 1-3 of the Scope of Services will be completed within thirty (30) calendar days after receipt of an executed authorization except for delays beyond the control of the Engineer. Village of. Tequest:a Mr. Tom Hall July 23, 1990 - Page Three FEES For Scope Items 1,2,3,5 and 6 the Engineer shall be paid a lump sum fee of five thousand seven hundred dollars ($5,700) plus any applicable sales tax and reimbursement for non - salary expenses including, but not limited to, automobile travel at $.25/mile, reproduction and long distance telephone. If separately authorized, Scope Item 4 can be completed for the lump sum amount of two hundred and fifty dollars ($250). If .services are required in the performance of the above scope, beyond those normally provided by the Engineer, which must be sublet, the Engineer shall order the work after obtaining the written authorization of the Client. The subcontractor shall bill the work directly to the Client. If the Engineer is requested to subcontract the work directly, a 10% handling charge will be added to the subcontractors invoice. Invoices and are Interest month sh shall be invoice. for services rendered due within thirty (30) at a compound rate of all be charged to any computed on past due COST ESTIMATES are issued on a monthly basis days of the invoice date. one and one-half percent per past due statements. Interest statements from the date of the Construction cost estimates are developed from knowledge of market conditions and based on the experience of the Engineer. However, the Engineer exercises no control over the competitive bidding process and, therefore, makes no guarantee of the accuracy of the estimate when compared to previous estimates or actual bids. TERMINATION This agreement may be terminated by either party by giving thirty (30) days written notice. The Engineer shall be paid for all services rendered prior to the termination date. Village of Tequesta Mr. Tom Hall July 23, 1990 - Page Four ACCEPTANCE Acceptance of this proposal may be indicated by executing this document in the space provided below. This contract shall be considered void if not executed within sixty (60) days from the above date. Very truly yours, REESE, MACON and ASSOCIATES, INC. William D. Reese, P.E. President Accepted By: VILLAGE OF TEQUESTA BY: DATE: APPENDIX A The project shall include the following items. Referenced stationing is taken from the proposed County roadway improvement plans for Old Dixie Highway. 1. New 12-inch water main from 42+43 to 65+18. Main will be run on east side just west of 30-inch RCP and 6 ft. x 4 ft. trench. 2. New 8-inch raw water at station 35+90 shall continue to east side of road and turn north. Reuse existing 8-inch RSV at 35+90. Main shall run from 35+90 to 63+80. At 63+80 extend 10 inch raw water main to east. Relocate 8 x 10 reducer, 10-inch tee and RSV to east. Run 10-inch line from 63+80 to 64+90. 3. Relocate existing fire hydrant 35 feet to east at 17+90. 4. Remove and replace 10-inch AC line at Bridge Road. Station 23+00 to 23+80. 5. Remove and replace 10-inch AC line from Station 73+20 to 73+50.